Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 07_5/9/2019 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING � �> � March 14, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:01 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. Vice Mayor Tom Paterno was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Arena gave the invocation and led in the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Council Member Johnson; motion carried unanimously 4-0. PRESENTATIONS There were none. CONSENT AGENDA Council Member Arena requested removal of items 2 and 4. MOTION: Council Member Arena moved approval of the Consent Agenda; seconded by Council Member Brandon; motion carried unanimously 4-0. 1. MINUTES: 2/4/2019 Workshop Meeting and 2/14/2019 Regular Meeting. 3. Approve Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee 12. ADDED TO AMENDED AGENDA: Special Event application for an annual St. Patrick's Day event by McCarthy's Pub to take place at 518 N. US Highway One, Countyline Plaza. The event is to be held on Sunday, March 17, 2019 from 12:00 PM -10:00 PM. No alcohol will be served (except within the confines of McCarthy's Pub). The projected number of attendees for the event is 500. END OF CONSENT AGENDA 2. Approval of Contracts signed by Manager under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council) Minutes — Regular 03/14/19 Page 2 Council Member Arena asked if Public Works Director, Mr. Doug Chambers was present. Mr. Chambers was not present at the meeting, so Council Member Arena moved forward and questioned the Fire Department about the cost of a CPR class. MOT/ON: Council Member Arena moved approval of Contracts signed by the Manager under$25,000; seconded by Council Member Johnson; motion carried unanimously 4-0. 4. Approval of Three (3) year contract with Airespring Communications to upgrade Primary Internet Service. Mr. Brad Gomberg, IT Director was asked about specifics within the upgrade. He explained that there had been an increase in connections which this upgrade would assist in managing. Mayor Brennan asked about the error messages she had received on the Village Website. Mr. Gomberg mentioned that there had been a recent "bug" withinin the Laserfiche System, however it had recently been fixed. He maintained that 10 users could be connected to the document center at one time, not including employees. Additionally, at this time he felt there was no need for extra licenses. Mr. Gomberg explained that the system was simplified for user searches, although other options could be added if Council so desired. MOT/ON: Council Member Arena moved approval of the 3 year contract with Airespring Communications; seconded by Council Member Brandon; motion carried unanimously 4- 0. COMMUNICATIONS FROM CITIZENS Mr. Darrell Pastuch of 391 Riverside Drive praised the Police Department for their assistance in locating a lost dog for him. He believed the officers went above and beyond to help him out. Mr. Jimmy Josco, Past Commander of the American Legion Post 271 in Tequesta, offered a brief history of the Veteran's Organization and described many of the services they offer to the Community and Veterans. Mr. Frank D'Ambra of 375 Beach Road, offered a brief update on the upcoming events and meetings scheduled for the proposed Community Center. The meetings would be casual and informative in nature, while also offering an opportunity for resident input. Mrs. Marcia Nielson of 94 Beachwood Trail thanked Mr. D'Ambra for his oversite and many hours dedicated to the Community Center Project. She complimented the proposed programs, but had concerns regarding costs, referendums, and transparency. Attorney Davis advised that the Council memorialize the design committee and move forward with a new committee that would operate in the sunshine. Mayor Brennan asked that a new group be formed, with each Council Member designating a representative. Minutes — Regular 03/14/19 Page 3 Mrs. Pat Watkins of 167 River Drive, asked for consideration towards residents by offering additional means of communications of upcoming meetings. Mayor Brennan asked for a book that would show the timeline of all of the meetings and information to date, on the Community Center Project. Mrs. Geraldine Genco Dube of 7 Country Club Circle, recalled her years on Council and the cash reserves after she left office. She asked that the new Council focus on a budget that includes emergency funds, public input, general fund reserves, and website accessibility. She asked that Council look for a new manager that was fiscally aware and responsible. Mr. Jim Tursi of 104 Yacht Club Place asked Council for direction on how residents were supposed to receive feedback from Council. He mentioned that signage for meetings was lacking. He asked for an update on the no wake zone. Mayor Brennan answered that there was no vote on