HomeMy WebLinkAboutDocumentation_Regular_Tab 01_9/12/2019Agenda Item #1.
MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
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MAY 9, 2019 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Abby Brennan, Council Member Vince Arena, Council Member Laurie Brandon, Vice -
Mayor Kristi Johnson, and Council Member Kyle Stone.
INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Stone
An invocation was offered by Mr. Mike Richardson followed by the pledge of allegiance.
APPROVAL OF AGENDA
Motion: Vice -Mayor Johnson made a motion to approve the agenda; Council Member Brandon
seconded the motion. Carried unanimously 5-0.
PRESENTATION
1. Florida Department of Transportation (FDOT) Presentation on Jupiter Bridge
Replacement
Mr. Michael Sileno, of Hardesty & Hanover, discussed his power -point presentation to
Council which had also been recently presented to the Town of Jupiter. He revealed the
new bridge would be taller and wider, and would decrease openings by forty percent.
Additionally, the detour phase would take 18-20 months, however, the total duration of
construction would take 42-45 months.
Mr. Steve Oenbrink of River Drive questioned whether or not incentive clauses would be
included. Mr. Sileno stated that incentives and disincentives were being explored.
Mr. Harold Taylor of 13 Chapel Court asked if the duration of the construction time could
be shorter. Mr. Sileno stated that the bridge was movable and not fixed, which involved
many components, and would take longer to build than a fixed bridge.
Captain Pete Leo, US Coast Guard Licensed Ocean Operator opined that the boat traffic
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could be reduced if the bridge tenders were educated on the currents, boat handling,
dropping antennas and outriggers could reduce openings significantly.
Ms. Lisa Stone from Kimley Horn spoke to Council and revealed that enforcing boaters to
lower the outriggers was difficult if they were alone on the vessel.
Mr. Michael Sileno continued to state that the traffic study was being evaluated for the
Beach Road and Alternate Al intersection.
Mr. Norm Sayer of Tequesta Country Club questioned the traffic configurations for the
upcoming closure of the bridge.
Mr. Ben Ward of 28 Starboard Way asked about the cost of the bridge and
commencement of construction. Mr. Sileno revealed the cost for replacing the bridge
was $135 million and would begin in 2021.
Mr. Blair Shrader of 597 North Cypress Drive asked if Brightline trains would be
coordinating with this project. Mayor Brennan advised there would be an update on the
subject, later in the meeting.
2. Presentation of the 913012018 CAFR
Mr. Brandon Lopez a Manager for the Comprehensive Annual Financial Report (CAFR),
summarized the independent auditors report and opinion and relayed that there were no
deficiencies found.
3. Proclamation Designating May 19-26 2019 as Water Reuse Week.
This proclamation was acknowledged but not read aloud.
4. Proclamation Designating May18-24 2019 as National Safe Boating Week.
Village Clerk Lori McWilliams read the Proclamation declaring May 18 - 24th, 2019
National Safe Boating Week. Mr. Mark Cleveland graciously accepted the proclamation
and thanked Council for their support.
5. Proclamation Declaring May 19, 2019 - May 25, 2019 as National Emergency
Medical Services Week.
Village Clerk Lori McWilliams read the Proclamation declaring May 19 - 24th 2019 as
National Emergency Medical Services Week. Chief Trube accepted the proclamation
and thanked Council for their support.
6. Proclamation proclaiming May 5th - May 11th, 2019 as Municipal Clerk's Week.
Mayor Brennan thanked Village Clerk Lori McWilliams and her staff for their dedication
and hard work on behalf of the Village.
CONSENT AGENDA
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Agenda Item #1.
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Mayor Brennan asked that item 9 be removed for discussion. Council Member Arena asked
that items number 8, 10, 11 and 12 be removed for discussion
MOTION: Kristi Johnson, Vice Mayor made a motion to approve the Consent Agenda; seconded
by Vince Arena, Council Member. Motion carried 5-0.
7. MINUTES:
3/14/2019 Regular Council Meeting Minutes; 3/25/2019 Special Meeting Minutes,
4/1/2019 Workshop Minutes, 4/19/2019 Special Meeting Minutes, and 4/25/2019 Special
Meeting Minutes.
13. Approval of Village Manager Employment Contract between Jeremy Allen and the
Village of Tequesta and Authorizing the Mayor to Execute
Items Removed from Consent Agenda
8. The Criminal Justice Commission Seeks the Approval in the Allocation of FY 2018
(Federal Fiscal Year 2018/County Fiscal Year 2019) Justice Assistance Grant (JAG)
funds. The Total Allocation to Palm Beach County is $322, 532.
Police Chief Medina explained that Palm Beach County used the resources and needed
the area Mayors to vote on the item.
MOTION: Council Member Brandon made a motion to approve; Council Member Arena
seconded the motion. Carried unanimously 5-0.
9. Council Approval to Hold the 9th Annual Chili Cook -Off and Beer Tasting Event on
November 9, 2019 from 2:00 PM to 6:00 PM at Paradise Park.
Chief Trube reminded Council of the importance of this community event as it supported
several Veteran's Groups. Mayor Brennan refrained from voting due to a conflict of
interest.
MOTION: Council Member Arena made a motion to approve holding the Chili Cook -Off
and Beer Tasting Event on November 9, 2019 from 2:00 PM to 6:00 PM at Paradise
Park; Council Member Stone seconded the motion. Carried unanimously 4-0 (conflict of
interest: Mayor Brennan, Mayor).
10. Request Approval to Allow for Extended Work Hours for the Village of Tequesta
Water Treatment Plant Upgrades Project
Council Member Arena stated that a resident had questioned extra expenses associated
with this item. Mr. Tom Bradford, a consultant working on the Water Treatment Plant
Project informed Council there was no extra cost with the contracted price of $1.8 million
based on the assumption they would receive two consecutive 14 day extended work
period times. The Village was responsible for the temporary hook up cost at $5-6,000.
MOTION. Council Member Brandon made a motion to approve; Council Member Arena
seconded the motion. Carried unanimously 5-0.
11. Community Center Advisory Committee Requests Council Extend the Deadline
from June 13, 2019 to December 13, 2019 (6 months) to bring their
Recommendation to Council.
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Agenda Item #1.
Mr. Frank D'Ambra, Chair for the Community Center Advisory Committee (CCAC)
presented the proposed timeline to Council and revealed there was now a two month
extension request instead the prior agreed upon six month extension. He estimated the
cost of the survey would be approximately $5,000-10,000 dollars. The new deadline
was to be July 31, 2019.
MOTION. Vice -Mayor Johnson made a motion to approve changing the former extention
to two months; Council Member Stone seconded the motion. Carried unanimously 5-0.
12. RESOLUTION 14-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019 GENERAL
FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF
$9,250.00 TO FUND A GOLF CART EVALUATION ANALYSIS FOR TEQUESTA
DRIVE AND AWARDING A CONTRACT, IN THE SAME AMOUNT, TO MCMAHON
ASSOCIATES INC. TO PREPARE THE EVALUATION; PROVIDING FOR
SERERABILITY;PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Acting Manager Weinand explained that the
elevations, field evaluations, drawings and an
entrance of the country club to Point Drive.
Council Member Arena was against spending
pushed by a handful of residents.
analysis would include traffic counts,
outlined process focused on the south
$9200 on a study that he felt was being
MOTION. Council Member Stone made a motion to approve; Vice -Mayor Johnson
seconded the motion. Carried 4-1 (opposed: Council Member Arena).
COMMUNICATIONS FROM CITIZENS
Mr. and Mrs. Peter Leo addressed Council regarding clogged storm drains which were causing
flooding issues when it rained. They had spoken to the Public Works Department within the past
year yet the problem still persisted. Acting Manager Weinand would speak to the Village
Engineering firm regarding this matter.
STANDING REPORTS
Communications from Council
Council Member Stone commented on the one cent sales tax funds and mentioned a
community garden, a Council Meeting at Constitution Park prior to Food Trucks, and training for
public safety.
Council Member Brandon asked residents to email her with any comments or concerns.
Council Member Arena liked the idea of a Council Meeting at Constitution Park.
Vice Mayor Johnson asked residents to contact her with any concerns.
Mayor Brennan updated residents on the status of the former Brightline, now Virgin Train. She
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announced that Virgin Trains would be double tracking the Tequesta Drive intersection in April
of 2020, but would leave two additional area crossings open during this time -frame. Additionally,
Virgin finally agreed to replace the entire inlet bridge, minus the concrete pilings. Advance notice
would be given to residents regarding any projects as soon as it was available. She also added
that Tri-Rail would possibly be able to expand north to into Jupiter. She also warned residents
about recent solicitors combing the Village trying to scam residents. Mayor Brennan announced
that a new Village Manager, Mr. Jeremy Allen, was hired and would start July 1 st, 2019.
Village Attorney
Attorney Davis advised he would report on the recent legislative session during next month's
Council Meeting. Additionally, it had been a terrible year for "home rule" issues.
Village Manager
Acting Manager Weinand informed Council of the Communication Workers of America (CWA )
Union contract update. He reminded Council that he had emailed them recently with updates.
Police Department
Police Chief Gus Medina updated Council on recent honors, awards and trainings his
department was scheduled to receive.
Fire Department
Fire Chief Trube addressed Council and revealed that his department had focused on
emergency management training, ADA compliancy and that they had received a new truck.
REGULAR AGENDA
OLD BUSINESS
14. ORDINANCE 8-19 , SECOND READING, AN ORDINANCE OF THE VLLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE
CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE 1. IN GENERAL, SEC.
