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HomeMy WebLinkAboutMinutes_Workshop_04/29/2019MINUTES VILLAGE OF TEQUESTA ` Ot..OF itO4 4yZyy±y ..(O �r t 1rN CWMt� WORKSHOP April 29, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 PM. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice -Mayor Kristi Johnson, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kyle Stone 1. Discussion Regarding Signs in Commercial Plazas Acting Manager Weinand explained this issue had been resolved and Ms. Nilsa Zacarias, Director of Community Development, advised the owner would trade mark their sign. 2. Discussion for an Off-Site/Shared Parking Code Change Acting Manager Weinand explained numerous committees were entering into shared parking agreements to encourage redevelopment and growth; and it was good for environmental concerns due to less asphalt and water runoff. He noted the Code did not currently allow any latitude to the parking requirements. Mayor Brennan mentioned the new community center would need a shared parking agreement. Ms. Zacarias responded to Council Member Stone about conflicts and noted the agreement would need to dictate when the parking area was available and to whom. She answered Council Member Arena and explained the intent was to have additional parking that was safe and walkable. Acting Manager Weinand reminded Council the current Code did not allow for alternatives therefore, businesses took their trade to Jupiter. He noted the agreements would be private arrangements between the entities and they would produce a copy to the Village. Detailed discussion took place regarding Tiramisu's past parking issue. Consensus of Council agreed to move forward with bringing back a shared parking Ordinance and requested more research be done on the number of communities offering this alternative. Mr. Tom Bradford, resident, suggested Council consider the inadequate parking at the community center. 3. Discuss Secondary Power Supply Solutions for the Water Treatment Plant Acting Manager Weinand stated he and Nate Litteral met with Mr. Bradford, Bill Reese (project engineer) and Mr. Jim Hann the electrical engineer and created a matrix including costs, parameters and proposed solutions. He stated there should be a plug on the building regardless and had asked the engineer to go ahead and complete that modification. He explained the second part of component would be to purchase a stationary plug in generator that would be ready to switch on as they only had 25 seconds to get the power back running. He explained the engineer suggested he could set up the system where both generators started simultaneously; thereby Village Council Workshop Minutes April 29, 2019 Page 2 alleviating any potential that one would not work. Mr. Weinand stated the recommendation was to move forward with the automatic transfer switch, the generator plug in, and come back to Council with the purchase of a generator and trailer, which would run approximately $120,000. Council Member Stone inquired on the life span of the equipment and the cost to rent a generator as opposed to purchasing, to which resident Bradford stated the Town of Palm Beach rented a generator post hurricane for their lift station and it was $5,000 a month. 4. Water Distribution Update Mayor Brennan and Council Member Arena agreed that once the meter issue was finished, this item would not need to come back every month. Mr. Jay Wickham provided an update on the status of the water meter install including the issues and challenges. He noted Inlet Colony and Beach Road were done. 5. Discuss Village Code Section 78-748 — "Temporary Signs" and Political Signs in the Right - of -Way Acting Manager Weinand opined he brought this forth and requested direction on whether or not to follow the Code during elections. Detailed discussion ensued on the different types of signage placed in the right-of-way, legal issues and court decisions affecting signage. Council Member Brandon suggested placing a time limit on signage such as allowing the placement of one sign on each corner two weeks prior to the election. Vice -Mayor Johnson suggested allowing signage in the right-of-ways on Saturdays and Sundays. Attorney Davis advised this could be done, as it was a restriction on time and not content; however believed the entire temporary sign code needed to be updated. Mr. Doug Chambers stated staff pulls signs in the right-of-way during the week and believed Code pulled them on Saturdays. Mayor Brennan felt it was important for realtors to have directional signs directing to an open house. Consensus of Council agreed Attorney Davis would review the sign code and come back with recommendations. 6. Discussion on Florida Power & Light Street Lighting Requests Mr. Doug Chambers updated Council on the transition to LED lighting throughout the Village and stated approximately 70% was completed. He located an old policy that outlined the process for residents to request community lighting. Acting Manager Weinand explained that in order to obtain community consensus, 70% of the residents within a 250-foot radius would have to sign a petition requesting the lighting. Mr. Chambers felt that the Village had a history of reacting to one person as opposed to the community. He stressed this would allow a neighborhood to have a voice in what they wanted, as well as a mechanism to provide for standardization. Vice -Mayor Johnson inquired who would be responsible for obtaining the signatures, and Mr. Chambers stated the citizen who wanted the lights; and then he would review and check for accuracy. Consensus of Council agreed to move forward with the