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Documentation_Regular_Tab 02_9/12/2019
Agenda Item #2. Regular Council STAFF MEMO Meeting: Regular Council - Sep 12 2019 Staff Contact: Jeremy Allen, Village Manager Department: Manager Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Abledoc's Inc. ADA Website Remediation Agreement -Village Clerk $Varies; 2. Jupiter Electrical Systems, Inc. Proposal -Public Works $1,180.00; 3. Kimley-Horn Country Club Assessment Work Authorization -Public Works $1,700.00; 4. Kimley-Horn WTP Upgrades Bid Allowance 1, 2 & 3-Village Manager; 5. RAJ Electrical Generator Maintenance Agreement -Public Works $495.00; 6. Village of Tequesta and Tequesta Police Department CJIS Agreement $N/A This agenda item is respectfully submitted for your review and approval. Abeldocs ADA Website Remediation Agreement-V.Clerk Jupiter Electric Systems Power To Temp Tower -Public Works Kimley Horn Country Club Assessment Work Authorization -Public Works KH WTP Upgrades Allowance 1, 2 &3 Memo.ada WTP Upgrades, Bid Allowance Items 1 and 2 WTP Upgrades, Bid Allowance Item 3 RAJ Electric Generator Maintenance Agreement -Public Works VOT & TPD CJIS Agreement -Police Dept Page 45 of 485 Agenda Item #2. A' a Memorandum TO: Jeremy Allen, Village Manager FROM: Lori McWilliams, Village Clerk DATE: August 29, 2019 SUBJECT: ADA Website Remediation Agreement - Abledocs Current Proiect: In July, Council approved Resolution 24-19, appropriating $8,896 and approved contracting with ADA Site Compliance. Following the Village Clerk's Annual Clerk's Academy and Conference, I came across another company that offers ADA remediation services. In order to ensure the Village was receiving the best possible remediation product, I compared the entities product, knowledge and abilities. Abledocs guarantees fully compliant work, which is backed by their commercial general liability insurance of no less than $10,000,000, while ADA Site Compliance maintains a policy of $5,000. Additionally, I requested sample remediation examples using the Village's actual documents. ADA Site Compliance did not respond and Abledocs provided remediated samples within 48 hours. Abledocs initially came in higher than ADA Site Remediation, however, following negotiations, they have agreed to complete the project at the same price as quoted by ADA Site Compliance. Future proiect consideration (not included within the current request) to address older content: After we remediate the website, Abledocs offers an "AD Legacy" program as a solution for our older content located in the Village's Document Center. Documents would be remediated within 24 hours of someone requesting access Think of a hot button logo (AD Legacy) that would appear on the first page when a document is opened o The cost for the logo to appear is .25 cents per document (24,000 documents = $6,000) o If someone wants an ADA accessible document they click on the AD Legacy hot button • The request would go to the Clerk's Office and we would submit it to Abledocs for remediation. The pricing model would follow the same model as that of our website remediation project minus a 25% discount • If no one requests access then no additional charges other than the .25 cents is incurred If we were to utilize the AD Legacy tool in the future, I'd suggest leaving only the past 10-15 years worth of records accessible (versus records dating back to 1957) via our document center to lower the cost. All records would remain in the document center, but only the past 10-15 years worth would be open to the public for viewing. Older documents can be requested through the Clerk's Office. Request: For the above reasons and since the Village's Charter allows you to sign agreements under $25,000, 1 request your signature on the attached Abledocs contract so work can begin the remediation work immediately. Legal and Finance have both reviewed and approved the contract and your signature. Page 46 of 485 Agenda Item #2. SERVICES AGREEMENT This Services Agreement (this "Agreement"), dated as of 8/9/19 (the "Effective Date"), is by and between ABLEDOCS INC., a company incorporated pursuant to the federal laws of Canada ("AbleDocs") and Village of Tequesta, a United States of America corporation, with offices located at 345 Tequesta Drive, Tequesta, Florida 33469-0273 ("Client" and together with AbleDocs, the "Parties", and each a "Party"). WHEREAS AbleDocs has the capability and capacity to provide certain document remediation accessibility services, ensuring Client's online content is compliant with ISO 14289-1 (PDF/UA) as well as the Web Content Accessibility Guidelines 2.1 (WCAG 2.1) (the "Services"); AND WHEREAS Client desires to retain AbleDocs to provide the Services, and AbleDocs is willing to perform the Services under the terms and conditions hereinafter set forth; NOW THEREFORE in consideration of the mutual covenants and agreements hereinafter set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, AbleDocs and Client agree as follows: 1. Services. AbleDocs shall provide to Client the Services set out in one or more statements of work to be issued by Client and accepted by AbleDocs (each, a "Statement of Work"). The initial accepted Statement of Work is attached hereto as Schedule A. Client may submit additional Statements of Work by email to production@abledocs.com or using AbleDocs' online gateway, "ADService", accessible through tequesta.abledocs.com. 2. Fees and ExDenses. 2.1 In consideration of the provision of the Set -vices by AbleDocs and the rights granted to Client under this Agreement, Client shall pay the fees set out in the Statement of Work. Payment to AbleDocs of such fees and the reimbursement of expenses pursuant to this Section 2 shall constitute payment in full for the performance of the Services. Unless otherwise provided in the applicable Statement of Work, said fee will be payable within thirty (30) days of receipt by Client of an invoice from AbleDocs but in no event more than sixty (60) days after completion of the Services performed pursuant to the applicable Statement of Work. 2.2 Client shall reimburse AbleDocs for all reasonable expenses incurred in'accordance with the Statement of Work, within thirty (30) da s of receipt by Client of an invoice from AbleDocs accompanied by receipts and reasonable supporting documentation. 2.3 Client shall be responsible for all sales, use and excise taxes, and any other similar taxes, duties and charges of any kind imposed by any federal, provincial, territorial or local governmental entity on any amounts payable by Client hereunder; provided, that, in no event shall Client pay or be responsible for any taxes imposed on, or with respect to, AbleDocs' income, revenues, gross receipts, personnel or real or personal property or other assets. 2.4 Except for invoiced payments that Client has successfully disputed, all late payments shall bear interest at the lesser of the rate of 5% per month or the highest rate permissible under applicable law, calculated daily and compounded monthly. Client shall also reimburse AbleDocs for all reasonable costs incurred in collecting any late payments, including, without limitation, legal fees. In addition to all other remedies available under this Agreement or at law (which AbleDocs does not waive by the exercise of any rights hereunder), AbleDocs shall be entitled to suspend the provision of any Services if Client fails to pay any amounts/fees when due hereunder and such failure continues for 30 days following written notice thereof. (L1359015.1( Page 47 of 485 Agenda Item #2. 3. Limited Warranty and Limitation of Liability. 3.1 AbleDocs warrants that: (a) it shall perform the Services in accordance with the terms and subject to the conditions set out in the respective Statement of Work and this Agreement; (b) it shall use personnel of commercially reasonable/industry standard/required skill, experience and qualifications in performing the Services; and (c) on completion of the Services relative to each Statement of Work, the subject matter thereof shall be compliant with Web Content Accessibility Guidelines. 3.2 AbleDocs' sole and exclusive liability and Client's sole and exclusive remedy for breach of this warranty shall be as follows: (a) AbleDocs shall use reasonable commercial efforts to promptly cure any such breach; provided, that if AbleDocs cannot cure such breach within a reasonable time (but no more than 5 days) after Client's written notice of such breach, Client may, at its option, terminate the Agreement by serving written notice of termination in accordance with Section 5.2(a). (b) In the event the Agreement is terminated pursuant to Section 3.2(a), AbleDocs shall within thirty (30) days after the effective date of termination, refund to Client any fees paid by Client as of the date of termination for the Services provided pursuant to the relative Statement of Work. 3.3 ABLEDOCS MAKES NO WARRANTIES EXCEPT FOR THAT PROVIDED IN Section 3.1, ABOVE. ALL OTHER WARRANTIES AND CONDITIONS, EXPRESS AND IMPLIED, ARE EXPRESSLY DISCLAIMED. 4. Contidentiality. 4.1 In providing the Services hereunder, Client may disclose or make available to AbleDocs, non-public proprietary and confidential information of Client that, if disclosed in writing or other tangible form is clearly labeled as "confidential," or if disclosed orally, is identified as confidential when disclosed and within 5 days thereafter, is summarized in writing and confirmed as confidential ("Confidential Information"); provided, however, that Confidential Information does not include any information that: (a) is or becomes generally available to the public other than as a result of AbleDocs' breach of this Section 4; (b) is or becomes available to AbleDocs on a non -confidential basis from a third -party source, provided that such third party is not and was not prohibited from disclosing such Confidential Information; (c) was in AbleDocs' possession prior to Client's disclosure hereunder; or (d) was or is independently developed by AbleDocs without using any Confidential Information. AbleDocs shall: (i) protect and safeguard the confidentiality of Client's Confidential Information with at least the same degree of care as AbleDocs would protect its own Confidential Information, but in no event with less than a commercially reasonable degree of care; (ii) not use Client's Confidential Information, or permit it to be accessed or used, for any purpose other than to exercise its rights or perform its obligations under this Agreement; and (iii) not disclose any such Confidential Information to any person or entity, except to AbleDocs' employees, officers, directors, agent and advisors who need to know the Confidential Information to assist AbleDocs, or act on its behalf, to exercise its rights or perform its obligations under this Agreement. If AbleDocs is required by applicable law or legal process to disclose any Confidential Information, it shall, prior to making such disclosure, use commercially reasonable efforts to notify Client of such requirements to afford Client the opportunity to seek, at Client's sole cost and expense, a protective order or other remedy. 