HomeMy WebLinkAboutDocumentation_Regular_Tab 07_9/12/2019Agenda Item #7.
Regular Council
M
STAFF MEMO
Meeting: Regular Council - Sep 12 2019
Staff Contact: Tatiana Racanati, Assistant Department: Finance
Finance Director
IF MAW
RESOLUTION NO. 42-19 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING
THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE
VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
SUMMARY:
certain property listed on Exhibit "A" thru Exhibit "J" to be surplus and directs the Village
Manager to dispose of it in accordance with the established procedure.
POTENTIAL MOTION- • e
To approve the surplus of Village's property listed on Exhibit "A" thru Exhibit "J".
SURPLUS PROPERTY -RESOLUTION
SURPLUS PROPERY -MEMO
Surplus Exhibits A-J
Page 190 of 485
Agenda Item V.
RESOLUTION NO.42-19
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE
SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF
SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S
ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village Council of the Village of Tequesta, Florida, established
procedures for disposing of surplus Village property; and
WHEREAS, the Village of Tequesta owns property as described in Exhibit "A",
"B", "C", "D", "E", "F" "G", "H", "I" and " F' attached hereto; and the property is damaged
and/or no longer in service, or being replaced;
WHEREAS, the Village Council declares the property to be surplus and directs the
Village Manager to dispose of the surplus property in accordance with the Village's adopted
procedures; and
WHEREAS, the Village finds that this Resolution will promote the health, safety and
welfare of the Village
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section l: The Village Council of the Village of Tequesta, Florida, hereby declares
property as described in Exhibit "A", "B", "C", "D", "E", "F", "G", 44H", "I" and "J" to be
surplus and directs the Village Manager to dispose of the surplus property in a manner
consistent with the Village's adopted procedures.
Section 2: All resolutions or parts of resolutions in conflict herewith shall be and
hereby are repealed.
Section 3: This Resolution shall take effect immediately upon passage.
Page 191 of 485
Agenda Item V.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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Memorandum
To: Honorable Mayor and Village Council
Thru: Jeremy Allen, Village Manager
From: Tatiana Racanati, Assistant Finance Director
Date: 08/28/2019
Subject: Surplus of Village's Property original cost $1,000 and over
As a result of completed Village's wide capital assets inventory, attached is the
resolution to request certain property to be surplus and directs the Village Manager to
dispose of it in accordance with the established procedure.
The assets listed on Exhibit "A" thru Exhibit "J" have over -extended their useful life, are
outdated/damages, no longer in service and fully depreciated.
Any funds received because of disposition will be deposited into the Village's revenue
account - Disposition/sale of assets.
On behalf of the Village Manager and staff, this agenda item submitted for your review
and consideration.
Vice -Mayor Kristi Johnson Mayor Abby Brennan
Council Member Laurie Brandon
Village Manager Jeremy Allen
Council Member Vince Arena
Council Member Kyle Stone
Page 192 of 485
Agenda Item V.
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Page 193 of 485
Agenda Item V.
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Page 194 of 485
Village of Tequesta
Request to Surplus and/or Dispose of Fixed Assets ($1,000 or greater)
List of Items Requested to Surplus and/or Dispose
a
Exhibit C Q
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Description (Model/Brand)
Serial #
CITY
VOT
Asset ID
Purchase
Amount
CONDITION
Exc.PoGoAvg,
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
Comments/
Notes
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Signature:
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Date: _O /
Village of Tequesta
Request to Surplus and/or Dispose of Fixed Assets ($1,000 or greater)
List of Items Requested to Surplus and/or Dispose
Description (Model/Brand)
Serial q
QTY
VOT
Asset ID
Purchase
Amount
CONDITION
Exc., G, Avg,
poor
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
04
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Comments/
Notes
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Village of Tequesta
Request to Surplus and/or Dispose of Fixed Assets ($1,000 or greater)
► ict of ►tnmc RPnIIPStPd to Surplus and/or Dispose
a
Exhibit E
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Description (Model/Brand)
Serial #
CITY
VOT
Asset ID
Purchase
Amount
CONDITION
Exc., G, Avg,
Poor
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
Comments/
Notes
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Signature:
e artment Head
Date: �Z O 0'o/
Village of Tequesta
Request to Surplus of Fixed Assets ($1,000 or greater)
Lest of Items Requested to Surplus
Exhibit F Q
a
Description (Model/Brand)
Serial #
Qn
VOT
Asset ID
Purchase
Amount
CONDITION
Exc.G, Avg,
P
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Comments/
Notes
1
Del! 7202 Rugged Tablet
826PSG2
1
2693
2,274.00
Poor
2 years
001
192
NA
NA
Exchanged for
new device
Tablet is under warranty and is being replaced by new one.
