HomeMy WebLinkAboutDocumentation_Regular_Tab 24_5/9/2019
To: Honorable Mayor and Village Council
Thru: James M. Weinand, Acting Village Manager
From: (Brad Gomberg, Director Information Technology)
Date: 4/26/2019
Subject: Council Chambers Audio / Video Project
The current iteration of audio / video technology in the Council Chambers was
implemented when the Village Hall was constructed in 2006. The system has fallen into
a state of disrepair and as the council has experienced, no longer serves the needs of
the community. With multiple pieces of equipment requiring complete replacement, the
most effective use of resources will be complete renovation of the system in its entirety.
With the proposed item up for consideration we have the opportunity to provide a
state-of-the-art audio / video system to serve the needs of the Village for years to come.
The proposed system is designed in the same vein as the EOC, which we have come to
both appreciate in the normal course of business, and depend on during emergencies.
This proposal, replaces every major component currently installed, and adds significant
functionality that the Village will use to enhance the technological offering for our
residents and guests.
The total cost of the proposal is $98,729.24 which is the sum of four separate
vendor bids, and is budgeted in the current year. Please see a summary listing of the
vendor proposals below for a complete picture of how we arrived at the total.
Peerson Audio A/V Integrator (Lowest of three bids) $50,286.06
SHI International Authorized reseller (Government Contract) $38,519.41
Island Contracting Local contractor $7,920.00
Amazon.com $2,003.77
ISLAND CONTRACTING & REMODELING
CONSTRUCTION CONTRACT
273 S. US HWY 1
Tequesta, FL 33469
4 24 19
THIS CONSTRUCTION CONTRACT
below, is between Island Contracting & Remodeling, inc., having an address at
273 S. US Hwy 1, Tequesta, FL 33469 ("Contractor") and Village of Tequesta , having an
address at 345 Tequesta Drive, Tequesta FL 33469
For valuable consideration the parties hereby agree as follows:
1. SCOPE OF WORK: Contractor shall provide the following:
a. Create and fabricate 2 openings in wall to fit 90 x 51 inch video screens in the chambers. Trim out
chambers side as necessary prep out ready for paint. Frame out backside and sheetrock 2 new
enclosures to accommodate new screens. All sheetrock finished to a level 4 finish and primed out
ready for paint. Town will have their in house electrician perform all necessary electrical work. All
labor and all material: $7,920
Customer responsible for all internet wiring. Customer responsible for painting/staining. Customer
responsible for cost of building permit and any architectural drawings if required.
2.WORK SITE: The Project shall be constructed on the property of Owner located at
345 Tequesta Drive and more
particularly described as (hereafter
"the Work Site").
3.TIME OF COMPLETION: Contractor shall commence the work to be performed under this
Contract on or before and shall complete the work on or before .
Contractor shall not be liable for any delay due to circumstances beyond its control including strikes,
work added by owner, acts of God, illness, injury, or general unavailability of materials. Any change
orders during the process of job can add to the time of completion.
4.INSURANCE: Contractor shall maintain up to date liability insurance.
- 1 -
5.CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including
changes to the drawings and specifications, from time to time during the construction of the Project.
However, any such change or modification shall only be made by written "Change Order" signed by
both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any
increase in the cost of the Project as a result of a Change Order. Contractor agrees to reduce the
contract price in the event a change order reduces materials and/or labor. In the event the cost of a
Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the
cost thereof and where the cost of the project is increased the owner shall pay the actual cost whether
or not it is in excess of the estimated cost. All change orders will be billed once completed and due
within 30 days.
6.CONTRACT PRICE:
{FIXED FEE}
Owner agrees to pay Contractor the sum of $7,920 for performing the services set forth
in the scope of the work. Contractor shall bill customer as follows:
1. $4,00 due at signing
2. $3,920 due at completion
LATE PAYMENT/DEFAULT: All payments will be made within thirty (30) business days after
billing. Overdue payments will bear the interest at the maximum legal permissible rate. If any
payment is not made when due, contractor may keep the job idle until such time as all payments
due have been made. A failure of payment for a period in excess of thirty (30) business days shall
be considered a major breech.
Before each and every payment becomes due, contractor must provide the customer with a release
of lien covering all workers and materials used on the project up to and including the billing date.
8.ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without
9. If any party to this Contract brings a cause of action against
the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be
entitled to recover reasonable attorney fees and court costs.
- 2 -
10. WARRANTY: The contractor warrants to the owner that materials and equipment furnished under the
contract will be of good quality and new unless otherwise required or permitted by contract documents,
that the work will be free from defects not inherent in the quality required or permitted, and that the work
will conform with the requirements of the Contract documents. Work not conforming to these
requirements, including substitutions not properly approved and authorized, may be considered defective.
ect caused by abuse, modifications not
executed by the contractor, improper or insufficient maintenance, improper operation, or normal wear and
tear under normal usage. Upon request of the owner, the contractor shall furnish satisfactory evidence as
to the kind and quality of materials and equipment used.
11. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida
Statutes, CONTRACTOR must keep and maintain this Agreement and any
other records associated therewith and that are associated with the
performance of the work described in the Proposal or Bid. Upon
must provide the Village with copies of requested records, or allow
such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida
Statutes. A CONTRACTOR who fails to provide the public records to
the Village, or fails to make them available for inspection or
copying, within a reasonable time may be subject to atto
and costs pursuant to Sec. 119.0701, Florida Statutes, and other
penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR
shall ensure that any exempt or confidential records associated with
this Agreement or associated with the performance of the work
described in the Proposal or Bid are not disclosed except as
authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not
transfer the records to the Village. Finally, upon completion of
the Agreement, CONTRACTOR shall transfer, at no cost to the Village,
all public records in possession of the CONTRACTOR, or keep and
maintain public records required by the Village. If the CONTRACTOR
transfers all public records to the Village upon completion of the
Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records
disclosure requirements. If the CONTRACTOR keeps and maintains
public records upon completion of the Agreement, the CONTRACTOR
shall meet all applicable requirements for retaining public
records. Records that are stored electronically must be provided to
records, in a format that is
information technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE
CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE
- 3 -
VILLAGE, AT (561) 768-0685, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE,
TEQUESTA, FLORIDA 33469.
tğƌƒ .Ļğĭŷ /ƚǒƓƷǤ LƓƭƦĻĭƷƚƩ DĻƓĻƩğƌ
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on such
audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with
inspector general has the power to take sworn statements, require the production of records, and to
audit, monitor, investigate and inspect the activities of the Village, as well as contractors and
lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste,
mismanagement, misconduct, and abuses.
AGREED:
CONTRACTOR: OWNER:
Signature Signature
Michael Bills p
Print Name & Title Print Name
4 18 19
Date Date
CBC1253897
License Number
- 4 -
CHAMBER UPDATES - 04/29/2019
345 TEQUESTA DRIVE
Project Address:
TEQUESTA, FL 33469
561.768.0554
DE-4699
Project #:
Address:1097 Jupiter Park Lane Suite 3
Jupiter, FL. 33458
Phone:561.748.3564
Fax:561.748.3565
Website:http://www.definitiveelectronics.com
License #:ET11000615
CHAMBER UPDATES - 04/29/2019Proposal
Scope Of Work
This proposal is based upon the site meeting with Brad Gomberg at The Village of Tequesta as well as the parts list
and scope of work emailed by Brad and a subsequent email and text messages with additional information regarding
the Manager's Office and chamber display changes. The following scope of work will provide a breakdown of each
system/budget for the low-voltage A/V media system needs at 345 Tequesta Drive. See SOW and Email details
below.
