HomeMy WebLinkAboutDocumentation_Regular Council_Tab 02_06/13/2019Agenda Item #2.
MINUTES
VILLAGE OF TEQUESTA
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REGULAR MEETING
CALL TO ORDER AND ROLL CALL W
The meeting was called to order by Mayor Abby Brennan at 6:30 p.m. A roll call was
taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice
Mayor Kristi Johnson, Council Member Vince Arena, Council Member Laurie Brandon,
and Council Member Kyle Stone.
APPROVAL OF AGENDA
Under "Any Other Matters", Council Member Arena wished to speak about the glass
case located in the lobby and signage. Mayor Brennan wished to speak on the
environment and distribution of documents on the dais.
MOTION. Council Member Arena moved approval of the agenda; seconded by Vice
Mayor Johnson; motion carried unanimously 5-0.
PRESENTATION
1 . Proclamation Designating April as Water Conservation Month
2. Proclamation Proclaiming May 2019 as Building Safety Month.
Deputy Clerk Mary Ann Grieser read the Proclamation that recognized May 2019 as
Building Safety Month, and Building Director Jose Rodriguez accepted the Proclamation.
CONSENT AGENDA
Mayor Brennan asked for removal of item 11 as it was premature.
MOTION: Council Member Arena moved approval of the Consent Agenda with item 11
removed, seconded by Council Member Brandon; motion carried unanimously 5-0.
3. MINUTES: 3/4/2019 Workshop
4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance
we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council)
5. RESOLUTION 11-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, CERTIFYING THE RESULTS OF THE
REGULAR ELECTION HELD ON MARCH 12,2019 FOR THE VILLAGE OF
TEQUESTA COUNCIL; AND FOR OTHER PURPOSES.
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11 Postponed to July 11, 2019
ORDINANCE 9-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, UPDATING ITS
COMPREHENSIVE PLAN CAPITAL IMPRROVEMENTS ELEMENT FIVE YEAR
CAPITAL IMPROVEMENTS SCHEDULE AS PROVIDED IN SECTION
163.3177(3)(b), FLORIDA STATUTES; PROVIDING THAT THE TEXT, AS
UPDATED OR REVISED, SHALL BE SUBSTITUTED FOR AND REPLACE IN
FULL THE EXISTING TEXT IN THE ADOPTED CAPITAL IMPROVEMENTS
ELEMENT; PROVIDING FOR TRANSMITTAL OF A COURTESY COPY OF THE
ADOPTED AMENDMENT TO THE STATE LAND PLANNING AGENCY;
PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Mr. Maurice Goodman, owner of Paws for Play located at 185 US One North in
Tequesta, asked Council for consideration in allowing him to have an alternative sign at
his business as he felt he was losing customers, because people did not understand the
type of business he had, due to lack of signage. Mayor Brennan asked that Community
Development Director Nilsa Zacarias and Acting Manager Weinand work with Mr.
Goodman on his sign issue.
Mr. Charles Hartley of 279 Country Club Drive asked for an increase in police presence,
as he was concerned for the safety of children in the area. He was also disturbed with
the condition of the sidewalk along Country Club Drive as it was dangerous to walk/bike
with all of the structural deficiencies.
Mrs. Carol Beresford of 312 River Drive thanked Council for their support and revealed
there would soon be a stained glass window installed on behalf of the Village.
Additionally, she asked if the Village would consider extending the time frame on their
building permit as well as forgive some of the costs and fees. Acting Manager Weinand
asked that staff and Ms. Nilsa Zacarias work with Mrs. Beresford before coming back to
Council for action on it.
Mr. Darrell Pastuch of 391 Riverside Drive had concerns with the proposed Community
Center and asked for hard numbers representing the cost. Additionally, he hoped the
Village would use local contractors for work within the community. Lastly, he asked that
tax money be used appropriately.
COMMUNICATIONS FROM COUNCIL
Council Member Stone thanked residents for their support and stated his biggest
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concern was infrastructure within the Village.
