HomeMy WebLinkAboutDocumentation_Recreation_Tab 04_5/7/2019To: Community Center Advisory Committee Vice Chair Liz Schauer and Members Julia Woertz, Tracey
Kerwin and Chris Deragon
From: Chair Frank D'Ambra III
Date: May 3, 2019
Re: Community Center Advisory Committee Role and Responsibilities
It is clear from our last meeting that there is still a need for clarity as to the scope of responsibility
delegated to the Community Center Advisory Committee ("Committee") by the Tequesta Village Council.
This Committee's sole purpose is to provide to Tequesta residents information on the proposed
Community/Recreation Center; as to its purpose — addressing community needs and wants; location;
the range of possible services and programs; estimated cost; the conceptual design; proposed source of
funding and expected impact on taxes; and then collect resident concerns, ideas and input for the
Council to assist in its determination to move to Phase 2 of the contract with REG, our selected
architects. Upon presentation of the resident's responses to the Council, the Committee's work is done
and the Committee sunsets. How the Committee communicates and gathers resident input is the
purview of the Committee.
There has been a lot of discussion about the Needs Assessment Document being prepared by
Community Development. To be clear, the primary purpose of the Needs Assessment is to provide input
to the Council. It's sole use for the Committee is to assist in the selection of questions that the
Committee may decide are relevant for the proposed household survey.
Phase 2 of the contract with REG would be negotiated by a Negotiation Committee selected by the
Council. Upon approval of Phase 2 by the Council, responsibility for the Center transitions to Village
staff and staff will work with REG to finalize the Center design (blue prints and schematics) to enable the
contractor bidding process, review by Planning and Zoning and ultimately final approval by Council.
Along the way there will be numerous decisions and determinations made by Council. Council, in
making their final decision, will consider resident input gathered by the Design Team, the Community
Center Advisory Committee, the Needs Assessment, Contractor Cost Estimates, input from Planning and
Zoning and any other information the Council deems relevant.
This Committee has an important role to play in gathering relevant resident input to assist the Council in
making its determination as to whether to proceed forward with the process that may ultimately lead to
the construction of anew Community/Recreation Center. However, it is equally important that the
Committee understands the parameters of its role so that it can do its job in an effective and timely
manner.
Frank D'Ambra III
Chair, Community Center Advisory Committee