**Revised Scope of Work - 04/29/2019 Pursuant to phone conversations and text messages with Brad regarding
changes"
D.E. to install and setup 2) each customer supplied Planar EPX100 displays with mounts and 2) each customer
supplied Planar QE7550 displays with mounts within the council chamber. D.E. to install and setup 1) each customer
supplied Planar QE7550 display with mount in the managers conference room. The video processing is built into the
Crestron DM System so the TV's just accept an HDMI input. There will be microphones for the chamber and 1 mic at
the podium as well as two cartoid mics hanging from the ceiling for the audience. The podium and chamber will each
have a computer plug-in with VGA, HDMI, and Display port as well as an 1/8" mini for audio. The chamber will have a
1/8" mini output plate so that the device that the chamber provides can record the audio from the meetings. There will
be a touch panel on the wall with the Crestron program on it. Other Areas - Distributed audio will be run through the
existing speakers in other areas with volume controls in specified locations. Note: This proposal includes 6 new
volume controls to be installed in the "other areas" per specification. The existing
speaker lines will be connected to the new system. If there are problems with the existing distributed speakers or
wire/connections, they will be corrected as a time and material project.
Proposal Release:DE-4699Page
PROPOSAL SUMMARY
CHAMBER UPDATES - 04/29/2019
VILLAGE OF TEQUESTA
345 TEQUESTA DRIVE
Revision:0
TEQUESTA, FL 33469
Modified:4/29/2019
561.768.0554
tƩĻƭĻƓƷĻķ .Ǥʹ
Definitive Electronics, Inc.
1097 Jupiter Park Lane Suite 3
Jupiter, Florida 33458 United States
561-748-3564
www.DefinitiveElectronics.com
SystemInstalled Price
A/V MEDIA SYSTEM$89,938.71
ENGINEERING AND PROJECT MANAGEMENT$5,522.26
$95,460.97
Grand Total:
Proposal Release:DE-4699Page 2
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
A/V MEDIA SYSTEM
CHAMBER
Crestron CBL-4K-DP-HD-6 2
$305.56
Active Converter Cable, DisplayPort to HDMI®, 18 Gbps, 6 ft (1.8 m)
Crestron DM-TX-4K-302-C 2$5,152.50
4K DigitalMedia 8G+® Transmitter 302, Provides a remote input connection for 4K HDMI® and VGA sources as part of a
complete DigitalMedia™ System. Connects to the DM 8G+® input of a DM® Switcher or Receiver via a single CATx cable.
Includes USB HID device and host ports. Compatible with HDBaseT® and Crestron Connect It™
Crestron HD-DA8-4KZ-E 1
$1,240.00
1:8 HDMI® Distribution Amplifier w/4K60 4:4:4 & HDR Support, Splits one HDMI® source to eight separate outputs.
Supports 4K60 4:4:4 and HDR video signals with high-bitrate 7.1 audio.
Crestron MMX-6-USB 2
$2,197.00
6-channel USB microphone mixer/pre-amp with (6) 3-pin 3.5 mm detachable terminal blocks/balanced microphone audio
inputs and (1) 5-pin 3.5 mm detachable terminal block/balanced/unbalanced stereo line-level audio output. Dims: 1.78"H x
7.35"W x 7.01"D
Crestron TSW-1060-W-S 1$3,544.06
10.1" surface mount PoE touch screen with Core 3 UI, H.264 video and Rava SIP intercom - Smooth White Finish *Requires
12.95W of PoE power (802.3at)
Crestron TSW-UMB 1
$91.55
Universal Mounting Bracket for Touch Screens & Wall Docks
Crestron TT-100-B-T 2
$1,079.50
Crestron Connect It™ Cable Caddy w/120V Outlet, No Cables, Black Textured, 3.76" high x 5.9" diameter
Customer Supplied CS-TELEVISION 4$2,920.00
Customer supplied Planar QE7550 75" display with wall mount.
*D.E. charge is for installation and programming.
Des AUDIO CONFERENCE BUDGET 1
$2,801.00
Audio Conferencing Budget Includes:
9)Each Shure Gooseneck Condenser Microphones with Integrated Desktop Base. (8 for council & 1 for podium).
2)Each Shure Overhead Condenser Microphones.
Des HNC-UNBAL-I/O-AUDIO JACK 2
$2,296.50
4-Port Analog Unbalanced(RCA) Audio Jack with (1) Stereo Input and (1) Stereo Output for an Remote Location.
*Includes Analog Line Sender/Receivers, CAT6 Wire to Interconnect to the Head-End.
EQUIPMENT CLOSET
Crestron AM-200 1$2,313.50
The AirMedia Presentation System AM-200, Enables secure wired and wireless presentation in lounges, lobbies, and open
spaces, and integrates with popular calendaring platforms. Easy to deploy and manage, increases workflow, and facilitates
collaboration by turning underutilized spaces into productive meeting spaces.
Crestron AMP-8150 1
$4,261.00
Avia 8-channel power amplifier with balanced or unbalanced analog line-level inputs (3-pin phoenix), 150WpC, 4/8 Ohm or
70V, and 300W per bridged pair - 1U
Proposal Release:DE-4699Page 3
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
Crestron CP3 1
$3,734.11
3-Series Control Processor with Core 3 OS Control Engine - 1U
Crestron DMC-4KZ-C 3$3,894.75
The DMC-4KZ-C is an input card designed for use with any card-based Crestron DigitalMedia Switcher. It provides one DM
8G+ input, with complementary HDMI pass-through and analog audio outputs. Using a single CAT type twisted pair cable, the
DM 8G+ input enables the connection of a DM 8G+ transmitter, the output of another DM switcher, or an HDBaseT certified
source.
*Sum output to mono for input on single input channel of DSP-1281.
Crestron DMC-4KZ-CO-HD 6$9,073.50
2-Channel DigitalMedia 8G+® 4K60 4:4:4 HDR Output Card for DM® Switchers
Crestron DMC-4KZ-HD 1
$977.25
The DMC-4KZ-HD is an input card designed for use with any card-based Crestron DigitalMedia Switcher. It provides one
HDMI input, with complementary HDMI pass-through and analog audio outputs. A USB HID port is also provided. The HDMI
input handles Full HD 1080p, Ultra HD, 2K, and 4K video signals with support for HDCP 2.2, HDR10, Deep Color, 3D, and
high-bitrate 7.1 audio. The HDMI input can also handle DVI and Dual-Mode DisplayPort signals using an appropriate adapter
or interface cable.
Crestron DM-MD8X8-CPU3 1
$5,036.00
8x8 DigitalMedia Switcher. Requires DMC Input and Output Cards.
Crestron DM-RMC-4K-SCALER-C 5
$10,598.75
4K DigitalMedia 8G+ Receiver and Room Controller with Scaler
Crestron DM-RMC-4KZ-100-C 3
$3,470.25
DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver & Room Controller 100
Crestron DSP-1281 1
$3,985.00
Avia 12x8 digital signal processor with audio conferencing interface, customizable inputs and outputs, the highest-quality
converters, pre-amps, and line amps, and Dante audio networking - 1U
Customer Supplied CS-ROKU 1
$193.75
Customer supplied Roku network media device. (1 Each)
*D.E. charge is for installation and programming.
Des INTERCONNECT-A/V MEDIA SYSTEM 1
$6,058.54
A/V Media System Interconnect Assembly - Includes (17) HDMI Cables, (30) DM-8G Connectors, (2100') DM-8G cable, (300')
Cat6 cable and velcro straps.
Des M.A. RACK BUDGET 1
$5,092.58
Middle Atlantic rack budget: Includes equipment rack, ladder trays, custom/vented component shelves, SDX fiber optic
splicing enclosure, blank/vented plates, thermal ventilation*, 20A 12/3 power cords, wire management accessories and install
labor.