78-4. DEFINITIONS. BY AMENDING TI-CE DEFINITIONS FOR "FRONTAGE FOR
BUILDINGS" AND "LOT FRONTAGE" TO PROVIDE UPDATED CLARIFICATIONS
FOR THESE DEFINITIONS; AND AT ARTICLE N. SUPPLEMENTAL REGULATIONS,
SEC. 78-284. WALLS AND FENCES. BY PROVIDING CROSS REFERENCE TO
FENCING REQUIREMENTS FOR COMMERCIAL PROPERTIES AND RESIDENTIAL
PROPERTIES SCREENING CERTAIN BOATS AND OTHER VEHICLES, AND BY
PROVIDING CLARIFICATION To THE APPLICATION OF WALL AND FENCE
REGULATIONS TO CORNER LOTS; ALSO AMENDING THE VILLAGE CODE OF
ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. ARTICLE 111.
PARKING, STOPPING OR STANDR-c). DIVISION 2, SEC. 46-72, SEC. 4673 AND
SEC. 46-74. BY CLARIFYING REGULATIONS REGARDING CARPORTS AND
ENCLOSED GARAGES, BY REGULATIONS FOR SCREENING ON CORNER LOTS,
AND BY REPEALR-.lG THE WAIVER PROVISION AT SEC. 46-76, PROVIDING THAT
EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTERS 78 AND 46
SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED;
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PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY
TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 8-19 into the record. Mayor Brennan opened the hearing
for Council comments; there were none. The hearing was then opened to public
comments; there were none.
MOTION: Council Member Arena made a motion to approve; Council Member Brandon
seconded the motion. Carried unanimously 5-0.
15. ORDINANCE 11-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE
VILLAGE CODE OF ORDINANCES AT CHAPTER 63. ARTICLE It.
RIGHT-OF-WAY REGULATIONS, TO RE -NAME TIIIS ARTICLE AS "PLACEMENT
AND MAINTENANCE OF UTILITY AND COMMUNICATION SERVICE
FACILITIES IN VILLAGE RIGHTS -OF -WAY",• TO UPDATE AND ADD CERTAIN
DEFINITIONS IN COMPLIANCE WITH FEDERAL AND FLORIDA LAW; TO
RECOGNIZE WIRELESS COMMUNICATIONS FACILITIES THAT MAY BE PLACED
IN RIGHTS OF WAY AND ACKNOWLEDGE THE "ADVANCED WIRELESS
INFRASTRUCTURE DEPLOYMENT ACT"; TO PROVIDE NEW
AESTHETIC REQUIREMENTS AND PROCEDURAL
REQUIREMENTS FOR PLACEMENT OF CERTAIN FACILITIES IN RIGHTS -OF -WAY;
TO RECOGNIZE PASS -THROUGH PROVIDERS AS SEPARATE AND.
DISTINCT ENTITIES, AND TO PROVIDE FOR THE COLLECTION OF PASS -
THROUGH PROVIDER FEES IN ACCORDANCE WITH STATE LAW; PROVIDING
THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 63.
SHALL REMAIN IN) FULL FORCE AND EFFECT AS PREVIOUSLY
ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE
AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Attorney Davis read Ordinance 11-19 into the record. He reminded Council of the
correspondence from Verizon Wireless prompting some revisions. He recommended
going forward with the second reading to avoid vulnerability. Additionally, legislation
changes could require additional changes in the future.
Mayor Brennan opened the hearing for Council comments and Council Member Arena
voiced concern over the distance and height of telecommunication equipment. The
hearing was then opened up for public comments.
Mrs. Valerie Guarnieri of 1 Waterway Road, voiced her concerns about the safety of such
technology and commented on the fact that China was the only other country allowing
this to take place. She encouraged others research the dangers.
MOTION. Council Member Arena made a motion to approve Vice -Mayor Johnson
seconded the motion. Carried unanimously 5-0.
16. 16. ORDINANCE 12-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE
CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING
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SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE GENERAL EMPLOYEES'
PENSION TRUST FUND, AT SECTION 7. "BENEFIT AMOUNTS AND ELIGIBILITY-;
SECTION 8. "PRE -RETIREMENT DEATH"; AND SECTION 25. "RE-EMPLOYMENT,
ELECTION OR APPOINTMENT TO THE VILLAGE COUNCIL AFTER RETIREMENT"
IN ORDER TO ADD A NEW "RE -HIRE AFTER RETIREMENT" PROVISION;
PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF
CHAPTER 2. AND EXHIBIT A SHALL REMAIN IN FULL FORCE AND EFFECT AS
PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY
CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
Attorney Davis read the Title to Ordinance 12-19 into the record. Mayor Brennan opened
the hearing for Council comments; there were none. The hearing was then opened for
public comments; there were none.
MOTION: Vice -Mayor Johnson made a motion to approve. Council Member Arena
seconded the motion. Carried unanimously 5-0.
17. ORDINANCE 14-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 14.
BUILDINGS AND BUILDING REGULATIONS. AT ARTICLE It. BUILDINGS. TO
REPEAL OBSOLETE LOCAL AMENDMENTS TO THE BUILDING CODE AT
SECTION 14-32. SECTION 14-33; AT ARTICLE IV. HOUSING; AT ARTICLE VI.
PERMIT FEES. SECTIONS 14-152. BUILDING PERMITS, 14-153. PLUMBING
PERMITS, 14-154. ELECTRICAL PERMITS, 14-155. MECHANICAL PERMITS, 14-156.
GAS PERMITS, AND 14-157. FEE FOR JOBS STARTED WITHOUT PERMIT, AND
PROVIDE CROSS REFERENCE TO APPENDIX C FOR ALL PERMIT FEE
INFORMATION; PROVIDING THAT EACH AND EVERY OTHER SECTION AND
SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS.
SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED;
PROVIDING A CONFLICTS' CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY
TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 14-19 into the record.
Mayor Brennan opened the hearing for Council comments; there were none. The
hearing was then opened to public comments; there were none.
MOTION: Kristi Johnson, Vice Mayor made a motion to approve the Consent Agenda;
seconded by Vince Arena, Council Member. Motion carried 5-0.
NEW BUSINESS
18. Request for waiver of application fee from Hannah's Home of South Florida, Inc.
The subject applicant is requesting the Village Council to waive fees for a Time
Extension of a previously approved Development Order.
Mayor Brennan explained that these issues were brought to Council on a case -by -case
basis. In this case, the contractor was not meeting timelines.
Vice Mayor Johnson asked if the extension was cumulative or if it represented phases of
work. Community Development Director, Nilsa Zacarias answered that this request was
based upon executive orders from the governor's office and had to be based upon a
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MOTION., Kristi Johnson, Vice Mayor made a motion to approve the Consent Agenda;
seconded by Vince Arena, Council Member. Motion carried 5-0.
19 SE 06-19, This is a Special Event application for an annual November 28, 2019 four -
mile road race, one -mile kids race and 100 yard toddler dash organized by Palm
Beach Roadrunners to take place beginning at Constitution Park on Dover Road
from 6:00 a.m. - 11:00 a.m. No alcohol will be served. Police Detail and Fire Detail
will be present for the duration of the event.
Building Director Jose Rodriguez brought forth an application for the annual Run 4 the
Pies event.
MOTION. Kristi Johnson, Vice Mayor made a motion to approve the Consent Agenda;
seconded by Laurie Brandon, Council Member. Motion carried 5-0.
20 SE 07-19. Revision to PSEP 18-0006 - Approval to Add Signage Prior to the July 4,
2019 Freedom 4 Miler Race
MOTION., Kristi Johnson, Vice Mayor made a motion to approve the Consent Agenda;
seconded by Vince Arena, Council Member. Motion carried 5-0.
21 RESOLUTION 13-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, PROVIDING FOR THE ANNUAL BOARDS AND
COMMITTEE APPOINTMENTS; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Village Clerk Lori McWilliams recommended re -appointment of several board members
on various boards. She announced there was a vacancy on the Planning and Zoning
Board with several alternates, as well as new applicants interested in the position.
MOTION. Vice -Mayor Johnson made a motion to maintain the existing members to their
respective boards; Council Member Arena seconded the motion. Carried unanimously 5-
0.
Mr. Tom Bradford of 44 Chesnut Trail, was willing to be a pension board member, if it
was beneficial to the Village. Other candidates for the Planning and Zoning Board,
offered brief introductions and gave background information. The current alternates for
the Planning and Zoning Board addressed Council and offered background information.
Council Member Arena suggested having two alternates and then change the ordinance
to allow three alternates on the Planning and Zoning Board.
MOTION. Vice -Mayor Johnson made a motion to appoint Ms. Leslee Dasher to serve as
a Planning and Zoning Board Member, Theresa Magio to serve as Alternate I, and Ms.
Marguerite Wilson to serve as Alternate ll; Council Member Arena seconded the motion.
Carried unanimously 5-0.
MOTION. Council Member Stone made a motion to appoint Mr. Kris Cowles to the Public
Safety Pension Board; Vice Mayor Johnson seconded the motion. Carried unanimously
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5-0.
22 RESOLUTION 15-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE
ESTABLISHMENT OF AN AUDIT COMMITTEE TO ASSIST THE COUNCIL IN THE
SELECTION OF AN AUDITOR TO CONDUCT THE STATE MANDATED ANNUAL
FINANCIAL AUDIT IN ACCORDANCE WITH SECTION 218.391, FLORIDA
STATUTES.
Finance Director, Chris Quirk informed Council that a decision should be made soon as
the audit would be performed by September of 2019.