SIR ature:�
Department Head
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Date: �� 5 9
Village of Tequesta
Request to Surplus of Fixed Assets ($1,000 or greater)
List of Items Reauested to Surplus
Exhibit G
Description (Model/Brand)
Serial #
CITY
VOT Asset ID
Purchase
Amount
CONDITION
Exc., G, Avg,
Poor
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
Comments/
Notes
1
Time Clock System -Time ckock
n/a
3
FY18-Kronos
5,034.76
Good
1 year
001,401
231 ,210,
242,243
n/a
n/a
Auction
Signature:
D partment Head
Date:
Exhibit I� p
Village of Tequesta
Request to Surplus of Fixed Assets ($1,000 or greater)
List of Items Requested to Surplus
Description (Model/Brand)
Serial #
QTY
VOT Asset
ID
Purchase
Amount
CONDITION
Exc., G, Avg,
Poor
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
Comments/ Nol$
1
NAVIGATIONAL DISPLAY - LCD
CE0191
1
2126
1,468.00
Poor
12 years
001
175
n/a
n/a
Sold with the boat
2
BINOCULARS - ATN
NIGHTSHADOW
-
1
2127
1,195.00
Poor
12 years
001
175
n/a
n/a
3
RADAR PATHFINDER DISPLAY
E52065
1
2128
1,002.96
Poor
12 years
001
175
n/a
n/a
Sold with the boat
4
TANK - ENGINE OIL
-
1
1636
3,954.00
Poor
14 years
001
175
n/a
n/a
5
RADIO/SPEAKERS
5378H2908T68970
1
2247
2,623.75
Poor
11 years
001
175
n/a
n/a
Sold as part of Muastang
#2246
6
RADIO -MOBILE
5377H0809C74559
1
2250
2,464.50
Poor
10 years
001
175
n/a
n/a
Sold as part of Chevrolet
#2181
7
MACHINERY AND EQUIPMENT
1
FY02-M&E
151,229.00
Poor
17 years
001
175
n/a
n/a
8
AIR CONDITION UNIT
-
2503
5,619.84
Poor
11 years
001
175/192
n/a
n/a
Not being used, on PS roof
for the server room
Si nature: y y1i Date:
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Village of Tequesta
Request to Surplus of Fixed Assets ($1,000 or greater)
List of Items Requested to Surolus
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Exhibit I CD
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Description (Model/Brand)
Serial #
CITY
VOT
Asset ID
Purchase
Amount
CONDITION
Exc., G, Avg,
Poor
Approx.Age
of Item
FUND
DEPT
Grant
Number
Grant
Restrictions
Yes/No
Comments /
Notes
1
EMS WORKSTATION LICENSE
-
1
2210
1,000.00
Poor
11 years
001
192
n/a
n/a
2
EMS WORKSTATION LICENSE
-
1
2211
1,000.00
Poor
11 years
001
192
n/a
n/a
3
EMS WORKSTATION LICENSE
-
1
2212
1,000.00
Poor
11 years
001
192
n/a
n/a
4
VEHICLE MOUNT & DOCKING
-
1
2213
1,311.66
Poor
10 years
001
192
n/a
n/a
5
VEHICLE MOUNT & DOCKING
-
1
2214
1,311.66
Poor
10 years
001
192
n/a
n/a
6
VEHICLE MOUNT & DOCKING
-
1
2215
1,311.67
Poor
10 years
001
192
n/a
n/a
7
VEHICLE MOUNT & DOCKING
-
1
1 2217
1,060.86
Poor
10 years
001
192
n/a
n/a
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age 202 of 485