Council Member Arena thanked residents for their input and revealed that the Florida
Department of Transportation (FDOT) would be re -striping and re-signing the
intersection at County Line Road and Dixie Highway. He mentioned some topics
regarding storm drains, Round -Up@ usage, sidewalk repairs, signage, AlA and Dixie
Highway Intersection traffic, pedestrian -friendly areas along US Highway One, and the
Community Development Storytelling Session.
STANDING REPORTS
Village Aftorney
Village Attorney Keith Davis reminded Council there was currently no ordinance
regarding the selection of a substitute Council Member when there was an unexpected
vacancy on Council. He recommended bringing the topic to a Workshop Meeting to
discuss further.
Villaae Manage
Acting Manager Weinand updated Council on the Community Center Advisory
Committee and acknowledged the Committee would gather data.
Police Department
Police Chief Medina commended several officers for their professionalism regarding the
recent event in Tequesta Oaks, whereas dozens of weapons were seized and the
perpetrator was arrested without incident. Additionally, several officers were receiving
promotions and being recognized by the Palm Beach North Chamber of Commerce.
There would also be improvements on Dixie Highway at the intersection of Countyline
Road, as a result of a meeting with the Florida Department of Transportation (FDOT).
Furthermore, a Special Needs Registry was being created to assist residents who may
require extra support in regards to safety.
Fire Det)artment
Chief Trube was absent, however Mayor Brennan announced that
Firefighter/Paramedics Jason Fawcett and Joshua Kitsi, were being presented with the
Palm Beach North Chamber Valor Award next week. It was noted that the entire shift
from the house fire incident, would be honored as well.
OLD BUSINESS
6. ORDINANCE 07-19, SECOND READING: ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS CODE
OF ORDINANCES AT CHAPTER 22. COMMUNITY DEVELOPMENT., ARTICLE
11. COMMUNITY APPEARANCE, DIVISION 2. PLANNING AND ZONING
BOARD. TO AMEND SECTION 22-53. POWERS AND DUTIES. TO REVISE
THE APPLICATION TYPES AND MONETARY THRESHOLDS OVER WHICH
THE PLANNING AND ZONING BOARD HAS RECOMMENDATION AUTHORITY
AND FINAL AUTHORITY; AT CHAPTER 78. ZONING., ARTICLE IX
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SUPPLEMENTAL REGULATIONS., DIVISION 2. SITE PLAN REVIEW. TO
AMEND SECTION 78-331. REQUIRED; DEVELOPMENT STANDARDS;
REQUIRED FACILITIES AND INFRASTRUCTURE. TO ONLY REQUIRE NEW
SPECIAL EXCEPTION USES ACCOMPANIED BY ADDITIONAL EXTERIOR
MODIFICATIONS AND EXPANSIONS, ENLARGEMENTS OR REVISIONS TO
THE SITE OF AN EXISTING SMALL SCALE EXTERIOR OR LARGE SCALE
SPECIAL EXCEPTION USE TO UNDERGO SITE PLAN REVIEW AND TO ADD
ENTIRELY NEW SECTION 78-335. REVIEWING AUTHORITY. TO ESTABLISH
THE REVIEWING AUTHORITY FOR VARIOUS DEVELOPMENT
APPLICATIONS AND ALLOW FOR ADMINISTRATIVE APPROVAL OF LIMITED
APPLICATION TYPES; AND AT CHAPTER 78. ZONING., ARTICLE IX.
SUPPLEMENTAL REGULATIONS., DIVISION 3. SPECIAL EXCEPTION USES.
TO AMEND SECTION 78-362. APPLICABILITY. TO ENSURE CONSISTENCY
WITH THE REVISIONS TO SECTIONS 22-53 AND 78-331; PROVIDING THAT
EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22.
COMMUNITY DEVELOPMENT. AND CHAPTER 78. ZONING. SHALL REMAIN
IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE A SEVERABILITY CLAUSE AND AUTHORITY TO
CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Ordinance 7-19 was read into the record by Village Attorney Keith Davis.
Mayor Brennan opened the public hearing to Council for comments; there being none she
opened the hearing to the public. There being no public comment the public hearing was closed.
MOTION: Council Member Arena moved approval of Ordinance 07-19; seconded by
Vice Mayor Johnson; motion carried unanimously 5-0.