4.2 AbleDocs further promises and agrees: [L1359015.11 Page 48 of 485 Agenda Item #2. (a) to maintain technological, physical and administrative safeguards relating to the transfer, storage and use of Confidential Information to protect the Confidential Information from reasonably foreseeable threats or hazards, including loss, theft, unauthorized access, disclosure, copying, use, modification, disposal and destruction; (b) to use any Confidential Information solely for the Services or in connection with negotiations and discussions with Client in furtherance of the Services in accordance with this Agreement; (c) not to reproduce or copy the Confidential Information except to the extent necessary to further the Services; (d) not to, directly or indirectly, in any way, disclose, make accessible, reveal, report, publish, disseminate or transfer any Confidential Information to any third party other than in compliance with the terms and conditions of this Agreement; (e) to restrict access to the Confidential Information to the officers, directors, employees, agents, advisors and representatives of AbleDocs, who have a bona fide need for access to the Confidential Information in order to fulfill the Services and who are, in each case, subject to an obligation of confidentiality no less stringent than set forth in this Agreement; (f) to promptly notify Client of any unauthorized use or disclosure of the Confidential Information; (g) to take remedial action necessary to prevent unauthorized use or disclosure or further unauthorized use or disclosure of the Confidential Information; and (h) to cooperate with and assist Client in recovering possession of or enjoining the use of any Confidential Information. 4.3 All Confidential Information will remain the exclusive property of Client (or its affiliates or subsidiaries, as applicable), and AbleDocs will have no rights, by license or otherwise, to use the Confidential Information except as expressly provided herein. 4.4 Upon Client's written request or at the expiry or termination of this Agreement, AbleDocs will promptly return or destroy (in Client's sole discretion), and verify in writing its destruction of, all tangible and electronic material, in any form, embodying Confidential Information of Client, except for any copies stored in archival storage of communications systems for which the obligations set out in this Agreement shall continue in respect of such archival copies. In carrying out any destruction, AbleDocs will protect Confidential Information in accordance with the terms of this Agreement. 4.5 This Section 4 is intended to apply to all Confidential Information disclosed by Client to AbleDocs, whether prior to, on or subsequent to the date on which this Agreement is executed by AbleDocs. 5. Term, Termination and Survival. 5.1 This Agreement shall commence as of the Effective Date and shall continue thereafter until the completion of the Services under all Statements of Work, unless sooner terminated pursuant to Section 5.2 or Section 5.3. 5.2 Either Party may terminate this Agreement: (L1359015.1) (a) immediately upon written notice to the other Party (the "Defaulting Party"), if the Defaulting Party materially breaches this Agreement, and such material breach is incapable of cure, or with respect to a breach capable of cure, the Defaulting Party does not cure such material breach within thirty (30) days after receipt of written notice of such breach; or Page 49 of 485 Agenda Item #2. (b) upon thirty (30) days written notice to the other Party. 5.3 Notwithstanding anything to the contrary in Section 5.2(a), AbleDocs may terminate this Agreement immediately upon written notice if Client fails to pay any amount when due hereunder: (a) and such failure continues for 30 days after Client's receipt of written notice of nonpayment; or (b) more than 3 times in any three (3) month period. 5.4 The rights and obligations of the parties set forth in Sections 3, 4 and 5 herein, and any right or obligation of the parties in this Agreement which, by its nature, should survive termination or expiration of this Agreement, will survive any such termination or expiration of this Agreement. 6. Limitation of Liability. 6.1 IN NO EVENT SHALL ABLEDOCS BE LIABLE TO CLIENT OR TO ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT OR LOSS OF DATA OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT ABLEDOCS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. 6.2 IN NO EVENT SHALL ABLEDOCS' AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED TWO (2) TIMES THE AGGREGATE AMOUNTS PAID OR PAYABLE TO ABLEDOCS PURSUANT TO THIS AGREEMENT/PURSUANT TO THE APPLICABLE STATEMENT OF WORWIN THE TWO (2) YEAR ERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. 7. Insurance. During the term of this Agreement and for a period of two (2) years thereafter, AbleDocs shall, at its own expense, maintain and carry insurance in full force and effect which includes, but is not limited to, commercial general liability in a sum no less than $10,000,000.00, with financially sound and reputable insurers. Upon Client's request, AbleDocs shall provide Client with a certificate of insurance from AbleDocs' insurer evidencing the insurance coverage specified in this Agreement. The certificate of insurance shall name Client as an additional insured. 8. Entire Agreement. This Agreement, including and together with any related Statement of Works, exhibits, schedules, attachments and appendices, constitutes the sole and entire agreement of the Parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, regarding such subject matter. The parties acknowledge and agree that if there is any conflict between the terms and conditions of this Agreement and the terms and conditions of any Statement of Work, the terms and conditions of this Agreement shall supersede and control. 9. Notices. All notices, requests, consents, claims, demands, waivers and other communications under this Agreement (each, a "Notice", and with the correlative meaning "Notify") must be in writing and addressed to the other Party at its address set forth below (or to such other address that AbleDocs may designate from time to time in accordance with this Section). Unless otherwise agreed herein, all Notices must be delivered by personal delivery, nationally recognized overnight courier or certified or registered mail (in each case, return receipt requested, postage prepaid). Except as otherwise provided in this Agreement, a Notice is effective only (a) on receipt by AbleDocs; and (b) if the Party giving the Notice has complied with the requirements of this Section 9. {L1359015.1) 4 Page 50 of 485 Agenda Item #2. Notice to Client: Notice to AbleDocs: Village of Tequesta 345 Tequesta Drive, Tequesta, Florida 33469-0273 Attention: Lori McWilliams AbleDocs Inc. 2780 Coventry Road, Oakville, Ontario L6H 6R1 contact@abledocs.com Attention: Kristin Green 10. Severability. If any term or provision of this Agreement is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. 11. Amendments. No amendment to or modification of this Agreement is effective unless it is in writing and signed by each Party. 12. Waiver. No waiver by any Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege. 13. Assignment. Client shall not assign any of its rights or delegate any of its obligations under this Agreement without the prior written consent of AbleDocs. Any purported assignment or delegation in violation of this Section 13 shall be null and void. No assignment or delegation shall relieve Client of any of its obligations under this Agreement. AbleDocs may assign any of its rights or delegate any of its obligations to any affiliate or to any person acquiring all or substantially all of AbleDocs' assets without Client's consent. 14. Successors and Assigns. This Agreement is binding on and inures to the benefit of the Parties to this Agreement and their respective permitted successors and permitted assigns. 15. No Third -Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other Person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement. 16. Choice of Law. This Agreement, including all exhibits, schedules, attachments and appendices attached to this Agreement are governed by, and construed in accordance with, the laws of the State of Florida, and the federal laws of United States of America applicable therein without regard to the conflict of laws provisions thereof to the extent such principles or rules would require or permit the application of the laws of any jurisdiction other than those of the State of Florida. The venue for any disputes related to this agreement shall be the County of Palm Beach. 17. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile, email or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signed copy of this Agreement. 18. Force Maieure. AbleDocs shall not be liable or responsible to Client, nor be deemed to have defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement when and (11359015.1) Page 51 of 485 Agenda Item #2. to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of AbleDocs including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, lock -outs, strikes or other labour disputes (whether or not relating to either parry's workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication breakdown or power outage, provided that, if the event in question continues for a continuous period in excess of five [5] days, Client shall be entitled to give notice in writing to AbleDocs to terminate this Agreement. 19. Public Records. In accordance with Sec. 119.0701, Florida Statutes, AbleDocs must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, AbleDocs must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. If AbleDocs fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, AbleDocs shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if AbleDocs does not transfer the records to the Village. Finally, upon completion of the Agreement, AbleDocs shall transfer, at no cost to the Village, all public records in possession of AbleDocs, or keep and maintain public records required by the Village. If AbleDocs transfers all public records to the Village upon completion of the Agreement, AbleDocs shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If AbleDocs keeps and maintains public records upon completion of the Agreement, AbleDocs shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the Village, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ABLEDOCS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT 1mcwi11iams(a)tec1uesta.or2, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. (L1359015.1) [signature page immediately follows] 0 Page 52 of 485 Agenda Item #2. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above by their respective officers thereunto duly authorized. F\TI `' - (u- r (L1359015.1) ABLEDOCS INC. Name: Adam Spencer Title: President 1 have authority to bind the corporation [CLIENT] By Qo,,, Na ��Q ireM. I(� l 1-Erg 0R'9 Title: V IIQ�( 1^(\a,r'Ay-e SE;A- 1 have authority to bind the corporation INCORPORATED; Page 53 of 485 Agenda Item #2. SCHEDULE A Initial Statement of Work Document Remediation Services will be provided as per our standard PDF/UA conformance and delivered in timelines as follows: 1-25 Pages: 1 business day 26-75 Pages: 2 business days 76-150 Pages: 3 business days 150+ Pages: 4+ business days {11359015.1) Page 54 of 485 Agenda Item #2. is AbleDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, 1-6H 6111, Canada P: +1 (905) 318-6800 E: billing@abledocs.com - --- - ----- -------------- -- -- - --- - -----QUOTE .. 08/20/2019 - Lori McWilliams - The Village of Tequesta PDF Accessibility Remediation Services ... - .... ----- -- .... --- ---------- ---- - -. _ ._ ............. ... --......... ..... - - -- --- ------ ------------.. AbleDocs will provide Lori McWilliams - Tequesta with complete document accessibility services to ensure usability and all applicable compliance under WCAG 2.0 AA, ISO-14289 and the Accessibility for Americans with Disabilities Act, Offering: - AbleDocs Inc. will perform accessibility optimizations to streamline reading orders and ensure all content is effectively conveyed for users of adaptive technologies. - Testing will be conducted to ensure compatibility with multiple adaptive technologies. All form functionality, scripting, and document functions will be usable and compliant. AbleDocs will provide all Alternative Text descriptions if/where required. Accessibility services can also be provided in multiple languages if required. Notes: - Hours to complete this work is an estimate only based on selected services. - AbleDocs will provide a timely and cost effective solution without sacrifice to usability or compliance. - If fewer hours are required than estimated, AbleDocs will only charge for the hours needed to remediate the document. .• Resolution 35-18_09 20 2018.pdf - 2 pages AD-2018 SummaryAd for Publishing.pdf - 1 page Resolution 44-17 09 27 2017.pdf - 2 pages Resolution 45-17 09 27 2017.pdf - 4 pages Quantity 0.50 Hour $53.00 $26.50 0.50 Hour $53.00 $26.50 0.50 Hour $53.00 $26.50 1.00 Hour $53.00 $53.00 Resolution 36-18 09 20_2018.pdf - 37 pages OCR document 9.00 Hour —$53.00 $477.00 CURRENT -water dep_2018_201810100853270474.pdf -1 page Fillable document 0.75 Hour $53.00 $39.75 Water Bill Quick_Guide with PIN info.pdf - 5 pages 0.50 Hour v $53.001 $26.50 ACH form_Finance.pdf - 1 page Fillable document 0.75 Hour $53.00 $39.75 15 Agenda Item #2. is AbIeDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6111, Canada P: +1(905) 318-6800 E: billing@abledocs.com Resolution 34-18 09 20_2018.pdf - 8 pages 1.50 Hour $53.00 $79.50 Board Committee_ Application FILL INFORM 201410281439344355.pdf - 2 1.50 Hour $53.00 $79.50 pages Fillable document Demolition Checklist 201409301327344130.pdf- 1 page 0.25 Hour $53.00 $13.25 commencement,PDF - 1 page 1.25 Hour $53.00 $66.25 Fillable document - OCR Contractor Registration_l.pdf -1 page 0.50 Hour $53.00 $26.50 Fillable document DEMO SHEET_201411131442087490.pdf - 1 page 0.75 Hour $53,00 $39.75 Fillable document ELECTRICAL PERMIT DISCLOSURE_STATEMENT 201409081342305936.pdf - 0.25 Hour $53.00 $13.25 1 page Easement Release_Form_l.pdf - 2 pages 0.75 Hour $53.00 $39.75 Fillable document Garage Sale_Permit.pdf - 1 page 0.50 Hour $53.00 $26.50 Fillable document Home Business Permit 201303071331102682.pdf - 2 pages 1.25 Hour $53.00 $66.25 Fillable document Land_Survey_Affidavit.pdf- 1 page 0.50 Hour $53.00 $26.50 Fillable document NO -RISE CERT FORM_201508181530515647.pdf - 1 page 0.50 Hour $53.00 $26.50 Fillable document Owner Builder Affidavit.pdf - 3 pages 0,75 Hour $53.00 $39.75 Fillable document PANEL 3 PHASE 201409081342308124.pdf - 1 page 1.25 Hour $53.00 $66.25 Fillable document PANEL SINGLE PHASE 201409081342310624.pdf- 2 pages 1.25 Hour $53.00 $66.25 PRIVATE PROVIDER.docx.pdf - 2 pages 1.00 Hour $53.00 $53.00 Fillable document - OCR Reinstatement of Permit.pdf - 1 page 0.75 Hour $53.00 $39.75 Fillable document RESIDENTIAL SWIMMING_POOL 201412031345522245.pdf - 1 page 1.25 Hour $53.00 $66.25 Fillable document single fam_load_calc.pdf- 1 page 1.50 Hour $53.00 $79.50 Fillable document - OCR Shutter permit checklist 201409301327378974.pdf - 1 page 0.25 Hour $53.00 $13.25 Static document Agenda Item #2. is AbIeDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6R1, Canada P: +1(905) 318-6800 E: billing@abledocs.com Sign_Permit_Checklist_201409301327391787.pdf - 1 page 0,25 Hour $53.00 $13.25 Static document TEQ ELEV CERT AGREEMENT 201411131442093740.pdf - 1 page 0,25 Hour $53,00 $13.25 Static TEQ Bus Tax Receipt 201309231344472881.pdf - 2 pages 1.50 Hour $53.00 $79.50 Fillable document TREE PROTECTION AGREEMENT 201508181533188775.pdf - 1 page 0.75 Hour $53.00 $39.75 Fillable document WATER -HEATER CHANGE-OUT.pdf - i page 0.75 Hour $53.00 $39.75 NEW FEMA FILLABLE ELEVATION.pdf- 18 pages 7.00 Hour $53.00 $371.00 Fillable document pbc_bus tax_receipt_201310291525388028.pdf - 2 pages 2.00 Hour $53.00 $106.00 Fillable document - OCR watercraft_notice.pdf - 1 page 0.75 Hour $53.00 $39.75 Fillable document Window permitting_checklist.pdf - 1 page 0.25 Hour $53.00 $13.25 TREE PERMIT FORM.pdf-2 pages 1.75 Hour $53,00 $92.75 Fillable document AC CHANGE OUT_FORM.pdf -1 page 0.25 Hour $53.00 $13.25 OCR document AC -MECHANICAL -AFFIDAVIT 201412100825487837.pdf - 1 page 0.75 Hour $53.00 $39.75 Fillable document ASBESTOS NOTIFICATION_STATEMENT.pdf - 1 page 0.25 Hour $53.00 $13.25 Static document Attachment E_to Building Department webpage_lnsurance 201404221051 0.25 Hour $53.00 $13.25 473963.pdf -1 page Building Dept_Form_Revised 09042014.pdf - 2 pages 2.00 Hour $53,00 $106.00 Fillable document CHANGE OF CONTRACTOR_2-201410270918255366.pdf - 1page 0.75 Hour $53.00 $39.75 Fillable document Elections Certified Results 3_15_2019.pdf - 6 pages 1.50 Hour $53.00 $79.50 OCR document IER_RightToWorkPoster Eng_Es.pdf - 2 pages 0.50 Hour $53.00 $26.50 EVerifyPa rticipation Poster. pdf - 1 page 0.50 Hour $53.00 $26.50 Employee -Benefit -Package 2018-19.pdf - 2 pages 0.50 Hour $53.00 $26.50 PoliceApplication 12-12-17.pdf - 7 pages 6.00 Hour $53.00 $318.00 Fillable document Employment -Application ---Firefighter 201902041140306577.pdf - 8 pages 1.7 Agenda Item #2. is AbIeDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6111, Canada P: +1(905) 318-6800 E: billing@abledocs.com Fillable document 6.00 Hour $53.00 $318.00 Pal m_Beach_County_Tipping_Fee_Rate 10012010.PDF - 2 pages 0.75 Hour $53.00 $39.75 Living-With-Urban-Coyotes.pdf - 6 Pages 0.75 Hour $53.00 $39.75 Resolution_26-18 08 09 2018.pdf - 5 pages 0.75 Hour $53.00 $39.75 Compliment Comment_Complaint_Form.pdf - 1 page Fillable document 0.50 Hour $53.00 $26.50 TPD Application 201401231027168388_NEW BADGE.pdf - 6 pages Fillable document 6.00 Hour $53.00 $318.00 Alarm -Permit 2017_ _ll.pdf - 1 page Fillable document 0.75 Hour $53.00 $39.75 TEQUESTA POLICE DEPARTMENT EXTRA-DUTY_POLICE_SERVICE.pdf 1 page Fillable document 1.00 Hour $53.00 $53.00 TEQ PARK_PAVILION RENTAL FORM.pdf - 3 pages Fillable document 1.50 Hour $53.00 $79.50 Constitution Park Rules.pdf -1 page 0,25 Hour $53.00 $13.25 TEQ PARK FIELD_RESERVATION FORM.pdf - 3 pages Fillable document 1.50 Hour $53.00 $79.50 skateparkrentalcontract.pdf - 4 pages Fillable document 1.75 Hour $53.00 $92.75 CONSTITUTION_PARK_Contract5choolCamp.pdf - 2 pages Fillable document 1.75 Hour $53.00 $92.75 CONSTITUTION_PARK RESERVATION CONTRACT12017 (1) 2017013009581 01292.pdf - 4 pages Fillable document 1.75 Hour $53.00 $92.75 PZ_Informational_Meeting_201406191047106573.pdf 1 page Fillable document 0.75 Hour $53.00 $39.75 Schedule of site_requirements R-lA_R-i.pdf - 1 page 0.50 Hour $53.00 $26.50 Easement Release Form.pdf - 2 pages Fillable document 0.75 Hour $53.00 $39.75 SitePlanReview_Application_2015 201510261412192427.pdf - 8 pages Fillable document 5.00 Hour $53.00 $265.00 Special_Event Application-2017 ADDED 05-30-17.pdf - 2 pages 0.75 Hour $53.00 $39.75 SitePlanReview MINOR.pdf - 4 pages 3.75 Hour $53.00 $198.75 Speclal_Exception Code 201302211541507077.pdf - 6 pages 1.25 Hour $53.00 $66.25 SitePlanReview.pdf - 8 pages Fillable document 5.00 Hour $53.00 $265.00 Special Exception Use_Application 2015_201510261421385217.pdf - 7 Agenda Item #2. is AbIeDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, 1-61-1 6R1, Canada P: +1(905) 318-6800 E: billing@abledocs.com pages Fillable document 1.25 Hour $53.00 $66.25 Variance Application 2015 201510261423203025.pdf - 3 pages Fillable document 2.25 Hour $53.00 $119.25 TEQUESTA COLOR WALL MAP FEBRUARY 2015 36x70.pdf - 1 page 0.75 Hour $53.00 $39.75 2--Tequest 2040_Future_Land Use Map.pdf 1 page OCR document 0.50 Hour $53.00 $26.50 2018 COMP PLAN ADOPTION_HEAR[NG PRESENTATION.pdf - 60 pages 7.50 Hour $53.00 $397.50 FINAL-4-13-18-NPB - PRINTING MATERIAL (1).pdf - 38 pages 4.50 Hour $53,00 $238.50 Map Series.pdf -11 pages 1.75 Hour $53.00 $92.75 2019 PZ DATES DEADLINES PUBLIC USE.pdf- 1 page 0.25 Hour $53.00 $13.25 Appeals_and Variances Code 201302211541506609.pdf - 5 pages 0.75 Hour $53.00 $39.75 APPENDIX D LAND_DEVELOPMENT FEE SCHEDULE.pdf - 3 pages 0.50 Hour $53.00 $26.50 CLEAN GOPS COMPLETE COMP PLAN.pdf - 94 pages 12.00 Hour $53.00 $636.00 Conceptual_Presentation to_Council 201406191047089698.pdf- 1 page Fillable document 0.75 Hour $53.00 $39.75 COUNCIL DATES AND DEADLINES.pdf - 1 page 0.25 Hour $53.00 $13.25 Cross Control Program_SHOl.pdf - 8 pages 1.50 Hour $53.00 $79.50 Irrigation Limits Map.pdf - 1 page 0.50 Hour $53.00 $26.50 Fire Hydrants_2019 BrochurejW.pdf- 2 pages 0.25 Hour $53.00 $13.25 How to Check for Leaks SHOl.pdf - 4 pages 1.75 Hour $53.00 $92.75 Tips for Water Conservation.pdf - 3 pages OCR document 1.00 Hour $53.00 $53.00 Water FAQs_SHOl.pdf - 6 pages 0.75 Hour $53.00 $39.75 Water Rates.pdf-1 page 0.25 Hour $53,00 $13.25 Year Round 3 Day_a_Week_Watering_Schedule.pdf - 1 page 0.25 Hour $53,00 $13.25 Year Round Landscape_irrigation_Measures.pdf - 2 pages 0.25 Hour $53.00 $13.25 2018 Stormwater Rates.pdf - 1 page 0.25 Hour $53.00 $13.25 2017 Water Rate Increase Letter.pdf - 1 page 0.25 Hour $53.00 $13.25 2017 Water Consumer Confidence Report_R3.pdf - 2 pages 0.50 Hour $53.00 $26,50 Tequesta_Water_Standards Manual_SH01.pdf - 55 pages OCR document ICE_ ECI_PROGRAMS.PDF- 1 page Keep_Your