*D.E. recommends the builder/home owner provide a dedicated cooling system, such as a Mini-Split, for the equipment
location. Depending on BTU calc., a dedicated exhaust fan may be adequate.
Sonos CONNECT 1$507.18
Non-Amplified Digital Music Zone Player with Analog and Digital Outputs to Connect to a A/V Receiver or a Pair of Powered
Speakers
Proposal Release:DE-4699Page 4
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
MANAGER'S CONFERENCE ROOM
Crestron DM-RMC-4KZ-100-C 1
$1,156.75
DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver & Room Controller 100
Crestron DM-TX-4K-302-C 1
$2,576.25
4K DigitalMedia 8G+® Transmitter 302, Provides a remote input connection for 4K HDMI® and VGA sources as part of a
complete DigitalMedia™ System. Connects to the DM 8G+® input of a DM® Switcher or Receiver via a single CATx cable.
Includes USB HID device and host ports. Compatible with HDBaseT® and Crestron Connect It™
Crestron TSW-1060-W-S 1
$3,544.06
10.1" surface mount PoE touch screen with Core 3 UI, H.264 video and Rava SIP intercom - Smooth White Finish *Requires
12.95W of PoE power (802.3at)
Crestron TSW-UMB 1
$91.55
Universal Mounting Bracket for Touch Screens & Wall Docks
Crestron TT-100-B-T 1
$539.75
Crestron Connect It™ Cable Caddy w/120V Outlet, No Cables, Black Textured, 3.76" high x 5.9" diameter
Customer Supplied CS-TELEVISION 1
$632.50
Customer supplied Planar QE7550 75" display with wall mount.
*D.E. charge is for installation and programming.
345 TEQUESTA DRIVE
Atlas Sound AT-AT100D-WH 6
$574.02
70V, 100W, 3dB step volume control with skirted knob and decora insert plate - White
A/V MEDIA SYSTEMTotal:$89,938.71
ENGINEERING AND PROJECT MANAGEMENT
345 TEQUESTA DRIVE
Des LABOR: ENGINEERING*1$2,761.13
This includes the design and drawings of all proposed disciplines, plus BTU calculations, panel schedules and equipment room
layout.
Des LABOR: PROJECT MANAGEMENT*1
$2,761.13
This includes supervision of the proposed scope of work from pre-wire to final program testing, the scheduling of all phases
for timely completion and coordination with the other trades during all phases to ensure a smooth installation process.
ENGINEERING AND PROJECT MANAGEMENTTotal:$5,522.26
Project Subtotal:$95,460.97
Proposal Release:DE-4699Page 5
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
Contract Information
Proposal and Scope of Work:
The overall description of your project is listed in the attached "Proposal". The Proposal lists the product, labor and
locations for the systems to be installed. The "Scope of Work" document further specifies the proposed
functionality, conditions of the project as well as the Contractor's job-site protocol.
If job is a retro-fit/remodel in nature on an existing structure, and Scope of Work exceeds time estimated to
complete because of unforeseen circumstances, Client agrees that he/she will be back-charged at a rate of $97.50
per person, per hour for all extra labor involved in completing the job.
Work not covered by the proposal and contract documents will not be required unless it is required by reasonable
inference as being necessary to produce the intended result. The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically
documented in the Proposal. Definitive Electronics is not responsible for any underground trenching, core drilling,
laying, or supplying of conduit for wiring.
Documentation:
All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design &
engineering by a professional Systems Integrator, only the general budget of the project will be prepared without a
retainer. A Design Retainer of 5%, will provide up to three designs and proposals. Drawings shall include a Block
Diagram, Equipment rack/cabinet Elevations, Plan View with general device location. The design and proposal
provided is for the sole use of the Client and may not be distributed or copied without written permission from the
Contractor. The retainer covers design & engineering time and is non-refundable.
Changes to the Contract:
The Client or Client's representative may request changes, additions, or modifications without invalidating the
contract. Such changes must be in writing and signed by the Client, or their authorized representative. The
contractor shall provide the Client in writing the amount of additional costs or cost reductions which will include a
$100 administration fee. Equipment which has already been received will be subject to a 20% restocking fee.
Special orders including color and design options are not refundable. Unless otherwise agreed, the Additional Work
Request will be delivered within 15 working days. Additional Work Requests shall be paid in full upon acceptance of
change and shall not alter the contract's payment schedule.
Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or
unavailability with a comparable model of equal or greater value upon customer approval.
Travel to and from the Job-site: Travel is included in the Proposal total and is calculated according to the distance to
the job-site and the number of trips required to complete each installation phase. To avoid additional travel costs
we ask that the project be ready for the full installation of the scheduled phase. If we arrive at the job-site and are
unable to complete our work due to the readiness of the job-site and additional trips are required, a fee of $150.00
will be charged to cover the additional travel expenses for each additional trip incurred.
Freight:
Standard freight is included in the total of the equipment listed in the Proposal. Additional freight required to
expedite your delivery will be billed separately.
International Job Site Expenses:
All necessary rough wiring labor to be supervised by Definitive Electronics but to be performed by a local licensed
electrical contractor.
The prices included in this quote do not include reimbursable expenses such as: Airport costs to and from installers
houses, airport parking, air fare, food allowances, hotel, taxis, rental car, luggage or luggage fees, visa fees, work
permits and related building permit fees, port of entry and duty/customs fees, product shipping charges to the job
site, miscellaneous expenses as may be needed. All Receipts available for review upon request.
Training:
Training of your systems will be provided during the Final phase installation. Additionally two hours of follow-up
training have been included in your proposal to be provided within 60 days after Substantial Completion.
Proposal Release:DE-4699Page 6
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
Programming:
Project programmingallows for 1 startup program, 2 client revisions, 1 Night time walk thru. Anything
additional will be billed at normal programming rates.
Warranties
Contractor warranties the parts and labor involved in your installation as outlined in the Proposal for a period of one
year. Equipment Warranties will be provided in the Owner's Manual. Service calls provided for Equipment under
warranty will be billed at our preferred customer rate.Warranty on programming is Void if program is
modified by others.Labor provided to install Owner Furnished Equipment is exempt from all warranties.
Permitting:
All permits and related permits fees are not included in this proposal and will be billed to client separately as
necessary based on local city requirements.
Progress Payments:
Progress payments are a percentage of the Proposal total and are based on the funds necessary to perform the
work according to the construction schedule. Equipment will not be ordered until the equipment deposit has been
submitted. These times are subject to the timing of the construction and the lead times required for the ordered
equipment to be delivered. Delays in payment can result in an interruption of your equipment delivery and
installation schedule.
Substantial Completion:
Product Delivery Receipts will be provided as proof of delivery for all equipment delivered.
Substantial Completion is the demonstration that all equipment, as listed on the initial Proposal, has been installed
and is operational. Upon the completion of the Final phase the Client will be given training and an Owners manual
with warranty information. The final payment will be due in full at this time. Payments may not be withheld due to
additions or other requested changes to the programming or equipment functionality. Any disputes will be settled
independently in good faith between the parties.
Payment Terms:
Payment is due upon receipt of invoice. Contractor shall be entitled to a service charge of 3% per month on the
unpaid balance. In the event the unpaid account is turned over for collection, Client shall be responsible for all
Contractors' costs, services charges, and expenses (including reasonable attorneys' fees) associated with the
collection, in addition to the unpaid balance. If after 60 days client has not paid outstanding balance, Contractor
may exercise their Lien rights to secure their interests. Client will be provided with a customary Preliminary Lien
notice.