street light application process. Village Council Workshop Minutes April 29, 2019 Page 3 7. Discussion on Shutting Down Portions of the Village's Website Until it is ADA Compliant Mayor Brennan noted Council discussed this a couple months ago and wished to leave the website up due to transparency, however, she had seen an article about an attorney who was suing cities. Attorney Davis noted he had a couple of cities that had shut down their website, however, their sites were not as robust as the Village's. Detailed discussion ensued regarding the requests and settlements. He stated the Village had been very proactive in training and converting documents to help mitigate exposure — but that would not completely insulate us. He stated nothing had changed since the last conversation. He advised that if the availability of information were more important than the risk, he would suggest staying the course. Village Clerk McWilliams explained the transition plan would take several years and would need personnel to remediate the records. She noted she reached out to one remediation company who quoted her $6.95 per page. She reviewed the actions taken to date, which included staff training on how to make internally created documents ADA compliant and working to fix non- compliant documents on the website. She stressed the process was time intensive. Mr. Chambers remarked that external documents coming to the Village for use in the agenda packet could be non -compliant and Clerk McWilliams advised she did not know how to address those issues yet. Acting Manager Weinand noted there would not be 100% compliancy due to external documents that we have no control over. Council Member Arena clarified it would take at least two fulltime personnel two years to work on the document center compliancy issues, and Clerk McWilliams advised at least two years. Mayor Brennan agreed she would like to maintain transparency and ensure the proper disclaimer on the site. She felt it was incumbent on her to bring this back up for discussion. Clerk McWilliams explained that even if the website were taken down, if there was a public record request, we would still need to ensure the records provided were ADA accessible. Therefore, exposure still existed. Consensus of Council agreed to leave the website up. 8. Discussion Regarding an Environmental Working Group Mayor Brennan reminded Council Mr. Shaw had approached them regarding the dangers of using Roundup and felt a broader push by the Village in regards to the environment and green issues would be good. She noted Mr. Bradford, a resident, prepared an extensive document for Countil to consider. She suggested establishing a working group that would not fall under the Sunshine, as they had no powers and were not advising, however providing Council with their research. The working group would work to make the Village a greener place to live. Council Member Stone inquired on how the Comprehensive Plan addressed this topic and Ms. Zacarias responded there was a conservation category. Mayor Brennan asked for Council Member to volunteer to serve on the working group and suggested Council Member Brandon; Ms. Brandon agreed to serve. Mr. Shaw requested a sign at the Country Club entrance noting a fertilizer ban, to which Council Member Brandon stated a good number of residents use lawn service companies. Attorney Davis advised the Village did not have a ban on fertilizer. Village Council Workshop Minutes April 29, 2019 Page 4 ANY OTHER MATTERS Council Member Arena asked if hurricane expenses were being paid out of the General Fund as opposed to the Hurricane Fund, and Acting Manager Weinand stated yes as staff was not allowed to use this money without Council approval. Council Member Arena questioned the need for the fund if it was not being used. Council Member Brandon asked for an update on the traffic study and Acting Manager Weinand noted it was on the May agenda. Council Member Stone inquired on the status of the Country Club Drive house that had the fire and Acting Manager Weinand stated he would obtain an update from Code Enforcement. He also requested Council have discussion on removing the One -cent Sales tax Infrastructure funds from the budget and separating it out. Acting Manager Weinand advised it was allocated in the General Fund and being used to balance the budget and would be addressed in the June budget discussions. Lastly, he noted the residents wanted the sidewalk on the north side of Country Club Drive fixed. Mayor Brennan updated Council on her discussions with Mr. Allen and stated it had gone well and expected the contract back by close of business Wednesday. She noted she would provide it to Council when she received it. ADJOURNMENT: Vice -Mayor Johnson moved to adjourn the meeting; seconded by Council Member Brandon; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:30 PM. Pending Tasks: Item: Assigned: Provide council with a copy of the variance for Tiramisu (Kyle Stone requested) Lori Research how many other cities are entering into shared parking agreements Nilsa Determine cost to rent generator annually versus cost to purchase Jim Review sign Code and constitutional requirements Keith Check on the LED lights that are out at Vice -Mayor Johnsons house Doug Work on how to make documents from outside entities ADA compliant Lori/Brad/Keith Update on Code issues at 299 Country Club Drive (requested by Kyle Stone Jose 1 Cent sales tax should not be allocated in general fund Jim Freedom Run Race — May 9 agenda Jose Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. All referenced attachments are on file in the Village Clerk's office.