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HomeMy WebLinkAboutDocumentation_Miscellaneous_Tab 03_8/28/2019_EACAgenda Item #3. (Approved] MINUTES ENVIRONMENTAL ADVISORY COMMITTEE VILLAGE OF TEQUESTA, FL JULY 31, 2019 2:30 PM CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Village Clerk, Lori McWilliams at 2:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Member Frank Harding, Member Maria Pearson, Member Resa Listort, Vice -Chair Robert Shaw and Chair Tom Bradford. Absent were: Member Lisa Krimsky. APPROVAL OF AGENDA Chair Bradford made a motion made a motion to approve the 7/31/2019; Member Pearson seconded the motion. Carried 6-0 unanimously 6-0 (absent: Member Krimsky). COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. Member Introductions Each member provided a short introduction, qualifications, and interest in servicing on this committee. 2. Review of Committee Purpose, Scope and Authority, and Procedural and Ethical Laws Village Attorney, Keith Davis provided an in depth overview of committee purpose, scope, authority, and review of the Sunshine and Ethics laws. Attorney Davis asked individual inquiries in regards to personal scenarios and Sunshine questions in general. Resident Mark Sapirie asked about filing documentation after a meeting if member Pa®egjbch mfi9 Agenda Item #3. (Approved] violated Sunshine Law. Attorney Davis responded with "as long as the committee members did not exchange ideas and/or information". This would not constitute as a Sunshine Law violation. The committee members involved should be up these ideas that were discussed at the next scheduled Environmental Advisory Committee for further discussion. 3. Appoint a Committee Chair Vice -Chair Shaw made a motion made a motion to appoint Chair Member Namath seconded the motion. Carried unanimously 6-0 (absent: Member Krimsky). 4. Appoint a Committee Vice -Chair Member Namath made a motion to appoint Robert Shaw as Vice -Chair; Member Harding seconded the motion. Carried unanimously 6-0 (absent: Member Krimsky). 5. Appoint a Representative to Serve as an Alternate to the Village Council Representative on the Palm Beach North Environmental Committee Subgroup Village Clerk, McWilliams explained the Palm Beach North Chamber requested the Village Council appoint a representative and an alternate to serve on the Environmental Committee Subgroup. Council's representative is Council Member Brandon. Council wishes for the alternate to be a Village of Tequesta Environmental Advisory Committee member. Committee Member Jessica Namath volunteered to serve. Member Pearson made a motion to appoint Committee Member Jessica Namath as the Alternate on the Palm Beach North Environmental Committee Subgroup; Vice -Chair Shaw seconded the motion. Carried unanimously 6-0 (absent: Member Krimsky). 6. Discuss Committee Direction and Tasks Chair Bradford presented his proposed Tequesta Sustainability Plan as possible direction. He suggested members direct their focus at the conservation and coastal element of the Comp Plan. Chair Bradford also suggested the low hanging fruit as it would provide credibility of the committee. Chair Bradford handed the discussion over to Vice -Chair Shaw. Mr. Shaw had a conversation with David Brown, Utility Director from Town of Jupiter and they discussed Loxahatchee Perseverance Initiative Grant (LPI) for storm water improvements. Vice -Chair Shaw asked about the process for the Committee to propose to Council a Ordinance? Attorney Davis responded the Environmental Advisory Committee would discuss their findings and hash out their ideas. After which, the Committee Members would develop their Ordinance recommendations; then, it proceeds to the Village Clerk and the Village Attorney to research any legal issues. Finally, Attorney Davis would draft the proposed Ordinance. Agenda Item #3. Approved Committee Member Namath requested clarification on whether the Environmental Advisory Committee should meet to discuss their ideas and invite topic experts to attend the discussions. Attorney Davis confirmed Namath's suggestion. Village Clerk McWilliams explained Council Member Laurie Brandon would be Council's Representative for the Committee; and would be attending the meetings to inform Council of Environmental Advisory Committee updates. Chair Bradford went on to explain the process to present to Council from his perspective. Committee Member Pearson inquired on how the Committee came about and what overall goals should they strive to achieve? Vice -Chair Shaw answered by stating he was approached by the Mayor once he presented some environmental issues such as energy, conservation, water pollution, etc. The Mayor requested he formed a committee and get Mr. Bradford involved as well. Committee Member Pearson noted top issues that needed to be addressed were fertilizers and cancerous herbicides. Committee Member Namath added further to this discussion by stating the committee needed a list of priorities and suggested reaching out the neighboring municipalities' Environmental Boards to ensure all efforts were coordinated. Resident Mark Sapirie commented on additional priorities for the Environmental Advisory