Suspension of Work for non-payment:
If payment has not been received, Client acknowledges that Contractor has the right to suspend work within one
day of the written notice of its intent to do so. Contractor will not be liable for any loss or damages suffered resulting
from said suspension nor is this act considered to be in breach of the contract.
Installation Schedule by Phase:
The installation of your systems will be performed by phase as follows; Rough-In phase includes the placement of
wires, brackets and back boxes; framing, electrical and HVAC contractors must be complete before Rough-in is
scheduled. Trim phase includes the termination of equipment panels, wall jacks and covering of open holes; this is
commonly required prior to receiving the Certificate of Occupancy. Final phase includes the delivery of equipment;
project should be secure prior to delivery.
Please indicate the forecasted start dates for the following;
Project Start Date:_____________Project Completion Date:___________
Rough-in Start date: __________Trim Start Date:___________Final Start Date:_____________
Your proposed Installation Schedule will be confirmed after receipt of your initial deposit. Please request/confirm
the installation dates 7 to 14 days in advance of the start of each phase. Technicians who arrive at the job-site for a
confirmed schedule time and who are unable to gain reasonable access or who are unable to perform their work
due to the readiness of the job will result in a $300.00 cancellation charge. To avoid this charge, you may call up to
48 hrs in advance to reschedule.
If Contractor is delayed at any time in the progress of the work by Client Additional Work Requests, fire, labor
disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected
parts of the work shall be extended by a minimum of the same amount of the time caused by the delay. Contractor
shall not be liable for loss or damage as a result of the delay nor will it be considered in breach of contract.
Proposal Release:DE-4699Page 7
CHAMBER UPDATES - 04/29/2019Proposal
DescriptionQty
Insurance, Licenses & Bonds:
Contractor shall purchase and maintain such insurance necessary to protect Client from claims under workers
compensation and from any damage to the Client's property resulting from the execution of this contract. Contractor
is licensed and bonded to perform the work stated in the state of Florida.).
Dispute Resolution:
The parties hereto agree that all disputes arising between them shall be submitted to and exclusively determined,
resolved and adjudicated by arbitration proceedings before the American Arbitration Association, such proceedings
to be pursuant to the Commercial Arbitration Rules, and such arbitration procedures to be held in Contractor's City
and State. Intending to be legally bound, the parties hereto have caused this Agreement to be executed as of the
date client accepts the Contract and Proposal.
Confidentiality:
1.) Project Information: Contractor will refrain from discussing project details to others not directly related to the
project.
Contractor agrees not to publish or otherwise disclose to persons outside the project, without specific permission,
any proprietary and/or confidential information acquired from Client by him or her as a result of the fulfillment of the
Proposal. Client shall designate in writing all information which it considers to be confidential.
2.) Solicitation of Employees: Client agrees not to contract directly with Contractor's employees to provide work
outside of this proposal either for work on this project and/or other projects.
Total Contract price includes all applicable discounts, shipping charges, and taxes.
$95,460.97
Grand Total:
Payment ScheduleAmountDue Date
Contract Acceptance & Scheduling$23,865.24
Completion of Rough/Pre-Wire/Ordering Trim Parts$23,865.24
Ordering Final Equipment$42,957.44
Final Payment Due Upon Substantial Completion$4,773.05
Contract Acceptance
Your signature denotes approval and acceptance. I (we) understand that there are no verbal agreements between
parties of this agreement. Client may cancel this contract within 3 days of acceptance. Cancellation must be provided
in writing by the client and delivered to the Contractor before the end of the third business day. This Proposal expires
30 days following the date stated on the top of this agreement. No work will be scheduled without a deposit plus a
signed copy of this agreement. All drawings and specifications are contingent upon agreement and retainer.
DATE:
Client:VILLAGE OF TEQUESTA
DATE:
Contractor:Definitive Electronics, Inc.
Proposal Release:DE-4699Page 8
CHAMBER UPDATES~OPTION 1 FOR FUTURE
EXPANDABILITY - 04/29/2019
345 TEQUESTA DRIVE
Project Address:
TEQUESTA, FL 33469
561.768.0554
DE-4699
Project #:
Address:1097 Jupiter Park Lane Suite 3
Jupiter, FL. 33458
Phone:561.748.3564
Fax:561.748.3565
Website:http://www.definitiveelectronics.com
License #:ET11000615
CHAMBER UPDATES~OPTION 1 FOR FUTUREProposal
EXPANDABILITY - 04/29/2019
Scope Of Work
**Due to all inputs being utilized on both the DM-MD8x8-CPU3 and the DSP-1280 it is D.E.'s recommendation that
you upgrade the DM-MD8x8-CPU3 to the DM-MD16x16-CPU3 and add an additional DSP-1280, as there is no room
for future input expansion with the system as requested.
Proposal Release:DE-4699Page
PROPOSAL SUMMARY
CHAMBER UPDATES~OPTION 1 FOR FUTURE EXPANDABILITY -
04/29/2019
VILLAGE OF TEQUESTA
345 TEQUESTA DRIVE
Revision:1
TEQUESTA, FL 33469
Modified:4/29/2019
561.768.0554
tƩĻƭĻƓƷĻķ .Ǥʹ
Definitive Electronics, Inc.
1097 Jupiter Park Lane Suite 3
Jupiter, Florida 33458 United States
561-748-3564
www.DefinitiveElectronics.com
SystemInstalled Price
A/V MEDIA SYSTEM$9,023.50
Grand Total:$9,023.50
Proposal Release:DE-4699Page 2
CHAMBER UPDATES~OPTION 1 FOR FUTUREProposal
EXPANDABILITY - 04/29/2019
DescriptionQty
A/V MEDIA SYSTEM
EQUIPMENT CLOSET
Crestron DM-MD16X16-CPU3 1
$10,074.50
16x16 DigitalMedia Matrix Switcher with Redundant Power Supply: Requires DMC Input and Output Cards
Crestron DM-MD8X8-CPU3-1
-$5,036.00
8x8 DigitalMedia Switcher. Requires DMC Input and Output Cards.
Crestron DSP-1281 1
$3,985.00
Avia 12x8 digital signal processor with audio conferencing interface, customizable inputs and outputs, the highest-quality
converters, pre-amps, and line amps, and Dante audio networking - 1U
A/V MEDIA SYSTEMTotal:$9,023.50
$9,023.50
Project Subtotal:
Proposal Release:DE-4699Page 3
CHAMBER UPDATES~OPTION 1 FOR FUTUREProposal
EXPANDABILITY - 04/29/2019
DescriptionQty
Contract Information
Proposal and Scope of Work:
The overall description of your project is listed in the attached "Proposal". The Proposal lists the product, labor and
locations for the systems to be installed. The "Scope of Work" document further specifies the proposed
functionality, conditions of the project as well as the Contractor's job-site protocol.
If job is a retro-fit/remodel in nature on an existing structure, and Scope of Work exceeds time estimated to
complete because of unforeseen circumstances, Client agrees that he/she will be back-charged at a rate of $97.50
per person, per hour for all extra labor involved in completing the job.
Work not covered by the proposal and contract documents will not be required unless it is required by reasonable
inference as being necessary to produce the intended result. The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically
documented in the Proposal. Definitive Electronics is not responsible for any underground trenching, core drilling,
laying, or supplying of conduit for wiring.
Documentation:
All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design &
engineering by a professional Systems Integrator, only the general budget of the project will be prepared without a
retainer. A Design Retainer of 5%, will provide up to three designs and proposals. Drawings shall include a Block
Diagram, Equipment rack/cabinet Elevations, Plan View with general device location. The design and proposal
provided is for the sole use of the Client and may not be distributed or copied without written permission from the
Contractor. The retainer covers design & engineering time and is non-refundable.
