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Home My WebLink AboutDocumentation_Workshop_Tab 03_9/3/2019Agenda Item #3. Workshop STAFF MEMO y Meeting: Workshop - Sep 03 2019 Staff Contact: Jeremy Allen, Village Manager Department: Manager Discussion and Update on the Community Center Long Term Plan and Current Recreation Center Repairs Goals -The development of a sustainable recreation and open space system that adequately provides for the current and projected recreational needs of the Village and enhances its built and natural environment by providing active and passive recreation opportunities. -Objective: 1.1.0 Maintain community and neighborhood parks and facilities meeting the current and future needs of all age groups in Tequesta. -Objective: 1.4.0 Continue to expand recreational facilities with the growth of the Village to meet the needs of the residents and Level of Service Standards. Current Facility -Opinion of Cost Estimate To Repair/Replace Deficient Systems -Current Facility Size/Dimensions The Process -April 3, 2017, Council Workshop, Village Manager Couzzo proposed using revenue from the "Infrastructure Tax" to build a new community center at Remembrance Park. •A Community Center Design Committee was subsequently formed comprising of Greg Corbitt, Vince Arena, Jose Rodriquez, Joel Medina, Brad Gomberg, Doug Chambers, Gustavo Medina, Wendy Schmidt, Kathleen Worley and Frank D'Ambra. •A Request for Proposal (RFP) was published in the Palm Beach Post on May 1, 2018. Eight architectural firms responded and were evaluated by a Selection Committee appointed by Mr. Couzzo consisting of Greg Corbitt, Doug Chambers, Jose Rodriguez, and Steve Fowler narrowed the eight firms to three finalist. The top three firms presented to the Village Council who accepted REG Architects proposal. -The Recreation Department began a community outreach initiative to introduce the REG proposal and solicit feedback. In addition to the surveys, a number of public information meetings were conducted, including meetings with HOAs, community wide events, and open forums. The outreach effort was presented in the Needs Assessment. -Feedback indicated that the public did not favor the Remembrance Park location because of its proximity to neighboring residential properties. The limitations of the existing recreation center and a desire for a broader spectrum of activities were also noted. Council voted on the Constitution Park location. -On April 1, 2019, the Village Council appointed five residents to the Community Center Advisory Committee. The Advisory Committee held its first meeting on April 10, 2019, and its second on April 22, 2019. Page 6 of 33 Agenda Item #3. -On July 11, 2019, the Village Council appropriated funds for a second set of renderings for the Constitution Park location. •$154,313 remains in the Capital Improvements Fund. Options -Option 1 — Update and bring to code the existing building -Option 2 — Floor Plan submitted which includes a 19,360 sq. ft. floor plan at Constitution Park -Option 3 — A one story, 12,000 square ft. facility Additional items to consider •5 Year Capital Needs •3 Year Projections -Police Pension Contributions 2023 -Surtax will sunset 2026 -County Fire Protection Contract Expires 2021 -Debt service for Public Safety Building rolls off 2022 -Needs Assessment POTENTIAL MOTION- • Give staff direction on the option that is best for Tequesta and determine the method to fund the project. Community Center(2) Page 7 of 33 Staff Contact: Jeremy Allen, Village Manager cc 0 00 0 W W The development of a sustainable recreation and open space system that adequately provides for the current and projected recreational needs of the Village and enhances its built and natural environment by providing active and passive recreation opportunities. • Objective: 1.1.0 Maintain community and neighborhood parks and facilities meeting the current and future needs of all age groups in Tequesta. ■ Objective: 1.4.0 Continue to expand recreational facilities with the growth of the Village to meet the needs of the residents and Level of Service Standards. to M 0 a w rt 3 w OPINION OF COST ESTIMATE TO REPAIR/REPLACE DEFICIENT SYSTEMS ITEM ESTnVIATED COST Roof Covering $64,000 Roof Deck Replacement $82,000 Exterior Walls $45,000 Interior Walls $80,000 Mechanical $125,000 Plumbing $50,000 Electrical $75,000 Doors/Windows $35,000 IT Room $20,000 Floor $56,000 Interior Ceiling $20,000 Fire Alarm Systems $65,000 Mold Remediation $20,000 ADA Compliance $30,000 Parking Lot $63,000 Estimated Cost