NEW BUSINESS
7. SPM 1-19: Application from RCMR JV, LLC (known as Village Square) for a Site
Plan Modification to amend the existing uniform sign code. The application also
includes a modification to the monument sign wall color. The subject property is
located at 221 S. US Highway 1, Tequesta, FL 33469.
Due to the quasi-judicial nature of SPM 09-19, Village Attorney Keith Davis swore in two
people. There were no ex -parte communications from Council. Community
i� !'- nt w a'
Development Director Nilsa Zacarias informed Council that the app ica as sking for
a sign code revision, with recommended approval from the Planning and Zoning
Department.
MOTION: Vice Mayor Johnson moved approval of SPM 1-19; seconded by Council
Member Arena; motion carried unanimously 5-0.
RESOLUTION 8-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND
EXPENDITURES IN THE GENERAL FUND #001 2018/2019 BUDGET IN THE
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AMOUNT OF $3,000.00 RECOGNIZING ADDITIONAL REVENUES FROM PALM
BEACH COUNTY FOR MANATEE PATROL SERVICES AS WELL AS
RECOGNIZING RELATED OVERTIME EXPENDITURES
MOTION. Vice Mayor Johnson moved approval of Resolution 8-19, seconded by
Council Member Arena; motion carried unanimously 5-0.
9. RESOLUTION 12-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR
2018/2019 STORMWATER UTILITY FUND #403 BUDGET BY APPROPRIATING
FUND BALANCE IN THE AMOUNT OF $48,350.00 TO FUND A STORMWATER
UTILITY REVENUE SUFFICIENCY AND RATE EVALUATION AND AWARDING
A CONTRACT, IN THE SAME AMOUNT, TO KIMLEY-HORN AND ASSOCIATES
TO PREPARE THE EVALUATION; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Acting Manager Weinand relayed to Council the rate study could wait until after October
of 2019. Council Member Stone felt it was important information to obtain.
MOTION: Vice Mayor Johnson moved approval of Resolution 12-19, seconded by
Council Member Stone; motion carried unanimously 5-0.
10. ORDINANCE 8-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE
VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE 1. IN
GENERAL, SEC. 78-4. DEFINITIONS. BY AMENDING THE DEFINITIONS FOR
"FRONTAGE FOR BUILDINGS" AND "LOT FRONTAGE" TO PROVIDE
UPDATED CLARIFICATIONS FOR THESE DEFINITIONS; AND AT ARTICLE
SUPPLEMENTAL REGULATIONS, SEC. 78-284. WALLS AND FENCES. BY
PROVIDING CROSS REFERENCE TO FENCING REQUIREMENTS FOR
COMMERCIAL PROPERTIES AND RESIDENTIAL PROPERTIES SCREENING
CERTAIN BOATS AND OTHER VEHICLES, AND BY PROVIDING
CLARIFICATION TO THE APPLICATION OF WALL AND FENCE
REGULATIONS TO CORNER LOTS; ALSO AMENDING THE VILLAGE CODE
OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC.
ARTICLE Ill. PARKING, STOPPING OR STANDING. DIVISION 2, SEC. 46-72,
SEC. 46-73 AND SEC. 46-74. BY CLARIFY[NG REGULATIONS REGARDING
CARPORTS AND ENCLOSED GARAGES, BY PROVIDING REGULATIONS
FOR SCREENING ON CORNER LOTS, AND BY REPEALING THE WAIVER
PROVISION AT SEC. 46-76; PROVIDING THAT EACH AND EVERY OTHER
SECTION AND SUBSECTION OF CHAPTERS 78 AND 46 SHALL REMAIN IN
FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO
CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 8-19 into the record and reminded Council of the
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discussion on corner lots from a Workshop Meeting several months ago. He advised the
waiver was no longer necessary due to the change in wording.
Mayor Brennan opened the public hearing to Council for comments
Council discussed the allowable location of fences on both corner and interior lots and
asked about the waiver.
Mayor Brennan closed the public hearing to Council and opened the hearing to the
public for comments.
Mr. Tom Bradford of 44 Chesnut Trail felt that wooden fences looked terrible over time,
and advised some sort of landscaping be required alongside the fences.
