HomeMy WebLinkAboutDocumentation_Regular Council_Tab 15_06/13/2019Agenda Item #15.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jun 13 2019
Staff Contact: Village Clerk Lori McWilliams Department: Village Clerk
RESOLUTION 17-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, FORMING A PARTNERSHIP WITH THE U.S. CENSUS BUREAU;
CREATING A COMPLETE COUNT COMMITTEE; PROVIDING FOR SEVERABILITY; PROVIDING
AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
RESOLUTION 17-19,A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, FORMING A PARTNERSHIP WITH THE U.S. CENSUS BUREAU;
CREATING A COMPLETE COUNT COMMITTEE; PROVIDING FOR SEVERABILITY; PROVIDING
AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Census Complete Count Committee
Complete Count Committee Timeline
Res 17-19 Census Complete Count Committee
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Agenda Item #15.
Memorandum
TO: Jim Weinand, Acting Village Manager
CC: Honorable Mayor and Village Council Members
FROM: Lori McWilliams, Village Clerk
DATE: May 8, 2019
SUBJECT: 2020 Census Complete Count Committee
In 2000, Tequesta had 82% Census participation, however, that decreased to 77% in the 2010.
Census data determines how more than $675 billion is spent supporting our state, county and
community's vital programs. The data determines how much money is allocated to Florida for Medicaid,
Medicare Part B, highway planning and construction, National School Lunch Program, Special Education
Grants, State Children's Health insurance Program, Foster Care, and Child Care Development Funding
Entitlement — just to name a few. If Tequesta-'s population is undercounted in the Decennial count,
then we could lose up to $1,000 per (non -counted) resident per year. These uncounted residents
would be considered uncountedfor the next 10 years.
Our Regional Census Bureau Partnership Specialist, Pedro Guilarte, met with the Clerk's Office,
Community Development Department, and the Managers Executive Assistant to discuss their request
for the Village to establish a "Complete Count Committee" (CCC). This committee is made up of
representatives from a diverse cross section of the community comprised of leaders from education,
business, healthcare, and other community organizations. These trusted voices use their knowledge
and expertise of the community to develop and implement an awareness campaign. The primary goal is
to count everyone once, only once, and in the right place (including our snowbirds if they consider
Tequesta their home). Community influencers create localized messaging that resonate with the
population.
Sample activities of the CCC include: help dispel myths and alleviate fears about the privacy and
confidentiality of census data through proper education; place messages on water bills, social media,
and other Village -wide publications; place signage in highly visible locations; include the Census logo on
Village materials and letterhead; saturate the public with easy -to -read and understandable census
information customized for our community; encourage residents to complete the census online (NEW
this year); and urge households to respond and cooperate with census takers.
The attached Resolution creates the Complete Count Committee. Council should appoint as many
members of the community as you feel relevant and necessary to help spread the word. Community
partners can include representatives from education, faith, and business community, the American
Legion, JTAA, HOA's, Assisted Living Facilities (a category they say is always undercounted), library, and
local media (such as the Tequesta Neighbors Magazine Executive Publisher). In order to expedite the
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Agenda Item #15.
process, it would be helpful if you could contact potential members prior to the Council meeting to
determine their interest for discussion at the meeting.
Page 82 of 94
ls Cothplete Count Committee Timeline
Education
CCC Chair ft Subcommittee chairs
Phase
educate respective members on the
Now to December
mission of the CCC,
2019
The message to each member is that
census is a civic activity that affects
people of all ages, races, cultures and
ethnicities, regardless of citizenship.
° Hold regular meetings to report on tasks,
other activities, including subcommittee
reports.
° Proceed with census awareness -building
activities.
° Evaluate the effectiveness of CCC
activities.
13 Saturate the community with at least one
census awareness -building activity each
month.
Awareness
° Government and community leaders
Phase
participate in activities highlighting the
January 2019 to
message that the 2020 Census is easy,
February 2020
important and safe.
° Hold regular CCC and subcommittee
meetings.
° Review task lists and subcommittee plans.
° Finalize plans for activities to encourage
residents to complete and respond to the
census.
° Finalize plans -for activities for motivating
residents who to do not participate to
cooperate with census takers during non -
response follow,up.
Review and Update plans to increase
activities aimed at encouraging
h 20zo to May households to respond
March
Implement Census Day Activities.
2020
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Encourage households to respond quickly
and accurately to the census.
Cl Ensure that the committee is using the
right activities in the right place and
adjust as needed.
Review and Modify plans as needed
Send a news release highlighting the 2020
Census Activity Schedule.
Prepare to implement activities in areas of
low response. The Census Bureau plans to
provide response rate numbers starting
April 2020 Response rates may be used to
determine where more outreach is
needed.
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Reminder Encourage every household that did not
Phase respond that they can still respond
May - July 2020 online or by phone or wait for the census
takers to knock at their doors.
Continue to meet and review the response
rates and implement your plans to
encourage cooperation.
Encourage the community to cooperate in
the Nonresponse Follow-up (NRFU) phase
when Census workers knock on their doors.
Thank You a Prepare a summary report of committee
Phase activities and member feedback.
Share the report with the Census Bureau.
August- December 2020 Celebrate the success of the 2020 Census
and recognize the efforts of CCC members.
13 Thank your community for the support and
response.
Agenda Item #15.
RESOLUTION 17-19,
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, FORMING A PARTNERSHIP WITH THE
U.S. CENSUS BUREAU; CREATING A COMPLETE COUNT
COMMITTEE; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the next Decennial Census will be taken in the year 2020,
and political representation to the United States House of Representatives, state
legislatures and local government is determined by the Decennial Census, and the
Village of Tequesta recognizes the equal importance of each resident in the 2020
Census count; and,
WHEREAS, the Village of Tequesta has agreed to be one of 39,000
government entities in partnership with the U.S. Census Bureau; and
WHEREAS, the Village of Tequesta understands that its primary role in
this
partnership is to formulate a COMPLETE COUNT COMMITTEE that could include,
but is not limited to the following sections of the population for membership:
government, education, media, faith-based/rel ig ion, community-based
organizations, a n d business; and
WHEREAS, the Complete Count Committee is a volunteer committee created
to increase awareness about the Census and to motivate residents to respond; and
WHEREAS, the role of the committee is to bridge all gaps between the
community and the Census Bureau on geographic matters and outreach activities;
and to utilize all media aspects (print and electronic) to inform, motivate, and
educate the Village's residents of the necessity and importance of their rapid
response and 100% participation in the 2020 Census.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, FLORIDA, AS FOLLOWS:
Section 1 The Village Council of the Village of Tequesta, hereby
formally
establishes a partnership with the U.S. Census Bureau for the Decennial 2020
Census;and
Section 2 The Village Council authorizes the formation of a "Complete Count
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Agenda Item #15.
Committee" to help increase awareness about the Census and to motivate residents
to respond; and
Section 3 The Complete Count Committee shall consist of members as
appointed by the Village Council as a whole; all of whom shall be year round
residents and registered voters of Tequesta; and
Section 4 The Complete Count Committee shall meet as frequently as
necessary in order to build community awareness and encourage participation; and
Section 5 During the first meeting of the Committee, a Chair and Vice -
Chair will be appointed; and
Section 6 The Complete Count Committee shall automatically be
dissolved on August 1, 2020; and
Section 7 This Resolution shall become effective immediately upon passage.
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