to Bring Current Building to Code $830,000 • Total Square Footage: 6,837 Rec Room: 48 X 40 = 1,920 sq. ft. • Rec Room: 29 X 51 = 1,479 sq. ft. • Yoga Room: 28 X 23 = 644 sq. ft. 0 0 w w i� to M 0 a d rt 3 w Apri13, 2017, Council Workshop, Village Manager Couzzo proposed using revenue from the "Infrastructure Tax" to build a new community center at Remembrance Park. • A Community Center Design Committee was subsequently formed comprising of Greg Corbitt, Vince Arena, Jose Rodriquez, Joel Medina, Brad Gomberg, Doug Chambers, Gustavo Medina, Wendy Schmidt, Kathleen Worley and Frank D'Ambra. A Request for Proposal (RFP) was published in the Palm Beach Post on May 1, 2018. Eight architectural firms responded and were evaluated by Village Staff. A Selection Committee, appointed by Mr. Couzzo, consisting of Greg Corbitt, Jose Rodriquez, Doug Chambers and Steve Fowler, narrowed the eight firms to three finalist. The top three firms presented to the Village Council and accepted REG Architects proposal. • The Recreation Department began a community outreach initiative to introduce the REG proposal and solicit feedback. In addition to the surveys, a number of public information meetings were conducted, including meetings with HOAs, community wide v events, and open forums. The outreach effort was presented in the Needs Assessment. cc 0 0 W W C Feedback indicated that the public did not favor the Remembrance Park location because of its proximity to neighboring residential properties. The limitations of the existing recreation center and a desire for a broader spectrum of activities were also noted. Council voted on the Constitution Park Location. • On April 1, 2019, the Village Council appointed five residents to the Community Center Advisory Committee. The Advisory Committee held its first meeting on April 10, 2019, and its second on April 22, 2019. On July 11, 2019, the Village Council appropriated funds for a second set of renderings for the Constitution Park location. • $154,313 remains in the Capital Improvements Fund. to M 0 a 4) rt (D W - Update and Bring to Code the Existing Building. - Don't change the footprint - Improve efficiency of the building by making some alterations - Will include architectural drawings - Estimate 1.1 Million (includes plans) ME�-__ w 2.45% Million 10 $1,100,000 $141,363 $1,241,363. $10,344 $124,128 Agenda Item #3. Page 15 of 33 M C3, i mr� w, 61 Multi purpose 5351 SF E ■, Elov.1 a:ua n,:•L Corridors 4 11 N6 Games II r,.i. 742 SF 247 SF - Stair 1 p o Womoa9 03 Mu@I•purpme 1468 SF Mene aNtor Storage LT. MochI EMc 311 SF 264 SF Stair 2 - Gross Building Area: 19,360 sq. ft. - 1st Floor: 12, 075 - 2nd Floor: 7, 285 - Design does allow for many types of expanded programming. - Provides for additional revenue streams - Will require "shared parking agreement" - Will require changes to the park - Basketball Court - Walking/Jogging Track ca cD 0 a rt M 3 w - Gross Building Area: 19,360 sq. ft. $4, 750, 000 estimate provided by contractor Furnishing and Finishing. +$200,000 Estimate Landscaping and Park + $300,000 Estimate Estimated Sub -Total $5,250,000 Estimate 8% Plan Fees + $420,000 Estimate Estimated Total $5,670,000 Estimate MEEINEEINEE 5.75 3% Million 20 $5,750,000 $1,900,000 $7,653,443 $31,890 $382,680 Debt Service Millage — 0.3546 Home with taxable value of $350,000 = $124.13 year I.T. CbsM - 100 X 120 = 12,000 Sq. Ft. - New Construction - One Story - Adds 5163 Sq. Ft. - Will need "shared parking agreement" - Estimated Cost = $3,000,000 Finishing and Furnishings = $ 150,000 Estimate Landscaping = $ 300,000Estimate Estimated Sub -Total = $3,400,000 8% Plan fees = $ 272,000 Estimated Total $3,672,000 =_R====FEWRffl 3.75 2.45% $481,921 Million 10 3,750,000 $4,231,921 $35,194 $423,192 3.75 3% Million 20 3,750,000 $1,241,378 $4,991,378 $20,797 $249,569 Debt Service Millage - 0.2221 Home with taxable value of $350,000 = $77.73 year Police Pension Contributions 2023 - $225,000 • Surtax will sunset 2026 • Estimated $440,000 • Estimated Balance $415,000 • Country Club Sidewalk (Not funded) • Ambulance (Funded) $372,500 Public Safety Building Debt. - Final Paymenf 2022 County Fire Protection Contract Expires - 2021 - $450,000 D c� c� a as rt �D W - • - 1 i 1 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020 2021 2022 2023 2024 Totals a a s s s s 10,000 10,000 s a s s a s a s s s a 154,000 - - 154,000 s a s a s s 35,000 49,600 60,000 58,500 183,000 s s s a a s 13,000 121,100 134,000 116,900 121,000 506,000 s a a s a s 107,000 382,140 32,400 41,100 32,400 593,040 s a s