it, as it was being explored. Additionally, it was a Palm Beach County, and Jupiter Inlet Colony issue. Mr. Tursi asked that the website be made more accessible and simple. He commented that the Florida Department of Transportation (FDOT) was not the expert in the field of traffic. Mr. Dave Smith of 375 Franklin Road asked about future plans on repaving roads. Ms. Merlene Reid, HR Director and Assistant Village Manager answered that she would have the Public Works Director get back to him on the Village's 5 Year Plan. Mr. Smith inquired as to the process of making a complaint on a code violation. Mr. Jose Rodriguez, Building Director informed him that there was a form which could be filled out, or he could simply call in the complaint to the Building Department. Mr. Robert Shaw of 24 Shady Lane addressed Council with the request to consider drafting a fertilizer ordinance as soon as possible. Additionally, he stressed the carcinogenic risks from using glyphosate (Round Up0) and implored Council to use alternative natural weed killer and create an ordinance that would ban glyphosate. Attorney Davis revealed that there was a "Florida Friendly Landscape" code on the books already, however enforcement was the issue, and it did not mention herbicides. Mr. Harold Taylor of 13 Chapel Court spoke of his recent experience of sitting in traffic on US Highway One. He asked that the Florida Department of Transportation (FDOT) be made aware of traffic lights which he felt should be adjusted, to help with the flow of traffic, especially on Tequesta Drive. Mayor Brennan advised that the FDOT was scheduled to perform a 6-8 week study on traffic flow within all intersections. If there were deficiencies found, the FDOT would be responsible for the cost of remediation. Ms. Caroline Schwartz of 350 Venus Avenue commented to Council that she was disappointed in the new LED lights that had recently been changed out in the Village. She believed the lights did not illuminate as large of an area as the older lights. She also mentioned her concerns with golf cart safety and small children unrestrained in the carts. Minutes — Regular 03/14/19 Page 4 Council Member Arena reassured the resident that he had performed an inspection of the lights in the area of Church Street and Venus Avenue and concluded there was a serious lack of lighting in the general area. Ms. Schwartz also felt that residents were not being mindful of leash laws and picking up after their dogs. COMMUNICATIONS FROM COUNCIL Council Member Johnson thanked residents for coming to this evening's meeting and for their involvement. She congratulated Mr. Kyle Stone and welcomed him to the Village Council. Council Member Brandon praised residents on the increased turnout for the recent election. She believed increased signage was a positive in getting communication to residents. Ms. Brandon commended Village Clerk McWilliams for her responsiveness in providing a "to do" list to Council and staff following meetings. Council Member Brandon encouraged residents to call the Village with concerns of loose dogs, etc. and welcomed Mr. Kyle Stone to the Village Council. Council MemberArena congratulated Mr. Stone on his election to Council and encouraged residents to continue to give feedback during meetings. He reminded everyone to attend the Community Center upcoming meetings as well as the Concert in the Park. Mayor Brennan thanked residents for attending and reminded everyone that there was a balance between making the meetings shorter, yet being able to hear feedback. She � congratulated Mr. Stone on his recent appointment to the Village Council. STANDING REPORTS Villaqe Attornev Village Attorney Keith Davis informed Council of recent bills in Tallahassee, which would affect home rule, specifically referring to regulating agendas and building permit fees. He would keep Council updated as to their progress. He reminded Council of the recent referendum which did not pass, regarding provisions involving supermajority vs majority, in the hiring/firing of a Village Manager. Villaqe Manaqer Assistant Village Manager Merlene Reid congratulated Mr. Stone on his recent appointment to Council. She reminded Council that Acting Village Manager Weinand had circulated a report to Council prior to leaving on vacation. Council had no questions. Police Department Police Chief Gus Medina updated Council on speed trailer pricing. He revealed that his officers had obtained the equipment thru the Department of Defense at a huge discount. Chief Medina informed Council of his recent new hire, whom he felt was a perfect fit for the Village. His department attended an HOA meeting recently at Tequesta Gardens and addressed "senior safety". The manatee contract was awarded extra funding and traffic Minutes — Regular 03/14/19 Page 5 enforcement on US Highway One had been increased. He acknowledged Pastor