HomeMy WebLinkAboutAgreement_General_7/11/2019_Santa Rosa County Sheriffs OfficeSanta Rosa County Sheriff s Office
Sheriff &6ert Johnson
Interagency Information Sharing Agreement for Vendor Personnel
Security Screening Requirements
WHEREAS, the Santa Rosa County Sheriffs Office, hereafter referred to as Lead
Contract Agency (LCA), and Tequesta Police Department , hereafter referred
to as Contract Agency (CA), are both criminal justice agencies, formerly recognized by
the Federal Bureau of Investigation (FBI) and the Florida Department of Law
Enforcement (FDLE); and
WHEREAS, the LCA and the CA are headquartered within the boundaries of the
State of Florida; and
WHEREAS, both the LCA and CA have entered into the Criminal Justice User
Agreements (UA) with FDLE and are required to abide by the FBI CJIS [Criminal Justice
Information Systems] Security Policy (CSP) for access to state and national Criminal
Justice Information (CJI) as defined by the CSP; and
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO)
for the State of Florida, required by the SCP and UA to grant and authorize access to
CJI within the State of Florida; and
WHEREAS, both the LCA and CA recurrently contracting with SmartCOP
(Vendor) a private vendor, for services supporting the administration of criminal justice
and systems containing CJI; and
WHEREAS, the LCA is willing to share Vendor employee background screening
information obtained from state and national fingerprint based records checks with the
CA, in a manner consistent with the requirements of the CSP;
NOW THEREFORE, the parties agree as follows:
1. The LCA will fingerprint and submit the requisite identification information on
Vendor employees who require unescorted physical or logical access to CJI. The
LCA will use its criminal justice ORI for submitting fingerprints required by CSP
and UA.
2. The LCA will maintain a current and complete list of all Vendor employees who
have been authorized access to CJI. Employee information shall include name,
date of birth, and, if previously provided, social security number or other unique
identification to accurately identify the employee.
3. The LCA shall provide to the CA the list of all Vendor employees who are
authorized access to CJI.
4. When any change occurs to the list of authorized Vendor employees, the LCA
shall provide to the CA the corrected or revised list of authorized Vendor
employees, and specifically identify any additions, deletions or modifications to
the list.
5. The LCA will notify the CA in the event that a Vendor employee, whether seeking
or already authorized access to CII, is denied access by the FDLE CSO.
6. To properly asses -ny otentially disqualifying information as it becomes
available, every _r years, the LCA shall perform a name based check via
the FCIC message switch, to include, but not to be limited to, hot files and
state/national criminal history record information searches, on all Vendor
employees authorized access to CJI.
7. Upon notification/determination of any type of reported or observed criminal or
other disqualifying activity by a Vendor employee authorized access to CJI, the
LCA shall immediately notify the CA via formal correspondence of the employee's
activity.
8. The LCA shall immediately notify the CA upon learning of the termination or
suspension from employment of a Vendor employee authorized access to CJI.
9. The CA shall designate a primary and secondary point of contact within its
agency to receive information and updates regarding Vendor employees
authorized access to CII.
10.The LCA shall defer to the FDLE CSO regarding any issues with respect to C7IO
access eligibility as required by the CSP and the UA.
11.The LCA shall have formal written guidelines defining the processes associated
with implementation of this Agreement.
12.The LCA will forward a copy of the Agreement to the FDLE CSO.
13. Either party may terminate this Agreement upon 30 (thirty) days written notice
to the other party.
14.This Agreement constitutes the entire agreement of the parties and may not be
modified or amended except by written amendment signed by authorized
representatives of both parties.
15. Both parties acknowledge that the CJI authorized to be shared by this
Agreement is subject to restrictions on access and dissemination under federal
and state law, and that failure to abide by those restrictions can result in the loss
of access to CJI.
IN WITNESS WHEREOF, the below signed parties have caused this Agreement to
be executed by t eir authorized representatives, effective on the date last signed for
a term of years, or until canceled by either party.
Santa Rosa County Sheriffs Office
Agency Name
— Sheriff Robert Johnson
Signature
Village of Tequesta
Agency Name
Jeremy Allen, Village Manager
Agency Head
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Date
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