Committee (low hanging fruit): the public needs education on pesticides and nature plants benefits. In addition, he recommended that Remembrance Park should be a green space, adding trees for shade on Old Dixie and native Florida wildflowers in the swales. He also requested the Committees' email addresses for further communication. Village Clerk McWilliams stated she would follow up with IT to create Village emails for the Environmental Advisory Committee, and the IT Director would need to approve this request. Vice -Chair Shaw went on to discuss communication he had with Town of Jupiter Council Member Ron Delaney about the Reasonable Assurance Plan and a coordinated effort between Jupiter and Tequesta. Council Member Namath commented on the importance of public education and awareness being crucial for the Committee as well as added needed public pressure to comply. Vice -Chair Shaw suggested each member document for their vision (long and short term goals) for the Committee. Village Clerk McWilliams followed up by stating this should be provided to her so that she could include this information in the agenda packets for the next scheduled meeting. Chair Bradford made a suggestion about the golf course run-off concern and suggested Pa@egbcff 6133 Agenda Item #3. (Approved) reviewing the Audubon Cooperative Sanctuary Program certification. Resident Margery Gray had a question for the Committee on the septic tanks in the Village. Chair Bradford and Vice -Chair Shaw responded they believe all the properties were on centralized sanitary sewers. 7. Discuss Resident Communication regarding Garbage in the Loxahatchee River Chair Bradford and Committee Member Pearson believed this was a result of bad behavior of boaters on the river and that boater safety rules were not being followed. Some issues that were discussed during the meeting were: • Committee Member Namath brought up the pipe drilling that the Town of Jupiter was doing and the Environmental impact. Public education on the environmental impact component to people's actions. • "No wake" zones and how a large volume of boaters anchoring in the same place was creating a negative impact on the water quality. Further discussion ensued on should the Committee address this issue. • Combining the Environmental Advisory Committee efforts with the community would to help get the message out to the public. • Debris in the storm drains that discharges into the river. There was a filter fabric pilot program that would prevent this issue. David Tinoco, the new Superintendent, Water Distribution & Storm Water in the Water Distribution department, would be working on this. • Dover Ditch on Seabrook to the river. Chair Bradford explained that it's on the boundary with the Town of Jupiter and the large drainage ditch hasn't been managed in 15 to 20 years. The mangos were creeping up on Riverside and not allowing the rain run-off into the river. Committee Member Pearson suggested this issue needed to be brought to Council for budgeting either this year or next year. 8. Set Standing Meeting Date Schedule The topic on how many times the committee should meet was discussed. Chair Bradford and Vice -Chair Shaw suggested in the first month, the committee should meet in 2 weeks; and then for the first four months meet twice a month and then meet monthly after that. The committee agreed to this suggestion. The committee agreed to meet twice a month on the 2nd and 4th Wednesdays at 9:OOam -11:00 am. ADJOURNMENT Pag@aloo# 689 Agenda Item #3. (Approved] Chair Bradford made a motion made a motion to adjourn the meeting at 4:09 pm. Vice -Chair Shaw seconded the motion. Carried 6-0 unanimously 6-0 (absent: Member Krimsky). Lori McWilliams, MMC Village Clerk Parma cff 682 Agenda Item #3. Draft MINUTES ENVIRONMENTAL ADVISORY COMMITTEE (EAC) MEETING VILLAGE OF TEQUESTA AUGUST 14, 2019 9:00 AM EMERGENCY OPERATIONS CENTER CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Tom Bradford. A roll call was taken by Village Clerk Lori McWilliams. Present were: Chair Bradford, Vice -Chair Shaw, Member Harding, Member Listort, and Member Pearson. Late were: Member Namath. Absent were: Member Krimsky. APPROVAL OF AGENDA Member Pearson made a motion to approve the agenda; Vice -Chair Shaw seconded the motion. Carried unanimously 6-0 (absent: Member Krimsky). COMMUNICATIONS FROM CITIZENS None PRESENTATIONS - None CONSENT AGENDA 1. MINUTES: None at this time END OF CONSENT AGENDA REGULAR AGENDA OLD BUSINESS 2. Committee Member Lisa Krimsky - Introduction to EAC and Florida Sunshine Law Pag@a1jbcsF 682 Agenda Item #3. Draft Overview This item was moved to the August 28 agenda as Member Krimsky was unable to attend. NEW BUSINESS 3. Notes for EAC Consideration Vice -Chair Shaw explained it would be better for him to discuss his notes during the long/short term discussion agenda item. 4. Review and Discussion of the Short Term and Long -Term Proposed Goals and Objectives as Submitted by EAC Members Chair Bradford reviewed Member Harding's short term goals and explained he put together a compendium based on the Village's Code, which was attached to the agenda item. He explained Code Compliance was an example