Mr. Harold Taylor of 13 Chapel Court asked if the side fence was now going to be
permitted to the sidewalk. Acting Manager Weinand confirmed that the fencing could
not go beyond the front of the house
MOTION. Vice Mayor Johnson moved approval of the Ordinance 8-19, seconded by
Council Member Brandon; motion carried unanimously 5-0.
12. ORDINANCE 11-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE
VILLAGE CODE OF ORDINANCES AT CHAPTER 63. ARTICLE 11. RIGHT-OF-
WAY REGULATIONS, TO RE -NAME THIS ARTICLE AS "PLACEMENT AND
MAINTENANCE OF UTILITY AND COMMUNICATION SERVICE FACILITIES IN
VILLAGE RIGHTS-OF-WAY"; TO UPDATE AND ADD CERTAIN DEFINITIONS
IN COMPLIANCE WITH FEDERAL AND FLORIDA LAW; TO RECOGNIZE
WIRELESS COMMUNICATIONS FACILITIES THAT MAY BE PLACED IN
RIGHTS OF WAY AND ACKNOWLEDGE THE "ADVANCED WIRELESS
INFRASTRUCTURE DEPLOYMENT ACT; TO PROVIDE NEW AESTHETIC
REQUIREMENTS AND PROCEDURAL REQUIREMENTS FOR PLACEMENT
OF CERTAIN FACILITIES IN RIGHTS-OF-WAY; TO RECOGNIZE PASS-
THROUGH PROVIDERS AS SEPARATE AND DISTINCT ENTITIES, AND TO
PROVIDE FOR THE COLLECTION OF PASS-THROUGH PROVIDER FEES IN
ACCORDANCE WITH STATE LAW; PROVIDING THAT EACH AND EVERY
OTHER SECTION AND SUBSECTION OF CHAPTER 63. SHALL- REMAIN IN
t� f t
FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO
CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 11-19 into the record and indicated it was broken down
into the following parts:
1. Purpose and Intent
2. Registrations
3. Permitting
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4. Administration
Attorney Davis explained the ordinance was designed to regulate activity in the Village's
rights of way, while attempting to find a balance between the need for wireless capacity,
and the aesthetics of the community. He gave a history of communication laws over the
years at both the federal and state levels.
Mayor Brennan opened the public hearing to Council for comments.
Council Member Arena suggested utilizing the common areas within the Village before
going onto property near homes. It was mentioned that the current moratorium was set
to expire this June.
Mayor Brennan closed the hearing to Council and opened the hearing to the public for
comments.
Mr. Tom Bradford of 44 Chesnut Trail cautioned Council about the providers who he
believed could install a large box in front of homes in the swale and/or 30 ft. poles in the
right of way. He felt it would be ugly and he believed people would be upset.
Ms. Jan Sedgwick emphasized her opinion that communication providers of 5G could not
only place unsightly equipment near homes, but the technology could also cause cancer,
Alzheimers Disease and a variety of other life threatening ailments, including mental
disorders. She implored Council to look into the topic further before approving.
MOTION. Council Member Johnson moved approval of Ordinance 11-19, seconded by
Council Member Brandon; motion carried unanimously 5-0.
13. ORDINANCE 12-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE
VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY
AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE
GENERAL EMPLOYEES' PENSION TRUST FUND, AT SECTION 7. "BENEFIT
AMOUNTS AND ELIGIBILITY"; SECTION 8. "PRE -RETIREMENT DEATH"; AND
SECTION 25. "RE-EMPLOYMENT, ELECTION OR APPOINTMENT TO THE
VILLAGE COUNCIL AFTER RETIREMENT" IN ORDER TO ADD A NEW "RE -
PROVIDING THAT EACH AND
HIRE AFTER RETIREMENT" PROVISION,
EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. AND EXHIBIT A
SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED;
PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND
AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Attorney Davis read Ordinance 12-19 into the record and offered a summary of the
Ordinance, which would amend the General Employee Pension trust fund document. It
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clarified the commencement date of benefits and added language pertaining to rehires
after retirement.
Vice Mayor Johnson asked for additional backup information in order to make a decision
on the Ordinance.