MOTION. Vice -Mayor Johnson made a motion to postpone consideration of Resolution
15-19 until the June 2019 Council Meeting; Council Member Stone seconded the motion.
Carried unanimously 5-0
23. ORDINANCE 19-19, FIRST READING, AN ORDINANCE OF THE VILLAGE
COUNCILOF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING
CHAPTER 10. ANIMALS., ARTICLE /it. SEA TURTLE PROTECTION. AT
SECTION 10-62. DEFINITIONS., 10-66. PROHIBITED ACTIVITIES DURING
NESTING SEASON., SECTION 10-67. SEA TURTLE PROTECTION PLAN
REQUIRED., SECTION 10-69. GENERAL STANDARDS FOR COASTAL
CONSTRUCTION., SECTION 10-72. STANDARDS FOR EXISTING
BEACHFRONT LIGHTING. AND SECTION 10-75. STANDARDS FOR
MECHANICAL BEACH CLEANING. TO UPDATE THE SEA TURTLE
NESTING SEASON DATES SPECIFIC TO PALM BEACH COUNTY;
PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION
OF CHAPTER 10. ANIMALS. SHALL REMAIN IN FULL FORCE AND
EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS
CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Ordinance 19-19 into the record.
Mayor Brennan opened the hearing for Council comments; there were none. The
hearing was then opened to public comments; there were none.
MOTION. Vice -Mayor Johnson made a motion to postpone; Council Member Arena
seconded the motion. Carried unanimously 5-0
24. Approve the Purchase of Equipment and Services to Renovate the Council
Chambers Audio Video Distribution System
IT Director Brad Gomberg described the renovations and upgrades planned for the
Council Chambers and Village Hall building to Council. There would be upgrades in
audio as well as visual technology equipment. Guests would also be able to present
wireless demonstrations with the new system. Vice Mayor Johnson questioned why it
would be worth $20,000430,000 to have a large screen tv panel when an 85 inch screen
was available to consumers for much less. Mr. Gomberg stated that the proposed
screens would be more reliable, were tailor made for presentations and could have static
images displayed. He added the warranty on the screens would be for five years.
Additionally, there would be monitors on the dais for each Council Member. Council
Member Stone asked if the existing monitors could be moved to the side of the
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Chambers for additional views.
MOTION. Council Member Brandon made a motion to approve the purchase of
equipment without ipads at the dais, and to move the current screens to the side of the
room; Vice -Mayor Johnson seconded the motion. Carried unanimously 5-0.
25. 2019 Governmental Assemblies Representation Appointments
Village Clerk McWilliams went over the meeting schedule and Council discussed who
would attend the upcoming meetings.
MOTION: Council Member Arena made a motion to approve the new representatives to
the meeting schedules; Vice -Mayor Johnson seconded the motion. Carried unanimously
5-0.
26. Request from Jupiter High School to Donate $1,000 for Project Graduation
Council Member Arena agreed to use discretionary funds of $500 and Council agreed not
to use money from the General Fund to donate.
MOTION. Council Member Arena made a motion to donate $500 from his discretionary
funds Vice -Mayor Johnson seconded the motion. Carried unanimously 5-0.
ANY OTHER MATTERS
Vice Mayor Johnson asked for an update on the Florida Department of Transportation (FDOT)
traffic study as it was close to being due. Acting Manager Weinand stated that he had not heard
back from them as of yet, but would keep Council updated as information came in.
Council Member Stone mentioned the need to discuss code issues and asked for a monthly
calendar which would show future discussion topics as they came up.
ADJOURNMENT
MOTION: Vice -Mayor Johnson made a motion to adjourn the meeting at 9:07 PM; Council
Member Arena seconded the motion. Carried unanimously 2-0.
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA
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JUNE 13, 2019 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Deputy Village Clerk Mary Ann Grieser.
Present were:
Mayor Brennan, Vice -Mayor Johnson, Council Member Arena, Council Member Brandon, and
Council Member Stone.
INVOCATION AND PLEDGE OF ALLEGIANCE - Vice -Mayor Johnson
An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance.
APPROVAL OF AGENDA
Council Member Brandon made a motion to approve of the agenda. Vice -Mayor Johnson
seconded the motion. Carried unanimously 5-0.
PRESENTATION
1. Legislative Update by Senator Bobby Powell
Senator Bobby Powell spoke to Council and presented an update on recent legislative
session events which could affect residents in the Village. He reminded Council of the
importance of Home Rule, which gives local municipalities the ability to govern at the
local level. Some topics he touched upon were: mental health, criminal justice for youth,
education, restoration of rights, toll roads and medical marijuana.
CONSENT AGENDA
Mayor Brennan advised Council of the Village Clerk's request to pull item number 15 regarding
the 2020 US Census. The Village Clerk was not able to present due to her absence.
Vice Mayor Kristi Johnson made a motion to approve the Consent Agenda; Council Member
Laurie Brandon seconded the motion. Carried 5-0.
2. MINUTES: April 11, 2019 Regular and April 29, 2019 Workshop
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3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
4. Interagency Agreement between the PBC State Attorney's Office and Tequesta
Police Department
5. Approve Memorandum of Understanding between the Village of Tequesta and
CWA Wages Article Amendment
6. Approve Personnel Policy Revision — Ethics Training (3.15)
7. Resolution 18-19 Adopting Refuse, Recycling and Yard Waste Collection Rates for
Fiscal Year Ending 0913012020
8. Resolution 19-19 Increasing Revenues and Expenditures in the General Fund #001
201812019 Budget in the Amount of $40,000.00
9. Fiscal Year 201812019 Budget Amendments
10. Increasing the Fiscal Year 201812019 Water Utility Fund Budget by $44,250.00 to
fund an update to the Water Treatment Plant and Distribution System Facility
Assessment Plan.
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Ms. Terri and Ms. Cori Robinson addressed Council with safety concerns on Village Boulevard.
They cited many dangerous components, including a blind curve, speeding, lack of crosswalks
and a traffic light. Additionally, they witnessed many near accidents relating to the safety issues
on a daily basis.
Acting Manager Weinand revealed that a study had already been performed within the last six
months, although the sidewalks were not included. He assured Council that he would take
another look with staff and see what could be done to address the sidewalk/crosswalk concerns.
Mr. Doug Chambers commented on the safety of sidewalks on Village Blvd.
STANDING REPORTS
Village Attorney
Attorney Davis related that most of his work from the month had been with staff.
Village Manager
Manager Weinand conveyed to Council that the golf cart study was nearly completed. He
reminded them of the written report he had already submitted and thanked everyone for the
opportunity to serve as Acting Village Manager.
Police Department
Police Chief Medina acknowledged Council and updated them on the Citizens on Patrol (COPs)
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being recently recognized by the Traffic Safety Committee of Palm Beach County. He also
mentioned that he had
• Attended the Memorial Day ceremony at the cemetery with Mayor Brennan
• Swore in reserve officer
• Discussed Hurricane Action Plan with Fire Department
• Smart Water CSI, a burglary tool
• Public Safety Award Banquet
• Capsized boat in Jupiter Inlet
• Training updates
Fire Department
Fire Chief Trube updated Council on recent happenings in his department, which included:
• Badge pinnings
• Training drills with photos of fire scenarios
• Emergency management meetings
COUNCIL COMMENTS
Council Member Stone thanked Acting Manager Weinand for his service to the Village. Council
Member Brandon wished everyone a "happy summer." Council Member Arena had no
comment. Vice Mayor Johnson thanked Acting Manager Weinand for stepping in as Village
Manager and reminded residents of the upcoming budget meetings. Mayor Brennan invited the
public to attend the budget meetings to see how the Village allocated funds for the upcoming
fiscal year.
REGULAR AGENDA
OLD BUSINESS
11. ORDINANCE 19-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 10.
ANIMALS, ARTICLE /it. SEA TURTLE PROTECTION AT SECTION 10-62.
DEFINITIONS., 10-66. PROHIBITED ACTIVITIES DURING NESTING SEASON.
SECTION 10-67 SEA TURTLE PROTECTION PLAN REQUIRED., SECTION 10-69.
GENERAL STANDARDS FOR EXISTING BEACHFRONT LIGHTING. AND SECTION
10-75. STANDARDS FOR MECHANICAL BEACH CLEANING. TO UPDATE THE SEA
TURTLE NESTING SEASON DATES SPECIFIC TO PALM BEACH COUNTY.
Attorney Davis read Ordinance 19-19 into the record.
Vice -Mayor Johnson made a motion to approve Ordinance 19-19; Council Member
Brandon seconded the motion. Carried unanimously 5-0.
12. RESOLUTION 16-19; A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, APPOINTING MEMBERS TO AN AUDIT COMMITTEE
FOR THE PURPOSE OF ASSISTING THE VILLAGE COUNCIL IN THE SELECTION
OF A QUALIFIED AUDITOR TO CONDUCT THE ANNUAL FINANCIAL AUDIT
Pag@c-tyac$ 685
Agenda Item #1.
Draft
PURSUANT TO SECTION 218.391, FLORIDA STATUTES; PROVIDING FOR THE
SUNSET OF THIS AUDIT COMMITTEE; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
Attorney Davis read Resolution 16-19 into the record.
Vice -Mayor Johnson made a motion to approve; Council Member Brandon seconded the
motion. Carried unanimously 5-0.
13. Council Approval of Constitution Park as Location for the Proposed
Recreation/Community Center.