Family_Safe_At Home 2-12-09.PDF - 1 page Knox -Box -Residential Program_201207170902014116.pdf - 1 page 15.00 Hour $53.00 $795.00 0.25 Hour $53.00 $13.25 0.25 Hour $53.00 $13.25 0.25 0.25 Hour Hour $53.00 $53.00 $13.25 $13.25 Lower Stores_with Generators 201206201546325500,pdf - 1 page MRSA Advice,PDF-4 pages 0.50 Hour $53.00 $26.50 Patient Privacy_Notice-_8_5_x 11_2012 201207251448468471.pdf 1 ----------- ---- ----- 15 Agenda Item #2. QAbIeDocs AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6111, Canada P: +1 (905) 318-6800 E: billing@abledocs.com page 0.75 Hour $53.00 $39.75 Medical_Questionaire 201408011216365819.pdf - 2 pages Fillable document 1.50 Hour $53.00 $79.50 Prevent Fires_Caused by_Cooking 2-6-09.PDF - 1 page • 0.25 Hour $53.00 $13.25 Tequesta Fire Rescue_Safety_Tips_for Portable Generators _021908.PDF - 2 pages 0.25 Hour $53.00 $13.25 Tequesta Fire Rescue SafetyTips for Smoke Detectors.PDF - 2 pages 0,25 Hour $53.00 $13.25 Tequesta_Fire Safety_Checklist.PDF - 1 page 0.25 Hour $53.00 $13.25 Tequesta_Fire_Safety Tips_for Fire Extinguishers.PDF - 2 pages 0.25 Hour $53.00 $13.25 Tequesta Fire Safety Tips Proper Candle Safety_2-6-09.PDF - 1 pages 0.25 Hour $53.00 $13.25 Tequesta HOLIDAY SEASONAL SAFETY Tips_2-6-09.PDF -1 page 0.25 Hour $53,00 $13.25 Tips_for_Safe Driving 201207171156027570.pdf - 2 pages 0.25 Hour $53.00 $13.25 2007 Needle_Disposal Program.PDF - 1 page 0.25 Hour $5100 $13.25 2018 INSPECTION CONSTRUCTION FEES.pdf - 4 pages 0.75 Hour $53.00 $39.75 Attachment F to_Hurricane webpage After Storm 201404221052334290.p df - 1 page 0.25 Hour $53.00 $13.25 Drowning Prevention and_Water Safety_TIps.PDF - 3 pages 0.50 Hour $53.00 $26.50 Fire hydrant flow test app_201308011510121863.pdf - 3 pages Fillable document 1.25 Hour $53.00 $66.25 Fire Plan_Review Application 9-2010.PDF -1 page Fillable document - OCR 1.00 Hour $53.00 $53.00 Home_Depot_Stores_with Generators 201206201546322532.pdf -1 page 0.25 Hour $53.001 $13.25 All invoices are due within 30 days and subject to penalty of 2% per month. NOTE: Prices are listed In USD. Sub -Total $8,890.75 US 0% $0.00 Total $8,890.75 Acceptance Signature Date R Agenda Item #2. Village 345 Tequesta Drive Tequesta, FL 33469 of TecluestIC a� n' �� e t9 ry! coin" Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Jupiter Electric Systems Date: July 25, 2019 561-768-0700 www.tequesta.org This Agenda item references installing an electrical supply line for a 100' Portable Communication Antenna at the Public Services Facility. The Water Distribution Department is installing new smart water meters. The Sensus FlexNet communication network is designed to securely transmit and receive customer usage data. After installation, numerous meters were transmitting inaccurate and or no usage data. Installing a temporary communication tower will assist in identifying the transmission issues. The cost for the electrical service line is $1,180.00 Funding for the electrical service line is available in account 001-210-563.600 Vice -Mayor Kristi Johnson Mayor Abby Brennan Council Member Vince Arena Council Member Laurie Brandon Village Manager Jeremy Allen Council Member Kyle Stone Page 61 of 485 Agenda Item #2. Douglas Chambers Director Department of Public Works Page 62 of 485 Agenda Item #2. JUPITER ELECTRICAL SYSTEMS, INC. 10358158TH ST. N., JUPITER, FL 33478 STATE OF FLORIDA LIC: EC130002734 TEL: 561-744-7648 CELL: 561-262-4826 PROPOSAL DATE: 8/12/2019 TO: C/O KEITH ROBINSON EMAIL: KROBINSON@TEQUESTA.ORG VILLAGE OF TEQUESTA 136 BRIDGE RD. TEQUESTA, FL 33469 JUPITER ELECTRICAL SYSTEMS, INC. TO SUPPLY ALL LABOR, MATERIAL, & PERMIT, TO INSTALL (1) 30 AMP 125-250 VOLT 4-WIRE FEMALE TWIST LOC RECEPTACLE TO NEW TEMPORARY TOWER LOCATION. TOTAL PROPOSED PRICE: $1180.00. PLEASE NOTE THE FOLLOWING: 1. ALL WORK TO BE PERFORMED IN A NEAT WORKMANLIKE MANNER; 2. ANY ADDITIONAL SERVICES, REPAIRS FOR UNKNOWN CODE 'VIOLATION'S, AND/OR CHANGES WELL REQUIRE A SIGNED CHANGE ORDER AND WILL BE BILLED OUT ON A TEVIE AND MATERIAL BASIS IN ADDITION TO THIS PRICE QUOTE; 3. THIS PRICE QUOTE EXPIRES (15) DAYS FROM THE DATE OF THIS PROPOSAL. JUPITER ELECTRICAL SYSTEMS, INC. BY JAMES V. BACON, JR., PRES., QUALIFIAR PLEASE SIGN AND FAX BACK TO 561-744-8626, SHOULD THIS PROPOSAL MEET WITH YOUR APPROVAL, SO THAT WE MAY BEGIN PREPARATION FOR WORK ON YOUR PROJECT. THANK YOU FOR YOUR ANTICIPATED ASSISTANCE IN THIS MATTER. ..... ...................... ..... ............ ...... ... ........ ........... »»....... ......... .,..... ...... .......... ........... »......... »... ................ ..... ............ ACCECPTANCE OF PROPOSAL: THE ABOVE PRICE, SPECIFICATONS, AND CONDITIONS ARE SATIFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. SIGNATURE DATE S l ►a k SIGNATURE PARTY AUTHORIZED PARTY Page 63 of 485 1 Address: 136 BRIDGE RD TEQUESTA, FL 33469 Square Feet: 00 Construction Type: Use Group: Max Occupant Load: 00 Building Code Edition: NEC 2014 Sprinklers Installed: No Sprinklers Required No co (D rn O h .A 00 CYT VILLAGE OF TEQUESTA BUILDING DEPARTMENT 345 Tequesta Dr. Tequesta, Florida 33469-0273 (561) 768-0450 FAX (561) 768-0698 Certificate of Compliance Owner: TEQUESTA VILLAGE OF 345 TEQUESTA DR TEQUESTA FL Permit 9: PE19-0114 Work Scope: INSTALL (1) 30 AMP 125-250 VOLT 4-WIRE FEMALE TWIST-LOC RECEPTACLE TO NEW TEMPORARY TOWER LOCATION Issue Date: 08/15/2019 v cQ m 0) cn 0 00 Cil VILLAGE OF TEQUESTA PRECON MEETING Pre -Construction Meeting INSM Jupiter electric Location:136 Bridge Road Permit Required: YES Project: Exterior Outlet for Temporary Communication Tower for WD Meters NO. NAME COMPANY CELL PHONE DATE EMAIL 1 Doug Chambers VOT 561-945-1389 8-16-19 dchambers@tequesta.org 2 Dispatch Emerg 561-768-0500 EMERGENCY CONTACT 3 Jose Rodriguez Building Official 561-768-0511 8-14-19 jodriguez@tequesta.org __........_..._..._. _ ........ .... --- ...... __.___—__ 4 "K...._�JUie�j .—Contractor 5 6 7 8• 9 10 11 12 13 14 15 16 Q CD a �D N 2) co (D 0) 0) 0 00 01 Scope of Work • Contractor will obtain a Permit from the VOT Building Dept prior to work starting. Provide permit to PW Director • Contractor will coordinate the start of work with Public Works Director when arriving onsite. • Contractor to call in 811 for Utility locates • Run aprox 100' schedule 80 electrical conduit minimum 15" below grade • Public Works Director and Building official will inspect the depth of the conduit. • Install outdoor recepatacle box on direct burial wooden post • Pull wire • Install outler • Wire to existing circuit breaker panel • Test • Clean Area • Request Final Inspection from Building Inspector -Obtain Certificate of Compliance • Submit Certificate of Compliance with Invoice for Payment (invoice will not be paid without NOC) Page 2 of 2 Agenda Item #2. VILLAGE OF TEQUESTA Public Works Department Notice To Proceed Date: August 14, 2019 Project: Power for Communication Tower for WD Meters Location; Village of Tequesta 136 Bridge Road Contractor; Jupiter Electric Contact Person: Jim Bacon Description: Please proceed as proposed Start Date: August 14, 2019 Phone: 561-744-7648 jesifarm07@yahoo.com �oua CNam is�. D cto Pu c L or�cs sTs—RAM r� Page 67 of 485 Agenda Item #2. Village 345 Tequesta Drive Tequesta, FL 33469 Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works 561-768-0700 www.tequesta.org Subject: Country Club Drive Sidewalk Improvement Assessment Date: September 4, 2019 This Agenda item references a Work Authorization in the amount of $1,700 for Kimley-Horn and Associates to provide professional engineering services for the sidewalk and storm water system on country club drive. The Village of Tequesta is seeking to replace the sidewalk on the east side of country club drive. In doing so, sidewalk will need to be deflected around around storm water catch basis and storm water pipe will need to be relocated into the swale. Kimley Horn will perform an assessment of the proposed work and provide any recommendations to address constructability concerns. Funding is available and budgeted in 001-210-531.302 Douglas Chambers Director Department of Public Works Vice -Mayor Kristi Johnson Mayor,Abby Brennan Council Member Vince Arena Council Member Laurie Brandon Village Manager Jeremy Allen Council Member Kyle Stone Page 68 of 485 Agenda Item #2. VILLAGE OF TEQUESTA G SERVICES WORK AUTHORIZATION This Work Authorization authorizes Kimley-Hom and Associates, Inc. to perform worts set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Crmr or *Village") and Kirnley-Hom and Associates, Inc. ("IGmioy- Horn" or "Consultant"), dated May 12, 2016 ("Agreement"). AN terms and corxiitions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village will be implementing improvements within the Country Club Drive corridor consisting of repladng the existing asphalt sidewalk with a new concrete sidewalk, appro)amat* 7,800LF. The Village has chosen a for, Wynn & Sons Environmental Construction, through a piggy -back arrangement on to a Palm Beach County contract that Wynn & Sons has in place currently. Prior to commencing with construction, the Village has requested Mmley-Hom to perform an assessment of the work and provide any recommendations to address constructability concerns. SCOPE Kindey-Hom will perform the following services- 1. Attend a meeting on-ske with the Village and with representatives of Wynn & Sons. 2. Review the data collected and available drawings within the Country Club Drive corridor. 3. Prepare a draft letter of our findings and recommendations. 4. Discuss our findings with the Village and prepare a final letter. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the Village, will be considered additional services to this Work Authorization and will be performed based on subsequent Work Authorizations approved prior to performance of the additional services. INFORMATION AND SERVICES PROVIDED BY THE VLL AGE Kimley--Hom assumes that all Information provided by the Village can be reled upon In the performance of professional services. The following information shall be provided to Kimiey- Hom and/or the following services will be performed by the Village. Construction Contractor scope of services and costs » Country Club Drive drawings Page 69 of 485 Agenda Item #2. SCHEDULE Kimley-Horn will provide our services as expeditiously as practicable with the goal of meeting the Village's schedule. COMPENSATION Kimley-Horn will perform the services described in the Scope of Services (Items 1 thru 4 above) on an hourly basis with a not to exceed amount of one -thousand seven hundred dollars ($1,700.00) in accordance with the hourly rates established in the Professional Engineering Services Agreement between the Village and Kimley-Horn. (COUNTRY CLUB DRIVE IMPROVEMENT ASSESSMENT) Accepted by: Village of Tequesta Kimley-Horn and Associates, Inc. (� V Xt Nv-k uj,�� - Jere y Allen, Village Manager Chhstophbr W. Heggen, . . Vice President Date: —I a.S I 1 Date: Page 70 of 485 Agenda Item #2. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. if the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT immilliaims0teguesta.ors, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Palm Beach County Inspector General Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or Investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 71 of 485 Agenda Item #2. P�,6 GF TfQG 9 � Q A COUN'� Memorandum To: Honorable Mayor and Village Council From: Jeremy Allen Village Manager, Administration Date: September 4, 2019 Subject: Water Treatment Plant Upgrades, Bid Allowance Items 1, 2 and 3 In referenced to the above captioned project, three unexpected contingencies occurred during construction. Listed below are the three items totaling $42,053.97; the Contract Bid Allowance of $75,000.00 has covered this expense. 1. Addition of power service to the new MCC Room air conditioner - $3,697.05 2. Providing the VFD Cable to the High Service Pump No. 4 - $5,609.94 3. ATS Addition to Motor Control Center to accommodate the another standby generator in the future $32,746.98 Thank you. Page 72 of 485 Agenda Item #2. Kimley»>Horn June 5, 2019 James Weinand, Acting Village Manager Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 RE: Water Treatment Plant Upgrades, Bid Allowance Items 1 and 2 Dear Mr. Weinand: As you know, the referenced project contract includes a Bid Allowance amount of $75,000. The purpose of this is to cover unexpected contingencies that arise during construction. As set forth in Section 01150, 1.06 of the technical specifications, usage of the Bid Allowance is subject to the Engineer's approval. That said, as a matter of protocol we will not authorize such usage without your concurrence. Two items that would normally be covered by the bid allowance have occurred and we have secured two proposals from the Contractor accordingly. Both are attached. One of the enclosed proposals provides for the addition of power service to the new MCC Room air conditioner. This was omitted from the plans and, therefore, not included in the bids. The amount of the Contractor's request for this item is $3,697.05. We have evaluated this proposal and find that, although the average labor rate is somewhat high, it is not completely out -of -range and does not have a major impact since there is relatively little labor involved with this item. The other proposal is for the VFD cable to the High Service Pump No. 4. This pump is currently not on a VFD but will be under the new design. A normal cable was provided for in the design. A VFD cable is recommended but not mandatory. The proposal includes a credit for the cable in the bid and adds for the VFD cable. The net cost for the recommended cable is $5,609.94. We recommend acceptance of both proposals in the combined total amount of $9,306.99. From our perspective this type of effort is the intent of the Bid Allowance account. As discussed, we will plan to notify the Contractor, per Section 01150, 1.06, that the referenced items are authorized and that he may invoice for same per the Contract, unless you advise that is inconsistent with your wishes. Should you have any questions or wish to discuss this further, please call. Thank you. Sincerely, KIMLEY-HORN William D. Reese, PE Project Engineer cc: Thomas G. Bradford with enclosures Page 73 of 485 Agenda Item #2. - EST. 1979 - FLORIDAI CONTRA Wednesday, June 5, 2019 Bill Reese Kimley-Horn 1920 Wekiva Way Suite 200 West Palm Beach, FL 33411 Re: Village of Tequesta — WTP Upgrades Subject: Cost Proposal No. 02 - HVAC Dear Mr. Reese: CGCO40304 DESIGN T 0 R S Florida Design Contractors (FDC) has developed a cost proposal in response to Kimley Horn's RFP and revised Electrical Drawings dated 5/21/19 related to additional conduit, wiring, and disconnect switch required for the new Bard HVAC Unit. The above referenced proposal for the amount of $3,697.05 includes furnishing all necessary labor, materials, tools, equipment, and supervision required for the items of work shown in the FDC Proposal Summary attached herein. Please be advised that the work outlined in this proposal is a change to the original contractual scope of work, At the present time we are unable to determine the schedule impact of this changed work. Upon receipt of a written Construction Directive, activities for the altered work will be incorporated into our schedule to determine impacts, if any, and the overall effect on the project completion date. Should you have any questions concerning this mater, please feel free to contact me at my office, Sinc r-e�ly, --_� 1 Orlando Rivera \ Sr. Project Manager Florida Design Contactors, Inc. CC: Randy Garven (FDC) Tammy Culpepper (Kimley-Horn) Enclosed; Proposal Summary RFP & Material Quotes 1326 South Killian Drive, West Palm Beach, FL 33403 www. Fl oridaDesignCon tractors. corn Phone:561-845-1233 Fax:561-848-5992 CGC-040304 Page 74 of 485 Agenda Item #2. Proposal Summary ES'1979 - W, FL-OT' RI DA DESIGNI- CONTRACTORS Page 75 of 485 Agenda Item #2. FLORIDA DESIGN CONTRACTORS • ' 1326 S. Killian Drive Lake Park, FL 33403 "~ Civil & Environmental Contractors NO.: COST PROPOSAL 002 PROJECT NAME: Water Treatment Plant Upgrades LOCATION: Tequeste FL OWNER: V1llage Of Tequesta ENGINEER: Kimley Hom DATE: June 5, 2019 DRAWING NO.: - gPEC. SECTION: REFERENCE: TIME & MATERIAL: REQUEST FOR PROPOSAL: X Furnish all necessary labor materials, tools eaujamentand su n taguned for Me ram descrted herein. DESCRIPTION: response to f0mby Ham's RFP and revised Electrical Drawk= dated 521119 related the new Bard HVAC Unit Notes: 1. Material Quotes is included herein. to addifional conduit wiring and dismnad swkch tawked for PRICING 1. DIRECT LABOR 1.A GENERAL LABOR: 1.B FIELD ENGINEERING: 1.0 DAILY GENERAL CONDITIONS F M N SKILLITRADE MAN-HOURS nskiled PH Operator Foreman uperiMendent MH Proiect ureer 1 I Iffie Increase RATE $ 40.00 4 .00 49.00 . 0 90.00 110.00 15°A $ $ $ $ COST 110.00 10.50 2. MATERIALS 2.A EQUIPMENT: 2.8 MATERIAL 2.0 DIRECT COSTS: no I w $ cavalor wk 300.00 Loader wk $2,000.00 $ Core Drill wk $1,000.00 $ Backhoe wk $1,500.00 $ Bobcat wk $800.00 $ Compactor wk $1,150.00 $ - $ MBTOTAL2 15°� $ INCL $ 3. SUBCONTRACTORS DESCRIPTION OF WORK COST Powerfifte a drrca additions. 3,400.52 :` Fs SUBTOTAL 3) $ 3,400.52 5% $ 170.03 TOTAL 3,570.55 117. 0.0% GRAND TOTAL $ 5,687.05 By: By: Engineer Autho Signature)(Authorized rgnature Florida Design Contractors, Im Date: Date: Date: Page 76 of 485 Agenda Item #2. FLORIDA DESIGN CONTRACTORS RFP Drawings and Powerline Quote Page 77 of 485 Agenda Item #2. Ise- ®p �Rfl s�llm M RTi m W rm ium . K rw rrrvR, RYwlll wrp a %i.. �, ��• i r� � eltt k Rrlw R m M S tulwy writ llllt a vs®W IrL.Pse IR !MN s I!. MCM6 RR � 1ww67 M/fps K�-+nLOrwR Marts Mom. %,i WpAi.R BSWi1TkW � �A�ns~slk�rulM1 Y }wLmWiM�sT KmrM krW%Rma ua rewlsitwlr IIII r wRl MIC Wi Y lltV. N MO®Y.ss RR uT meMwiRra asmi O.Rsts g4�NR®OY.0.9�w�QAm K�VSKRvr�! m m M tm prim�1®/[1� M,sf R'ta � s..r 4 s IIII mlrM%tw Y xaWl mw.�Anlr�MM1i IIII mh tt rOr11k Wt •+mil i fora lllYr w aRVtial K Y6 ally � K IIYk[�t iM1I NlT[ olio. s %il.a T4T tMwt wr IIII low i ti v Y loaoK � R[ rla R m Y aalae W ra. R oar W tR R mrm b � sa! r Wktr GL faLsrRrRT. IIIII Rfl lli aoT®arLL ixYdaMw m.,Ri iwi4 murr WAa sKCltVt tlwTKauIY 1f�RR RR RrIr RTmwlr wlR Wl a's% 1naR K RIl•R a RlkiuliGl. tpAMaxtlM1� �w t[ males trx w0 M s s m�rr Rrt M YkA To tr IIII W I111 � rTy a m m® R ""�wa e.i fir' o wnokv m �' ca: rr r. ma IIIIIIII M12 412 We,l;�„lgrR e No®amcolRE tom. em.oaew,ar �Nncw f ��:• IIII IIII iIII+IiI s:k:�: A Rio �Y MPOmD ANI }A• �_• Kimley WAMR Horn =7 wr Lm. TREATIVIEw PLANT UpGRADES EXISTING FILTER PLANT .ai.l w �n R.wima ..,a wlismtR,„„ ""H VILLA GE OF TEQUfSTA CONTROL BUILDING E-05 NEW INSTALLATION PLAN M IK R Page 78 of 485 Agenda Item #2. Page 79 of 485 Agenda Item #2. DISTRIBUTON PANEL LP1A NEW PANEL SCHED 2D WIDE LE r a esenmis are,os,uc sEnwcc: ,m/xoev >. sw 1sa sM rne v. wee o rwc 1 m. Nwleec N a a xo. r,» ow - 1m uc uwN esrAN� Na NCJee,e ,wart - N0. NaYIL4 e0.viFR eN' waop .wN ] ' waa� �iif ro mne wa 2 aws H. J. e imu. m eow: Je.,sew .claw araw .1smrN IClmlej/HOfn MCC ROOM LIGHTING AND .NJ WATER TREATMENT PLANT UPGRADES .w,,, o VILLAGE OF TEQUESTA DISTRIBUTION POWER PANELS LP1 AND LP1A & FIXTURE E-08 Page 80 of 485 Agenda Item #2. XEDW LL NEW NG. SLK ATrD NEW CAL. &1LX STORANE NOTES, we �an,w v.ocrmi M em weR9 MY in�nMn ra m uY � �i® ms �awm�n M tC �inR 'NYC-�tllYTapYMi 11[���muPy i�14NiC-YI[uil® 1� N�i�1B W 1� M�OUO.O�xO M � �` M{. �/P NaMV ♦Mull qw ~ Y.9.0 MM/Rr tA4 nd 1s Cani w�i IrM YC110w IIWtlA�f I[M Wk11,43IFi AYt iml NyC11M 1R lM! pN �®Mtt 1Oi M 011w w ilv uw M.�rw !Kjmley*Horn Y,°�'°'. WATER TREATMENT PLANT UPGRADES DEMOLITION OF H504 AND,,,, VILLAGE OF TEQUESTA NaOH BULK STORAGE TANKS E Page 81 of 485 Agenda Item #2. Tequesta WTP A/c Description Qtv. Unit $ Materials Labor Unit tabor Total 3/4" AL Soft. 7.30 LF $365.00 10 $700.00 3/4AL LB. 2 12.50ea. $25.00 2 $140.00 2p 60 Mr. 1 62.50ea. $62.50 1 $70.00 wail penatation 1 $35.00 2 $140.00 60 600v 3ph. NF Diu, SS-316 1 950ea. $950.00 2 $140.00 #6 THHN 125 685M $95.63 1.75 $122.50 #10THHN 70 299.50M $20.97 Misc. SUB -TOTAL MATERIALS $1,544.10 Sales tax 6.5% $100.37 Total Mated $1,644.47 Total Labor $1,312.50 Total Cost $2.956.97 S%mark-u $147.a5 10% mark wont & ON $295.70 Total Amount $3.400.52 State Certificate # EC-13003753 Page 82 of 485 Agenda Item #2. FLORIDADESIGN CONTRA TORS — Wednesday, June 5, 2019 Bill Reese Kimley-Horn 1920 Wekiva Way Suite 200 West Palm Beach, FL 33411 Re: Village of Tequesta — WTP Upgrades Subject: Cost Proposal No. 03 - VFD Cable Dear Mr. Reese: Florida Design Contractors (FDC) has developed a cost proposal in response to Kimley Horn's request for quote related to the VFD cable as described by J.H. Ham Engineering in an email dated 5/17/19 and detailed on the revised Drawing E-15. The above referenced proposal for the amount of $5,609.94 includes furnishing all necessary labor, materials, tools, equipment, and supervision required for the items of work shown in the FDC Proposal Summary attached herein. At this time, you are requested to issue a Construction Directive, or recommend issuance of a Change Authorization from the Owner, so we may proceed with the work. Should you have any questions concerning this mater, please feel free to contact me at my office. Sincerely, Orlando Rivera Sr. Project Manager Florida Design Contactors, Inc. CC: Randy Garven (FDC) Tammy Culpepper (Kimley-Horn) Enclosed: Proposal Summary RFP's & Material Quotes 1326 South Killian Drive, West Palm Beach, FL 33403 www.FloridaDesignContractors.com Phone: 561-845-1233 Fax: 561-848-5992 CGC-040304 Page 83 of 485 Agenda Item #2. Proposal Summary FLORIDA DESIGN CONTRACTORS Page 84 of 485 Agenda Item #2. FLORIDA DESIGN CONTRACrORS 1326 S. Killian Drive Lake Park, Fl, 33403 COST PROPOSAL Civil & Environmental Contractors NO.: 001 PROJECT NAME: WbW Treatment Plant Upgrades LOCATION: Teqwsta FL DATE: June 5, 2019 OVMER: VH1W Of Taquests DRAWING NO.: ENGINEER: KknAvy Horn �PEC. SECTION: REFERENCE: TIME & MATERIAL: REQUEST FOR PROPOSAL: x Furnish a// necessary labor, malen-als. took eaubmnt and supervision remared for the scow dawribed herein. The fbilowba woposal is in DESCRIPTION: response to Wm1ey Horn's request thr gogto related to the VFD cable as described by J, H, Ham Embearina in an emall dated 517119 and iled on the revAsed Drawino E-15. hmm 1. Material Quote Is included herein. 