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HomeMy WebLinkAboutDocumentation_Workshop_Tab 01_06/08/2019Agenda Item #1, Workshop STAFF MEMO Meeting: Workshop - Jun 08 2019 Staff Contact: Frank D'Ambra, Chair, Community Department: Center Advisory Committee Presentation of the Community Center Proposed Cover Letter and Survey L SUMMARY: Presentation of the Community Center Proposed Cover Letter and Survey CCAC Cover letter and survey memo Cover Letter for Household Survey - Final Draft 5-28-2019 Proposed Household Survey Questionnaire REFORMATTED Page 3 of 10 Agenda Item #1. Memorandum TO: Jim Weinand, Acting Village Manager CC: Honorable Mayor and Village Council Members FROM: Lori McWilliams, Village Clerk DATE: June 4, 2019 SUBJECT: Community Center Advisory Committee Recommendation Attached please find the Community Center Advisory Committee's Proposed Household Survey Cover Letter and Proposed Household Survey for the new community center. The survey attached was provided as an Excel document, which is not conducive to printing, therefore the Clerk's Office has reformatted the document into an acceptable survey format. Additionally, the Clerk's Office is in the process of obtaining quotes to copy, fold, stuff and mail the survey. Should this item go forward for approval, the quotes will be provided to the Manager for inclusion in the action item as soon as I have received them. Page 4 of 10 Agenda Item #1. June 18, 2019 To Our Fellow Tequesta Residents Constitution Park and the recreation programs provided by our Parks and Recreation department are greatly valued by Tequesta residents and are outstanding community assets. However, many residents are asking for more. More includes, but is not limited to, expanded programs for children and adults, the capacity to accept more Tequesta children into our summer camps with a greater diversity of activities and a facility that enables offerings for our residents young and old to occur simultaneously. Unfortunately, we are unable to provide the additional programs and services our residents have requested due to the limitations of our current recreation building. The Village Council is looking at taking the next step in the process for the proposed Community/Recreation Center, which is to engage the architects to finalize the building design and blueprints to facilitate an RFP to contractors for the purpose of determining the method of construction and clarify the cost. At this moment the architects have provided us with a projected cost for construction of the new building at $5,500,000 with an additional $500,000 for architectural and project management costs. We know a key question on everyone's minds is how the Village will pay for the new facility and how will it impact taxes. Currently the Village is making the final 2+ years of payments on the Public Safety building. The Council will have the opportunity in the future to direct these funds to pay for the proposed recreation facility. Based on current interest rates the proposed recreation facility could be financed over 30 years for the same payment currently being made on the Public Safety building. Under this scenario the expectation is construction of the new community/recreation facility would not increase resident property taxes. The next question you may be asking is, if the Center is approved, when could it be opened for resident use? The process leading up to final Council approval involves several key steps. This includes but is not limited to review by Planning & Zoning, Council acceptance of the final design and pricing, approval of a contractor and the negotiation of the construction contract. Assuming this can be completed with a ground -breaking in 2020 we would anticipate the Center to be completed and available for resident use in 2021. A third question that people have asked is where the new Center will be located. Originally the property on north Seabrook, known as Remembrance Park, was initially determined to be the best location for the new Recreation Center. This decision was made in advance of the work done by the Recreation/Community center Evaluation Committee, Negotiation Committee and the Center Design Team and this Committee. While there was resident support for the new Recreation Center at Remembrance Park it became apparent through resident surveys and conversations that given a choice residents would prefer the Recreation Center to be located at Constitution Park. This led the Center Design Team to reevaluate locating the Recreation Center at Constitution Park. The Center Design Team completed the reevaluation and Page 5of10 Agenda Item #1. unanimously recommended to the Village Council that the proposed Recreation/Community Center be built at Constitution Park creating a Recreation Complex in a single location. However, Council is desirous of confirmation of this preference and the question of location is included in the accompanying survey. Included with this letter are the following items: 1. Community/Recreation Center floor plans. The first floor is designed and oriented for programs for children and youth. The second floor is designed and oriented for adults. 