Mr. Oenbrink of 35 River Drive spoke and believed the site selection was premature and
too small as it could not accommodate parking without re -writing the existing Code. He
believed other local sites should be explored.
Vice Mayor Johnson asked who would be corresponding with REG Architects. Acting
Manager Weinand assured her that Greg Corbit, Director of Parks and Recreation, would
follow up with the firm. Mayor Brennan reminded Council that combining the classes with
the existing playground was the preferred scenario residents had voiced. Additionally,
Tequesta Park did not make sense as it was located in a neighboring county.
Vice -Mayor Johnson made a motion to approve; Council Member Stone seconded the
motion. Carried unanimously 5-0.
NEW BUSINESS
14. ORDINANCE 20-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 22.
COMMUNITY DEVELOPMENT. OF THE CODE OF ORDINANCES OF THE VILLAGE
OF TEQUESTA AT ARTICLE ll. COMMUNITY APPEARANCE., DIVISION Z
PLANNING AND ZONING BOARD., SEC. 22-51. CREATION, MEMBER
QUALIFICATIONS, TERMS, APPOINTMENT. TO INCREASE THE NUMBER OF
ALTERNATE MEMBERS FROM TWO TO THREE; PROVIDING THAT EACH AND
EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22. COMMUNITY
DEVELOPMENT. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY
ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND
AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES
Attorney Davis read Ordinance 20-19 into the record. Mayor Brennan opened the hearing
to Council for comment. There being none, she opened the hearing to citizen comments.
There being none, she closed the public hearing.
Vice -Mayor Johnson made a motion Approve Ordinance 19-19 on Second Reading
Council Member Stone seconded the motion. Carried unanimously 5-0.
Pag@dpaf 685
Agenda Item #1.
Draft
15. RESOLUTION 17-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, FORMING A PARTNERSHIP WITH THE U.S. CENSUS
BUREAU; CREATING A COMPLETE COUNT COMMITTEE; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
This item was pulled due to the Village Clerk being absent and she would present the
Resolution at the next Council meeting.
16. Updating the 2019 Governmental Assembly Representation Lists in appointing a
Council representation to the North Palm Beach Chamber Governmental Affairs
Committee
Council Member Stone agreed to be a representative for the Economic Development
Committee and an alternate for the Government Affairs Committee. Vice Mayor Johnson
agreed to be an alternate for the Government Affairs Committee. Mayor Brennan asked
for the IT Director to be the representative on the Smart Connected Committee. Council
Member Laurie Brandon agreed to be an alternate for the Smart Connected Committee
as well.
17. Request for Donation from Busch Wildlife Sanctuary to Spronsor "Wine in the
Wild" Event
Council agreed they would not fund the event this year.
Vice -Mayor Johnson made a motion to deny the request due to budget constraints;
Council Member Brandon seconded the motion. Carried unanimously 5-0.
ANY OTHER MATTERS
There were none.
ADJOURNMENT
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
Pag@Qb cff 685
Agenda Item #1.
MINUTES
WORKSHOP MEETING
VILLAGE OF TEQUESTA, FL
Draft
JULY 11, 2019 8:30 AM EOC
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 8:32 a.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Abby Brennan, Vice -Mayor Kristi Johnson, Council Member Laurie Brandon, and Council
Member Kyle Stone.
Absent were:
Council Member Vince Arena
AGENDA ITEMS
Review and Discuss FY 201912020 Annual Budget
Village Manager, Jeremy Allen recognized all of the staff efforts, especially former Interim
Manager Jim Weinand since October.
Village Manager Allen discussed where the budget was currently and reviewed his
PowerPoint.
1. The Village was falling below the two months operating by almost 2 million. Former
Interim Village Manager Jim Weinand was assisting with correcting this situation.
2. There was a deficit of $749,000 as of the 6/17 Workshop; and Jim Weinand and
Village Manager Allen have reduced this to a deficit of $377,000 at this time.
3. Projected budget should be 2.2 million dollars for the 2 months.
4. The Village was currently at manageable $1.3 million deficit for 2-month operating
5. 2019-2020 Budget: 3 year policy was increased to 4.62% in revenues and 3.62% in
expenditures
6. Millage Rate: This year $377,000 deficit was projected for this year: moving the
current millage rate 6.232% to 6.623% would bring a home value at $350,000; an
increase of $117 (this does not not include 2-month operating expense and 5 year
capital). Village Manager Allen noted that the millage rate has not been raised since
2016.
Pag&4bdf d8§
Agenda Item #1.
Draft
Suggestions for the budget: Village Manager Allen continued with these suggested options
to consider reducing the deficit (Balance Budget).
7. Pull that surtax and put it as expenditure as it its own item.
8. Purchase the new ambulance out of surtax.
9. Increase electric/utility tax from 9 to 10%
10. Reestablish water utility tax at 9% to the original rate
11.Transfer $1.6 million to emergency disaster fund and put $500,000 from the
emergency fund back into the general fund.
12. In 2 years, the Village will be in good standing without raising the millage rate.
Another recommendation from Jose Rodriguez, Building Director and the Village Manager
agreed with to recoup 2 month deficit:
1. 2% into building enforcement code and 1 % land use fees
2. 1 % building code fees: making $150,000 to $200,000 a year in
revenue
Vice Mayor Johnson and Mayor Brennan questioned how the residents were impacted.
The Former Interim Village Manager Jim Weinand stated the water rate would balance the
budget for next year. Mayor Brennan stated that the residents would feel the 9% tax. Village
Manager explained that this would apply to the Tequesta residents only. Assistant Finance
Manager, Tatiana Racanati explained the calculations were on the total sales; this would
bring $130,000 maximum to the General Fund. Ms. Racanti noted that this tax would be a
minimal increase.
Village Manager Allen followed up with Councils' thoughts and/or questions. As for as
Building Land Use, the contractor and/or developers would not see any additional costs.
This boils down to a different way of allocating funds on the books. Village Manager Allen
clarified that this fee could be adjusted if needed in the future. He explained $1.6 million
would have to be returned to contractors if we do not use that money.
Mayor Brennan questioned the justification for the 1 %. She asked if a study was needed.
What other information have we received from other municipalities? Building Director
Rodriguez and Village Manager Allen replied stating our Legal has confirmed that the
Village has the authority to carry this out. Mr. Allen also commented this would be easy to
justify putting money in the disaster relief. As the Building department would be working
around the clock after a disaster. And Mr. Allen stated that we could estimate trends over
the year. Vice -Mayor Johnson inquired if the State would allow this. Village Manager Allen
responded yes, legal was comfortable with the legality of this process. The Mayor
Brennan's asked if this could be done retroactively. Village Manager voiced concern with
that suggestion.
Village Manager reviewed:
13. Surtax fund for next year cash fund the new ambulance to avoid debt. This was a
long-term investment for the ambulance since it was a one-time expenditure.
Agenda Item #1.
Draff
14. Capital expenditures for the Community Center shows a revenue of $3 million
and expense of $3 million. This was misleading and the Manager has planned to
remove it and allocate it when the Council has made their decision. This shows a
higher cash balance than the Village should have.
15. Water Utility fund: Village Manager Allen put in $750,000 in the budget to complete
the water meter project. It would take two to three years to see returns on
investment. Vice -Mayor Johnson inquired about billing concerns on this project.
Former Interim Village Manager Weinand responded that the big issue was that no
towers were supplied. Village Manager Allen added that once this system was
operating fully, our staff would be prepared to offer higher customer service. The
residents water usage history would be electronic for review. The Manager, and the
Utility Billing & Customer Service, Dennis Rick explained the Utility department
could put our memos on the meter installs and there would be more accurate usage
reflected on the bills. Village Manager Allen requested Dennis provide feedback
from the residents on their higher bills. Dennis Rick commented that the baby
boomers were upset; but the millennial residents understood that they were
upgrading the system and working through some issues. Rick also stated that the
calls lines and the issues were all manageable. Dennis stated that US water has
installed about 300 meters in Jupiter Inlet Colony, but they were not installed
correctly. He believes installation with supervision would make this project go more
smoothly. Update on Jupiter Inlet Colony was 100% radio reads at this time, they
were in the process of reprogramming due to human error. The towers would avoid
human error. Further discussion ensued on the accuracy of the meter installs.
16. Last 5 year budget: Village Manager Allen reviewed the last 5 year budgeted
appropriations. Mr. Allen compared the original balances in 2014 to the present with
the appropriations. Further discussion ensued on these appropriations.
17. Building and Land Deed fee discussion: Mayor Brennan inquired about the
Building and Land Deed fee discussion. Building Director Rodriguez responded 1 %
fee would equal around $340,000 land development then add another $340,000
which was approximately $680,000
18. Max Tax Set: Vice -Mayor Johnson commented on the brochure not being clear to
the layperson to express the Village's deficit. She requested the Manager show
more details on the tax increase. Further discussion took place about the message
to the residents on the tax increase. Village Manager Allen proposed 5.35% max
tax set and work down if possible. Mayor and Council agreed to the max tax rate
with the exception of Council Member Kyle Stone. Mr. Stone wanted a 5% tax set.
Therefore, Mr. Allen stated that 0.35 difference would be $7.00 to the resident, and
explained the tax rate of 5.35 would balance the budget.
COMMUNICATIONS FROM CITIZENS
Pag@c,%bcff 684
Agenda Item #1.
Resident Tom Bradford had some suggestions on the budget:
o He questioned the Building department's possible administrative management fee that was
brought up at the last meeting. Village Manager Allen responded the $104,000 was in this budget.