Changes to the Contract:
The Client or Client's representative may request changes, additions, or modifications without invalidating the
contract. Such changes must be in writing and signed by the Client, or their authorized representative. The
contractor shall provide the Client in writing the amount of additional costs or cost reductions which will include a
$100 administration fee. Equipment which has already been received will be subject to a 20% restocking fee.
Special orders including color and design options are not refundable. Unless otherwise agreed, the Additional Work
Request will be delivered within 15 working days. Additional Work Requests shall be paid in full upon acceptance of
change and shall not alter the contract's payment schedule.
Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or
unavailability with a comparable model of equal or greater value upon customer approval.
Travel to and from the Job-site: Travel is included in the Proposal total and is calculated according to the distance to
the job-site and the number of trips required to complete each installation phase. To avoid additional travel costs
we ask that the project be ready for the full installation of the scheduled phase. If we arrive at the job-site and are
unable to complete our work due to the readiness of the job-site and additional trips are required, a fee of $150.00
will be charged to cover the additional travel expenses for each additional trip incurred.
Freight:
Standard freight is included in the total of the equipment listed in the Proposal. Additional freight required to
expedite your delivery will be billed separately.
International Job Site Expenses:
All necessary rough wiring labor to be supervised by Definitive Electronics but to be performed by a local licensed
electrical contractor.
The prices included in this quote do not include reimbursable expenses such as: Airport costs to and from installers
houses, airport parking, air fare, food allowances, hotel, taxis, rental car, luggage or luggage fees, visa fees, work
permits and related building permit fees, port of entry and duty/customs fees, product shipping charges to the job
site, miscellaneous expenses as may be needed. All Receipts available for review upon request.
Training:
Training of your systems will be provided during the Final phase installation. Additionally two hours of follow-up
training have been included in your proposal to be provided within 60 days after Substantial Completion.
Proposal Release:DE-4699Page 4
CHAMBER UPDATES~OPTION 1 FOR FUTUREProposal
EXPANDABILITY - 04/29/2019
DescriptionQty
Programming:
Project programmingallows for 1 startup program, 2 client revisions, 1 Night time walk thru. Anything
additional will be billed at normal programming rates.
Warranties
Contractor warranties the parts and labor involved in your installation as outlined in the Proposal for a period of one
year. Equipment Warranties will be provided in the Owner's Manual. Service calls provided for Equipment under
warranty will be billed at our preferred customer rate.Warranty on programming is Void if program is
modified by others.Labor provided to install Owner Furnished Equipment is exempt from all warranties.
Permitting:
All permits and related permits fees are not included in this proposal and will be billed to client separately as
necessary based on local city requirements.
Progress Payments:
Progress payments are a percentage of the Proposal total and are based on the funds necessary to perform the
work according to the construction schedule. Equipment will not be ordered until the equipment deposit has been
submitted. These times are subject to the timing of the construction and the lead times required for the ordered
equipment to be delivered. Delays in payment can result in an interruption of your equipment delivery and
installation schedule.
Substantial Completion:
Product Delivery Receipts will be provided as proof of delivery for all equipment delivered.
Substantial Completion is the demonstration that all equipment, as listed on the initial Proposal, has been installed
and is operational. Upon the completion of the Final phase the Client will be given training and an Owners manual
with warranty information. The final payment will be due in full at this time. Payments may not be withheld due to
additions or other requested changes to the programming or equipment functionality. Any disputes will be settled
independently in good faith between the parties.
Payment Terms:
Payment is due upon receipt of invoice. Contractor shall be entitled to a service charge of 3% per month on the
unpaid balance. In the event the unpaid account is turned over for collection, Client shall be responsible for all
Contractors' costs, services charges, and expenses (including reasonable attorneys' fees) associated with the
collection, in addition to the unpaid balance. If after 60 days client has not paid outstanding balance, Contractor
may exercise their Lien rights to secure their interests. Client will be provided with a customary Preliminary Lien
notice.
Suspension of Work for non-payment:
If payment has not been received, Client acknowledges that Contractor has the right to suspend work within one
day of the written notice of its intent to do so. Contractor will not be liable for any loss or damages suffered resulting
from said suspension nor is this act considered to be in breach of the contract.
Installation Schedule by Phase:
The installation of your systems will be performed by phase as follows; Rough-In phase includes the placement of
wires, brackets and back boxes; framing, electrical and HVAC contractors must be complete before Rough-in is
scheduled. Trim phase includes the termination of equipment panels, wall jacks and covering of open holes; this is
commonly required prior to receiving the Certificate of Occupancy. Final phase includes the delivery of equipment;
project should be secure prior to delivery.
Please indicate the forecasted start dates for the following;
Project Start Date:_____________Project Completion Date:___________
Rough-in Start date: __________Trim Start Date:___________Final Start Date:_____________
Your proposed Installation Schedule will be confirmed after receipt of your initial deposit. Please request/confirm
the installation dates 7 to 14 days in advance of the start of each phase. Technicians who arrive at the job-site for a
confirmed schedule time and who are unable to gain reasonable access or who are unable to perform their work
due to the readiness of the job will result in a $300.00 cancellation charge. To avoid this charge, you may call up to
48 hrs in advance to reschedule.
If Contractor is delayed at any time in the progress of the work by Client Additional Work Requests, fire, labor
disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected
Proposal Release:DE-4699Page 5
CHAMBER UPDATES~OPTION 1 FOR FUTUREProposal
EXPANDABILITY - 04/29/2019
DescriptionQty
parts of the work shall be extended by a minimum of the same amount of the time caused by the delay. Contractor
shall not be liable for loss or damage as a result of the delay nor will it be considered in breach of contract.
Insurance, Licenses & Bonds:
Contractor shall purchase and maintain such insurance necessary to protect Client from claims under workers
compensation and from any damage to the Client's property resulting from the execution of this contract. Contractor
is licensed and bonded to perform the work stated in the state of Florida.).
Dispute Resolution:
The parties hereto agree that all disputes arising between them shall be submitted to and exclusively determined,
resolved and adjudicated by arbitration proceedings before the American Arbitration Association, such proceedings
to be pursuant to the Commercial Arbitration Rules, and such arbitration procedures to be held in Contractor's City
and State. Intending to be legally bound, the parties hereto have caused this Agreement to be executed as of the
date client accepts the Contract and Proposal.
Confidentiality:
1.) Project Information: Contractor will refrain from discussing project details to others not directly related to the
project.
Contractor agrees not to publish or otherwise disclose to persons outside the project, without specific permission,
any proprietary and/or confidential information acquired from Client by him or her as a result of the fulfillment of the
Proposal. Client shall designate in writing all information which it considers to be confidential.
2.) Solicitation of Employees: Client agrees not to contract directly with Contractor's employees to provide work
outside of this proposal either for work on this project and/or other projects.
Total Contract price includes all applicable discounts, shipping charges, and taxes.
$9,023.50
Grand Total:
Payment ScheduleAmountDue Date
Contract Acceptance & Scheduling$2,255.88
Completion of Rough/Pre-Wire/Ordering Trim Parts$2,255.88
Ordering Final Equipment$4,060.58
Final Payment Due Upon Substantial Completion$451.16
Contract Acceptance
Your signature denotes approval and acceptance. I (we) understand that there are no verbal agreements between
parties of this agreement. Client may cancel this contract within 3 days of acceptance. Cancellation must be provided
in writing by the client and delivered to the Contractor before the end of the third business day. This Proposal expires
30 days following the date stated on the top of this agreement. No work will be scheduled without a deposit plus a
signed copy of this agreement. All drawings and specifications are contingent upon agreement and retainer.