2. Exterior renderings 3. Resident household survey Once you have had an opportunity to review all the material, we ask that each adult member of your household complete the survey and return it via mail, a drop box at Village Hall or by email to .......... Surveys are due back by July 3, 2019 For residents who would like more information prior to completing and return their survey the Village of Tequesta Community Development has completed a Needs Assessment that may be viewed on the Village's website. Also, we will be holding Community open houses on Saturday June 22"d from 10:00am to 12:00pm, on Wednesday June 26th from 5:00pm to 7:00pm and on Saturday June 29th from 10:00am to 12:00pm. Additionally, you can view the Center floor plans and exterior renderings and speak with Parks & Recreation staff at the current Parks & Recreation building anytime during normal operating hours, 8:00am to 5:00pm Monday through Friday. One last item of should the Council decide not to proceed with the new Center the existing building will require renovation to bring it up to current building code standards. The estimated cost of the renovation is approximately $900,000. Renovation would not enable Parks & Recreation to expand its programs offerings or increase participant capacity. We want everyone's voice to be heard on this important Village initiative so please take the time to complete and return the survey. It should take no more than 5 minutes. Thank you for your time and participation in helping us provide the voice of the Tequesta community to the Village Council. Regards, Community Center Advisory Committee Frank D'Ambra, III, Chair Elizabeth Schauer, Vice -Chair Chris Deragon, Member Julia Woertz, Member Page 6 of '10 Agenda Item #1. Page 7 of 10 Agenda Item 6Proposed Household Survey Questionnaire �. Q1 I Is there a need for the proposed Community/Recreation Center? ❑ Yes ❑ No Q2 Would you support the following elements as part of a new facility: A. Gymnasium to accommodate: indoor VOT summer camp program, ❑ Yes ❑ No indoor youth tennis/soccer, JTAA programs, basketball, pickle ball, volleyball, indoor walking track, parent night out, etc? B. Indoor fitness/exercise facility? ❑ Yes ❑ No C1. Multipurpose room for: yoga, tai chi, dance, community meetings, a ❑ Yes ❑ No variety of children and adult classes, senior recreational programs, birthday parties etc.? C2. Multipurpose room for: gymnastics, open gym, tumbling, Ninja, etc.? ❑ Yes ❑ No D. Youth oriented game room with pool tables, ping-pong and ❑ Yes ❑ No computers? Q3 Would members of your household have a desire to participate in the following programs: youth A. After school programs: Tutoring, Sports, Child Care, etc. ❑ Yes ❑ No B. Camps (summer/winter break/ spring break ❑ Yes ❑ No C. Gymnastics/tumbling ❑ Yes ❑ No D. Basketball, volleyball, JTAA Rec Programs ❑ Yes ❑ No E. Dance classes ❑ Yes ❑ No F. Indoor Tennis/Soccer ❑ Yes ❑ No G. Specialty Programs: Camps, Clinics, Conditioning, Skills Training, etc. ❑ Yes ❑ No Q4, Would members of your household have a desire to participate programs: in the following adult A. Senior health benefit classes ❑ Yes ❑ No B. Yoga ❑ Yes ❑ No C. Tai Chi ❑ Yes ❑ No D. Dance classes ❑ Yes ❑ No E. Educational Lecture Series ❑ Yes ❑ No F. Computer Classes 0 Yes ❑ No G. Self defense ❑ Yes ❑ No H. Basketball, Pickleball ❑ Yes ❑ No Q5. Have your or other members of your household participated in programs offered by the Village of Te uesta Parks & Recreation? ❑ Yes ❑ No Q6. How do you learn about program offerings? Select all that apply ❑ Village of Tequesta Website ❑ Village of Tequesta Facebook page ❑ Parks and Recreation Emails ❑ Village of Tequesta Smoke Signals ❑ Conversations with Parks and Recreation Staff ❑ From Family and Friends ❑ Other ❑ None of These nw-^ 0 -- 0 Agenda Item #1. Q7. How many members are in your household in each age category lusted below? Insert # for each category • Under 5 • A e 5-9 • Age 10-14 • Age 15-19 • Age 20-24 • Age 25-34 • Age 35-44 • Age 45-54 • Age 55-64 • Age 65-74 • Age 75+ Q8. What is your preferred location for the Community/ Recreation Center? Select only one ❑ Constitution Park ❑ Remembrance Park ❑ Other Q9. Do you support the Village Council moving forward to the next step in ❑ Yes ❑ No the Process for the proposed Community Recreation Center at Constitution Park, which is to engage the architect to develop the final design and blue prints to enable the Village to put forth a Request for Proposal to construction companies to determine the best method of construction and cost? Q10. I Additional Comments: Name: Signature: Address: Email Address (optional): Page 9of10