Mr. Bradford suggested going back three years and retroactively moving the Building Department
administrative management fees from the reserves into the General Fund to build reserves.
Interim Village Manager Weinand also spoke to Rob Ori on a report to validate the Building
department fees and retroactivity.
O Second, Mr. Bradford mentioned the emergency management transport fees were low
compared to Town of Palm Beach Gardens. He believed that $167,000 of revenue would be
gained if these were matched with Palm Beach Gardens. Village Manager Allen agreed to look
into the transport fee for a possible increase.
o Then, Mr. Bradford discussed the Recreation Department expenses versus revenues,
covering 11 to 12% of expenditures. Most cities have a 40 to 50% range to cover their costs. He
suggested Tequesta Fest, the admission for non-residents needed to recuperate the recreation
cost. Village Manager Allen responded to trying to match the recreation fees when the new
Recreation Center had been built.
o And finally, his last recommendation was for a revenue source for the Community
Development Department. The residents would confirm their zoning; this department was charge
by providing a determination notice. Village Manager Allen confirmed that the Village currently
had this fee in place for this service. Community Development Director, Nilsa Zacarias added
further to the discussion; and she explained there is no charge for a zoning verbal request.
ADJOURNMENT
Vice -Mayor Johnson made a motion to adjourn the meeting at 10:01 a.m. Council Member Stone,
seconded the motion. Carried unanimously 5-0.
Pag@Weof 685
Agenda Item #1.
MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
(Approved)
JULY 11, 2019 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Brennan, Vice -Mayor Johnson, Council Member Brandon, and Council Member Stone.
Council Member Vince Arena was absent.
INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Laurie Brandon
An invocation was offered by resident Tom Bradford followed by the pledge of allegiance.
APPROVAL OF AGENDA
PRESENTATION
Presentation by Palm Beach County Inspector General (IG) John A. Carey
Regarding General Information and Direction of the IG's Office
Inspector Carey reviewed the purpose of the Office of Inspector General including the
roles, mission and future goals.
CONSENT AGENDA
Council Member Stone pulled Item 12 for discussion.
MOTION: Council Member Brandon made a motion to approve the Consent Agenda with Item
12 pulled for discussion; Vice -Mayor Johnson seconded the motion. Carried 4-0.
2. MINUTES: June 3, 2019 Workshop; June 8, 2019 Workshop
3. RESOLUTION NO. 23-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND
EXPENDITURES IN THE GENERAL FUND #001 FISCAL YEAR 201812019 BUDGET
IN THE AMOUNT OF $31,100.00 TO RECORD A CAPITAL PURCHASE OF TWENTY
(20) TASERS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE,
AND FOR OTHER PURPOSES.
Agenda Item #1.
(Approved)
4. RESOLUTION 25-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019 SPECIAL
LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE
IN THE AMOUNT OF $13,220.00 TO FUND THE PURCHASE OF TWENTY (20)
BALLISTIC HELMETS, TWENTY (20) BALLISTIC HELMET HARNESSES, FORTY (40)
BALLISTIC PLATES, AND FIFTEEN (15) BALLISTIC PLATE CARRIERS USING
ASSET FORFEITURE FUNDS
5. RESOLUTION 26-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019 SPECIAL
LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE
IN THE AMOUNT OF $4,250.00 TO FUND THE PURCHASE OF ONE HUNDRED (100)
SMARTWATER CSI KIT FOR LAW ENFORCEMENT USING ASSET FORFEITURE
FUNDS
6. RESOLUTION NO 27-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, INCREASING THE FISCAL YEAR 201812019 SPECIAL
LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE
IN THE AMOUNT OF $4,200.00 TO FUND THE PURCHASE OF ONE (1) REMOTE
CONTROLLED DRONE USING ASSET FORFEITURE FUNDS; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES,
7. RESOLUTION NO 28-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019
SPECIAL LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND
BALANCE IN THE AMOUNT OF $10,982.00 TO PAY FOR TRAINING, FEES, TRAVEL,
AND PER DIEM AT THE SOUTHERN POLICE INSTITUTE USING ASSET
FORFEITURE FUNDS
8. Fiscal Year 201812019 Budget Amendments
9. Approval of Executive Policy 05-18119 - Required Ethics Training
10. Approve Engagement of Marcum LLP for the Auditing Services for the Fiscal Year
ending September 30, 2019
11. Approve Interagency Information Sharing Agreement - Santa Rosa Sheriffs Office
and Tequesta Police Department
13. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
1. REP Services, Inc. Contract -Parks & Recreation: $2,414.12, 2. Superior Party
Rental Contract -Village Manager: $339.17; 3. Target Solutions Contract Addendum
for "Check It" -Fire Department: $2,037.00 per year, 4. Kimley--Horn Work
Authorization Tequesta Bridge Sidewalk Construction Plan -Public Works:
$8,100.00.
ITEMS REMOVED FROM CONSENT AGENDA
12. Approve Upward Adjustment of Transport Rates for Tequesta Fire -Rescue
Agenda Item #1.
(Approved)
Fire Chief Trube informed Council of his recent review of requested increases and noted
the Village was lagging behind on rates, which had not been increased in a long time.
This change would allow the fire department to collect the amount Medicare permitted.
MOTION: Vice -Mayor Johnson made a motion to increase fees as proposed; Council
Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council
Member Arena).
COMMUNICATIONS FROM CITIZENS
There were no comments.
COMMUNICATIONS FROM COUNCIL
Council Member Stone had no comments. Council Member Brandon reminded all to focus on
what was attainable. Vice Mayor Johnson welcomed Manager Jeremy Allen to the Village.
STANDING REPORTS
Village Attorney
Village Attorney Keith Davis informed Council of a request from Jupiter Inlet Colony to replace
an existing, small building, which was partially located on a portion of Village property. Council
Member Stone opined it would be beneficial to remain a good neighbor to Jupiter Inlet Colony.
Village Manager
Village Manager Jeremy Allen thanked Council for the warm welcome and stated he was
looking forward to working with the community and staff.
Fire Department
Fire Chief Trube offered an update of the meetings his department had attended within the past
month: Fire Chief Association Meeting, FEMA classes, Safety Committee Meeting, and
International Trauma Life Support Training.
Police Department
Police Chief Medina announced the Police Department was preparing for National Night Out in
October. Additionally, interviews were being conducted for an open position, and several officers
and staff were attending specialized training.
REGULAR AGENDA
OLD BUSINESS
14. ORDINANCE 20-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 2Z
COMMUNITY DEVELOPMENT. OF THE CODE OF ORDINANCES OF THE VILLAGE
OF TEQUESTA AT ARTICLE 11. COMMUNITY APPEARANCE., DIVISION Z
PLANNING AND ZONING BOARD., SEC. 22-51. CREATION, MEMBER
QUALIFICATIONS, TERMS, APPOINTMENT. TO INCREASE THE NUMBER OF
Agenda Item #1.
(Approved]
ALTERNATE MEMBERS FROM TWO TO THREE, PROVIDING THAT EACH AND
EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 22. COMMUNITY
DEVELOPMENT. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY
ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND
AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
Attorney Davis read Ordinance 20-19 into the record. Mayor Brennan opened the
hearing up for Council Comments. Vice Mayor Johnson asked if it was a requirement to
have a third alternate. Attorney Davis responded that Council could make the third
alternate optional and he could make the change and bring it back to Council.
Mayor Brennan closed the hearing to Council and opened it up for Public Comments.
Ms. Bridget Forman, a resident, asked for clarification on the topic. Attorney Davis
offered a brief history on the third alternate discussed in prior meetings. There were no
additional public comments; as a result, Mayor Brennan closed the hearing to the public.
MOTION. Vice -Mayor Johnson made a motion recommend approval with the third
alternate being optional; Council Member Stone seconded the motion. Carried
unanimously 4-0 (absent: Council Member Arena).
NEW BUSINESS
Attorney Davis announced that item numbers 15 thru 18 were considered Quasi - Judicial and
he would place all those speaking to Council under oath collectively. Four people stood up and
were sworn in.
Mayor Brennan disclosed she had spoken to Planning and Zoning Member Liz Schauer in
relation to item number 15 and 18, and was aware of the Church's application. Council Member
Stone disclosed he was a member of the First Baptist Church and was aware of their application
in regards to item number 16.
15. SEU 2-19: Application from BARBARITO GERALD M DD JCL BISHOP OF DIOCESE
OF PALM BEACH for a Special Exception Use modification pursuant to Section 78-
180. MU District (i) (4) Special Exception Uses, of the Village of Tequesta Code of
Ordinances. The Applicant is requesting Special Exception Use modification (Place
of Assembly) to demolish and replace an existing cross structure with a new 29 ft.
high cross at the east elevation. The subject property is located at 204 N. US Hwy.
1, Tequesta, FL 33469.
Community Development Director Nilsa Zacarias described to Council the request from
St. Jude Catholic Church to remove and replace an existing exterior cross. Additionally,
there were two separate applications, which included a Site Plan Modification and a
Special Exception Use Modification.
Ms. Christine Merrill of REG Architects presented the application to Council and
demonstrated the proposed scope of work, renderings, and existing elevations. She
revealed water intrusion was the main reason for the re -build of the proposed
Agenda Item #1.
modification.
(Approved)
MOTION: Vice -Mayor Johnson made a motion to approve SEU 2-19; Council Member
Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
16. SPM 3-19: Application from First Southern Baptist Church for a Site Plan
Modification to expand the existing building by adding a 142 sq. ft. storage room.
The subject property is located at 423 Tequesta Drive, Tequesta, FL 33469.