Paul on his second anniversary with the Public Safety Department and was grateful for his guidance and leadership. Fire Deaartment Fire Chief Trube reported on plans to purchase a fire truck, his new firefighter/paramedic hire, meetings, classes and training. He announced that Firefighter Fawcett and Kitzi were awarded the Heroism Award for Valor, as a result of the recent Village house fire in December. In addition, the department's Lieutenant Promotional Exam" had been completed and had resulted in Officer Dave McGovern being selected. OLD BUSINESS 5. ORDINANCE 1-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT SEC. 784. DEFINITIONS, BY AMENDING THE DEFINITION FOR "REHABILITATION FACILITY" TO ELIMINATE FUNDING RESTRICTIONS FOR REHABILITATION FACILITY CLIENTS AND OPERATIONS, INCREASE THE MAXIMUM NUMBER OF OUTPATIENT AND FOLLOW-UP CARE CLIENTS TO A NUMBER EQUAL TO OF THE REHABILITATION FACILITY'S TOTAL OCCUPANCY CAPACITY, AND PROVIDE GRAMMATICAL CONSISTENCY THROUGHOUT THE DEFINITION; AND AT SEC. 78-180, MU MIXED USE DISTRICT, SUBSECTION (I) SPECIAL EXCEPTION USES, NUMBER (16) REHABILITATION FACILITIES, TO REPEAL MONTHLY AND ANNUAL REPORTING REQUIREMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING, SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Ordinance 1-19 was read into the record by Village Attorney Keith Davis. It was noted that this was a revision to the code pending litigation on the Futures case. MOTION: Council Member Arena moved approval of Ordinance 1-19; seconded by Council Member Brandon; motion carried 3-1 with Mayor Brennan opposed. 6. ORDINANCE 2-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE RECENTLY NEGOTIATED AND APPROVED POLICE OFFICERS AND FIREFIGHTERS COLLECTIVE BARGAINING AGREEMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE Minutes — Regular 03/14/19 Page 6 AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Ordinance 2-19 was read into the record by Attorney Davis, and Council Member Johnson recused herself from voting on this item. Council Member Arena asked if the money had to be placed in the fund all at once or if some could be held out. Mr. Kyle Stone of Fairway East explained that the money was accrued but did not need to be taken all at once, as it could be applied from year to year. Mrs. Geraldine Genco Dubet of 7 Country Club Circle commented on the pension plan and was concerned with Village finances. She was confused about the defined benefits regarding the police pension. Attorney Davis offered clarity and stated one officer had opted out. MOT/ON: Council Member Arena moved approval of Ordinance 2-19; seconded by Council Member Brandon; motion carried 3-0 with Council Member Johnson recused from voting. 7. ORDINANCE 3-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A ONE TIME OPPORTUNITY FOR POLICE OFFICERS HIRED AFTER FEBRUARY 1, 2013 TO OPT OUT OF PARTICIPATION IN THE DEFINED BENEFIT PENSION PLAN AND REMAIN A PARTICIPANT IN THE DEFINED CONTRIBUTION PROGRAM; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read ordinance 3-19 into the record. He advised the motion be made to include wording that would amend the document past the deadline of March 1, 2019, which had already passed, extending the date to April 1, 2019. Council Member Johnson recused herself from voting on this item. MOTION: Council Member Arena moved approval of Ordinance 3-19 with the amended date change to April 1, 2019; seconded by Council Member Brandon; motion carried 3-0 with Council Member Johnson recused from voting. NEW BUSINESS 8. Application for a Variance from Sec. 78-298; precluding the sale of intoxicating liquors, wines and beverages for on-premises consumption at an establishment located within 1000 feet of any church, school or youth center-Vintage I LLC., 381 Tequesta Drive, Tequesta, FL. Attorney Davis explained the quasi judicial nature of the item and swore in two people. There were no ex-parte communications disclosed by Council. Minutes — Regular 03/14/19 Page 7 Community Development Director Nilsa Zacarias explained the variance request to Council and stated a letter was sent to property owners within the required radius, however, there had been no communication back from those owners. The applicant, Ms. Laura Marquez informed Council that she planned on serving a menu consisting of various charcuterie, beer and wines. MOTION: Council Member Arena moved approval of the Variance from Section 78-298; seconded by Council Member Brandon; motion carried unanimously 4-0. 9. Approve Key West Village Drainage Modification Project Mr. Jay Wickham, Superintendent of Water Distribution and Storm Water, informed Council of an ongoing issue of failures in the Key West Village neighborhood. He assured Council there was money in his budget to manage the $31,000.00 cost as he had moved some funds around. MOTION: Council Member Arena moved approval of Key West Village Drainage Modification Project; seconded by Council Member Brandon; motion carried unanimously 4-0. 