DATE:
Client:VILLAGE OF TEQUESTA
DATE:
Contractor:Definitive Electronics, Inc.
Proposal Release:DE-4699Page 6
CHAMBER UPDATES - 04/29/2019 Proposal
MANAGER'S CONFERENCE ROOM
M Crestron DM-RMC-4KZ-100-C 1 $1,156.75 M
5
DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver & Room Controller 100
Crestron DM-TX-4K-302-C
1 $2,576.25
4K DigitalMedia 8G+® Transmitter 302, Provides a remote input connection for 4K HDMI® and VGA sources as part of a
complete DigitalMediaTM System. Connects to the DM 8G+® input of a DM® Switcher or Receiver via a single CATx cable.
Includes USB HID device and host ports. Compatible with HDBaseT® and Crestron Connect ItTM
Crestron TSW-1060-W-S
10.1" surface mount PoE touch screen with Core 3 UI, H.264 video and Rava SIP intercom - Smooth White Finish *Requires
1 $3,544.06
12.95W of PoE power (802.3at)
Crestron TSW-UMB
1 $91.55
I-
Universal Mounting Bracket for Touch Screens & Wall Docks
Crestron TT-100-B-T
1 $539.75
Crestron Connect ItT`° Cable Caddy w/120V Outlet, No Cables, Black Textured, 3.76" high x 5.9" diameter
Customer Supplied CS -TELEVISION
1 $632.50
Customer supplied Planar QE7550 75" display with wall mount.
*D.E. charge is for installation and programming.
345 TEQUESTA DRIVE
Atlas Sound AT-AT10OD-WH
6 $574.02
70V, 100W, 3dB step volume control with skirted knob and decora insert plate - White
A/V MEDIA SYSTEM Total:
$89,938.71
ENGINEERING AND PROJECT MANAGEMENT
345 TEQUESTA DRIVE
Des LABOR: ENGINEERING* 1 $2,761.13
This includes the design and drawings of all proposed disciplines, plus BTU calculations, panel schedules and equipment room
layout.
Des LABOR: PROJECT MANAGEMENT* 1
This includes supervision of the proposed scope of work from pre -wire to final program testing, the scheduling of all phases
for timely completion and coordination with the other trades during all phases to ensure a smooth installation process.
ENGINEERING AND PROJECT MANAGEMENT Total:
Project Subtotal:
$2,761.13
$5,522.26
$95,460.97
Proposal Release: DE 4699 �_ cI e f i n i t i V e Page 5
electronics
CHAMBER UPDATES - 04/29/2019
Proposal
Contract Information
Proposal and Scope of Work:
The overall description of your project is listed in the attached "Proposal". The Proposal lists the product, labor and
locations for the systems to be installed. The "Scope of Work" document further specifies the proposed
functionality, conditions of the project as well as the Contractor's job -site protocol.
If job is a retro-fit/remodel in nature on an existing structure, and Scope of Work exceeds time estimated to
complete because of unforeseen circumstances, Client agrees that he/she will be back -charged at a rate of $97.50
per person, per hour for all extra labor involved in completing the job.
Work not covered by the proposal and contract documents will not be required unless it is required by reasonable
inference as being necessary to produce the intended result. The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically
documented in the Proposal. Definitive Electronics is not responsible for any underground trenching, core drilling,
laying, or supplying of conduit for wiring.
Documentation:
All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design &
engineering by a professional Systems Integrator, only the general budget of the project will be prepared without a
retainer. A Design Retainer of 5%, will provide up to three designs and proposals. Drawings shall include a Block
Diagram, Equipment rack/cabinet Elevations, Plan View with general device location. The design and proposal
provided is for the sole use of the Client and may not be distributed or copied without written permission from the
Contractor. The retainer covers design & engineering time and is non-refundable.
Changes to the Contract:
The Client or Client's representative may request changes, additions, or modifications without invalidating the
contract. Such changes must be in writing and signed by the Client, or their authorized representative. The
contractor shall provide the Client in writing the amount of additional costs or cost reductions which will include a
$100 administration fee. Equipment which has already been received will be subject to a 20% restocking fee.
Special orders including color and design options are not refundable. Unless otherwise agreed, the Additional Work
Request will be delivered within 15 working days. Additional Work Requests shall be paid in full upon acceptance of
change and shall not alter the contract's payment schedule.
Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or
unavailability with a comparable model of equal or greater value upon customer approval.
Travel to and from the Job -site: Travel is included in the Proposal total and is calculated according to the distance to
the job -site and the number of trips required to complete each installation phase. To avoid additional travel costs
we ask that the project be ready for the full installation of the scheduled phase. If we arrive at the job -site and are
unable to complete our work due to the readiness of the job -site and additional trips are required, a fee of $150.00
will be charged to cover the additional travel expenses for each additional trip incurred.
Freight:
Standard freight is included in the total of the equipment listed in the Proposal. Additional freight required to
expedite your delivery will be billed separately.
International Job Site Expenses:
All necessary rough wiring labor to be supervised by Definitive Electronics but to be performed by a local licensed
electrical contractor.
The prices included in this quote do not include reimbursable expenses such as: Airport costs to and from installers
houses, airport parking, air fare, food allowances, hotel, taxis, rental car, luggage or luggage fees, visa fees, work
permits and related building permit fees, port of entry and duty/customs fees, product shipping charges to the job
site, miscellaneous expenses as may be needed. All Receipts available for review upon request.
Training:
Training of your systems will be provided during the Final phase installation. Additionally two hours of follow-up
training have been included in your proposal to be provided within 60 days after Substantial Completion.
Proposal Release: DE-4699 G_ definitive eecoc- Page 6
��' ltrni
CHAMBER UPDATES - 04/29/2019
Proposal
Programming:
Project programming allows for 1 startup program, 2 client revisions, 1 Night time walk thru. Anything
additional will be billed at normal programming rates.
Warranties
Contractor warranties the parts and labor involved in your installation as outlined in the Proposal for a period of one
year. Equipment Warranties will be provided in the Owner's Manual. Service calls provided for Equipment under
warranty will be billed at our preferred customer rate. Warranty on programming is Void if program is
modified by others. Labor provided to install Owner Furnished Equipment is exempt from all warranties.
Permitting:
All permits and related permits fees are not included in this proposal and will be billed to client separately as
necessary based on local city requirements.
Progress Payments:
Progress payments are a percentage of the Proposal total and are based on the funds necessary to perform the
work according to the construction schedule. Equipment will not be ordered until the equipment deposit has been
submitted. These times are subject to the timing of the construction and the lead times required for the ordered
equipment to be delivered. Delays in payment can result in an interruption of your equipment delivery and
installation schedule.
Substantial Completion:
Product Delivery Receipts will be provided as proof of delivery for all equipment delivered.
Substantial Completion is the demonstration that all equipment, as listed on the initial Proposal, has been installed
and is operational. Upon the completion of the Final phase the Client will be given training and an Owners manual
with warranty information. The final payment will be due in full at this time. Payments may not be withheld due to
additions or other requested changes to the programming or equipment functionality. Any disputes will be settled
independently in good faith between the parties.
Payment Terms:
Payment is due upon receipt of invoice. Contractor shall be entitled to a service charge of 3% per month on the
unpaid balance. In the event the unpaid account is turned over for collection, Client shall be responsible for all
Contractors' costs, services charges, and expenses (including reasonable attorneys' fees) associated with the
collection, in addition to the unpaid balance. If after 60 days client has not paid outstanding balance, Contractor
may exercise their Lien rights to secure their interests. Client will be provided with a customary Preliminary Lien
notice.