Mayor Brennan opened the public hearing to the public. There being no public comment
the public hearing was closed.
MOTION: Council Member Arena moved approval of Ordinance 12-19, seconded by
Council Member Brandon; motion carried unanimously 5-0.
14. ORDINANCE 14-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER
14. BUILDINGS AND BUILDING REGULATIONS. AT ARTICLE II. BUILDINGS.
TO REPEAL OBSOLETE LOCAL AMENDMENTS TO THE BUILDING CODE AT
SECTION 14-32. SECTION 14-33; AT ARTICLE IV. HOUSING; AT ARTICLE VI.
PERMIT FEES. SECTIONS 14-152. BUILDING PERMITS, 14-153. PLUMBING
PERMITS, 14-154. ELECTRICAL PERMITS, 14-155. MECHANICAL PERMITS,
14-156. GAS PERMITS, AND 14-157. FEE FOR JOBS STARTED WITHOUT
PERMIT, AND PROVIDE CROSS-REFERENCE TO APPENDIX C FOR ALL
PERMIT FEE INFORMATION; PROVIDING THAT EACH AND EVERY OTHER
SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING
REGULATIONS. SHALL REMAIN IN FULL FORCE AND EFFECT AS
PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A
SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 14-19 into the record and revealed the Ordinance was
intended to clean up some of the current language, and it was considered a
"housekeeping" item.
Mayor Brennan opened the public hearing to Council for comments; there being none
she opened the hearing to the public. There being no public comment the public hearing
was closed.
MOTION: Council Member Johnson moved approval of Ordinance 14-19, seconded by
Council Member Brandon; motion carried unanimously 5-0.,
ANY OTHER MATTERS
Council Member Arena asked Council to consider placement of a sign indicating where
Lighthouse Gallery was located. Additionally, he asked for the Village's main phone line
recording be updated as he believed a former employee's voice was still on the greeting.
Lastly, he asked if history items could be placed in the glass Gases in the Village Hall
Lobby.
Mayor Brennan asked that Council discuss at a Workshop Meeting the possibility of
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having an Environmental Advisory Group. Additionally, it was a Consensus of Council to
give any handouts to the Village Clerk at least 48 hours prior to a meeting.
ADJOURNMENT: Council Member Johnson moved to adjourn the meeting, seconded
by Council Member Arena. The motion to adjoum caffied unanimously 5-0, therefore,
the meeting was adjoumed at 8.-30 p.m.
Task
Speak with Paws for Play owner
Assigned
Nilsa and staff
Trip hazard pedestrian walkway Country Club Drive
Doug Chambers
Full Report for Council on Hanna's Home
Nilsa and staff
Golf cart community information
Acting Manager
Weinand
Signage for Lighthouse Art Center
Acting Manager
Weinand
Remove Joe Petrick voice from main line recording
Brad Gomberg
Workshop Env. Advisory Group
Lod McWilliams
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are
not verbatim transcripts of the meeting. A verbatim audio record is available from the
office of the Village Clerk. All referenced attachments are on file in the Village Clerk's
office.
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Agenda Item #2.
MINUTES
VILLAGE OF TEQUESTA
WORKSHOP
April 29, 2019
CALL TO ORDER AND ROLL CALL
The meeting was called to order at 6:00 PM. A roll call was taken by Village Clerk McWilliams. Present
were: Mayor Abby Brennan, Vice -Mayor Kristi Johnson, Council Member Vince Arena, Council
Member Laurie Brandon, and Council Member Kyle Stone
1. Discussion Regarding Signs in Commercial Plazas
Acting Manager Weinand explained this issue had been resolved and Ms. Nilsa Zacarias,
Director of Community Development, advised the owner would trade mark their sign.
2. Discussion for an Off-Site/Shared Parking Code Change
Acting Manager Weinand explained numerous committees were entering into shared parking
agreements to encourage redevelopment and growth; and it was good for environmental
concerns due to less asphalt and water runoff. He noted the Code did not currently allow any
latitude to the parking requirements. Mayor Brennan mentioned the new community center
would need a shared parking agreement.
Ms. Zacarias responded to Council Member Stone about conflicts and noted the agreement
would need to dictate when the parking area was available and to whom. She answered
Council Member Arena and explained the intent was to have additional parking that was safe
and walkable.