10. ORDINANCE 07-19, FIRST READING: ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 22. COMMUNITY DEVELOPMENT., ARTICLE II. COMMUNITY APPEARANCE, DIVISION 2. PLANNING AND ZONING BOARD. TO AMEND SECTION 22-53. POWERS AND DUTIES. TO REVISE THE APPLICATION TYPES AND MONETARY THRESHOLDS OVER WHICH THE PLANNING AND ZONING BOARD HAS RECOMMENDATION AUTHORITY AND FINAL AUTHORITY; AT CHAPTER 78. ZONING., ARTICLE IX. SUPPLEMENTAL REGULATIONS., DIVISION 2. SITE PLAN REVIEW. TO AMEND SECTION 78- 331. REQUIRED; DEVELOPMENT STANDARDS; REQUIRED FACILITIES AND INFRASTRUCTURE. TO ONLY REQUIRE NEW SPECIAL EXCEPTION USES ACCOMPANIED BY ADDITIONAL EXTERIOR MODIFICATIONS AND EXPANSIONS, ENLARGEMENTS OR REVISIONS TO THE SITE OF AN EXISTING SMALL SCALE EXTERIOR OR LARGE SCALE SPECIAL EXCEPTION USE TO UNDERGO SITE PLAN REVIEW AND TO ADD ENTIRELY NEW SECTION 78-335. REVIEWING AUTHORITY. TO ESTABLISH THE REVIEWING AUTHORITY FOR VARIOUS DEVELOPMENT APPLICATIONS AND ALLOW FOR ADMINISTRATIVE APPROVAL OF LIMITED APPLICATION TYPES; AND AT CHAPTER 78. ZONING., ARTICLE SUPPLEMENTAL REGULATIONS., DIVISION 3. SPECIAL EXCEPTION USES. TO AMEND SECTION 78-362. APPLICABILITY. TO ENSURE CONSISTENCY WITH THE REVISIONS TO SECTIONS 22-53 AND 78-331; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22. COMMUNITY DEVELOPMENT. AND CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS Minutes — Regular 03/14/19 Page 8 PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 07-19 into the record. Community Development Director, Nilsa Zacarias explained the ordinance had many sections and read a letter from a business owner, requesting a more streamlined process when applying for various approvals thru the Planning and Zoning Board. Mr. Tom Bradford of 44 Chesnut Trail reminded Council of the Village's rocky history regarding freestanding signs. He opined the issue was the quality of the sign criteria. Attorney Davis felt that the sign requirements and protections were already in the code. MOTION: Council Member Arena moved approval of Ordinance 07-19 ; seconded by Council Member Johnson; motion carried unanimously 4-0. 11. Appoint Temporary Member to the North County Intergovernmental Committee Village Clerk McWilliams asked for clarification on the attendee for the upcoming meeting in Palm Beach Gardens. Mayor Brennan revealed that she was already attending this meeting. ANY OTHER MATTERS Council Member Arena asked for: • Workshop for streetlights and signs with department heads present • Workshop in April on Run 4 Freedom discussion • Funds for Hurricane Fund in writing • Antennas in Country Club, meeting with phone companies • Start Village Manager search again • Discretionary funds explanation to Council, increase for Mayor • Workshop update each month from Jay Wickham, engineers, etc. . ' • -• Minutes — Regular 03/14/19 Page 9 ADJOURNMENT: Council Member Brandon moved to adjoum the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjoumed at 8:30 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING March 25, 2019 ��. : CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 4:00 PM. A roll cail was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Council Member Arena, Council Member Brandon, Council Member Stone and Council Member Johnson 1. Council Oath of Office, Seat 4, Kyle Stone Village Clerk Lori McWilliams administered the oath of office to Mr. Kyle Stone. APPROVALOFAGENDA MOTION: Council Member Arena moved approval of the Agenda seconded by Council Member Brandon; motion carried unanimously 5-0. 2. RESOLUTION NO. 10-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTSA, FLORIDA, PROVIDING FOR AN ADVISORY COMMUNITY CENTER DESIGN TEAM COMMITTEE; PROVIDING FOR COMMITTEE COMPOSITION, AUTHORITY & RESPONSIBILITIES; PROVIDING FOR COMPLIANCE WITH LAWS; PROVIDING FOR SUNSET OF SAID COMMITTEE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis explained the timeline process of the proposed Community Center. He stated that the process was now at the point where it would be appropriate to have a Citizens Advisory Committee. Each Council member would designate one member to the Committee, with the responsibilities being public outreach and to bring information from the community back to Council. The new Committee would report back to Council with recommendations. Once Council was ready to move forward to the design phase, the Committee would sunset and a formal design would be brought forth. Attorney Davis further explained that this resolution recognized the Citizen Advisory Committee and as such, the Committee would be subject to Government in the Sunshine laws, ethics rules that apply to public officials, and a financial statement which would be submitted to the State. Council Member Arena asked if the group would