Suspension of Work for non-payment:
If payment has not been received, Client acknowledges that Contractor has the right to suspend work within one
day of the written notice of its intent to do so. Contractor will not be liable for any loss or damages suffered resulting
from said suspension nor is this act considered to be in breach of the contract.
Installation Schedule by Phase:
The installation of your systems will be performed by phase as follows; Rough -In phase includes the placement of
wires, brackets and back boxes; framing, electrical and HVAC contractors must be complete before Rough -in is
scheduled. Trim phase includes the termination of equipment panels, wall jacks and covering of open holes; this is
commonly required prior to receiving the Certificate of Occupancy. Final phase includes the delivery of equipment;
project should be secure prior to delivery.
Please indicate the forecasted start dates for the following;
Project Start Date: Project Completion Date:
Rough -in Start date: Trim Start Date: Final Start Date:
Your proposed Installation Schedule will be confirmed after receipt of your initial deposit. Please request/confirm
the installation dates 7 to 14 days in advance of the start of each phase. Technicians who arrive at the job -site for a
confirmed schedule time and who are unable to gain reasonable access or who are unable to perform their work
due to the readiness of the job will result in a $300.00 cancellation charge. To avoid this charge, you may call up to
48 hrs in advance to reschedule.
If Contractor is delayed at any time in the progress of the work by Client Additional Work Requests, fire, labor
disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected
parts of the work shall be extended by a minimum of the same amount of the time caused by the delay. Contractor
shall not be liable for loss or damage as a result of the delay nor will it be considered in breach of contract.
Proposal Release: DE-4699 = d e f i n i t i v e Page 7
CHAMBER UPDATES - 04/29/2019
Proposal
Insurance, Licenses & Bonds:
Contractor shall purchase and maintain such insurance necessary to protect Client from claims under workers
compensation and from any damage to the Client's property resulting from the execution of this contract. Contractor
is licensed and bonded to perform the work stated in the state of Florida.).
Dispute Resolution:
The parties hereto agree that all disputes arising between them shall be submitted to and exclusively determined,
resolved and adjudicated by arbitration proceedings before the American Arbitration Association, such proceedings
to be pursuant to the Commercial Arbitration Rules, and such arbitration procedures to be held in Contractor's City
and State. Intending to be legally bound, the parties hereto have caused this Agreement to be executed as of the
date client accepts the Contract and Proposal.
Confidentiality:
1.) Project Information: Contractor will refrain from discussing project details to others not directly related to the
project.
Contractor agrees not to publish or otherwise disclose to persons outside the project, without specific permission,
any proprietary and/or confidential information acquired from Client by him or her as a result of the fulfillment of the
Proposal. Client shall designate in writing all information which it considers to be confidential.
2.) Solicitation of Employees: Client agrees not to contract directly with Contractor's employees to provide work
outside of this proposal either for work on this project and/or other projects.
Total Contract price includes all applicable discounts, shipping charges, and taxes.
Grand Total: $95,460.97
Payment Schedule Amount Due Date
Contract Acceptance & Scheduling $23,865.24
Completion of Rough/Pre-Wire/Ordering Trim Parts $23,865.24
Ordering Final Equipment $42,957.44
Final Payment Due Upon Substantial Completion $4,773.05
Contract Acceptance
Your signature denotes approval and acceptance. I (we) understand that there are no verbal agreements between
parties of this agreement. Client may cancel this contract within 3 days of acceptance. Cancellation must be provided
in writing by the client and delivered to the Contractor before the end of the third business day. This Proposal expires
30 days following the date stated on the top of this agreement. No work will be scheduled without a deposit plus a
signed copy of this agreement. All drawings and specifications are contingent upon agreement and retainer.
DATE:
Client: VILLAGE OF TEQUESTA
DATE:
Contractor: Definitive Electronics, Inc.
Proposal Release: DE 4699 �_ cl e f i n i t i v e Page 8
electronics
CHAMBER UPDATESNOPTION 1 FOR FUTURE
EXPANDABILITY - 04/29/2019
Project Address: 345 TEQUESTA DRIVE
TEQUESTA, FL 33469
561.768.0554
Project #: DE-4699
definitive
electronics
Address: 1097 Jupiter Park Lane Suite 3
Jupiter, FL. 33458
Phone: 561.748.3564
Fax: 561.748.3565
Website: http://www.definitiveelectronics.com
License #: ET11000615
CHAMBER UPDATESNOPTION 1 FOR FUTURE Proposal
EXPANDABILITY - 04/ 29/ 2019
Scope Of Work
**Due to all inputs being utilized on both the DM-MD8x8-CPU3 and the DSP-1280 it is D.E.'s recommendation that
you upgrade the DM-MD8x8-CPU3 to the DM-MD16x16-CPU3 and add an additional DSP-1280, as there is no room
for future input expansion with the system as requested.
Proposal Release: DE-4699 `��, definitive.
`/ electronics
CHAMBER UPDATES -OPTION 1 FOR FUTURE EXPANDABILITY -
VILLAGE OF TEQUESTA
345 TEQUESTA DRIVE
TEQUESTA, FL 33469
561.768.0554
esented By:
Definitive Electronics, Inc.
1097 Jupiter Park Lane Suite 3
Jupiter, Florida 33458 United States
561-748-3564
www.DefinitiveElectronics.com
04/29/2019
Revision: 1
Modified: 4/29/2019
06 electronics
AN MEDIA SYSTEM $9,023.50
Grand Total: $9,023.50
Proposal Release: DE-4699 `��, definitive.
electronics
CHAMBER UPDATESNOPTION 1 FOR FUTURE
EXPANDABILITY - 04/29/2019
IL
A/V MEDIA SYSTEM
EQUIPMENT CLOSET
Crestron 1)M-MD16X16-CPU3 1
16x16 DigitalMedia Matrix Switcher with Redundant Power Supply: Requires DMC Input and Output Cards
Crestron 1)M-MD8X8-CPU3 -1
® 8x8 DigitalMedia Switcher. Requires DMC Input and Output Cards.
Crestron DSP-1281 1
® Avia 12x8 digital signal processor with audio conferencing interface, customizable inputs and outputs, the highest -quality
converters, pre -amps, and line amps, and Dante audio networking - W
A/V MEDIA SYSTEM Total:
Project Subtotal:
Proposal
a
$10,074.50
-$5,036.00
$3,985.00
$9,023.50
$9,023.50
Proposal Release: DE-4699 `��, d e f i n i t i v e
`/ electronics
CHAMBER UPDATEStwOPTION 1 FOR FUTURE Proposal
EXPANDABILITY - 04/29/2019
Contract Information
Proposal and Scope of Work:
The overall description of your project is listed in the attached "Proposal". The Proposal lists the product, labor and
locations for the systems to be installed. The "Scope of Work" document further specifies the proposed
functionality, conditions of the project as well as the Contractor's job -site protocol.
If job is a retro-fit/remodel in nature on an existing structure, and Scope of Work exceeds time estimated to
complete because of unforeseen circumstances, Client agrees that he/she will be back -charged at a rate of $97.50
per person, per hour for all extra labor involved in completing the job.
Work not covered by the proposal and contract documents will not be required unless it is required by reasonable
inference as being necessary to produce the intended result. The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets are not included unless specifically
documented in the Proposal. Definitive Electronics is not responsible for any underground trenching, core drilling,
laying, or supplying of conduit for wiring.
Documentation:
All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design &
engineering by a professional Systems Integrator, only the general budget of the project will be prepared without a
retainer. A Design Retainer of 5%, will provide up to three designs and proposals. Drawings shall include a Block
Diagram, Equipment rack/cabinet Elevations, Plan View with general device location. The design and proposal
provided is for the sole use of the Client and may not be distributed or copied without written permission from the
Contractor. The retainer covers design & engineering time and is non-refundable.