s a a 365,000 208,000 1,080,000 210.000 795,000 2,688,000 s a s a s s 38,600 2,800 2,300 11,600 82,100 Agenda Item #3. Workshop STAFF MEMO Meeting: Workshop - Sep 03 2019 Staff Contact: Jeremy Allen, Village Manager Departme Manager nt: Discussion and Update on the Community Center Long Term Plan and Current Recreation Center Repairs Goals -The development of a sustainable recreation and open space system that adequately provides for the current and projected recreational needs of the Village and enhances its built and natural environment by providing active and passive recreation opportunities. -Objective: 1.1.0 Maintain community and neighborhood parks and facilities meeting the current and future needs of all age groups in Tequesta. -Objective: 1.4.0 Continue to expand recreational facilities with the growth of the Village to meet the needs of the residents and Level of Service Standards. Current Facility -Opinion of Cost Estimate To Repair/Replace Deficient Systems -Current Facility Size/Dimensions The Process -April 3, 2017, Council Workshop, Village Manager Couzzo proposed using revenue from the "Infrastructure Tax" to build a new community center at Remembrance Park. •A Community Center Design Committee was subsequently formed comprising of Greg Corbitt, Vince Arena, Jose Rodriquez, Joel Medina, Brad Gomberg, Doug Chambers, Gustavo Medina, Wendy Schmidt, Kathleen Worley and Frank D'Ambra. •A Request for Proposal (RFP) was published in the Palm Beach Post on May 1, 2018. Eight architectural firms responded and were evaluated by a Selection Committee appointed by Mr. Couzzo consisting of Greg Corbitt, Doug Chambers, Jose Rodriguez, and Steve Fowler narrowed the eight firms to three finalist. The top three firms presented to the Village Council who accepted REG Architects proposal. -The Recreation Department began a community outreach initiative to introduce the REG proposal and solicit feedback. In addition to the surveys, a number of public information meetings were conducted, including meetings with HOAs, community wide events, and open forums. The outreach effort was presented in the Needs Assessment. -Feedback indicated that the public did not favor the Remembrance Park location because of its proximity to neighboring residential properties. The limitations of the existing recreation center and a desire for a broader spectrum of activities were also noted. Council voted on the Constitution Park location. Page 20 of 33 Agenda Item #3. -On April 1, 2019, the Village Council appointed five residents to the Community Center Advisory Committee. The Advisory Committee held its first meeting on April 10, 2019, and its second on April 22, 2019. -On July 11, 2019, the Village Council appropriated funds for a second set of renderings for the Constitution Park location. •$154,313 remains in the Capital Improvements Fund. Options -Option 1 — Update and bring to code the existing building -Option 2 — Floor Plan submitted which includes a 19,360 sq. ft. floor plan at Constitution Park -Option 3 — A one story, 12,000 square ft. facility Additional items to consider •5 Year Capital Needs •3 Year Projections -Police Pension Contributions 2023 -Surtax will sunset 2026 -County Fire Protection Contract Expires 2021 -Debt service for Public Safety Building rolls off 2022 -Needs Assessment Give staff direction on the option that is best for Tequesta and determine the method to fund the project. Community Center(2) Page 21 of 33 Agenda Item #3. Page 22 of 33 • The development of a sustainable recreation and open space system that adequately provides for the current and projected recreational needs of the Village and enhances its built and natural environment by providing active and passive recreation opportunities. • Objective: 1.1.0 Maintain community and neighborhood parks and facilities meeting the current and future needs of all age groups in Tequesta. • Objective: 1.4.0 Continue to expand recreational facilities with the growth of the Village to meet the needs of the residents and Level of Service Standards. CD N W O W co d cc CD N O W W OPINION OF COST ESTIMATE TO REPAIR/REPLACE DEFICIENT SYSTEMS ITEM ESTMRTED COST Roof Covering $64,000 Roof Deck Replacement $82,000 Exterior Walls $45,000 Interior Walls $80,000 Mechanical $125,000 Plumbing $50,000 Electrical $75,000 Doors/Windows $35,000 IT Room $20,000 Floor $56,000 Interior Ceiling $20,000 Fire Alarm Systems $65,000 Mold Remediation $20,000 ADA Compliance $30,000 Parking Lot $63,000 Estimated Cost to Bring Current Building to Code $830, 000 C