be formed before the upcoming meetings scheduled for the week. It was a Consensus of Council to allow the Design Team to continue "fact finding" as scheduled with the weeks Community Center meetings. Ms. Marcia Nielson of 94 Beechwood Trail believed without having cost estimates, true outreach could not be achieved. Council Member Arena stated he would not vote for any cost over $6 million dollars. Mr. Frank D'Ambra of 375 Beach Road commented that the decision making would come back to Council, then transition to staff. Minutes — Special Meeting 3/25/19 Page 2 Attorney Davis informed Council that the next step, pending the approval of the Resolution, would be public outreach. A timeframe for input to be completed by the new Committee, was suggested to end by June 13, 2019 at the Council Meeting. Mrs. Pat Watkins of 167 River Drive asked that residents be allowed to have input at the Committee Meetings and hoped the meetings would be as open as possible. The deadline for Council to submit the names of their designees would be at the next Workshop scheduled for April 1, 2019. MOTION: Council Member Brandon moved approval of Resolution 10-19; seconded by Council Member Arena; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Arena asked Council to consider moving forward on the Village Manager search. Mayor Brennan suggested placing the Manager's search on the Workshop scheduled for the following week. ADJOURNMENT: Council MemberArena moved to adjoum the meeting; seconded by Council Member Brandon; motion carried unanimously 5-0; therefore the meeting was adjoumed at 4:48 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA WORKSHOP April 1, 2019 ;�r�� �. CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 PM. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Council Member Vince Arena, Council Member Laurie Brandon, Council Member Kyle Stone and Council Member Kristi Johnson. 1. Discussion on Golf Cart Usage on the Road Attorney Davis recalled previous discussion regarding golf cart usage and reminded Council of the statutory requirement, which required the Village to determine if golf carts were deemed safe to be on Village streets. Council Member Johnson stated there was feedback from residents in the Country Club who had been pulled over when traveling to First Presbyterian Preschool on Tequesta Drive. Lieutenant Pike presented a power point presentation, which gave a brief history of golf cart use within the Village. He also offered information on speed limits, safety concerns, walkways, parking, vehicle identification, misuse, non-Village roads, liabilities, other transportation, traversing the bridge, open container issues, lack of enforcement, speed capacity, tread on tires, ground clearance, visibility, child restraint, safety equipment, and insurance. Additionally, there had been many reports/complaints regarding several residents travelling by golf cart while holding an infant loosely in their arms. Lieutenant Pike mentioned there were requirements to become a "certified golf cart community" as well. Several residents asked questions about the requirements on street legal golf carts. Attorney Davis stated that regardless of the safety features the Village could require, the operation of a golf cart on public roads was prohibited unless designated by the municipality. Furthermore, a study was necessary in order to deem the Village streets safe. A suggestion was made to create a golf cart path, running along the easement area between the Tequesta Country Club South Gate and the Tequesta Drive Bridge. It was a Consensus of Council to obtain a proposal from a traffic engineer for two studies to be performed; one that would be from the Tequesta Country Club South Gate to the Bridge and another from the Bridge to Dixie Highway. Additionally, Attorney Davis recommended an update on age and licensing requirements within the Village Code. 2. Discussion Regarding Tequesta Country Club Traffic Calming and Pedestrian Safety Measures. Mr. Doug Chambers, Director of Public Works gave an update on the pavers that had been placed in specific calming areas in the Tequesta Country Club. He revealed the pavers had Village Council Workshop Minutes April 1, 2019 Page 2 proven to be ineffective and acknowledged the area along EI Portal Drive where there was no space for pedestrians and bikers to safely traverse. Residents commented that the area encompassed a blind turn and had been a safety issue for many years. Other residents reaffirmed the need to curb speeding, cut vegetation, and create safer areas for walkers. Residents left their contact information for poug Chambers to reach out to them on possible solutions. Council asked for pricing on traffic studies to lower the speed limit within the Country Club. 3. Discussion on Run 4 Freedom Requests to Council Council Member Arena distributed a handout I and gave a brief history of the Run 4 Freedom race. Mayor Brennan reminded Council of the importance of not promoting businesses or charities as it could come back to affect the Village in a negative manner. Council was asked to look at the information, as it would be coming back for their approval at a Council Meeting; additionally, an administrative policy would be created. 4. Council Appointments to the Community Center Advisory Committee Council submitted their designees for the new Community Center Advisory Committee. Contact information was collected from each member and it was determined that the Clerk's Office would be in touch. 5. Water Distribution Update Mr. Jay Wickham, Superintendent of Water Distribution and Storm Water gave Council an update on some projects and issues affecting his department. He revealed there were some problems with the new water meters and was placing the project on hold. Specifically, the issues revolved around dead batteries, reading equipment failures, and customer service inefficiencies. Manager Weinand assured Council that the Village was investigating alternative options, while Attorney Davis asked that he be brought up to date on the issue. Additionally, the Key West Village project was near completion, storm drains had been cleaned out, and new products were being researched to assist with runoff. Mr. Wickham stated there were no plans to purchase more meters this year and asked Council's consideration in purchasing a "valve exerciser truck" instead, using the appropriated funds from the meters. The price was approximately $117,000 and would save money due to the cost of remediating valves (which had never been maintained or exercised)throughout the Village. Mr. Wickham specified that industry standard was to exercise valves once per year. Manager Weinand supported the purchase, as it would free up valves that the Village would otherwise have to replace at a cost of approximately $12-15,000 per valve. There were approximately 700 valves located throughout the Village, which would equate to using the proposed new equipment regularly at a rate of two full days per week. Mr. Wickham would come back to Council for funding on the water meters in the next budget. Village Council Workshop Minutes April 1, 2019 Page 3 Manager Weinand updated Council on the three studies and felt that only one was a high priority due to the TRIM notice schedule. Mr. Nate Litteral, Water Plant Superintendent, updated Council on the water plant generator, which had recently been removed. He stressed the fact that there was not an additional backup generator and he felt there would be a time when a second generator would be needed; otherwise a boil-water was likely in the future. The time sequence, in which the scenario was possible, was currently happening once or finrice a week. Acting Manager Weinand assured Council there were solutions being discussed, as Florida Power and Light (FPL), had been non responsive to the Village thus far. Mr. Litteral felt the most effective measure to assure pressure, was elevated storage, which was expensive. Mr. Litteral suggested an interconnect agreement with Jupiter, providing a control valve was one possible idea. It was mentioned that the old generator still functioned fine and had only met half of its service life, however the components related to re-installing it (possibly at the Recreation Center) were the main expenses. Manager Weinand affirmed the new Gensets were approximately $250,000. 6. Discussion on Village Manager Vacancy Mayor Brennan excused staff, although Acting Manager Weinand decided to stay for the discussion. She advised not making any changes regarding the Village Manager position, however Council asked to begin the interview process again. Council Member Brandon asked for a specific procedure to be developed, if the current Acting Manager was to remain. Discussion ensued and Council agreed to start the Village Manager search again, with the following parameters: • Internal search • Tighter schedule • Start immediately (tomorrow) • Phone Interviews recommended • Council receives every application ADJOURNMENT: Council MemberArena moved to adjourn the meeting; seconded by Council Member Johnson .The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 9:04 PM. Village Council Workshop Minutes April 1, 2019 Page 4 Pendin Tasks: Item: Assi ned: 2 Studies on olf cart traffic safet Actin Mana er Weinand Villa e Code U date a e/license Attorne Davis Communit Center Advis. Committee meetin to be scheduled Clerk McWilliams Villa e Mana er Search to Commence HR Dir. Merlene Reid Lori McWi4liams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Cleric. All referenced attachments are on file in the Viilage Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING April 19, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 8:31 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Kristi Johnson, Council Member Vince Arena, Council Member Laurie Brandon and Council Member Kyle Stone. 