Changes to the Contract:
The Client or Client's representative may request changes, additions, or modifications without invalidating the
contract. Such changes must be in writing and signed by the Client, or their authorized representative. The
contractor shall provide the Client in writing the amount of additional costs or cost reductions which will include a
$100 administration fee. Equipment which has already been received will be subject to a 20% restocking fee.
Special orders including color and design options are not refundable. Unless otherwise agreed, the Additional Work
Request will be delivered within 15 working days. Additional Work Requests shall be paid in full upon acceptance of
change and shall not alter the contract's payment schedule.
Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or
unavailability with a comparable model of equal or greater value upon customer approval.
Travel to and from the Job -site: Travel is included in the Proposal total and is calculated according to the distance to
the job -site and the number of trips required to complete each installation phase. To avoid additional travel costs
we ask that the project be ready for the full installation of the scheduled phase. If we arrive at the job -site and are
unable to complete our work due to the readiness of the job -site and additional trips are required, a fee of $150.00
will be charged to cover the additional travel expenses for each additional trip incurred.
Freight:
Standard freight is included in the total of the equipment listed in the Proposal. Additional freight required to
expedite your delivery will be billed separately.
International Job Site Expenses:
All necessary rough wiring labor to be supervised by Definitive Electronics but to be performed by a local licensed
electrical contractor.
The prices included in this quote do not include reimbursable expenses such as: Airport costs to and from installers
houses, airport parking, air fare, food allowances, hotel, taxis, rental car, luggage or luggage fees, visa fees, work
permits and related building permit fees, port of entry and duty/customs fees, product shipping charges to the job
site, miscellaneous expenses as may be needed. All Receipts available for review upon request.
Training:
Training of your systems will be provided during the Final phase installation. Additionally two hours of follow-up
training have been included in your proposal to be provided within 60 days after Substantial Completion.
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Programming:
Project programming allows for 1 startup program, 2 client revisions, 1 Night time walk thru. Anything
additional will be billed at normal programming rates.
Warranties
Contractor warranties the parts and labor involved in your installation as outlined in the Proposal for a period of one
year. Equipment Warranties will be provided in the Owner's Manual. Service calls provided for Equipment under
warranty will be billed at our preferred customer rate. Warranty on programming is Void if program is
modified by others. Labor provided to install Owner Furnished Equipment is exempt from all warranties.
Permitting:
All permits and related permits fees are not included in this proposal and will be billed to client separately as
necessary based on local city requirements.
Progress Payments:
Progress payments are a percentage of the Proposal total and are based on the funds necessary to perform the
work according to the construction schedule. Equipment will not be ordered until the equipment deposit has been
submitted. These times are subject to the timing of the construction and the lead times required for the ordered
equipment to be delivered. Delays in payment can result in an interruption of your equipment delivery and
installation schedule.
Substantial Completion:
Product Delivery Receipts will be provided as proof of delivery for all equipment delivered.
Substantial Completion is the demonstration that all equipment, as listed on the initial Proposal, has been installed
and is operational. Upon the completion of the Final phase the Client will be given training and an Owners manual
with warranty information. The final payment will be due in full at this time. Payments may not be withheld due to
additions or other requested changes to the programming or equipment functionality. Any disputes will be settled
independently in good faith between the parties.
Payment Terms:
Payment is due upon receipt of invoice. Contractor shall be entitled to a service charge of 3% per month on the
unpaid balance. In the event the unpaid account is turned over for collection, Client shall be responsible for all
Contractors' costs, services charges, and expenses (including reasonable attorneys' fees) associated with the
collection, in addition to the unpaid balance. If after 60 days client has not paid outstanding balance, Contractor
may exercise their Lien rights to secure their interests. Client will be provided with a customary Preliminary Lien
notice.
Suspension of Work for non-payment:
If payment has not been received, Client acknowledges that Contractor has the right to suspend work within one
day of the written notice of its intent to do so. Contractor will not be liable for any loss or damages suffered resulting
from said suspension nor is this act considered to be in breach of the contract.
Installation Schedule by Phase:
The installation of your systems will be performed by phase as follows; Rough -In phase includes the placement of
wires, brackets and back boxes; framing, electrical and HVAC contractors must be complete before Rough -in is
scheduled. Trim phase includes the termination of equipment panels, wall jacks and covering of open holes; this is
commonly required prior to receiving the Certificate of Occupancy. Final phase includes the delivery of equipment;
project should be secure prior to delivery.
Please indicate the forecasted start dates for the following;
Project Start Date: Project Completion Date:
Rough -in Start date: Trim Start Date: Final Start Date:
Your proposed Installation Schedule will be confirmed after receipt of your initial deposit. Please request/confirm
the installation dates 7 to 14 days in advance of the start of each phase. Technicians who arrive at the job -site for a
confirmed schedule time and who are unable to gain reasonable access or who are unable to perform their work
due to the readiness of the job will result in a $300.00 cancellation charge. To avoid this charge, you may call up to
48 hrs in advance to reschedule.
If Contractor is delayed at any time in the progress of the work by Client Additional Work Requests, fire, labor
disputes, acts of God or other causes beyond Contractor's control, the completion schedule for the work or affected
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Proposal
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parts of the work shall be extended by a minimum of the same amount of the time caused by the delay. Contractor
shall not be liable for loss or damage as a result of the delay nor will it be considered in breach of contract.
Insurance, Licenses & Bonds:
Contractor shall purchase and maintain such insurance necessary to protect Client from claims under workers
compensation and from any damage to the Client's property resulting from the execution of this contract. Contractor
is licensed and bonded to perform the work stated in the state of Florida.).
Dispute Resolution:
The parties hereto agree that all disputes arising between them shall be submitted to and exclusively determined,
resolved and adjudicated by arbitration proceedings before the American Arbitration Association, such proceedings
to be pursuant to the Commercial Arbitration Rules, and such arbitration procedures to be held in Contractor's City
and State. Intending to be legally bound, the parties hereto have caused this Agreement to be executed as of the
date client accepts the Contract and Proposal.
Confidentiality:
1.) Project Information: Contractor will refrain from discussing project details to others not directly related to the
project.
Contractor agrees not to publish or otherwise disclose to persons outside the project, without specific permission,
any proprietary and/or confidential information acquired from Client by him or her as a result of the fulfillment of the
Proposal. Client shall designate in writing all information which it considers to be confidential.
2.) Solicitation of Employees: Client agrees not to contract directly with Contractor's employees to provide work
outside of this proposal either for work on this project and/or other projects.
Total Contract price includes all applicable discounts, shipping charges, and taxes.
Grand Total: $9,023.50
Payment Schedule Amount Due Date
Contract Acceptance & Scheduling $2,255.88
Completion of Rough/Pre-Wire/Ordering Trim Parts $2,255.88
Ordering Final Equipment $4,060.58
Final Payment Due Upon Substantial Completion $451.16
Contract Acceptance
Your signature denotes approval and acceptance. I (we) understand that there are no verbal agreements between
parties of this agreement. Client may cancel this contract within 3 days of acceptance. Cancellation must be provided
in writing by the client and delivered to the Contractor before the end of the third business day. This Proposal expires
30 days following the date stated on the top of this agreement. No work will be scheduled without a deposit plus a
signed copy of this agreement. All drawings and specifications are contingent upon agreement and retainer.
DATE:
Client: VILLAGE OF TEQUESTA
DATE:
Contractor: Definitive Electronics, Inc.
Proposal Release: DE 4699 �_ cl e f i n i t i v e Page 6
electronics