of what was being done in regards to the second short term goal and noted all measures might not be enforced and suggested the EAC recommend certain changes to Council. Member Harding inquired if an Environmental Assessment had been done and Chair Bradford stated the Village's architects Kimley Horn could do one if the Council wished. Mr. Harding asked for an assessment by a professional on what other municipalities were doing. He stressed the Village needed to internally be doing what was important in order to set an example for the public. Chair Bradford reviewed Member Listort's short and long term goals and noted they were similar to Member Harding's. Discussion ensued on the Village's Comp Plan, environmental concerns with new developments, the need for the Village to set an example, marketing the Village's environmental successes, resident engagement, NPDES Permit, and discharge of stormwater into the river. Chair Bradford reviewed Member Namath's short and long term goals. Discussion ensued on utilizing organizations to provide public relations at Village -wide events, marketing resources for EAC, holding an EAC public relations event at all Parks and Recreation events - starting with the next Food Truck Pow Wow, and initiating a Seagrass education program. Chair Bradford asked Member Namath to provide seven specific events to coordinate for the upcoming food truck events. Chair Bradford reviewed Member Shaw's short and long term goals. Vice -Chair Shaw noted the fertilizer ordinance in place needed to be strengthened and suggested a ban on fertilizer during the rainy season. He felt the Village needed to be involved in with the RAP (Loxahatchee River Management Coordinating Council Reasonable Assurance Plan) and have committee participation on the Loxahatchee River Management Coordinating Council. Vice -Chair Shaw agreed to provide the committee with a copy of the following city ordinances in regards to fertilizer: Martin County, Jupiter, Stuart, and Palm Beach in order to bring forward a proposed Ordinance to Council before next June. The committee discussed in depth landscaper registration, education and proposed speakers: Doug Chambers to discuss his efforts and successes with fertilizer and weed killer experiments he has done on Village properties and cost factors involved; and Bud Agenda Item #3. Cbr_aft Howard. In depth discussion took place on enforcement of codes, specifically Sec. 78-399(b)(1), limited staffing in Code; whether the committee could send information out to educate residents regarding Sec. 78-399(b)(1) and include the Code Officers contact information; whether landscape companies were required to register with the Village (both locals and non -locals); and having the Building Director speak with landscapers about Sec. 78- 399(b)(1) about the importance of not blowing grass clippings, vegetative material, and/or vegetative debris into the stormwater drains, ditches, etc. Chair Bradford reviewed his short/long term goals and noted he wanted to obtain grant funding for an energy assessment and Oak trees to fill in the empty spaces on Country Club Drive; and the committee agreed to allow him to search for grants. 5. Identify Organizations and Representatives thereof with Mission to Protect the Jupiter Inlet or Loxahatchee River to Speak to the EAC Organizations identified with a mission to protect the Jupiter Inlet or Loxahatchee River: • Town of Jupiter- David Brown • Town of Jupiter Inlet Colony - Mayor Dan Comerford or Vice Mayor Chip Block • LRECD- Bud Howard • Jupiter Inlet District - George Gentile or Mike Grella • Northern Palm Beach Chamber of Commerce Environmental Committee • Loxahatchee River Preservation Initiative The committee agreed to invite Bud Howard to the 8/28 meeting and David Brown to the 9/11 meeting. 6. Business Cards for EAC Members The committee discussed purchasing their own cards and asked the Village Clerk to find out from the Manager if this would be allowed. COMMENTS OF COMMITTEE MEMBERS, VILLAGE COUNCIL LIAISON AND STAFF Village Clerk McWilliams explained the Village's IT Director had concerns with issuing committee members Village email addresses and he suggested everyone create a gmail account. The committee discussed standardizing the gmail addresses and Member Listort stated she could create a standardized business card. Village Clerk McWilliams explained the Village Manager requested the Committee meet in the Conference Room or in EOC unless it out grew the rooms at which time they could be relocated to the Chambers. Lastly, she explained the Village Clerk would not be attending the meetings any longer and with the Manager's approval recommends the Committee appoint a Secretary who would take the minutes and provide them to the Clerk's Office to prepare the final version. Member Pearson volunteered to serve as the Committee Secretary and the committee agreed with her appointment. Agenda Item #3. Draft FUTURE AGENDA ITEMS None ANY OTHER MATTERS None ADJOURNMENT Member Pearson made a motion to adjourn the meeting Vice -Chair Shaw seconded the motion. Carried unanimously 6-0 (absent: Member Krimsky). Lori McWilliams, MMC Village Clerk Pag@alfec# 682