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HomeMy WebLinkAboutMinutes_Redevelopment Committee_07/15/1999 VILLAGE OF TEQUESTA Post Office Box 3273 • 250 Tequesta Drive • Suite 300 Tequesra, Florida 33469-0273 (561) 575-6200 Fax: (561) 575-G203 VILLAGE (?F TEQUESTA REDEVELQPMENT C(fMMITTEE MEETING MINUTES JULY 15,1994 I. CALL TO ORDER AND ROLL CALL The Tequesta Redevelopment Committee held a regularly scheduled meeting at the village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 15,,199.9. The meeting was called to order at 4:07 p.m. by Chairman Mayor Ron T. Mackail. A roll call was taken by Betty Laur, the Recording Secretary. In attendance were: Chairman Ron T. Mackail, Co-Chair Joseph Capretta and Co-Chair Basil Dalack. Also in attendance -were: village Manager Thamas;_G. Bradford, Village Clerk. Joann Manganiello, and Department Heads. II. APPROVAL OF AGENDA Co-chair Capretta made a motion to accept the agenda as submitted. Co-Chair Dalack seconded the motion. During discussion of the motion, Co-Chair Capretta presented the available options which the committee could consider, whether to build Public Safety facility only, which would require several issues to be solved in the future; or to address all the issues, which he believed could aot be settled at toaight~s meeting. Chair Mackail commented that his goal was to assure that the issue would be addressed, the plans would be reviewed, aad a decision to do the project(s) or not would be made. The vote on the motion was: Ron T. Mackail - for Joseph Capretta - for Recycled Paper REDE~TE7~P~NT ITTEE MEETIL~ MIE1[ITE3 duly 1~, 199 PAGE 2 ----------------------- Basil Dalack - for The mntioa aras therefore gassed aad adopted and the agenda aras accepted as submitted. III. COM~YTNICATIONS FROM CITIZENS Betty Nagy questioned the need fora 30-year mortgagE since she thgught the village had a $5 million letter of credit, and questinn,ed the term of the letter of credit_ Co-hair L~ackail responded that the letter of credit had been approued far three years and oouid be renewed_ Mr-s_ ~y questioned the interest rate. Ca-Chair Mackail commented; that interest rates mould be lii:scussed during -the meeting, and that the rake on the letter of credit was 60~ of prime.`;; IV. REVIEW OF TEQ4ESTA FACILITIES 1~EEbS 11 B~tietr a£ Fi.re:-8eacue Facilities Options 2 ? Pa3ice 33epartment Rea.o~ratioa _aad smpaet on 'Yi11ag8 Cauacil Chamlaers 3~ Re~rie~ o-t Origiaal ~~aster Sibe P1aa far ~i33..age Facilities Chair Mackaii commented :that this issue game about ixi 1993 when the Tillage Council had directed Tillage Manager Br-adfard to 3o a study of needs of the staff , which. eras suhs~gtrtenti~r prepared by Cee ~ senson_ Chair Mackaii reported it was ob~rious to the .staff and to the Tillage Council that the present Facilities were obsolete . The Red.euelopmexit Comma.ttee had xnet to discuss in detail the: needs a£ the ~ommy n i_ ty F and o~rer the goat 5 - 6 years had discussed different plans and scenarios_ Chair Plad~aT T commented that i£ the Commi_ttecs decided tonight to go forward with a Public Safety Facility., other issues would need to be addressed later, that staff REDEV£LflP~idT C{31+~flr41TT£E MEETING MII~IITE;-S ~TUiv 15 , 1999 PAGE 3 had x~rex3ared several olans, that he had talked with staff and had toured the facilities, and that the village was out of space and the existing space was obsolete. Chair Mackail stated that the Committee needed to address what plan they would move forward with or whether they would do nothing; and that from speaking with the Fire Chief, the Police Chief, and village Manager Bradford, it had been concluded that the best option would be a one-story facility to accommodate fire and police which would be called Public Safety. Chair Mackail commented that the North Palm Beach facility had been toured, which was 28,004 square feet and had cost $4.8 million, more than Tequesta needed; but that it had included a vision for the future and everyone who made .the .tour had learned a little about public safety. village Manager Bradford commented that the first item for consideration was fire rescue faci:ity options. A one-story facility with estimated cost etif $~,375,OE}0 was recommended by staff. A two-story option had been explored to save money; however, it was found to cost more,- $1.4 million, and it would.