Acting Manager Weinand reminded Council the current Code did not allow for alternatives
therefore, businesses took their trade to Jupiter. He noted the agreements would be private
arrangements between the entities and they would produce a copy to the Village.
Detailed discussion took place regarding Tiramisu's past parking issue.
Consensus of Council agreed to move forward with bringing back a shared parking Ordinance
and requested more research be done on the number of communities offering this alternative.
Mr.' Tom Bradford, resident, suggested Council consider the inadequate parking at the
community center.
3. Discuss Secondary Power Supply Solutions for the Water Treatment Plant
Acting Manager Weinand stated he and Nate Litteral met with Mr. Bradford, Bill Reese (project
engineer) and Mr. Jim Hann the electrical engineer and created a matrix including costs,
parameters and proposed solutions. He stated there should be a plug on the building
regardless and had asked the engineer to go ahead and complete that modification. He
explained the second part of component would be to purchase a stationary plug in generator
that would be ready to switch on as they only had 25 seconds to get the power back running.
He explained the engineer suggested he could set up the system where both generators started
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simultaneously; thereby alleviating any potential that one would not work. Mr. Weinand stated
the recommendation was to move forward with the automatic transfer switch, the generator plug
in, and come back to Council with the purchase of a generator and trailer, which would run
approximately $120,000.
Council Member Stone inquired on the life span of the equipment and the cost to rent a
generator as opposed to purchasing, to which resident Bradford stated the Town of Palm Beach
rented a generator post hurricane for their lift station and it was $5,000 a month.
4. Water Distribution Update
Mayor Brennan and Council Member Arena agreed that once the meter issue was finished, this
item would not need to come back every month. Mr. Jay Wickham provided an update on the
status of the water meter install including the issues and challenges. He noted Inlet Colony and
Beach Road were done.
5. Discuss Village Code Section 78-748 — "Temporary Signs" and Political Signs in the
Right -of -Way
Acting Manager Weinand opined he brought this forth and requested direction on whether or not
to follow the Code during elections. Detailed discussion ensued on the different types of
signage placed in the right-of-way, legal issues and court decisions affecting signage.
Council Member Brandon suggested placing a time limit on signage such as allowing the
placement of one sign on each comer two weeks prior to the election. Vice -Mayor Johnson
suggested allowing signage in the right-of-ways on Saturdays and Sundays. Attorney Davis
advised this could be done, as it was a restriction on time and not content; however believed the
entire temporary sign code needed to be updated.
Mr. Doug Chambers stated staff pulls signs in the right-of-way during the week and believed
Code pulled them on Saturdays. Mayor Brennan felt it was important for realtors to have
directional signs directing to an open house.
Consensus of Council agreed Attorney Davis would review the sign code and come back with
recommendations.
6. Discussion on Florida Power & Light Street Lighting Requests
Mr. Doug Chambers updated Council on the transition to LED lighting throughout the Village
and stated approximately 70% was completed. He located an old policy that outlined the
process for residents to request community lighting. Acting Manager Weinand explained that in
order to obtain community consensus, 70% of the residents within a 250 -foot radius would have
tosign a petition requesting the lighting. Mr. Chambers felt that the Village had a history of
reacting to one person as opposed to the community. He stressed this would allow a
neighborhood to have a voice in what they wanted, as well as a mechanism to provide for
standardization.
Vice -Mayor Johnson inquired who would be responsible for obtaining the signatures, and Mr.
Chambers stated the citizen who wanted the lights; and then he would review and check for
accuracy. Consensus of Council agreed to move forward with the street light application
process.
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7. Discussion on Shutting Down Portions of the Village's Website Until it is ADA Compliant
Mayor Brennan noted Council discussed this a couple months ago and wished to leave the
website up due to transparency, however, she had seen an article about an attorney who was
suing cities. Attorney Davis noted he had a couple of cities that had shut down their website,
however, their sites were not as robust as the Village's. Detailed discussion ensued regarding
the requests and settlements. He stated the Village had been very proactive in training and
converting documents to help mitigate exposure — but that would not completely insulate us. He
stated nothing had changed since the last conversation. He advised that if the availability of
information were more important than the risk, he would suggest staying the course.