2. Note that a time extension of 3 calendar days is included here for Me additional work described in this proposal. Time is consbered tor Procurement submittal preparaftarilreview and onsite work PRICI G-INFORMATIU—N- SKKIJTRADE MAN44OURS RATE COST 1. DIRECT LABOR r H I$ = $ - I.A GENERAL LABOR: Unskilled H 1 $ 40.00 $ - Skilled H 1 $ 45.W -F— - FREE= MH $ 49.00 $ - I.B FIELD ENGINEERING: MH $ WO -0 T— - uperinten $ - MH $ 90.00 $ - W Wrr 2 MH T—TI-636 1 220.00 I.0 DAILY GENERAL CONDITIONS irne increase UATZ 40 90W 113TOTAL NO COST 220.00 (IF 15% OTAL (1) $ 33.DO 253.D0 EQUIPMENT PTION 2A EQUIPMENT: ne UNIT PRICE I wk "'T.M COST I Valor I Wk— ---T2-,3-ff.W $ Loader wk $2,000.00 $ Core Drill wk $1,000.00 $ Swkhoe wk $1,500.00 $ Bowat wk $800.00 $ Compactor wk $1,150.00 $ 2.B MATERIAL $ T— SOBMTA L (2) 2.0 DIRECT COSTS: 15% $ INCL TOTAL (2) $ 7— &SUBCONTRACTORS DESCRIPTION OF WORK COST Powerline $ 5,101.85 SUBTOTAL (3) $ 5,101.85 5% $ 255.09 TOTAL (1n(ZM3) 1 1.14 0.0% $ GRAND TOTAL $ 5,mm BY: Engineer (Authorized Signabire—) BY- Owner (Authodzed Signatur—e7— By: Florida Design Contaclors, Ina Date: Date: Data. Page 85 of 485 Agenda Item #2. FLORIDA DESIGN CONTRACTORS RFP No. 002 — VFD Cable Page 86 of 485 Agenda Item #2. Orlando Rivera From: Reese, William <William.Reese@kimley-horn.com> Sent: Friday, May 17, 2019 10:35 AM To: Orlando Rivera Subject: FW: Village of Tequesta WTP Upgrades Attachments: E-15.pdf Orlando We spoke at the last progress meeting — and in an earlier session — about the need to change a 1-inch aluminum conduit inside the MCC room from 1-inch to 1-1/2 inch. It is already 1-1/2 inch in the duct bank. The attached drawing reflects that change. If memory serves Tom said to just remind him at the time as it is a very minor change. We also want to change the cable inside the conduit to VFD cable. He did not agree to do that at no cost. The desired cable is also shown on the attached. If there is a cost consequence please include this as a line item on the current genset proposal you are currently working up. Thanks. F-T, From: Mark A. Ducote <maducote@jhhameng.com> Sent: Thursday, May 16, 2019 4:30 PM To: Reese, William <William.Reese @kimley-horn.com>; McCurdy, Dennis <Dennis.McCurdy@kimley-horn.com> Cc: James H. Ham III <jhham3@jhhameng.com> Subject: Village of Tequesta WTP Upgrades Gentlemen, Per Jim's request, here is the .dwg and .pdf versions of E-15 (Conduit & Cable Schedule). If you have any issues with the files, please let me know. Thanks. Regards, Mark Ducote J. H. Ham Engineering 602 W. Brannen Road Lakeland, FL 33807 863.646.1448 ext. 241 .JJH.HhJM vrrr: Page 87 of 485 S8t, jo 88 a610d I P i� E i j P ��#v�Sa d$ .0 ai ei yi �� �i �� � � aA i�� .$ ''� �� AF 5� °� "! If # 6 e i =fir � i,ua;i apua6y Agenda Item #2. FLORIDA DESIGN CONTRACTORS RFP No. 002 - Powerline Quote Page 89 of 485 Agenda Item #2. Tequesta WTI) HSP-4 VFD Cable Description Qty. Unit $ Materials Labor Unit labor Total N6 Xhhw-2 feeder 675 300.00m -$240.00 4 -$282.00 2kv. #16-3c shielded 225 7.40ft. $1,665.00 16 $1,128.00 3/4"AL Conduit 30ft 5.00ft. -$150.00 2.4 -$169.20 11/2" AL. Conduit 30ft 10.00ft. $300.00 4.8 $338.40 3m 7620-TMS-3wTenn. Kit 2 560.00ea. $1,120.00 5 $352.50 Strain Relief 2 27.00ea. $54.00 2 $141.00 Misc. SUB -TOTAL MATERIALS $2,749.00 Sales tax 6.5% $178.69 Total Materials $2,927.69 Total Labor $1,SOB.70 Total Cost $4,436.39 y% r„ ark $222.82 10% mark-up Profit & 0H $443.64 total Amount $5,101.85 arm N6 State Certificate# EC-13003753 Page 90 of 485 Agenda Item #2. PENINSULAR ELECTRIC DISTRIBUTORS, INC. 1301 Old Okeechobee Road MEMBER West Palm Beach, FL 33401 IMARK GROUP Phone: (661) 832-1626 / (800) 842-6816 FAX: (561) 832-2108 CUSTOMER: POWERL w OF SOUTH FLOUDA JOB NAME TEQUE5TA WTP ADDRE55: MEMBER NASD DA 7-F 61412019 PO ITEM QUANTITY MANFACTURER CATALOG NUMBER UNIT 7.40 PER E TOTAL 1,665.00 1 225 OMNI 3 COND #6 W/GROUNb 2KV SHIELDED VFD CABLE 2 2 3M 7620-T95-3W TERMINATION KITS 560.00 E 1,120.00 3 2 T-B VFD CABLE STRAIN RELIEF CONN 27.00 E 54•00 TOTAL: $ 2,839 BY Tax NOT Included Page IofI _ Pag.e_9..1..of..485 _ Agenda Item #2. Kimley>»Horn June 5, 2019 James Weinand, Acting Village Manager Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 RE: Water Treatment Plant Upgrades, ATS Addition to MCC Bid Allowance Item No. 3 Dear Mr. Weinand: As requested, we have prepared plans to accommodate the future addition of another standby generator. The proposed additive generator is anticipated to be portable (for flexibility of use) and will be sized similar to the one being removed in the current project. It will be adequate to service the filter plant and a few of the smaller high service pumps and function as a partial back-up to the main standby generator. The Contractor submitted a proposal for the work that was higher than anticipated (and also had several mathematical errors). As part of the proposal, a non -compensatory 45-day time extension was also requested. On balance, as we discussed, we do not feel this proposal represents good value to the Village. As an alternate, we have secured a proposal just to have the ATS installed at the factory in the Motor Control Center. A copy is attached. Under this scenario, the required wiring to connect the ATS to the new generator (and provide the generator) could be self -performed by the Village or separately bid after the new MCC with the ATS is installed. The factory installed ATS is somewhat higher than expected (see attached opinion from Electrical Engineer). It is noted that higher than expected cost appears to be attributable to the manufacturer rather than the Contractor. Based on the above, we recommend proceeding with the factory installation of the ATS in the amount of $32,746.98. To expedite, this modification can be assigned to the Bid Allowance as Item No. 3. Accordingly, as agreed, we will plan to notify the Contractor per Section 01150, 1.06 that the referenced item is authorized and he may invoice for services per the Contract unless we receive notification this is inconsistent with your wishes. The approval of all Bid Allowance items discussed to date (nos. 1, 2 and 3) will reduce the remaining Bid Allowance to $32,946.03, as follows: $75,000 (original amount) — $3,697.05 (Item 1) — $5,609.94 (Item 2) — $32,746.38 (Item 3) _ $32,946.63 It should be note that the Contractor has indicated this work may cause a time impact on this project completion. We have advised him that any such time extension will not be part of this approval, and will be independently evaluated if formally requested. Should you have any questions or wish to discuss this further, please call. Thank you. Sincerely, KIMLEY-HORN William D. Reese, PE Project Engineer cc: Thomas G. Bradford Page 92 of 485 Agenda Item #2. Reese, William From: James H. Ham III <jhham3@jhhameng.com> Sent: Monday, June 3, 2019 12:40 PM To: Reese, William Subject: Village of Tequesta WTP 800 AMP Automatic Transfer Switch (ATS) Pricing Categories: External We have been unable to get pricing from Eaton for the addition of the 800 Automatic Transfer Switch (ATS) in MCC100 at the Factory as a part of the complete MCC100 when it is shipped to the jobsite. We gave Eaton the project and order number that was in the submittal for MCC100 which we thought would simplify the process. It seems to have created a conflict problem in us getting pricing on an order that has already been issued by a Contractor. I called a competitor, the Square D/Schneider Electric Sales Engineer, George Valaes, since we were not getting anything from our Eaton distributor or Sales Engineer and asked him for pricing for an 800 AMP ATS in an MCC in Factory production. He gave me the price that is quoted to the distributor from the MCC assembly book at $18,500.1 feel that this is a conservative number to use as a number for adding the 800 ATS to the Eaton MCC100 at the Factory. Even though the $24,677.05 quoted by Powerline before their 15% markups for the ATS is $6,177.05 or 33.39% more than the $18500,1 feel that it is best to get it installed at the Factory as an integral part of MCC100 before it is shipped to the jobsite. I have found that the cost of adding any type of unit to an MCC after it is has been shipped and installed at a Facility is almost double what it will cost when provided as a part of the original MCC assembled at the Factory. The pricing goes from original equipment pricing to replacement parts pricing. Jim James H. Ham III President J. H. Ham Engineering, Inc. P.O. Box 5106 Lakeland, Florida 33807-5106 E-mail: jhham3@jhhameng.com Tel. (863)-646-1448 Fax (863)-644-0784 Cell (863)-860-3772 Page 93 of 485 Agenda Item #2. - EST. 1979- CGC040304 FLORIDA DESIGN - CONTRA TORS Wednesday, June 5, 2019 Bill Reese Kimley-Horn 1920 Wekiva Way Suite 200 West Palm Beach, FL 33411 Re: Village of Tequesta — WTP Upgrades Subject: Cost Proposal No. 01- New ATS Dear Mr. Reese: Florida Design Contractors (FDC) has developed a cost proposal in response to Kimley Horn's RFP-001 dated April 29, 2019 associated to a new 800Amp ATS. The above referenced proposal for the amount of $32,746.38 includes furnishing all necessary labor, materials, tools, equipment, and supervision required for the items of work shown in the FDC Proposal Summary attached herein. Please be advised that the work outlined in this proposal is a change to the original contractual scope of work. In accordance to Article 12.02 of the Standard General Conditions of the Construction Contract, FDC hereby request a non-compensable time extension of 30 calendar days predicated that authorization for this work is provided by on or before June 10, 2019. At this time, you are requested to issue a Construction Directive, or recommend issuance of a Change Authorization from the Owner, so we may proceed with the work. Should you have any questions concerning this mater, please feel free to contact me at my office. Sincerely, laando Rivera Sr. Project Manager Florida Design Contactors, Inc. CC: Randy Garven (FDC) Tammy Culpepper (Kimley-Horn) Enclosed: Proposal Summary RFP's & Material Quote 1326 South Killian Drive, West Palm Beach, FL 33403 www. Florida Design Contractors. com Phone:561-845-1233 Fax:561-848-5992 CGC-040304 Page 94 of 485 Agenda Item #2. Proposal Summary FILORI DA DESIGN CONTRACTORS Page 95 of 485 Agenda Item #2. FLORIDA DESIGN CONTRACTORS • 1326 S. Killian Drive Lake Park, FL 33403 Civil & Environmenml Contractors NO.: COST PROPOSAL 001A PROJECT NAME: Water Treatment Plant Upgrades LOCATION: Tequesta FL OWNER: VigageOfTequesta ENGINEER: Kimley Horn REFERENCE: TIME & MATERIAL: REQUEST FOR PROPOSAL: DATE: DRAWING NO.: EC. SECTION: X June 5, 2019 - Furnish- all necessary labor materials tools eauiument and supervision required for the scone described herein The folknvim omosal is in ESCRIPTION: reswm, to Kimlev Hom's RFP Dot dated AnrU 29 2019 associated to a new 800amo ATS (silo: 1. Material Quotes are included for the new ATS alone. No onsite work is conisdered herein. 