-.have less square footage. Village Manager Bradford explained that the proposed one-story plan would incorporate the annex building into the new building that would wrap around the garage facility, providing flexibility, which he liked because it would accommodate the Department of Community Development. Village Manager Bradford stated that staff recomffnended Option One, the one-story Fire Rescue Option. The village Manager distributed corrected spreadsheets for Option One. Village Manager Bradford discussed Police accommodations, and stated there was only one option, which was to give the entire existing village Hail building to-the Police Department. The first step had already been taken by moving village Administration out into rental offices and allowing Police Administration to take over the east area REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 4 of the Village Ha11. The next step would be to allow the Police Department to take over the entire Village xall and turn the building into a state-of-the-art complex. Major improvements would include a sally port for discharging prisoners, code compliance, holding cells, records retention, fitness room, property section, evidence processing, lounge, interview rooms, shower and locker facilities, etc. The estimated cost to gut the building and renovate it was $553,000. The separate plans were identified for Co-Chair Dalack, and the Village Manager explained that the Master Plan had also been provided to show there was room to build a Village Hall on the present site. Co-Chair Caprett'a reviewed the square footage that would be provided: 5,00.0. for Police, 20,400 for Fire Rescue, and 14,500 for Village Hall. Co-Chair Dalack commented that -the separate plans provided were not consistent with the last two meetings, where discussion had been held regarding a unitary ptablic safety facility. 'The village Manager explained that staff had riot been directed to provide a unified plan-for all Village departments or a semi-unified plan for Police and Fire Rescue. Village Manager Bradford explained that a unified facility had only come up following the tour of the North Palm Beach facility, and that it could be done, since there was enough room on. the property. The Village Manager explained that staff would have to start from square one and redirect the architect to design a unified facility, and that approximately $65,000 had been spent for the present plans which were at 30$ completion, which would go down the drain. Village Manager Bradford estimated it would take the architect about nine months to design a new plan. Co-Chair Capretta commented that the proposal was for a 10,000 square foot fire rescue facility, and renovation of the existing 5,000 square foot Village Ha11 for the police, which would result in REDEVELOPMENT CONIl~IITTEE MEETING MINUTES July 15, 1999 PAGE 5 approximately 15,500 square feet at a cost of roughly $1.9 million. Everything would be taken care of except Administration and a meeting room, which cou~.d be built on the property presently owned for $1,450,000. The total square footage would then be the same as the North Palm Beach facility, for approximately $3-1/2 million. Co-Chair Capretta commented that the zeal issue tonight was whether the Committee wanted to approve Public Safety, spending less than $2 million to take care of everything except Administration and a meeting room; and if they did not make that decision then the cost would be about $5 million to accommodate demolition and operational costs during delay. Village manager Bradford explained that if it were possible to. shoehorn a new Public Safety facility which would include both Police and Fire:: Rescue onto the site without-.tearing down any existing buildings, then construction could be completed without disrupting any departments, and demolition of the old buildings could be done after everyone°had moved into the .new .:,building. Chair Mackail .commented that the single facility plans under consideration had been extremely thought out to benefit the employees who would be using-the facilities. The Village Manager explained that North Palm Beach had to have both Police and Fire Rescue in one facility because they had cross-trained their personnel, which in the past had been an issue. in the Village, and it had been decided to have separate Police and Fire-Rescue personnel in Tequesta. Chair Mackail commented that using the current plans, a Village Hall could be accommodated on the property at a future date. Chair Mackail commented that he had been informed that if construction of both Police and Fire Rescue Facilities were done at the same time there would be a savings of $300,000, and only Police and Fire would be disrupted. Chair Mackail expressed his opinion that the plans presented were the most workable for the Village, and stated that his only concern was that there was enough space to meet future needs, and not become REDEVELOPMENT CONflriITTEE MEETING MINUTES