Village Clerk McWilliams explained the transition plan would take several years and would need
personnel to remediate the records. She noted she reached out to one remediation company
who quoted her $6.95 per page. She reviewed the actions taken to date, which included staff
training on how to make internally created documents ADA compliant and working to fix non-
compliant documents on the website. She stressed the process was time intensive. Mr.
Chambers remarked that external documents coming to the Village for use in the agenda packet
could be non-compliant and Clerk McWilliams advised she did not know how to address those
issues yet. Acting Manager Weinand noted there would not be 100% compliancy due to
external documents that we have no control over.
Council Member Arena clarified it would take at least two fulltime personnel two years to work
on the document center compliancy issues, and Clerk McWilliams advised at least two years.
Mayor Brennan agreed she would like to maintain transparency and ensure the proper
disclaimer on the site. She felt it was incumbent on her to bring this back up for discussion.
Clerk McWilliams explained that even if the website were taken down, if there was a public
record request, we would still need to ensure the records provided were ADA accessible.
Therefore, exposure still existed. Consensus of Council agreed to leave the website up.
8. Discussion Regarding an Environmental Working Group
Mayor Brennan reminded Council Mr. Shaw had approached them regarding the dangers of
using Roundup and felt a broader push by the Village in regards to the environment and green
issues would be good. She noted Mr. Bradford, a resident, prepared an extensive document for
Countil to consider. She suggested establishing a working group that would not fall under the
Sunshine, as they had no powers and were not advising, however providing Council with their
research. The working group would work to make the Village a greener place to live.
Council Member Stone inquired on how the Comprehensive Plan addressed this topic and Ms.
Zacarias responded there was a conservation category. Mayor Brennan asked for Council
Member to volunteer to serve on the working group and suggested' Council Member Brandon;
Ms. Brandon agreed to serve.
Mr. Shaw requested a sign at the Country Club entrance noting a fertilizer ban, to which Council
Member Brandon stated a good number of residents use lawn service companies. Attorney
Davis advised the Village did not have a ban on fertilizer.
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ANY OTHER MATTERS
Council Member Arena asked if hurricane expenses were being paid out of the General Fund as
opposed to the Hurricane Fund, and Acting Manager Weinand stated yes as staff was not allowed to
use this money without Council approval. Council Member Arena questioned the need for the fund if it
was not being used.
Council Member Brandon asked for an update on the traffic study and Acting Manager Weinand noted
it was on the May agenda.
Council Member Stone inquired on the status of the Country Club Drive house that had the fire and
Acting Manager Weinand stated he would obtain an update from Code Enforcement. He also
requested Council have discussion on removing the One -cent Sales tax Infrastructure funds from the
budget and separating it out. Acting Manager Weinand advised it was allocated in the General Fund
and being used to balance the budget and would be addressed in the June budget discussions. Lastly,
he noted the residents wanted the sidewalk on the north side of Country Club Drive fixed.
Mayor Brennan updated Council on her discussions with Mr. Allen and stated it had gone well and
expected the contract back by close of business Wednesday. She noted she would provide it to Council
when she received it.
ADJOURNMENT: Vice -Mayor Johnson moved to adjourn the meeting, seconded by Council Member
Brandon; the motion to adjourn carried unanimously 5-0, therefore, the meeting was adjourned at 7:30
PM.
Pendinq Tasks:
Item:
Assigned:
Provide council with a copy of the variance for Tiramisu (Kyle Stone
requested)
Lod
Research how many other cities are entering into shared parking
agreements
Nilsa
Determine cost to rent generator annually versus cost to purchase
Jim
Review sign Code and constitutional requirements
Keith
Check on the LED lights that are out at Vice -Mayor Johnsons house
Doug
Work on how to make documents from outside entities ADA compliant
Lori/Brad/Keith
Update on Code issues at 299 Country Club Drive (requested by Kyle
Stone)
Jose
1 Cent sales tax should not be allocated in general fund
Jim
Freedom Run Race — May 9 agenda
Jose
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. All referenced attachments are on file in the Village Clerk's office.
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