HomeMy WebLinkAboutDocumentation_Regular Council_Tab 09_07/11/2019Agenda Item #9.
Regular Council
STAFF MEMO
Meeting: Regular Council - 11 Jul 2019
Staff Contact: Lori McWilliams, Village Clerk Department: Village Clerk
Approval of Executive Policy 05-18/19 - Requi d Ethics Training
ISUMMARY:
Approval of Executive Policy 05-18/19 - Required Ethics Training
BUDGETED AMOUNT: N/A AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
Additional Budgetary Information: Funding Source(s):
Acting Manager Weinand implemented an Executive Policy Manual to house all policy and
procedures for the Village Council. The County Commission on Ethics has requested a specific policy
relating to Council and Ethics.
ATTACHMENTS:
EXECUTIVE POLICY INDEX
EP 05.18.19 Required Ethics Training
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Agenda Item #9.
POLICY
NUMBER
1-18/19
2-18/19
3-18/19
4-18/19
5-18/19
VILLAGE OF TEQUESTA
EXECUTIVE POLICY MANUAL
INDEX
EFFECTIVE SUBJECT:
OR REVISION
DATE
11/27/2018 Village Council Procedures
11/27/2018 Public Participation Rules,
Policies, and General Meeting
Decorum Rules
11/27/2018 Ethics Training (Elected
Officials) - State of Florida
Requirement
12/13/2018 Purchasing Policies and Procedures
7/11/19 Required Ethics Training
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Agenda Item #9.
Approved by:
Executive Policy Number 05-18/19
Effective Date: July 11, 2019
Abby Brennan, Mayor
TITLE: Mandatory Ethics Training (State and County)
PURPOSE: To set the Village's policy and procedures for providing guidelines to all
appointed and elected officials regarding mandatory ethics training.
POLICY STATEMENT: Florida Statute 112.3142 requires all elected municipal officers to
complete 4 hours of ethics training each calendar year which addresses, at a minimum, s. 8, Art.
11 of the State Constitution, the Code of Ethics for Public Officers and Employees, and the public
records and public meetings laws of this state. This requirement may be satisfied by completion
of a continuing legal education class or other continuing professional education class, seminar,
or presentation if the required subjects are covered. Additionally, Palm Beach County Code of
Ethics §2-446(a), requires appointed and elected officials to be informed of their ethical
responsibilities at the start of their elected term, and to receive updates and training materials
throughout the span of their service. The Village is required to establish a training schedule for
all appointed and elected officials, which shall include mandatory periodic follow-up sessions.
PROCEDURE
State Required Training
1) An elected municipal officer assuming a new office or new term of office (the date the Oath
of Office is taken) on or before March 31 of the calendar year must complete the annual
training on or before December 31 of the year in which the term of office began. An elected
municipal officer assuming a new office or new term of office after March 31 is not required
to complete ethics training for the calendar year in which the term of office began.
2) This training may consist of live training with the Palm Beach County Municipal League of
Cities or Florida League of Cities, on-line training through the Florida State University
Institute of Government (https://iog.fsu.edu/online-ethics), or any other state approved
training session specific to s. 8, Art. 11 of the State Constitution, the Code of Ethics for Public
Officers and Employees, and the public records and public meetings laws of this state.
3) Training certificates (if provided) should be provided to the Village Clerk for your Council
file.
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Agenda Item #9.
4) Elected municipal officials will certify on their annual financial disclosure that they have
completed the required ethics training.
Palm Beach County Required Training
5) Village Council members and appointed officials will receive initial Palm Beach County Code
of Ethics training on the first day of taking office (the date their Oath of Office is given), with
a 30 -day grace period. This training may consist of live training with Palm Beach County
Commission on Ethics (COE) staff, on-line training through the use of the training video
available on the COE's website, or a DVD presentation by COE staff.
6) As part of the required training, Village Council Members and elected officials are required
to read the Palm Beach County Code of Ethics, and their Ethics Pocket Guide, copies of
which will be distributed during their Orientation and are also available at
www.r)almbeachcountvethics.com
7) After the initial training, periodic mandatory follow-up training is required of all Village
Council Members and appointed officials every four (4) years. The COE and the Village
Clerk's office will coordinate with the Human Resources (HR) Director to provide timely and
effective follow-up training. The four-year training cycle is effective August 1, 2019 and
there will be a 60 -day grace period. Therefore, all Village Council Members and appointed
officials who take ethics training and read the Code of Ethics between August 1 and
September 30 during the cycle year will be considered trained and in compliance with this
policy.
8) After completing training and having read the Code of Ethics, all Village Council Members and
appointed officials shall complete the approved acknowledgment form provided by the
Village Clerk (also available at http://www.palmbeachcountVethics.com/forms.htm.),
indicating that they attended a live COE training session or viewed the appropriate web -video
or approved DVD provided by the COE. The training acknowledgment form must be signed by
the Village Council Member and submitted to the Village Clerk's Office for inclusion in their
Council file.
9) The HR Director is designated as the liaison between the Village and the COE. Working with
the HR Director, the Village Clerk will coordinate all mandated training with elected and
appointed officials and provide all required data to inform compliance audits with the COE
for appointed officials and Village Council Members.
10) Periodically, the COE will recommend changes, modifications or updates to this ethics
training policy. The Village Manager and the Village Clerk will review with the assistance of
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Agenda Item #9.
the HR Director, and provide such recommended changes, modifications or updates to the
Village Council for review and approval as necessary.
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