July 15, 1999 PAGE 6 obsolete in five years. Councilmember Dalack questioned whether the Village would grow after buildout, to which the village Manager responded the Village would grow through annexation after buildout. Councilmember Dalack commented that the Village staff would not grow that much, which was verified by the Village Manager, so that the new facilities would have sufficient room for the future. Chair Mackail commented that if there were more personnel in the future, then the Community Development Department could be accommodated with Administration, freeing 5,000 square feet of space. Councilmember Dalack questioned whether the most economical method of doing what the Village wanted was to renovate the present City Hall for the Police and to build a new building to house- v. Fire Rescue. The re pc~nse .was affirmative, and Chair.. Mackail commented that:by doing both together there .was°,,, an additional savings of up to $300,000. Co-Chair Capretta commented this plan would take care of the`_. immediate needs of the: Village, and that he would be willing to spend more money if enough space could be added that the Department of Community Development could:.. also be accommodated, There would then be no pressure to rush to build a village Hall, only to find a meeting room, for which there were several options. It was the consensus of the group to move forward with the plans discussed. Police Chief Allison stated the design met the Police needs. Acting Police Chief Burnsed pointed out there was additional savings by using the current plans in which the Village had invested a substantial sum. Chair Mackail commented that Police and Fire would be located in the center of the Village. Financing was discussed by the Village Manager, who explained that the spreadsheet provided assumed the Village would ultimately go to a 30-year revenue bond, and showed how much money was available and the cost for each alternative of buildings being done. Co-Chair Capretta commented that data for alternative buildings REDEVELOPMENT COMMITTEE MEETING MINUTES July I5, 1999 PAGE 7 ----------------------- did not need to be presented to him since a decision had been made and the Committee was ready to vote; he just wanted to make sure there would be enough room for Mr. Ladd~s department even if it cost more for the extra space. Co-Chair Capretta requested the data only for the buildings which had been decided upon. The village Manager reviewed the spreadsheet handout, stating that Tequesta Plaza must also be financed, and if the property owned by the Village in Tequesta Plaza was sold for $477,000 the Village would be $68,000 short for construction of a Village Hall on the. existing property and a Public Safety facility, and if the $41,000 in Ad Valorem Rate Stabilization were applied it would reduce the shortage to $27,000. Village Manager Bradford commented that if the Committee thought:. they. would want to construct a Village Hall in the near=future, it would be more cost effective to finance it at he present time. During.=-.ensuing discussion, village: Manager Bradford commented it might be cheaper to keep rolling Aver the letter.. of credit than to go to a 30 -.year revenue bond right away, as long as the interest rates were more favorable. Village Manager Bradford explained the total needed would be $5.5 million. Co-Chair Capretta summarized that everything that would be included for that price would be to borrow enough to proceed with Village Hall next door even though it would not be constructed immediately, construct Public Safety, take care of Mr. Ladd~s department, take care of financing for Tequesta Plaza and the road through it, and give Mr. Zuccarelli back his property. Village Manager Bradford explained that the most expensive scenario would be to build Village Hall at Tequesta Plaza, and build Police and Fire facilities on the present site for which the total cost would be $6,016,000, and that the village was $99,000 short in terms of funds on hand. Village Manager Bradford explained if there were no Tequesta Plaza, or if it were paid off in cash, the amount needed to construct Police and Fire would be $2.4 million and the Village. REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 8 would have $106,000 to the good, or $1.56,000 in annual debt service. Mr. Bradford explained that the Village was paying down the debt for the Tequesta Plaza property and the road on a monthly basis, so that over time it might be paid off so that the Village would not need to barrow. The next scenario described by the Village Manager was to have Police and Fire Rescue at the present site and Tequesta Plaza, or,everything except a Village Hall, assuming the Village sold its property back to JMZ for $477,000, the cost would be $3.7 million, $238,000 debt service per year, and the village would be $24,000 to the good.