1. Review Interview Process Merlene Reid,Assistant Village Manager/HR Director noted the Mayor would serve as the Chair and oversee the proceedings. She explained each candidate had one hour and Council could extend time if desired. She advised Council could choose to move any number of candidates forward in the process or select none to move forward. She stated there were 15 total interview questions and as opportunity presented itself, Council could ask their own unique questions. 2. Village Manager Candidate Interviews • Jeremy Allen — 9:00 a.m. — 10:00 p.m. via Skype • Douglas Maxeiner— 10:15 a.m. — 11:15 a.m. via Skype • Marvin Joss — 11:30 a.m. — 12:30 p.m. via Skype • Catherine Harding — 1:30 p.m. —2:30 p.m. • Frank D'Ambra — 2:45 p.m. — 3:45 p.m. The five candidates listed above each participated and responded to Council's interview questions. Council took a lunch break from 12:30 p.m. to 1:30 p.m. DISCUSSION AND RANKING Council discussed the pros and cons of each candidate relating to interview responses. Council commented on Mr. D'Ambra not having any true municipal expe�ience other than as a Council Member and noted he was familiar with Sunshine, had worked closely with staff on the recreation center and that private sector skills were equally relevant in the public sector. Council Member Brandon stated she would not vote for him as her constituents voiced concern with him being the Manager after they voted him out of office. Council ranked the candidates as follows: Allen 78 95 77 93 94 87.4 Maxeiner 92 75 65 83 78 78.6 Joss 73 86 62 78 69 73.6 Hardin 81 59 77 62 62 68.2 D'Ambra 91 87 82 87 93 88.0 Minutes— Special Meeting 4/19/19 Page 2 Council agreed to remove Ms. Harding from the process, as her skills did not fit those of a municipal manager, but that of a Building or Community Development Director. MOTION: Vice-Mayor Johnson moved to bring Mr. Allen in for an in-person interview as quickly as possible; seconded by Council Member Stone; motion carried unanimously 5- 0. MOTION: Vice-Mayor Johnson moved for HR complete a preliminary background check on Mr. Allen, Mr. Maxeiner, Mr. Joss and Mr. D'Ambra to include a criminal history, credit, and social media; seconded by Council Member Brandon; motion carried unanimously 5- 0. ADJOURNMENT: Council Member Brandon moved to adjourn the meeting; seconded by Vice-Mayor Johnson and the meeting was adjourned at 2:22 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING April 25, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Kristi Johnson, Council Member Vince Arena, Council Member Laurie Brandon and Council Member Kyle Stone. 1. Village Manager Candidate Interview with Jeremy Allen Mr. Allen responded to each Council Member's interview questions. MOTION: Council Member Kyle Stone moved to negotiate an employment contract with Mr. Allen and to proceed with a full background check; seconded by Vice-Mayor Johnson; motion carried unanimously. 2. Discussion on Parameters of Village Manager Contract Council discussed the following contract provisions for negotiation purposes: salary range between $165,000 - $190,000; probation set at 90-days and then annual thereafter; contract term of not less than three years; COLA increase to mirror exempt personnel; performance review bonus to the same level as a ten year employee or not more than .001% of the annual budget, whichever is greater; each year to be given five days of vacation time in addition to the yearly earned vacation; an automobile allowance of not more than $500 a month for travel in Palm Beach and Martin Counties, with anything outside of those counties to be reimbursed; provided a Village cell phone; access to only the Village's General Employee Pension fund; and a relocation costs to be capped at $40,000 as a reimbursable with receipts to be submitted. Detailed discussed ensued on whether to require the manager to live within the Village and Council agreed to within a 25 mile radius. MOTION: Vice-Mayor Johnson moved to have Legal redo a draft contract to be used as a basis for negotiations; seconded by Council Member Brandon; motion carried unanimously 5-0. 3. Any Other Village Manager Related Discussion Council Members Stone, Johnson, and Mayor Brennan all stated they would like to see the new manager and Mr. Weinand, the Acting Manager, have a crossover period for budgeting purposes and for the new manager to start at the beginning of June, if possible. Minutes — Special Meeting 4/25/19 Page 2 ADJOURNMENT: Vice-Mayor Johnson moved to adjoum the meeting; seconded by Council Member Brandon; and the meeting was adjourned at 6:23 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. All referenced attachments are on file in the Village Clerk's office.