Community Development Director Nilsa Zacarias, brought forth the application to expand
an existing storage room with a recommendation from the Planning and Zoning Board.
The permitting fee for non -profits was questioned by Council Member Stone. Building
Director Jose Rodriguez stated that currently there was not an ordinance demonstrating
the 50% discount, and it was not in the fee schedule, but the applicant could request it
when applying for a permit. Attorney Davis advised that the land development
application fees had been changed, but may not have encompassed all permits for non-
profits.
MOTION: Vice -Mayor Johnson made a motion to approve SPM 3-19; Council Member
Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
17. SPM 4-19 Application from 20 WATERWAY LLC for a Site Plan Modification to
modify the existing one-story 4,000 sq. ft building. The application includes
revisions to the landscape plan, building elevations, and site plan including
parking configuration and dumpster location. The subject property is located at 20
Waterway Road, Tequesta, FL 33469.
Community Development Director Nilsa Zacarias updated Council on the application and
revealed it was the second part of the original BB&T plan. The applicant stated there was
a change in the type of space to be occupied, as he now expected the building to house
a doctor's office instead of multiple retail tenants. Additionally, it was now proposed to be
a single owner, in a single office structure. Planning and Zoning had recommended
approval of the new application.
MOTION. Vice -Mayor Johnson made a motion to approve SPM 4-19; Council Member
Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
18. SPM 5-19: Application from BARBARITO GERALD M DD JCL BISHOP OF DIOCESE
OF PALM BEACH for a Site Plan Modification to demolish and replace an existing
cross structure with a new 29 ft. high cross at the east elevation. The subject
property is located at 204 N US Highway 1, Tequesta, FL 33469.
Ms. Christine Merrill of REG Architects, presented the application to Council and
demonstrated the proposed scope of work, renderings, and existing elevations. Water
intrusion was cited as the main reason for the re -build of the proposed modification.
MOTION. Vice -Mayor Johnson made a motion to approve SPM 5-19: Council Member
Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member
Arena).
Pa@e05RASO
Agenda Item #1.
(Approved)
19. Request from Bruce Weiner, Senior Advisor, Fontainebleau Development, for a
temporary sales trailer at the front corner of the subject property located at 1500
Beach Road, Tequesta, FL 33469. This location would be optimal to ensure the
safety of the public and the construction workers because it will be separate from
the site of the construction of the 10-story high-rise building.
This item was pulled from the agenda.
20. Approve 2019-2021 VOT/PBA Collective Bargaining Agreement
Human Resources Director, Merlene Reid thanked all whom had served on the
Negotiating Committee and felt it was one of the best negotiations she had experienced
at the Village.
MOTION. Council Member Stone made a motion to approve; Council Member Brandon
seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
21. RESOLUTION NO. 30-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019
GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE
AMOUNT OF $40,000.00 TO FUND EMERGENCY REPAIRS AT THE VILLAGE'S
RECREATION CENTER
Village Manager Jeremy Allen revealed there were several leaks within the Recreation
Center roof than needed immediate repair and announced the General Fund would not
be impacted, as the funds would come from the surtax fund.
MOTION. Vice -Mayor Johnson made a motion to approve increasing the Fiscal Year
2018/2019 General Fund #001 Budget by appropriating Fund Balance in the amount of
$40,000.00 to fund emergency repairs at the Village's Recreation Center; Council
Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council
Member Arena).
22. Approve Wynn & Sons Piggyback Contract for Pathway and Minor Construction
Services
Public Works Director, Mr. Doug Chambers asked for approval of a piggyback contract,
which would replace the existing contract with West Palm Beach, DP Development, All
County Paving and R&D Paving. Mayor Brennan asked if Mr. Chambers went back out
to look at other vendors, to which he confirmed the Village did in fact do so. He also
mentioned that this contract pricing was more favorable then the previous one.
Mr. Darrell Pastuch, of 391 Riverside Drive believed the Village could do better with the
bid process. Ms. Bridget Forman, a resident, addressed Council in agreement of finding a
better contractor to maintain the roadways and sidewalks.
MOTION. Council Member Stone made a motion to approve; Vice -Mayor Johnson
seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
Pa@e6% bb6486
Agenda Item #1.
(Approved]
23. RESOLUTION NO. 31-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT IN THE AMOUNT
OF $361,500.00 TO WYNN & SONS ENVIRONMENTAL CONSTRUCTION COMPANY
INC. FOR SIDEWALK AND APRON REPLACEMENT ALONG COUNTRY CLUB
DRIVE
Public Works Director, Mr. Doug Chambers asked for consideration to replace the
sidewalk on Country Club Drive, in two phases. Village Manager Jeremy Allen explained
that this project would use surtax funds not general funds.
Mr. Darrell Pastuch of 391 Riverside Drive believed the storm drains associated with the
project were not being addressed. He did not want the Village to make, in his view, the
same mistake again, and asked that storm drains be placed in the swale not in the
sidewalk.
Mr. Chambers offered that there were line items for manhole risers, adjustments, and
contingencies. He felt that "best practices" would be implemented. Additionally,
engineers were not used, due to budget restraints; however, the contractor would use his
own expertise. He estimated there to be two storm drains in the sidewalk area and a
couple just off the sidewalk.
Mr. Harold Taylor of 13 Chapel Court agreed with previous resident comments, asked
that an engineer view the plans, and move the drains. He felt it did not make sense to
leave the drains in the sidewalk.
Ms. Jessica Namath, a resident, felt that engineers and environmentalists should review
the project as the storm drains had a large impact on residents and the environment.
Ms. Densmore of 363 Elm Avenue, asked if the storm drains had previously failed. Mr.
Chambers assured her there had not been a failure.
Manager Jeremy Allen reassured residents that staff would discuss the storm drains and
sidewalks with the Village engineering firm, and would bring the topic to a Workshop
Meeting.
It was a Consensus of Council to table this item, pending further discussion and
information.
24. RESOLUTION NO. 32-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019
STORMWATER UTILITY FUND #403 BUDGET BY APPROPRIATING FUND
BALANCE IN THE AMOUNT OF $61,500.00 TO FUND THE REPLACEMENT OF
SIDEWALKS AND APRONS ALONG COUNTRY CLUB DRIVE
It was a Consensus of Council to table this item, pending further discussion and
Paijawbt488
Agenda Item #1.
Approved
information.
25. RESOLUTION 22-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019 GENERAL
FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF
$300,000.00, BUDGETING THE TRANSFER OF THOSE FUNDS TO THE CAPITAL
IMPROVEMENT FUND #301 AND INCREASING THE FISCAL YEAR 201812019
CAPITAL IMPROVEMENT FUND #301 BUDGET BY $300,000.00 TO RECOGNIZE
THE TRANSFER -IN OF THESE FUNDS;
It was a Consensus of Council to table this item.
26. RESOLUTION 21-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, PROVIDING FOR A VILLAGE OF TEQUESTA
ENVIRONMENTAL COMMITTEE; PROVIDING FOR COMMITTEE COMPOSITION,
AUTHORITY $ RESPONSIBILITIES; PROVIDING FOR COMPLIANCE WITH LAWS;
PROVIDING FOR SUNSET OF SAID COMMITTEE; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Resolution 21-19 into the record.
Council Member Brandon asked the applicants to introduce themselves as Village Clerk
McWilliams called their names.
Mr. Frank Harding introduced himself and spoke of the harmful chemicals being used on
the golf courses and by landscaping companies. He worked for many years as an
environmental lawyer and could offer substantial knowledge to this committee.
Ms. Maria Pearson, of 101 Del Sol Circle, a management and training business owner
believed she would be valuable in the organizational components of the committee and
was happy to give back to the community.
Ms. Resa Listort, of 31 Willow Road, believed she would be an asset to the committee
and had a love for the environment.
Mr. Tom Bradford, of 44 Chesnut Trail, expressed his longtime interest in environmental
issues and projects. He had written grants for Palm Beach and the Village of Tequesta in
the past. He believed his ability to take an idea to action, was one of his main areas of
expertise.
Mr. Bob Shaw, of 24 Shady Lane was an environmental scientist in years past. His
immediate concerns were fertilizers and pesticides. He asked that the Village enforce the
protections that Council may place upon certain items.
Ms. Lisa Krimsky, of 37 Cedar Hill Lane introduced herself and revealed she was a
faculty member at the University of Florida, as well as a regional water resources
extension agent.
Mr. Steven Smith, a business owner at 354 Cypress Drive, One World Zero Waste was
Agenda Item #1.
(Approved)
excited to hear of the Committee being formed. He believed funding for green initiatives
was the way forward in the future.
Ms. Jessica Namath, of 7 Bay Harbour Road has lived on the river for 30 years. She was
concerned with the quality of the water in the area as it affected not only people and
animals. She was passionate about the environment and felt her familiarity with
surrounding area boards would be helpful.
Attorney Davis informed Council that the new Committee would be bound under
Sunshine Laws and would need to use social media responsibly.
MOTION. Council Member Stone made a motion to approve Robert Shaw, Tom
Bradford, Lisa Krimsky, Resa Listort, Frank Harding, Jessica Namath and Maria Pearson
as Environmental Advisory Committee Members; Council Member Brandon seconded the
motion. Carried unanimously 4-0.
27. RESOLUTION NO. 24-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019
GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE
AMOUNT OF $8,896.00 TO FUND A WEBSITE REMEDIATION PROJECT;
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, AND FOR
OTHER PURPOSES.
Attorney Davis read Resolution 24-19 into the record.
Mayor Brennan informed Council of the new appropriation.
MOTION. Vice Mayor Johnson made a motion to approve the resolution; Council
Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council
Member Arena).
28. RESOLUTION NO. 29-19, ESTABLISHING THE COMMITTED FUND BALANCE IN
THE GENERAL FUND FOR THE DISASTER RESERVE IN THE AMOUNT OF
$500,000.00
Attorney Davis read Resolution 29-19 into the record.
Mayor Brennan explained that Council came up with this concept years ago after
hurricanes had hit the area. Funds for disaster would remain the same; however, it
would be split between two balance sheets. Village Manager Jeremy Allen revealed that
the intent would be to cover the Village's buildings after a disaster. Half of the money
should come out of the water funds and half should come out of the general funds.
MOTION. Vice -Mayor Johnson made a motion to approve the resolution; Council
Member Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member
Arena).
29. RESOLUTION 17-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
Pa@ecW5W88
Agenda Item #1.
(Approved)
OF TEQUESTA, FLORIDA, FORMING A PARTNERSHIP WITH THE U.S. CENSUS
BUREAU; CREATING A COMPLETE COUNT COMMITTEE; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read Resolution 17-19 into the record.
Village Clerk Lori McWilliams conveyed the importance of creating a committee to ensure
the Village was counted as accurately as possible in the upcoming 2020 census. She
informed Council that accuracy was vital as federal funding depended upon it. The
Census Bureau was looking for a partenership to ensure accuracy thru an awareness
campaign.
MOTION. Vice -Mayor Johnson made a motion to approve; Council Member Brandon
seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
ANY OTHER MATTERS
Village Manager Jeremy Allen informed Council of some recent changes to upcoming content in
the Smoke Signals Newsletter coming out in August. Information on the Community Center
survey would go out in the November issue, instead.
ADJOURNMENT
MOTION. Vice -Mayor Johnson made a motion to adjourn the meeting; Council Member Stone
seconded the motion. Carried unanimously 4-0 (absent: Council Member Arena).
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
Pldggfisft6486
Agenda Item #1.
EOF iE
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MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
Draft
AUGUST 8, 2019 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Village Clerk Lori McWilliams.
Present were:
Mayor Brennan, Vice -Mayor Johnson, and Council Member Stone.
Absent were:
Council Member Arena and Council Member Brandon.
INVOCATION AND PLEDGE OF ALLEGIANCE - Pastor Paul Beresford
An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance.
APPROVAL OF AGENDA
Vice -Mayor Johnson made a motion to approve the agenda; Council Member Stone seconded
the motion. Carried unanimously 3-0 (absent: Council Member Arena and Council Member
Brandon).
PRESENTATION
1. Presentation on Gold Star Families Marker
Lauren Berkson explained the Gold Star Family project and asked Council to place two
plaques on Village property: one for Veterans and one for their families.
Mayor Brennan inquired on how the plaques would be paid for and Ms. Berkson stated
the Village could fund or they would raise money if needed. She explained the porcelain
marker was $350, the bronze was $450 and the boulder markers were between $125-
$150 each.
Manager Allen explained Council could utilize their discretionary funds if desired. Council
Member Stone offered to provide $500 from his discretionary funds and Mayor Brennan
suggested the Village Manager work with Ms. Berkson to find proper locations.
Pag@c*bdf 489
Agenda Item #1.
Draft
2. General Employee Pension Board Presentation by Pension Board Chair Michael
Rhodes
Pension Chair Michael Rhodes provided an update to Council on the status of the
General Employee Pension Fund.
CONSENT AGENDA
Council Member Stone asked to remove Item #4 for discussion.
Motion: Vice -Mayor Johnson moved approval of the Consent Agenda with the removal of Item
4; seconded by Council Member Stone; motion carried 3-0.
3. MINUTES: June 17, 2019 Workshop; June 20, 2019 Workshop; and July 22, 2019
Special Meeting
5. RESOLUTION NO. 36-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING
DEPARTMENT FEE SCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE VI OF
THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF
FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT
THE VILLAGE HALL DURING REGULAR BUSINESS HOURS
6. RESOLUTION NO. 37-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED LAND DEVELOPMENT
FEE SCHEDULE AS PROVIDED BY SEC. 62-181 OF THE VILLAGE CODE OF
ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES
SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL
DURING REGULAR BUSINESS HOURS.
END OF CONSENT AGENDA
ITEMS REMOVED FROM THE CONSENT AGENDA
4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council):
1. FEC ROW LLC and Village of Tequesta Real Estate Lease Renewal, File#281-1-2b
Public Works, $12,316.00; 2. REG Architects, Inc. Community Center Additional
Service
Proposal #1- Parks & Recreation, $15,000.00; 3. John Kuper Settlement Agreement
- Human
Resources, $15,000.00.
Council Member Stone inquired on the contract for REG and Mr. Allen advised it was part
of the later agenda item.
Pag@cVbc'689
Agenda Item #1.
Draft
Vice -Mayor Johnson made a motion to approve Item 4 as presented; Council Member
Stone seconded the motion. Carried unanimously 3-0 (absent: Council Member Arena
and Council Member Brandon).
COMMUNICATIONS FROM CITIZENS
Pat Watkins, 160 River Drive, commented on disparaging remarks about the Village and as a
past Mayor takes it personally. Having been a resident and a Council Member, she knows
Council and staff all have the best interest of the Village at heart. She WAS disappointed in
hearing disparaging remarks and believed Council and staff do an outstanding.
Herb Evans, 1420 Ocean Way, Jupiter, Illustrated Properties, stated he has a customer who
wants to build a storage unit on their mixed use zoning property, however there was not an
accommodation for storage facilities in the Code. He requested Council add storage facilities to
the Zoning Code.
Darrell Pastuch, stated the Village continues to lack transparency and continues to violate
ethics. He stated there were record requests no longer available on the website, which was in
violation of the law. He stated Council continued to ignore his appeal on the contract award to
Wynn and Sons and advised Council to cancel the contract and do it properly.
Harold Taylor, 13 Chapel Court, spoke regarding 414 Tequesta Drive and asked about the
Wynn and Sons piggyback contract. He noted Contingency Funds were meant to add
necessary items to a contract that were discovered during the process and asked how the
money remaining at the end would be handled; returned to village, kept by the contractor or
shared? He stated it would cost the Village money to go out to RFP and asked if staff
researched what other contractors charged.
COMMUNICATIONS FROM COUNCIL
Council Member Stone stated he was excited to see where the wonderful Village was headed.
Vice -Mayor Johnson agreed.
STANDING REPORTS
Village Attorney
Nothing to report.
Village Manager
Village Manager Allen commended the police department on their positive efforts over the last
two weeks which included bringing a counterfeit operation to justice and dispatch going over
and above the call of duty. He complimented the Parks and Recreation Department on an
exceptional job with the summer camp program.
7. Monthly Status Reports
He noted the monthly reports from each department were included in the packet and
revenues exceeded the target through June.
Pag@c,Wcff 689
Agenda Item #1.
Police Department
Chief Medina:
• Nautical Club ended
• Operation Safe Start begins next week and media would be here
• Swore in Karol Lopez as our newest officer
• Met with schools on active shooters and provided tips on how to be safer.
• Counterfeit arrest
• Thanked Council for approving the drone
• Held the Sgt. exam and all four applicants passed
• Held oral boards and plan to announce the promotion next week
• Held Detective oral boards and two new officers applied
• 8/24 was Coffee with a Cop and the Shred It event.
Fire Department
Chief Trube:
• Attended Asher drill in Boca Raton
• Attended Seaglass meeting
• Attended the funeral of a WW2 Vet and 20 year NYC fire department Vet
• Records Management training
• POD exercise
• Telestaff training
• TECO gas trained the firefighters on gas emergencies
• Preparing for Operation Safe Start
• There will be an MDA fundraiser at Publix on 8/30-9/3
REGULAR AGENDA
OLD BUSINESS
Draft
8. RESOLUTION 34-19, A RESOLUTION OF THE VILLAGE COUNCIL, OF THE VILLAGE
OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 201812019 CAPITAL
PROJECTS FUND #303 BUDGET BY APPROPRIATING FUND BALANCE IN THE
AMOUNT OF $50,000.00 TO FUND ARCHITECTURAL SERVICES FOR THE
CONCEPTUAL DESIGN OF A NEW COMMUNITY CENTER
Village Attorney Davis read Resolution 34-19 title in to the record. Mr. Allen provided an
overview on the project and noted the drawings requested would help Council decide
whether to move forward with the project.
Marcia Nielson, voiced concern with the transparency and community involvement and
noted the band aide approach was not a solution to the building. She believed the project
lacks a long term global vision on how to use existing assets for future recreational
needs; and stated utilization of properties was not being considered. She believed the
committee was given an unrealistic task and suggested the Environmental Advisory
Committee might have some insights. She questioned moving forward to spend money
on new plans when Council was trying to balance the budget.
Pag@Vbcf 689
Agenda Item #1.
Draft
Vice -Mayor Johnson made a motion to approve Resolution 34-19;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
9. RESOLUTION 35-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, ESTABLISHING AN ADMINISTRATIVE FEE FOR THE
BUILDING DEPARTMENT #180 IN THE GENERAL FUND #001 AND INCREASING
REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 201812019
BUDGET IN THE AMOUNT OF $101,900.00 TO RECOGNIZE THIS FEE
Village Attorney Davis read Resolution 35-19 title into the record. Mr. Allen explained this
would establish an administrative fee to help cover costs to support the Building
Department. Council Member Stone noted it would help improve the Fund Balance.
Vice -Mayor Johnson made a motion to approve Resolution 35-19;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
NEW BUSINESS
10. SE 08-19 - SE Special event application for an annual Brewery Fall Festival event
by the applicant, Tequesta Brewery LLC. to take place at its premises located at
287 S US Highway 1, Village Square Shopping Center on Saturday, October 19,
2019 from 2-11 p.m. for -500 attendees. A temporary alcohol license will be
obtained. Advance notice will be provided to all Village Square Shopping Center
tenants at least 30 days in advance.
Mayor Brennan inquired if the shopping center owner had notified the tenants and Mr.
Rodriguez stated they were in compliance.
Vice -Mayor Johnson made a motion to approve SE 08-19; Council Member Stone
seconded the motion. Carried unanimously 3-0 (absent: Council Member Arena and
Council Member Brandon).
11. Approve Purchase of Ten (10) sets of Firefighter Bunker Gear Pursuant to NFPA
Guidelines in the Amount of $30,736
Chief Trube reminded Council he had previously reported that he would pursue grant
funding for new bunker gear. He explained the grant funding was unsuccessful and
asked to transfer funds from one account to another to purchase the gear. He was giving
up a budgeted Tahoe to replace the fire chiefs vehicle.
The Mayor noted this was funded and had been discussed by Council. Chief Trube
would continue to seek grant funding and stated this was a piggyback off of Lake County
Florida and the gear was consistent with the current gear.
Pag@a&cff 689
Agenda Item #1.
Draft
Vice -Mayor Johnson made a motion to approve the transfer of available funds from 001-
192-664.602 to account 001-192-664.600 in order to purchase this much needed gear;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
12. ORDINANCE 21-19, FIRST READING: AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SMALL SCALE
AMENDMENT TO ITS COMPREHENSIVE DEVELOPMENT PLAN /N ACCORDANCE
WITH THE MANDATES SET FORTH IN SECTION 163.3184, ET SEQ., FLORIDA
STATUTES, PURSUANT TO A PRIVATELY -INITIATED APPLICATION # SSC 1-19
WHICH PROVIDES FOR AN AMENDMENT TO THE FUTURE LAND USE MAP,
DESIGNATING SIX POINT ZERO THREE (6.03) ACRES, MORE OR LESS, OF REAL
PROPERTY AS MEDIUM DENSITY RESIDENTIAL; WHICH PROPERTY IS LOCATED
AT 746 U.S. HIGHWAY 1 AND 734 N. US HIGHWAY 1, INFORMALLY KNOWN AS
"THE RESERVE AT TEQUESTA"; PROVIDING FOR COMPLIANCE WITH ALL
REQUIREMENTS OF CHAPTER 163, FLORIDA STATUTES; PROVIDING A
CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
Village Attorney Davis read Ordinance 21-19 title into the record. Ms. Zacarias,
Community Development Director, summarized the request. Architect Troy Holloway
addressed both Ordinances (21-19 and 22-19) together and reviewed the request for a
Future Land Use change from commercial to medium density residential and a zoning
map amendment from C-2 community commercial district to R2 multiple family dwelling
district. He clarified the site was located on US 1 abutting Casa Del Sol and noted the
proposed medium density land use designation allowed for 12 du's/ac and that the
proposed Reserve site plan provides for slightly less density at 11.44 du's/ac.
Comparatively, the surrounding residential properties were at or below the 12 du's/ac.
Mayor Brennan opened the public hearing to Council for comments. Council discussed
the requested change from commercial to residential, the site's previous history, a mixed
use concept that was previously brought to Council, and the need for more residential
properties.
Mayor Brennan closed the public hearing to Council and opened it for public comments.
Mr. Darrell Pastuch asked Council to test the well on the property which was in the
concrete as he was concerned with materials being dumped that would intrude upon the
drinking water. Ms. Bridget Foreman, Seabrook Road, inquired on the height and Mr.
Hollway confirmed they were proposed to be two-story townhomes with garages.
Vice -Mayor Johnson made a motion to approve Ordinance 21-19 on first reading;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
13. ORDINANCE 22-19 - FIRST READING: AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REZONING OF
Pag@atbclf d89
Agenda Item #1.
Draft
CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE
OF TEQUESTA, FLORIDA; PURSUANT TO A PRIVATELY -INITIATED APPLICATION
# PRZ 1-19, WHICH PROPERTY CONSISTS OF SIX POINT ZERO THREE (6.03)
ACRES, MORE OR LESS, OF LAND LOCATED AT 746 U.S. HIGHWAY 1 AND 734 N.
US HIGHWAY 1; PROVIDING THAT THIS REAL PROPERTY WHICH IS MORE
SPECIFICALLY DESCRIBED HEREIN SHALL BE RE -ZONED FROM THE VILLAGE
ZONING DESIGNATION OF "C-2 COMMUNITY COMMERCIAL DISTRICT" TO THE
VILLAGE ZONING DESIGNATION OF "R-2 MULTIPLE -FAMILY DWELLING
DISTRICT"; PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA
BE AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL
PROPERTY; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Village Attorney Davis read Ordinance 22-19 title into the record. Mayor Brennan opened
the public hearing to Council for comment. Vice -Mayor Johnson asked about the
meaning of multi family district use and Ms. Zacarias explained it was more than one
single family home. Attorney Davis added it limited density and that R1 was less dense
than R2.
Mayor Brennan closed the public hearing to Council and opened it to the public for
comments. Mark Sapirere inquired on what the legal limits would be on the building
height if the plans changed. Ms. Zacarias explained R2 which was two stories and
reminded Council they had changed the Code to lower the height limit after Casa Del Sol
was approved. Attorney Davis added it was two stories or 30 feet. Mr. Hollway iterated
that Casa Del Sol was a Planned Commercial Development "PCD", therefore had
increased development rights.
Vice -Mayor Johnson voiced concern with 69 units and Ms. Zacarias noted a traffic study
would closely consider the amount of trips the development would generate.
Mr. Dave Smith, resident, voiced concern with the amount of cars exiting and entering
due to the lane reduction and Ms. Johnson clarified that would be addressed via the
traffic study. Attorney Davis explained the County would review the traffic study and
determine if the road would meet the proposed property use and that it would have to
meet demand.
Mr. Pastuch suggested the applicant install a public right of way for residents to walk
through to the Publix plaza in order to limit vehicular traffic. Mr. Halloway noted that was
being considered.
Vice -Mayor Johnson made a motion moved to approve Ordinance 22-19 on first reading;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
14. ORDINANCE 23-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF
ORDINANCES AT CHAPTER 78. ZONING. SEC. 78-745. PROHIBITIONS IN ALL
Pag@a§bd',d89
Agenda Item #1.
Draft
ZONING DISTRICTS. BY ALLOWING RETAIL USES TO HAVE ONE OUTDOOR
DISPLAY OF MERCHANDISE UNDER CERTAIN CONDITIONS, PROVIDING THAT
EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL
REMAIN /N FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY;
PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Village Attorney Davis read Ordinance 23-19 title into the record. Mayor Brennan opened
the public hearing to Council for comments. She explained shop owners had brought this
issue to her attention and Vice -Mayor Johnson noted for the residents in the audience
that small business owners had approached Council and voiced their frustrations with the
strict Code and asked Council for an amendment. Council Member Stone stated 20
linear feet seemed excessive and suggested ten.
Mayor Brennan closed the hearing to Council and opened the public hearing to public
comments. Ms. Lisa Hoyer, Pleasure Tiki, commented on the typical rack size and her
husband, Ben Hoyer, noted 20 was thrown out as square feet.
Pat Watkins reviewed the history of this item as it was considered years ago and Council
had determined trip hazards were an issue for wheelchairs. Attorney Davis noted the
Ordinance as written considered ADA and fire hazards.
Tom Bradford inquired as to the conditions and stated it was a gross degradation to
Tequesta standards that would look junky.
Bridget Foreman stated she was a volunteer at Sisters Place and explained outdoor
racks helped generate funds.
Darrell Pastuch asked that it be done ethically with no lingerie or undergarments. Mayor
Brennan closed the public hearing.
Vice -Mayor Johnson made a motion to approve Ordinance 23-19 changing 20 linear feet
to 10 linear feet;
Council Member Stone seconded the motion. Carried unanimously 3-0 (absent: Council
Member Arena and Council Member Brandon).
15. Approval of the 201912020 Insurance Renewals (Health,Dental and Group Life)
Vice -Mayor Johnson made a motion to approve the 2019/2020 Insurance Renewals
(Health,Dental and Group Life); Council Member Stone seconded the motion. Carried
unanimously 3-0 (absent: Council Member Arena and Council Member Brandon).
16. Approve Renewal of the 2019120 Property & Casualty Insurance with the Florida
Municipal Insurance Trust
Vice -Mayor Johnson made a motion to approve the 2019/20 insurance Property &
Casualty Insurance with the Florida Municipal Insurance Trust renewal; Council Member
Stone seconded the motion. Carried unanimously 3-0 (absent: Council Member Arena
Pag@a*cff 689
Agenda Item #1.
and Council Member Brandon).
Draft
ANY OTHER MATTERS
Mayor Brennan stated Council Member Arena would return in September and Council could
dive into the community center discussion at that time.
ADJOURNMENT
Vice -Mayor Johnson made a motion to adjourn the meeting at 7:47 p.m.; Council Member Stone
seconded the motion. Carried unanimously 3-0 (absent: Mayor Brennan and Council Member
Arena).
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
Pag@abbc' 689