- Co-Chair Dalack commented that the Village would lose a million dollars. Co-Chair Capretta explained that it would-cost the Village a million dollars to get rid of ;the old building at Tequesta Plaza and to own the road. Co-Chair Capretta summarized°~that with this scenario, all of the old commitments downtawn would be taken care of the Village would buy the land for the road, put-the: road in, give Mr. Zuccarelli.back his land,., eliminate. any thought of a .Village. Hall downtown, by implication a Village Hall would be built next door :someday, and Police and Fire Rescue and Community Development would be taken care of, alI for $3.7 million. Village Manager Bradford commented the next scenario was the same only the Village would keep the parcel downtown, which would cost $4.17 million. Village Manager Bradford reported there was $262,000 in reserves today from recurring revenue sources. In the $3.7 million scenario, the Village Manager reported that the annual debt service on a 30-year revenue bond would be $238,000. Finance Director Connie xolloman presented a chart projecting revenues until the year 2fl10, which she explained did not include any construction at Tequesta Plaza and no future growth of residential homes, only what the Village had at the present time or what was in progress. The Finance Director explained that $223,000 REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 9 annual debt service would finance $5 million, and keeping the standard 20~ of expenditures as fund balance. In the year 2003 additional funds would be needed, which did not include any projected growth, and tax increases. Co- Chair Capretta questioned whether the village could afford $3.7 million, to which. Ms. Holloman responded affirmatively, and stated that no deficit would occur until 2005 assuming no capital development. Village Manager Bradford explained that the forecast was that the Village had $262,000 set aside today which would go to $371,000, or enough to finance $6-7 million. Chair Mackail commented that with the fund balance at 20~ of expenditures, the balance in the water Enterprise Fund was ,increasing an average of $300,000 per year, and was not: being discussed, but showed_ that this was very conservative. Chair Mackail commented that water could be significant in paying .back the debt. Village Manager Bradf-ord commented that the Community Development Enterprise Fund had not been considered either. village Manager Bradford commented that this time -next year if interest rates stayed the same, the Village would have enough to borrow $5,762,000, and if the Committee were inclined to do Public Safety only-then he recommended interim financing via the letter of credit. Co-Chair Dalack commented his respect for all those present had increased immenseYy since he had become a member of the Village Council, and questioned how the Village Council could have made the deal they made with Tequesta Plaza, and if it was as bad as he thought then he would be willing to donate his talents to find a way out. Village Manager Bradford explained that major pieces to the puzzle were left out, which included the acquisition of the road right-of-way plus the square footage for the parcel that the Village had an option to sell back to JMZ, that the village owned the building today, and it was the best deal the Village could make to get rid of the eyesore downtown. Chair Mackail commented REDEVELOPMENT COI~++IITTEE MEETING MINUTEg July 15, 1999 PAGE 10 that he was probably the one who had wanted to buy the Tequesta Plaza property longest, and several attempts were made without success; and this had become a dilapidated area and was a bad financial situation for businesses, plus-the village's desire to help Lighthouse Gallery have a larger facility. Chair Mackail explained that the Village had reserved the right for Lighthouse . Gallery to have 38,000 square feet of space with the ability to finance a facility through industrial revenue bonds. Lighthouse Gallery had been asking the Village for ten years to help them. Chair Mackail commented that the Village had collected $1.6 million in the Jupiter water lawsuit, which he personally had wanted to contribute to Lighthouse Gallery, but the residents..