J • Total Square Footage: 6,837 • Rec Room: 48 X 40 = 1,920 sq. ft. Rec Room: 29 X 51 = 1,479 sq. ft. Yoga Room: 28 X 23 = 644 sq. ft. • April 3, 2017, Council Workshop, Village Manager Couzzo proposed using revenue from the "Infrastructure Tax" to build a new community center at Remembrance Park. A Community Center Design Committee was subsequently formed comprising of Greg Corbitt, Vince Arena, Jose Rodriquez, Joel Medina, Brad Gomberg, Doug Chambers, Gustavo Medina, Wendy Schmidt, Kathleen Worley and Frank D'Ambra. • A Request for Proposal (RFP) was published in the Palm Beach Post on May 1, 2018. Eight architectural firms responded and were evaluated by Village Staff. A Selection Committee, appointed by Mr. Couzzo, consisting of Greg Corbitt, Jose Rodriquez, Doug Chambers and Steve Fowler, narrowed the eight firms to three finalist. The top three firms presented to the Village Council and accepted REG Architects proposal. • The Recreation Department began a community outreach initiative to introduce the REG proposal and solicit feedback. In addition to the surveys, a number of public information meetings were conducted, including meetings with HOAs, community wide events, and open forums. The outreach effort was presented in the Needs Assessment. • Feedback indicated that the public did not favor the Remembrance Park location because of its proximity to neighboring residential properties. The limitations of the existing recreation center and a desire for a broader spectrum of activities were also noted. Council voted on the Constitution Park Location. • On April 1, 2019, the Village Council appointed five residents to the Community Center Advisory Committee. The Advisory Committee held its first meeting on April 10, 2019, and its second on April 22, 2019. • On July 11, 2019, the Village Council appropriated funds for a second set of renderings for the Constitution Park location. ■ $154,313 remains in the Capital Improvements Fund. - Update and Bring to Code the Existing Building. - Don't change the footprint - Improve efficiency of the building by making some alterations - Will include architectural drawings - Estimate 1.1 Million (includes plans) MOMMMM 1.1 2.45% Million 10 $1,100,000 $141,363 $1,241,363. $10,344 $124,128 v cQ m N 00 O W W iy wqm Rx - Gross Building Area: 19,360 sq. ft. ..-.7 1st Floor: 12, 075 OoMd� as Garr. — 2nd Floor: 7,285 L( J 08°ft" T:2SF - Design does allow for many types of 2475F . expanded programming. Stair t Provides for additional revenue streams Will require "shared parking agreement" ,- ;,�_,,,,„,., - Will require changes to the park 25.43°�'°°'° - Basketball Court 5351 SF 1488SF - gg• g Walking T / o in Track Man n.tor 910-a LT. Mach / ENc (p 311 SF 284 SF Q JIr 0 W W v Ca CD W 0 W W I.T. CI-o - Gross Building Area: 19,360 sq. ft. $4, 750, 000 estimate provided by contractor Furnishing and Finishing. +$200,000 Estimate Landscaping and Park + $300, 000 Estimate Estimated Sub -Total $5,250,000 Estimate 8% Plan Fees + $420,000 Estimate Estimated Total $5,670,000 Estimate -EN___ 5.75 3% Million 20 $5,750,000 $1,900,000 $7,653,443 $31,890 $382,680 Debt Service Millage - 0.3546 Home with taxable value of $350,000 = $124.13 year im a Q - 100 X 120 = 12,000 Sq. Ft. rt - New Construction w - One Story - Adds 5163 Sq. Ft. - Will need "shared parking agreement" - Estimated Cost = $3,000,000 Finishing and Furnishings = $ 150,000 Estimate Landscaping = $ 300,000Estimate Estimated Sub -Total = $3,400,000 8% Plan fees = $ 272,000 Estimated Total $3,672,000 =_R===M nmrm 3.75 2.45% $481,921 Million 10 3,750,000 $4,231,921 $35,194 $423,192 3.75 3% Million 20 3,750,000 $1,241,378 $4,991,378 $20,797 $249,569 Debt Service Millage - 0.2221 Home with taxable value of $350,000 = $77.73 year ■ Police Pension Contributions 2023 - $225,000 • Surtax will sunset 2026 • Estimated $440,000 • Estimated Balance $415,000 • Country Club Sidewalk (Not funded) • Ambulance (Funded) • $372,500 Public Safety Building Debt. - Final Paymenf 2022 • County Fire Protection Contract Expires - 2021 - $450,000 v 0 W W 0 W W The Villacire of Te uesta 5 Year capital Outlay Plan Fiscal Years 2020-2024 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Account # s s s s s s 10,000 - - 10,000 s a s a s s s s s s s 154,000 - - 184,000 s E s 3 s s 38,000 49,800 60,000 38,800 193,000 s s s s s s 13,000 121,100 134,000 116,900 121,000 506,000 s a s s s s 107,000 382,140 32,400 41,100 32,400 895,040 s s s s s s 365,000 208,000 1,080,000 210,000 798,000 2,688,000 s s s s s s 33,600 2,800 2,800 11,800 82,100