HomeMy WebLinkAboutDocumentation_Regular Council_Tab 10_06/13/2019Agenda Item #10.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jun 13 2019
Staff Contact: Jim Weinand Department: Manager
Increasing the Fiscal Year 2018/2019 Water Utility Fund Budget by $44,250.00 to fund an update to
the Water Treatment Plant and Distribution System Facility Assessment Plan.
Increasing the Fiscal Year 2018/2019 Water Utility Fund Budget by $44,250.00 to fund an update to
the Water Treatment Plant and Distribution System Facility Assessment Plan.
BUDGET INFORMATION:
BUDGETED AMOUNT: 0 AVAILABLE AMOUNT: 0 EXPENDITURE AMOUNT:
$44,250.00
Additional Budgetary Information: Funding Source(s):
Fund Balance
POTENTIAL MOTION- • •
Approve Resolution No. 20-19, Increasing the Fiscal Year 2018/2019 Water Utility Fund Budget by
$44,250.00 to fund an update to the Water Treatment Plant and Distribution System Facility
Assessment Plan.
20190711-WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM FACILITY ASSESSMENT
PLAN -RESOLUTION
20190711-WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM FACILITY ASSESSMENT
PLAN -WORK AUTHORIZATION
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Agenda Item #10.
RESOLUTION NO. 20-19
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2018/2019
WATER UTILITY FUND #401 BUDGET BY APPROPRIATING FUND
BALANCE IN THE AMOUNT OF $44,250.00 TO FUND AN UPDATE TO
THE WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM
FACILITY ASSESSMENT PLAN THAT WAS PREPARED IN 2011 AND
AWARDING A CONTRACT, IN THE SAME AMOUNT, TO KIMLEY-
HORN AND ASSOCIATES TO PREPARE THE UPDATE; PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, AND FOR
OTHER PURPOSES.
WHEREAS, the Village desires to have Kimley Horn and Associates perform an update
of the Water Treatment Plant and Distribution System Facility Assessment Plan that was
prepared in 2011; and,
WHEREAS, the update will identify work that has been completed since the initial
assessment was performed, identify other upgrades/improvements that are now required
or are appropriate and prepare an update of the costs to perform the recommended
replacement/rehabilitation for use in the Village's tem -year capital improvement plan;
and,
WHEREAS, the appropriation of Fund Balance is required to fund the update; and,
WHEREAS, the following accounts will be increased:
Revenues
Appropriate Fund Balance, 401-990-399.999, $44,250.00
Expenditures
Other Contractual Services, 401-241-534.300, $44,250.00
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 20-19 is hereby approved increasing the Fiscal Year
2018/2019 Water Utility Fund #401 Budget by appropriating Fund Balance in the amount
of $44,250.00 to fund an update to the Water Treatment Plant and Distribution System
Facility Assessment Plan that was prepared in 2011; providing for severability; providing
an effective date; and for other purposes.
Section 2 This Resolution shall become effective immediately upon passage.
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Agenda Item #10.
VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
WATER TREATMENT PLANTAND DISTRIBUTION SYSTEM
FACILITY ASSESSMENT PLAN UPDATE
This Work Authorization authodzes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between
the Village of Tequesta ("Client" or"Village") and Kimley-Horn and Associates, Inc. ("Kimley-
Hom" or "Consultant"), dated May 12, 2016 ("Agreement"), All terms and conditions of said
Agreement are hereby incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village desires to have the Consultant perform an update of their "Water Treatment Plant
and Distribution System Facility Assessment Plan" that was prepared in late 2011. The purpose
of this update is to identify work that has been completed since the initial Assessment was
performed, identify other upgrades/improvements that are now required or are appropriate and
prepare an update of the costs to perform the recommended replacement/rehabilitation for use
in the Village's ten-year capital improvement plan for the Filter Plant, Reverse Osmosis Plant,
Water Storage Tanks, Surficial Wells, Floridan Wells and Water Distribution System. The
Consultant will update the useful remaining life table within the Facility Assessment Report for
the existing equipment/existing infrastructure in the system.