-did .not want to do that:. Chair Mackail stated, think:of the good that could., have- done to provide future--.cultural. facilities for Lighthouse Gallery, which would have~:been an investment back into the community. Chair Mackail commented that he looked at the long-term approach,:; and .. it had been a very long process to put an end toy the biggest eyesore in 'the village. Co-Chair Capretta commented this was the only option that had worked to get rid of the eyesore. Chair Mackail commented he would like to keep the option available for the downtown site. Chair Mackail agreed with Co-Chair Capretta on doing the $3.7 million option, for which village Manager Bradford stated the were enough funds on hand today to pay annual debt service and to have an excess of $24,000, and that with this option the downtown site would still be owned by the village. village Manager Bradford commented there was no hurry to finance through 30-year revenue bonds since the letter of credit could be used for any of the alternatives. Chair Mackail stated a motion was needed to give Village Manager Bradford the ability to proceed with a one story facility for Fire Rescue at a cost of $1,375 million; the REDEVELOPMENT CONIl++IITTEE MEETING - i~lINUTE S Jules 1~1 lg9g PAGE 11 ability to go forward with the Police facility for $5531000; the ability to make sure enough space was available for the Community Development Department, providing 10, 400 square footage for Fire Rescue, 5, 000 square footage for Police, and additional square footage for the Community Development Department. Co-Chair Dalack questioned how expensive it would be to get an idea of how much a combined Public Safety Facility would east and if it might cost the same to get a aew facility without taking into consideration the $65,000 already spent. Co-Chair Dalack explained that if it vsauld cost no more to have a new unitary facility for bath Police and Fire Rescue that he would rather do that than to bu3d a facility for Fire Rescv.e-and renovate the' existing building for the Police, .and asked how much it would .cost tb explore that possibility. Co-Chair Dalack stated he did not believe this wQUld throw the Committee off-track because if it was tuo :expensive they could- - return to the scenario they had decided upon. village ,. Manager Bradford commented that the North Palm Beach facility had cost $4 million and based an what they had paid and if mecluesta had the same costs as North Palm -Beach it would cost $2.2 million for a unified Public Safety facility and the architect could probably prepare a design far approximately $1,500; village Manager Bradford estimated the project would cost $2.4 million including architectural fees, which was very close to the scenario that had been discussed today, for which Village Clerk Manganieilo explained the design was 3D~ complete. Co-Chair Capretta commented that the cost of tearing down the existing building, the cost of moving operations somewhere for 1-1~`2 years would probably cost another $1 million by the time everything was finished for the Public Safety unified complex. Co-Chair Dalack commented that the current plan was piecemeal and if it ~rould be less expensive or apgrtn~imateiy -the same money for a unified complex he ~rauld prefer the unified complex; if ~.t would be -mare expensi~re orwould cause inordinate REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 12 delay then he was not in favor of a unified complex. It was estimated the architect would need two weeks to do a cost estimate. Co-Chair Capretta commented all the right questions needed to be presented to the architect, including time delays. Village Manager Bradford suggested that the Committee allow staff to go forward with the piecemeal approach, meanwhile having the architect do an estimate for a unified facility. The Committee could vote today on whether to proceed with the $3.7 million scenario, and it would come to the village Council at their August 12, 1999 meeting as a Committee Report of this meeting., which - _ - _~oulr-l~llc+w _t-~.me ffo~-~he- -a~cY~it.e!ct--t~--da--anAsti-mabe--on-_ a unified facility,. When the full Village Council-voted that was when :staff would take direction,- and° at the August 12, 1999 meeting the ar~hitect'.s estimated Cost to build a unified. complex would be presented. 