2. Note that a #me extension of 30 calendar days is included here for the additional work described in this proposal Time is considered for procurement submittal preparation and review. SKM1fTRADE MAN-HOURS RATE COST 1. DIRECT LABOR I GENERAL LABOR: Unskilled MH 40.0 $ - MH 45. Operator W_ 49.00 1.8 FIELD ENGINEERING: Forermn S 55. t H 85. meer MH90. POM r I 8 IMM S 110.00 $ 880.00 1.0 DAILY GENERAL CONDITIONS Ime Increm $ 132.00 TOTAL (i) 1,0,12.00 Z MATERIALS EQUIPMENT 2.A EQUIPMENT: zB MATERIAL 2.0 DIRECT COSTS: UNIT PRICE COST no w - ca r w 2 300.0 Loader wk $2,000.00 $ CareDr#1 wk $1,000.00 $ Backhoe wk $1,500.00 $ Bobcat wk $800.00 $ Compactor wk $1,150.00 $ s =NCL S $ 3 SUBCONTRACTORS DESCRIPTION OF WORK COST we w 0,223. I pP v G SUBTOTAL (3) $ 30,223.22 5% $ 1,511.16 TOTAL L31 T 31,734.38 TOTAL 1 3 0.0 - GRAND TOTAL $ 32,74B.38 .By By: By: Engineer (Authorized Signature)(Authorized Signature orida Design Contradors, Inc- -Date: Date: Date: Page 96 of 485 Agenda Item #2. RFP No. 001 - ATS FLORIDA DESIGN CONTRACTORS Page 97 of 485 Agenda Item #2. Kimley>>> Horn April 29, 2019 Orlando Rivera, Project Manager Florida Design Contractors, Inc. 1326 S Killian Drive Lake Park, FL 33403 RE: WTP Upgrades Project Dear Mr. Rivera: Confirming our conversation, the Owner wishes to consider addition of an Automatic Transfer Switch (ATS) in the new MCC (100), along with associated modifications to facilitate the addition of a new portable generator. The generator will be purchased separately and directly by the Owner. The changes under consideration are shown on the attached revised drawings (E-02, E-03, E-05, E-08, E-15, 1-03, 1-04, 1-07 and 1-08). Please use these drawings rather than the preliminary ones supplied at the progress meeting. Please provide pricing for these proposed changes (with a labor and material breakdown) and identify any associated contract time impacts. Please include a cut sheet for the proposed ATS with your proposal. The Owner is anxious to make a decision on this matter. We will appreciate all efforts you can make to expedite the provision of the proposal. Should you have any questions or wish to discuss this further, please call. Very tr ours, William D. Reese, P.E. Project Engineer Enclosures Cc: D. Telfrin w. enclosures T. Bradford w/ enclosures N. Litteral w/ enclosures Page 98 of 485 Agenda Item #2. "o'er- lane a-= ruts. EIE- 4tl NAM fl—Mie 141 1*3 1 AmL J - - - - L J AL J - AL n 4ff- 3w 3w 3w ICanlgp)Horn -'5ff-.11 WATER TREATMENT PLANT UPGRADES Fr "" PVILLAGE OF TEGUESTA M. M FILTER WTP 480 VAC MCC100 SINGLE LINE E-02 DIAGRAM Page 99 of 485 Agenda Item #2. Ilk W�Ift r r�iw i s � Y ME A �x il+oo rir6IIIN IRL !rR r.e Y — Vr•f4 TRA_N_CFCR pl1YPS CIS .ON Te cY IPPORT ERAMF� (TYPICAL 3 PLACES) N.T.S. 6'LCTC r i I��`Ni =YwI r•r. r,w �•ru�a " Erg mk MOTOR CROL+NCINO CETATL N.T.s N _CISMOM iguA : : lIQ PLAOPN CETATLTT' Pl � i BOXr_ +p) HOM wr mu WATER TREATMENT PLANT UPGRADES ,€ FILTER WTP 480 VAC MCC100 VILLAGE OF TEQUESTA _ FRONT ELEVATION, E-03 SECTION 3 DETAIL PLANS Page 100 of 485 Agenda Item #2. NOTES, ��'j��� o_ �. o�j rYf t feYW6f®Ifee Ye /►qY Y(YYIYM tsTRSYes Yfenvx YYs YY YxHIWmeYe�YKYYs. =�fef lrm�i [ �.$ ,�,Y'SI1. WY��NmYtf vYYgnxYYr•IK m1s I1W YYTIC Q Y�is�If wiM�w n WYOYYYMYwwf nM 1M�lY�Yt W � ®A. eYWfO�YW Y[wr,WY�= _ W. �R sYYI nYnY IaYY, Ys �r ! IIII I IIII YrwKuesr swws Yr sn s�fsiase®wr�IMi�R wr�Ya xar..Y�K...wweWswux�« <.� n wwi x aWYf ������Jl,j1y�l I q wYM1LLeKi1Y YmMVYf AYLLYYrYYeeYYW�MRwYYYY MWmY YeIfKwYeY WYTx Yuen AIeIWIf M Yf�Y[. ■YYK xlffYi�fflllwfYMm11Y�K Ymm er.YYYYYY�M1 YeYYIr 1Y�1 YSO xTexesMvrfx YYree MYiA xOf �I'� IIII AtYIYIYItewu _Jam ei I IIII IIII " JISt %s��. erYW F worm iYt Q Now NOW COPAN Q IfOI I 1� 6 MAIL=x Y' 447 w Y*YVe_A •~ M11o�1a1V! Y I I III�II II DO b12 � 40 71 AF aeYY.YYnm, a�YYw*Y�cw Q 9AYOIR! � m �IIp�TClll �Msi® rr Q Ytll.G011 O JL a IIII IIII Y V 11l�lI�I A �� 4 flf r� Aa!! IGmley*Horn° EXISTING FILTER PLANT WATER TREATMENT PLANT UPGRADES VILLAGE OF TEOUESTA -,� „n,ff _ CONTROL BUILDING E-05 NEW INSTALLATION PLAN Page 101 of 485 Agenda Item #2. EX STINS MODIFIED UGHIINO PANEL SCHEDULE UPI o�ioo �� ooiif . �r=�iip oo 13 o moo oo m . u 0©====13 moo Do©m m®oo in go oomo © 00 0O%//. //.EI ©®00 - n ��ca 113NO o 131 ®oo •• . eoe© pp Do �� 0000 oeop 0000 �� so . veep p000 o0om m��esto _ _ �� - OM . eeom m®OD ii a �o�m m oo : :. c_s: I 0 MCC; ROOM 14 U _... Klmfey*Horn ^°M°M YMTERTREATAENTPLANTLIPGWES I ��� I DISTRIBUTION POWER PANELS VILLAGE OF L E-W ..u.. m....,a a« LP1 AND LP1A & FIXTURE ,.. SCHEDULE DETAILS Page 102 of 485 No Text Agenda Item #2. mom �O.lw�i•Y_ W l� w_w>l wt wlu.'N�w Ma �m ))) • •v • • 706. 1 WATER TREATMENT PLANT UPGRADES , PLC CONTROL PANEL PLG700 ` wQ VILLAGE OF TEQUESTA _ TERMINAL BLOCK LAYOUTS AND MARKINGS -1 OF 3 M03 w•wl wlwM1 llMW/� wn was prt fY wYN 0.lW. M )11 Page 104 of 485 Agenda Item #2. Page 105 of 485 Agenda Item #2. Page 106 of 485 Agenda Item #2. :MAE-- rH Kjmky* H 'm"'�p�i/ �'IDI n WATER TREATMENT PLANT UPGRADES �••�• PLC CONTROL PANEL PLC-100 Mar rare Irr M 1lM ...---- a. � M� M i.tlf � 11NC YF.M-MM a ® A .uw. wn.uwx.aw wuaGE OFTEQUEsrA r r.e n — � J�ICJ PLC VO SCHEMATIC - 3 OF 4 I-08 Page 107 of 485 Agenda Item #2. EST. '1979 - ' FLORI DA DESIGN CONTRACTORS RFP No. 001 — Powerline Quote & C.C. Controls Confirmation of No Cost Page 108 of 485 Agenda Item #2. Tequesta WTP RFP-1 800amp ATS in MCC100 Description Clty. Unit $ Materials I Labor Unit labor Totai SWamp. Tranfer Switch 1 23.170.01 23,170.01 Mix. ums 1 1.507.04 1,507.04 Misc, SU8-TOTAL MATERMLS 24,677.05 Sales tax 63% $1,604.00 Total Materials $26 281.06 Total Labor Total Cost $26 281.06 15% mark-up Profit & OH $3 942.16 Total Amount $30,223.22 v - -- State Certificate # EC-13003753 Page 109 of 485 Agenda Item #2. C.E.S. (Jupiter) QUOTATION 222 Jupiter Street, Jupiter, FL, JUP/024903 33458. Phone: 561-746-6603 Valid From: 04 Jun 2019 Fax: 561-746-6929 Valid Until: 04 Jul 2019 Email: Japiter0124Qcityelectricanpply.cOn Page 1/1 CITY ELECTRIC SUPPLY PCMRLr=. WTP UPGRADES 1455 Entered by: Thomas Barton* POWERLINE OF SOUTH FLORIDA Delivery Details: Sales Rep: Thomas Berton* 711 COMMERCE MAY WTP UPGRADES 1455 SUITE 6 901 N. OLD DIXIE HWY JUPITER FL TEQUESTA, FL Account No.: 01240809006 33458 33469 Phone: 561-575-4270 Fax: 561-575-4269 Qty Item Description $ Price Per S Gas 1 C-H EATON HAM SM1 0955424 LOT COST 23170.00 1 23170.00 Please do not hesitate to contact us if we can be of any further assistance. Sincerely Yours, Thomas Berton* (QUOTE ONLY. NOT A RECEIPT) Goods Total: Tax Total: Total: w1aaa "Y ba a.bjaat to ala a9a fam aaeafae'.tuac at the tisa of daw t h. l eedael,q 1,2 a u a aaeutlm Dubs. 9allat auutat m ta"analbility far quoted aatariala aaataaq lob apaasftaeuoM onlaaa ,pcifamlly atatad an etaelnp. auMtitutim of alailat gaality aatarial la p--It*d, all apeaaal etdar ar-1" u nm-tatatnabla os aajaat to Hu +•nufactutar' • Ntum yoeN pollay. LIGL $23170.00 $1440.20 $24610.20 Page 110 of 485 Agenda Item #2. Orlando Rivera From: J.P. Mahieu <jpmahieu@cccontrolcorp.com> Sent: Wednesday, May 1, 2019 8:17 AM To: Orlando Rivera Cc: Matt Skidmore Subject: RE: Tequesta WTP Follow Up Flag: Follow up Flag Status: Flagged Orlando, After reviewing the RFP and associated drawings related to the Automatic Transfer Switch, there is not a significant amount of work to be performed by C.C. Control. C.C. Control will update the as -built shop drawings and make the necessary PLC logic adjustments for the ATS shown in the RFP drawings. C.C. Control will not be submitting Change Order pricing for this request. Please let me know if you have any questions. J.P. From: Matt Skidmore <mskidmore@cccontrolcorp.com> Sent: Tuesday, April 30, 2019 2:38 PM To: J.P. Mahieu <jpmahieu@cccontrolcorp.com> Subject: Fwd: Tequesta WTP Matt Skidmore C.C. Control Corp. 5760 Corporate Way West Palm Beach, Florida 33407 561-293-3975 Office 561-293-3976 Fax 561-262-7367 Cell email:mskidmore(@cccontrolcorp.com Begin forwarded message: From: Orlando Rivera<orlandor@Flo ridadesigncontractors.com> Date: April 30, 2019 at 2:36:40 PM EDT To: Matt Skidmore <rnskid more@cccontrolcorp.com> Cc: Randy Garven <rgarven Floridadesigncontractors.com>, Chris Sullivan <csuIlivan@Florida designcontractors.com> Subject: RE: Tequesta WTP Matt, Bill Reese completed the RFP drawings and these are attached for your review. Please provide a cost proposal to complete the programming changes referenced in the revised I -Drawings. Page 111 of 485 Agenda Item #2. Village 345 Tequesta Drive Tequesta, FL 33469 of Tequesta �ovte s� P��h COUNt1 Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: IT Standby Generator Annual Service Agreement Date: September 4, 2019 561-768-0700 www.tequesta.org This Agenda item references a service agreement with RAJ Electric Incorporated to provide annual maintenance for the IT department's standby generator at village hall. The annual cost for services is $495.00 Funding is available and budgeted in 001-210-546.306 Douglas Chambers Director Department of Public Works Vice -Mayor Kristi Johnson Mayor Abby Brennan Council Member Vince Arena Council Member Laurie Brandon Village Manager Jeremy Allen Council Member Kyle Stone Page 112 of 485 Agenda Item #2. 204 N. Old Dixie Hwy., Jupiter, FL 33458 Main: (561) 352-5555 I ' Eleetrlc�. Office: (561) 746.6984 www.raielectric.com ANNUAL GENERATOR MAINTENANCE AGREEMENT GENERATOR INFORMATION Date: 7/12/2019 Model# 0058871 Village of Tequesta 7075846 Customer Name: Serial# Janet 120/240 Contact Name: Volts: Owner Home M Engine Size: 20kw Owner cell M KW: S61.768-0482 TRANSFER SWITCH INFORMATION Contact Phone: 345 Tequesta Drive Address: Model,, Tequesta, FL 33469 F_ City, State, Zip: Serfal# GENERATOR MAINTENANCE AGREEMENT PRICING Air Cooled Unit Liquid Cooled Unit Up To 48kw Liquid Cooled Unit Over 48kw-60kw Liquid Cooled Units Above 60kw $495.D0Annually $595.00Annually $695.00Annually $795.00Acually SERVICES PROVIDED Replace engine oil tilter(s)and oil once a year Inspect, clean, adjust and lubricate the generator as require Inspect exhaust and fuelsystems Inspect, clean, test and adjust transfer switch Change spark pugs as needed e-st t e exercise system and reset to owners schedule Inspect and test coolant systems and add fluidit needed tartan run system Inspect all belts and hoses Transfer load to system once a year Inspect, test and service batteries, cables and terminals Inspect Mobile Monitoring Unit (if installed) Check and adjust charging system Pa an meta ase inspection Check starter and starting system Provide aPoint inspection Keport atter each service Preventative Maintenance will be performed twice a year in a 12 month period. Service will be completed within 30 days of the scheduled maintenance due date RAJ Electric will maintain all maintenance records and provide a detailed inspection report and any recmmendations after each inspection via email. Repairs needed during the routine inspection in order to complete the service, and do not succeeding $200, may be done without prior authorization. Any repairs over S200 will require prior authorization by the owner or an authorized agent before completeing. An estimate of any addinonal non -warranted repairs will be provided. All inspections include labor, parts, fluids, luhritants and environmental disposal fees of oil(%) outlined in the seances provided Inspectionlobe performed during normal business hours 8:00 am to d;00 pm, Monday thrti Friday Agreement holders are entitled to perfered pricing for any additional non warranted repairsin addition, you will receive priority scheduling during a pending named storm it the unit is in the expected target zone for the pending storm. Service will be available prior and post to winds exceeding 35mph and roads are deemed passible For service performed outside of the defined maintenance ;cope, a $59 service calf fee will inure during normal business hours. After hours service call is as follows, $150 far maintenance agreement holders, 5225 for non maintenance agreement holders and S125 for unit that have amble mor roil If monthly mobile monitoring is included in your service, you give RAJ Elect ri titharization to auto -debit a monthly monitoring fee tram your credit card. RAJ Electric, Inc. warrants its work to be free of defects in material and workmanship for a period of 30 days from the date of service or repair This warranty is limited to failure as a resull of our workmanship and does not include failures resulting train improper at unauthorized installation, misuse, negligence, accident, overloading, over speeding, fire, flood. vandalism, theft, repairs by others or any other act beyond the control of RAJ Electric, Inc RAJ Electric, Inc Is not liable for losses or any contingent liabilities arising from the operation of this system or the failure of this system to operate. The term of this agreement vnll be for a period of f 12) twelve consecutive months from the date of this contract is signed by all parties. This agreement :trill automatically renew cn its anniversary date, unless either party notifies the other, in writing, thirty (30) days prior to the end of the contract. If any price adjustments are are necessary, a written notice will be provided at least thirty (30) days prior to the anniversary date of the contract renewal dale. No dawn far damages shall arise against either party after the termination of this ronirart The service is transferrable in the event of the home hemg sold and any unused portion of services will he delivered to the new owner No refunds wdl he granted if the agreement is terminated prior to the anniversary date. Any unused services •.vill be forfieted ay the customer ( 7-17-1 C? stomer or Authorized Agent Signature Date Apryle Nunn Village of Tequesta RAJ Electric Agent Payment Method (circle one)�1- Billing Address If Different: Visa Mastercard American Express Cardtf Exp. Date: Verification Code: Address: City, State: Zip Code: Page 113 of 485 Agenda Item #2. PUBLIC RECORDS. in accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described In the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. if the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that Is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, ImcwllliamsMeauesta.or>a. OR AT 345 33469. AT (561) 768-0685, OR AT TEQUESTA DRIVE, TEQUESTA, FLORIDA Palm Beach County Inspector General Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or Investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 114 of 485 Agenda Item #2. Memorandum To: Honorable Mayor and Village Council Thru: Jeremy Allen, Village Manager From: Gus Medina, Chief of Poli 401 Date: August 14, 2019 Subject: CJIS Agreement between TPD and the Village of Tequesta This is an Interagency Agreement between the Tequesta Police Department and the Village of Tequesta. The agreement covers the Village of Tequesta providing Criminal Justice Information Technology Services for the Tequesta Police Department. The Village of Tequesta's IT will maintain all secure networks and operating systems to comply with that of Criminal Justice Information Services and the Florida Department of Law Enforcement. Furthermore, this agreement allows the Tequesta Police Department to require specific standards for Criminal Justice Information being serviced by the Village of Tequesta's Information Technology Services. Page 115 of 485 Agenda Item #2. Management Control Agreement Between TEQUESTA POLICE DEPARTMENT And THE VILLAGE OF TEQUESTA For the Purpose of Providing Criminal Justice Information Technology Services Purpose: This Management Control Agreement (MCA) is between the Tequesta Police Department and the Village of Tequesta. This agreement covers the overall supervision of technical services provided by the Village of Tequesta on behalf of the Tequesta Police Department for data transport, network services used to access equipment, systems design, programming and operational procedures associated with the development, implementation, and maintenance of the Tequesta Police Department system to include the National Crime Information Center (NCIC) and the Florida Crime Information Center (FCIC) programs that may be subsequently designed and/or implemented within the Village of Tequesta. Pursuant to the CJIS Security Policy, it is agreed that with respect to administration of that portion of computer systems and network infrastructure interfacing directly or indirectly with the state network (FCIC/NCIC) located within the Tequesta Police Department for the interstate exchange of criminal history/criminal justice information, the Tequesta Police Department shall have the authority, via managed control, to set, maintain, and enforce: (1) Priorities. In the event that computer systems are Jost, the Village of Tequesta will give priority to the Tequesta Police Department to ensure that IT can restore CJIS information systems in a timely manner. (2) Standards for the selection, supervision, and termination of personnel access to Criminal Justice Information (CJI). The Village of Tequesta will provide the Tequesta Police Department a list of personnel who will have physical and/or logical access to the network accessing, processing, storing or transmitting CJI. Prior to giving those individuals access to the network or any component thereof, the individual will have a fingerprint -based record check completed under the Tequesta Police Department's OR[ and Level 4 Security Awareness Training. If the Village of Tequesta terminates a member of the Information Technology Team, the Tequesta Police Department will be notified and all rights and privileges for that individual will be immediately revoked. The Village of Tequesta will update and keep current a Fist of individuals with access and provide that to the Tequesta Police Department any time a change occurs. (3) Policy governing operation of justice systems, computers, access devices, circuits, hubs, routers, firewalls, and any other components, including encryption, that comprise and support a telecommunications network and related criminal justice systems to include but not limited to criminal history record/criminal justice information, insofar as the equipment is used to process or transmit criminal justice systems information guaranteeing the priority, integrity, and availability of service needed by the criminal justice community. The Village of Tequesta will ensure the Tequesta Police Department's network is monitored at all times for any security related incidences or intrusions. If found, the Village of Tequesta will notify the Tequesta Police Department immediately and work to contain the breach and limit the loss of data or system integrity. If the Village of Tequesta outsources to a third party vendor, they will consult with the Tequesta Police Department for guidance regarding personnel and access prior to allowing the third party any physical or logical access to the criminal justice network. (4) Restriction of unauthorized personnel from access or use of equipment accessing the State network. Any individual that works directly or indirectly with the Village of Tequesta Information Technology Department who fails to maintain up-to-date Security Awareness training or whose fingerprint based record check reveals a felony of any kind, that individual will be denied physical and logical access to CJI until a review by the CSO is either approved or denied. (5) Compliance with all rules and regulations of the Tequesta Police Department Policies and CJIS Security Policy in the operation of all information received. The Village of Tequesta will comply with all rules, regulations and procedures outlined by the Tequesta Police Department and the CJIS Security Policy in regards to personnel and the maintenance and upkeep of the criminal justice network. It is further understood that "... management control of the criminal justice function remains solely with the Criminal Justice Agency." As per Section 5.1.1.4 of the CJIS Security Policy. This agreement covers the overall supervision of all Tequesta Police Department systems, applications, equipment, systems design, programming, and operational procedures associated with the development, implementation, and maintenance of any Tequesta Police Department system to include FCIC and NCIC Programs that may be subsequently designed and/or implemented within the Tequesta Police Department. Tequ ice Department C, Z D c G o Medina Date Chief of Police i a e of Te uesta r J my Allen Date ill ge Manager Page 116 of 485 Agenda Item #2. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attomey's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. if the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (661) 768-0686, OR AT Imcwilliams(a-teguesta.ora, OR AT 346 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Page 117 of 485