SCOPE
Kimley-Hom will perform the following services:
Task I — Filter Plant; The Consultant will make field observations and update our findings and
recommendations for replacement/rehabilitation for the following associated components;
Filters, Surge Tank, Ammonia Tank, Transfer Pumps, High Service Pumps, Air Scour System,
Building, Standby Power, Electrical, Instrumentation/Control and site civil. The
replacement/rehabilitation costs for these components will be updated and will be reflected in an
updated ten-year capital improvement plan.
Task 2 — Reverse Osmosis Plant -The Consultant will make field observations and update our
findings and recommendations for replacement/rehabilitation for the following associated
components; Cartridge Filters, High Pressure Pumps, RO Trains, Degasifier, Scrubber, Transfer
Pumps, Clearwell, RO Building, Sulfuric Acid System, Sodium Hypochlorite System, Sodium
Hydroxide System, High Service Pumps, Standby Power, Electrical, Instrumentation/Control
and site/civil. The Consultant will also evaluate operational data to determine whether and when
RO membranes should be replaced, The Consultant will perform an electrical evaluation to
determine whether it is viable to convert the existing membrane feed pumps to VFD's to realize
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Agenda Item #10.
energy cost savings. The replacement/rehabilitation costs for these components will be updated
and will be reflected in an updated ten-year capital improvement plan.
Task 3 — Water Storage Tanks; The Consultant will - make field observations and update our
findings and recommendations for replacement1rehabilitation of the 2.OMG and 0.75MG Ground
Storage Tank. The replacement/rehabilitation costs for the tanks will be updated and will be
reflected in an updated ten-year capital improvement plan.
Task 4 — Surficiall Wells; Task 2 — ' The Consultant will make field - observations and update our
findings and recommendations for replacementfrehabilitation for the following associated
components; Wells 7, 8, 18, 19, 20, 23, 24, 25, 26 and 27. The replacement/rehabilitation costs
for the wells will be updated and will be reflected in an updated ten-year capital improvement
plan.
Task 6 — Floridan Wells; The Consultant will make field - observations and update our findings
and recommendations for replacement/rehabilitation for the following associated components;
Well RO 1, 2, 3 and 4. components; The replacement/rehabilitation costs for the wells will be
updated and will be reflected in an updated ten-year capital improvement plan.
Task 6 — Water Distribution System; The Consultant will -make field observations and update
the findings and recommendations for replacement/rehabil Ration for the following associated
components; the Water Distribution System and associated appurtenances. The
replacement/rehabilitation costs for the tanks will be updated and will be reflected in an updated
ten-year capital improvement plan.
Task 7 — Report Preparation; The Consultant will prepare an update the Facility Assessment
report that will define our findings from the above within Tasks 1 thru 6 above, along with
updated costs for the replacement/rehabilitation outlined in a ten-year capital improvement plan.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village, will be considered additional services to this Work Authorization
and will be performed based on subsequent Work Authorizations approved prior to performance
of the additional services.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kimley-
Horn and/or the following services will be performed by the Village.
• Access to the water treatment plant and well sites
• Staff assistance at well sites
• Staff assistance within the water distribution system
• Fire Department fire flow test data performed within the last 12 -months
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Agenda Item #10.
ASSUMPTIONS AND CLARIFICATIONS
The scope of work and fees stated in this Work Authorization are based on the following
assumptions and clarifications:
1. Our findings on the well reviews (Surficial and Floridan) associated recommendations
will be based on physical facility observations and review of operational recorded data
and well performance based on drawdowns.
SCHEDULE
Kimley-Horn will complete the work set forth herein within 90 days after receipt of an executed
Work Authorization and Purchase Order, exclusive of delays beyond the control of the
Consultant.
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services (Tasks I thru 7 above)
on a lump sum basis fee in the amount of forty-four thousand and two hundred and fifty dollars
($44,250.00).
(WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM
FACILITY ASSESSMENT PLAN UPDATE)
Accepted by:
Village of Tequesta
Jim Weinand, Acting Village Manager
Date:
Kimley-Horn and Associates, Inc.
Christop4 W. Heggen,P. E49ice President
Date: 15 3 V 0 E�- Z�e I I
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