'The cost for two options would-be presented: (].) to have Police and Fire Rescue in one building, and (2) to have everything in one building. Councilrnember Dalack commented'-that if everything could be included in one building for $4 million, or $5 million at the most, the Village would be bet~Ger off. Village Clerk Manganiello explained that it would take 6-7 months to complete all documents for the piecemeal plan, and 18-20 months from August 1999 before two buildings were completed. Co-Chair Dalack commented that obtaining cost estimates would not hold things up. Co-Chair Capretta commented that in the $3.7 million scenario the Tequesta Plaza property would be sold back to Mr. ~uccarelli; Village Manager Bradford responded if the Committee wished to keep that option open the cost would be $4.1 million. Village Clerk Manganiello clarified that direction to the. architect would be to produce cost estimates for one building for Fire and Police in a unified Public Safety building; and one building which included all functions of the Village. Acting Fire Chief Burnsed commented he did not want to REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 13 ----------------------- take any more bad news back to his staff. Chair Mackail stated there was no bad news going back tonight, that the Fire Rescue Department would get either a new facility with a separate renovated building for the Police, or a new facility with both departments unified, which would be voted on at the August village Council meeting, and stated this news should help boost morale within the Fire Rescue Department. Peggy verhoeven questioned which scenarios included allowing Mr. Zuccarelli to buy back the Tequesta Plaza ..parcel for $477,000, to which-the .response was that in .the $3.6 million scenario the Village would get the ,.:;$477,000 and in the $4.1 million ;option the village wound <,keep the land. village Manager Bradford explained that :per .the. agreement with ~7MZ :'Properties, the village Council ,had two years to decide what to do with the land, ;.and at two years Mr. Zuccarelli had to give the village .the $477,000. Betty Nagy questioned where the firemen would go during construction of the new building, to which Chair Mackail responded that would be decided later by staff. Hattie Siegel questioned whether anticipated additional costs of furnishings and utilities were included to which Chair Mackail responded that they were included. Chair Mackail commented that a motion was needed to proceed forward with the plan proposed for the Fire Rescue facility new construction; to proceed forward with the Police facility renovation; and/or to allow staff to come back with one plan to create a brand new facility housed as Public Safety; the cost of the first option for brand new Fire Safety was $1.375 million, the cast to renovate the existing village Hall to become a Police facility was $553,000; for a total cost of $1,928,000; and if it was determined that if it made economic sense REDEVELOPMENT COIkIl~IITTEE MEETING MINUTES July 15, 1999 PAGE 14 to build one new facility that option was left open and would be decided upon at the August Village Council meeting--meaning that either of the two plans would work for the Police and either of the two plans would work for Fire Rescue, and that it would be a matter of which made the most feasible economic sense, and that Community Development would be included. Village Manager Bradford summarized the motion as to proceed with the piecemeal approach, renovating the present Village Hall far the Police Department and to build a new one-story Fire fescue Facility with sufficient space to accommodate the Community Development Department; and to have the architect prepare professional cost estimates to be presented; at the August, 1999, Village Council meeting to'.ini!clude° a facility far Police and Fire Rescue only .and another option for Police, Fire Rescue, and Administration, all in one building.. Chair Mackail Made a motion as t4 proceed with, the piecemeal approach, renovating the present Village Hall for the Police Department aad to build a ae~r one-story Fire Rescue Facility with sufficient space to acco~nmaodate the Community Development Departmeai aad to have the architect prepare profesaioaal cost estimates to be presented at the August, 1999, Village Council meeting to include a facility for Police and Fire rescue only aad another option for Police, Fire Rescue, aad Administration, all fa one building. Co-Chair Dalack seconded the motion. The vote on the motion was: R©n T. Mackail - fox' Joseph Capretta - for Basil Dalack - for The motion was therefore passe8 and adopted. REDEVELOPMENT COMMITTEE MEETING MINUTES July 15, 1999 PAGE 15 ----------------------- V . 1~NY OTBSR MATTERS There were no other matters to come before the Committee. VI. ADJOU'RI~NT Co-Chair Dalack made a motioa to adjourn the meeting. Co- Chair Capretta seconded the motioa. The vote on the motioa was: Ron T. Mackail - for Joseph Capretta - for Basil Dalack - for The motioa was thQrefore passed aad adopted and the meeting - alas.adjourned at 5:38 P.M. Respectfully submitted, ~L Betty Laur Recording Secretary ~i'~'TEST Joann Manganiello village Clerk DATE APPROVED: