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Home My WebLink AboutDocumentation_Regular_Tab 22_10/11/2005VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: October 11, 2005 AMENDED MEETING DATE: SUBJECT: Pick up Truck Purchase COVER MEMO ATTACHED: Yes CONSENT AGENDA OR REGULAR AGENDA: Consent RESOLUTION OR ORDINANCE NUMBER: 14-05/06 ORIGINATING DEPARTMENT: Stormw t // ,,//~~ DEPARTMENT HEAD APPROVAL /`- ~' G~.ti~'~` . FUNDING SOURCE: 2005/2006 BUDGET ACCOUNT NUMBER: 403-250-664.602 CURRENT BUDGETED AMOUNT AVAILABLE: $25,000.00 '~ AMOUNT OF THIS ITEM: $22,721.00 .- , BUDGETED BALANCE REMAINING: $2,279.00 ~ (PIGGYBACK CONTRACT NAME: FSA Bid #04-12-0823 OR SPEC #27 COMPETITIVE BID FOR ANYTHING OVER $10,000 -ATTACH 3 BIDS) APPROVALS: ,~ FINANCE DIRECTOR ~(. VILLAGE MANAGER VILLAGE ATTORNEY (if Needed) Yes No PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA • TEQUESTA UTILITIES _ MEMORANDUM TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER Received SUBJECT: PICKUP TRUCK PURCHASE DATE: SEPTEMBER 29, Zoos SEP 3 Q ~l~ll~~~ Mir ~ Otf This agenda item is for the purchase of a Ford F-150 pickup truck required in the Stormwater Division of the Utilities Department. Total cost for this purchase is $22,721.00 from the Florida Sheriff's Association /Florida Association of Counties Contract # 04-12-0823. • The fundin for this urchase will come from the Stormwater Vehicles Fund with a g p budgeted amount of $25,000.00. Please feel free to contact me should you require additional information. • RESOLUTION NO. 14-05/06 • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, -AWARDING A PROPOSAL TO GARBER FORD, MERCURY, OF GREEN COVE SPRINGS, FLORIDA FOR THE AMOUNT OF $22,721 FOR THE PURCHASE OF A FORD F-150 PICKUP TRUCK, WITH FUNDING COMING FROM THE STORMWATER VEHICLES ACCOUNT #403-250 664.602, HAVING A FISCAL YEAR 05/06 BUDGETED AMOUNT OF $25,000.00 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to award a proposal to Garber Ford, Mercury, of Green Cove Springs, Florida, in the amount of $22,721.00 for a Ford F- • 150 Pickup Truck, with funding coming from the Stormwater Vehicles Account #403-250 664.602, and attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by Councilmember and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION • • The Mayor thereupon declared the Resolution duly passed and adopted this- 11th day of October, A.D, 2005.. MAYOR OF TEQUESTA Jim Humpage ATTEST: Gwen Carlisle Village Clerk r~ u • Village of Tequesta Purchase Order Requisition • (Nof a Purchase Order) Date: 9/29/2005 Date Purchase Order is Req'd: ASAP Department: Utilities Req. #: Quotes Received: (See Attached) Vendors Recommended Vendor: Vendor #: Garber Ford, Mercu ,Inc Sole Provider Address: PO Box 945 2 City: Green Cove S rin s 3 State & Zip: Florida, 32043-0945 Comments: Picku Truck urchase Pricin is er the Florida Sheriff s association Bid # 04-12-0823 S ec # 27 co attached Manuf.i Available Balance Item Descri tion Part# Qt . Unit Price Total Cost Account # Finance Use Onl -150 Picku Truck $22,721.00 403-250 664.602 Total: $22,721.00 Finance/Administrative Use Only: De artment Head Si nature: ~ Date: I d ¢ 2a Q ~~ ce Director Si nature: Date: Villa a Mana er A royal: Date: Villa a Council A royal: Resolution #: Date: PO#: Processed By: Date: • VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM • Date Prepared: September 29, 2005 Meeting Date: October 11, 2005 CLASSIFICATION: Consent Subject/Agenda Item/Summary: See attached Consideration to approve a proposal to purchase a Pickup Truck .STAFF RECOMMENDATION TO (X] APPROVE [ ]DENY Reviewed by: Costs: Attachments: Advertised: None: (please list) Date: $22,721.00 Memorandum to Village Manager Paper: Proposal from Vendor Funding Source: [X ]Not required [ ]Operating Purchase Order (I~ Other (explain) Affected Parties: Budget Acct's. # [ ]Notified (explain) 403-250 664.602 [ ]None Not Re uired Submitted by: Originating Village Manager Council Action: Department: Approval: Russell K. White [ ]Approved Utilities / Stormwater [ ]Approved w/conditions: [ ]Denied [ ]Tabled to: • Sheriffs Association Contract Quote Garber Ford, Mercury, Inc • P.O. Box 945 -~~u+~""~-~ ~'~'~~`~~~, Green Cove Spgs. FL 32043-0945 Ph: 904-264-4502 Fax: 904284-0054 Attention: To: ~~~ 1 ~1_.U-1T~ ~ From: Daniel Devries Phone #: ~ Pages: 1 includin cover Fax #: col - ""'~ ~ ' is S Date: Re: Bid #: Item:. District: Model #: -Order Code pescri lion -Brice Base rice of vehicle • ,. ,~2 Total Vehicle Quote: $ZZ? - I' d G i G868Z~b06 13314 213H?JFJ9 Wd i I~ Z T SOOZ 6Z daS • BID AWARD ANNOUNCEMENT Coordinated By The Florida Sheriffs Association, Florida Association of Counties & - Florida Fire Chiefs' Association FL,OR-DA ASSOCIATION of CO UNTIES r~ u 04-12-0823 PURSUIT,. ADMINISTRATIVE NON-PURSUIT, UTILITY VEHICLES, TRUCKS & VANS, & OTHER FLEET EQUIPMENT Participating Sheriffs Offices 8~L Local Governmental Agencies of the State of Florida FLORIDA ASSOCIATION OF COUNTIES Syc FLORIDA FIRE CHIEFS' ASSOCIATION 2005 FORD F-150 Specification #27 (1 /2 Ton Pickup Truck, 4 x 4) The Ford F-150 truck (F14) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. • ZONE: Western Northers Central Southern BASE PRICE: $15,291.00 $15,275.00 $15,278.00 $15,866.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through ,the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. J LEGEND FOR DELETE/ADD OPTIONS beryline will require a DOLLAR VALUE or one of the following abbreviations: Std. = manufaMurer s standard equip. Incl. =included with base specs. NC = no additional charge NA =not applicable to the vehicle - _ = option not bid by vendor 718 Bid Award Announcement (04-12-0824) • VEHICLE: F-150 F-150 F-1 50 F-150 DEALER: Garber Ford Duval Don Reid Garber Ford ZONE: Western Northern Central Southern BASE PRICE: $15,291.00 $15,273.00 $15,278.00 $15,366.00 Order 1st & Last Code Delete Options Zones Northern Central 44M Provide 5-speed manual transmission $ 600.00 N/A N/A with overdrive in lieu of automatic overdrive Full size spare fire & rim N/A N/A N/A Air conditioning $ 550.00 $ 523.00 N/A Rear seat on extended cab model STD N/A N/A AM/FM radio N/A N/A N/A Daytime running lights $ 30.00 $ 25.00 $ 10.00 ABS brakes N/A N/A N/A Limited slip differential on 4-wheel drive $ 210.00 $ 155.00 $ 100.00 Order ist & Last Code Add Options Zones Northers Central 995 Engine: 5.4L V8 $ 895.00 $ 895.00 $ 1,645.00 85A Power windows/door locks $ 795.00 $ 795.00 $ 995.00 52N Speed control $ 225.00 $ 225.00 $ 225.00 • Tilt steering wheel STD $ 225.00 STD Battery, 650 CCA or greater N/A $ 265.00 $ 350.00 Dual batteries N/A N/A N/A Passenger dome lamp $ 38.00 $ 65.00 STD Bucket seats in lieu of bench seat $ 300.00 $ 490.00 $ 1,305.00 168 Carpet in lieu of rubber floor covering $ 145.00 NC(XI,T) $ 1,150.00 433 Sliding rear window $ 225.00 $ 225.00 $ 225.00 X14 Extended cab model (4 door) $ 1,730.00 $ 2,430.00 $ 2,580.00 W 12 Crew cab $ 7, 570.00 $ 4, 548.00 $ 7, 715.00 Step side carto box (flare side) N/A N/A N/A LWB Long bed in lieu of short bed $ 300.00 $ 300.00 $ 300.00 Bedliner $ 225.00 $ 220.00 $ 395.00 Spray-on Bedliner $ 490.00 $ 485.00 $ 595.00 (Rhino or approved equivalent) 585 AM/FM radio with single CD $ 270.00 $ 360.00 $ 270.00 3K Third key $ 75.00 $ 78.00 $ 95.00 Aluminum tool box $ 380.00 $ 383.00 $ 395.00 RS Rainshields $ 65.00 $ 87.00 $ 100.00 924 Deep tinted glass NC $ 325.00 N/A Bug shield $ 140.00 $ 225.00 $ 295.00 All terrain tires in lieu of all season $ 325.00 $ 325.00 $ 325.00 Skid plates $ 160.00 $ 160.00 $ 160.00 Trailer tow mirrors N/A N/A N/A Tow hooks STD STD $ 100.00 Heavy duty towing package up to 50001bs. $ 375.00 $ 475.00 $ 400.00 with Class III hitch Heavy duty towing package up to 72001bs. $ 1,260.00 $ 475.00 $ 2,195.00 • with appropriate hitch Bid Award Announcement (04-12-0824) 7I 9 • VEHICLE: F-150 F-150 F-1 50 F-150 DEALER: Garber Ford Duval Don Reid Garber Ford ZONE: Western Northern Central Southern BASE PRICE: $15,291.00 $15,273.00 $15,278.00 $15 ,366.00 Order 1st & Last Code Add Options (cont'd~ Zones Northern Central Wrap-around grille guazd $ 690.00 $ 638.00 $ 695.00 8000 lb. winch with remote $ 1,200.00 $ 1,125.00 $ 1,695.00 Class IV hitch & ball $ 435.00 $ 685.00 $ 495.00 627 7700 lbs. GVWR $ 3,490.00 $ 4,335.00 $ 2,845.00 TYaction control N/A N/A N/A Side air bags N/A N/A N/A Electric brake controller $ 325.00 $ 345.00 $ 395.00 Backup alarm $ 89.00 $ 95.00 $ 100.00 BUC Back up camera with 3.5" LCD $ 600.00 $ 549.00 N/A (rear mounted camera to provide wide angle field of vision at rear of vehicle STX Manufacturer's model upgrade pkg. $ 1,060.00 $ 3,622.00 $ 3,070.00 (please specify pkg. bid) Federal FHL2 headlight flasher $ 146.00 $ 111.00 $ 100.00 Federal FA5 headlight flasher $ 146.00 $ 118.00 $ 150.00 Whelen UHF2150A headlight flasher $ 146.00 $ 107.00 $ 100.00 Whelen UHF2150B headlight flasher $ 146.00 $ 116.00 $ 100.00 Whelen SSF2150 headlight flasher $ 146.00 $ 114.00 $ 100.00 • Soundoff Roadrunner headlight flasher $ 135.00 $ 116.00 $ 100.00 w/amp connectors Soundoff Powerpulse headlight flasher $ 156.00 $ 119.00 $ 100.00 w/amp connectors Fiberglass tonneau cover $ 1,100.00 $ 1,115.00 $ 1,695.00 (painted to match) Fiberglass cab high topper with front, side $ 1,200.00 $ 1,299.00 $ 1,995.00 and rear windows (painted to match) GS Grill strobes $ 375.00 $ 279.00 $ 395.00 (Whelen, Federal or approved equivalent) LED-GS LED grill flashing lights $ 360.00 $ 279.00 $ 450.00 (Whelen, Federal or approved equivalent) RVS Rear view mirror strobes $ 415.00 $ 314.00 $ 395.00 (Whelen, Federal or approved equivalent) LED-RVS LED rear view mirror flashing lights $ 420.00 $ 314.00 $ 405.00 (Whelen, Federal or approved equivalent) RMS Roof-mount single amber strobe beacon $ 210.00 $ 212.00 $ 195.00 (Whelen, Federal or approved equivalent) RMD Roof-mount dual amber strobe beacon $ 235.00 $ 276.00 $ 295.00 (Whelen, Federal or approved equivalent) 4-CS 4 corner strobe amber bar $ 576.00 $ 439.00 $ 595.00 (Whelen, Federal or approved equivalent) 4-GEED 4 corner LED amber baz $ 866.00 $ 729.00 $ 795.00 (Whelen, Federal or approved equivalent) CSP60 Corner Strobe Kits - Whelen Kit with 4 $ 450.00 $ 384.00 $ 395.00 clear tubes, 6 outlet CSP 60w power supply, 2-15' cables, 2-30' cables • 720 Bid Award Announcement (04- I 2-0825) • VEHICLE: F-150 F- l 50 F-150 F-150 DEALER: Garber Ford Duval Don Reid Garber Ford ZONE: Western Northern Central Southern BASE PRICE: $15,291.00 $15,273.00 $15,278.00 $15,366.00 Order 1st & Last Code Add Options (cont'cI) Zoaes Northers Central CSP90 Corner Strobe Kits - Whelen Kit with 4 $ 490.00 $ 399.00 $ 450.00 clear tubes, 6 outlet CSP 90w power supply, 2-15' cables, 2-30' cables SPS6J Corner Strobe Kits -Federal Kit with 4 $ 450.00 $ 399.00 $ 405.00 clear tubes, 6 outlet SPS6J power supply, 2-15' cables, 2-30' cables RICH Corner Strobe Kits -Federal Kit with 4 $ 490.00 $ 465.00 $ 450.00 clear tubes, 6 outlet RICHOCHET power supply, 2-15' cables, 2-30' cables NEB Corner Strobe Kits - Soundoff Kit with 4 $ 490.00 $ 398.00 $ 405.00 clear tubes, 6 outlet, 60w Nebula power supply, 2-15', 2-30' cables GEM Corner Strobe Kits - Soundoff Kit with 4 $ 510.00 $ 495.00 $ 475.00 clear tubes, 6 outlet, 110w Gemini power supply, 2-15', 2-30' cables DSM Complete set of shop manuals ONLY $ 400.00 $ 325.00 $ 295.00 5/75B 5/75 Manufacturer's Extended Base Care $ 1,430.00 $ 1,430.00 $ 1,450.00 Warranty ($0 deductible) See Page 1050 • 5/75E 5/75 Manufacturers Extended Extra Care $ 1,725.00 $ 1,725.00 $ 1,840.00 Warranty ($0 deductible) 5/75P 5/75 Manufacturer's Extended Power'IYain $ 1,240.00 $ 1,240.00 $ 1,275.00 Warranty ($0 deductible) • Bid Award Announcement (04-I2-0823) 721