HomeMy WebLinkAboutDocumentation_Regular_Tab 11_03/12/20091. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
March 12, 2009 Meeting Type: Regular Ordinance #: "'!i~~ ~ ~~ 'c r ~~~ {:=•x°
Consent Agenda: No Resolution #: 7-09
Originating Department: Fire
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Budget Amendment /Funding for Completion of PBC EMS Grant C-70
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-192-337.201 8~ 001-192-
664.601 Amount of this item: $5,280.00
Current Budgeted Amount Available: Amount Remaining after item:
001-192-337.201 - $0.00 001-192-337.201 - $5,280.00
001-192-664.601 - $0.00 001-192-664.601 - $5,280.00
Budget Transfer Required: Yes Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
A Resolution of the Village Council of the Village of Tequesta amending the 2008/2009 General Fund Budget
by increasing the Fire Control Revenue Account #001-192-337.201, "PBC EMS Grant" by $5,280.00 and
increasing the Fire Control Expenditure Account #001-192-664.601, °Computer Equipment" by $5,280.00 and
authorizing the Village Manager to execute the applicable documents on behalf of the Village of Tequesta.
5. APPROV.
Dept.
sufficiency)
Manager: ,
.---
• SUBMIT FOR COUNCIL DISCUSSION: [~
• APPROVE ITEM: C~'
• DENY ITEM: ^
~~
Finance Director:
Yes ^ No ^
Memorandum
TO: MICHAEL COUZZO, VI
FROM: JAMES M. WEINAND, FIRE
SUBJECT: BUDGET AMENDMENT/f
COMPLETION OF PBC EMS GRANT C-70
DATE: 2/25/2009
Attached hereto is an agenda item for the March 12, 2009,
Village Council meeting. The purpose of this agenda item is to
obtain the funds necessary to complete this Emergency Medical
Services Grant project.
Below is a recap of this grant project:
November 5, 2007, we were notified by PBC of EMS Grant award of
$23,007.00 for the purchase of laptop computers, software and
related accessories.
February 14, 2008, the Village Council approved Resolution 1-08,
accepting PBC EMS Grant C-70 in the amount of $23,007.00 and
approved Resolution 2-08 amending the General Fund Budget.
April 16, 2008, Tequesta Fire Rescue submitted an EMS Grant
Program Change Request to reduce the amount of the Grant to
$22,710.00, by receiving a considerable discount from the
software provider, and using that money to purchase an
additional laptop and to include the cost of installation and
mounting hardware which was left off the original proposal.
August 14, 2008, the Village Council approved Resolution 34-08
which amended Resolution 2-08 by reducing the amount of the
Grant and approving the purchase of laptop computers, software
and related accessories as set forth on the EMS Grant Change
Request.
In late August to mid September 2008, three purchase order
requests were submitted; one for the laptop computers and
memory, one for the software licenses, and one for the vehicle
mounts & docking. Purchase Orders were issued for the laptops
and the software licenses with the funds being rolled over to FY
08/09; these items were purchased. The Purchase Order for the
Vehicle Mounts and Docking was never issued and the funds never
rolled over to FY 08/09.
In order to receive the grant award of $22,720, this project
needs to be completed and funding provided for the Vehicle
Mounts and Docking, $4,440.00 and the Hardware Installation,
$840.00.
If you have any further questions please do not hesitate to
contact me.
G
RESOLUTION NO. 7-09
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING THE 2008/2009 GENERAL FUND
BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE
AMOUNT OF $5,280.00 AND AUTHORIZING THE VILLAGE MANAGER
TO EXECUTE THE APPLICABLE DOCUMENTS ON BEHALF OF THE
VILLAGE.
WHEREAS, the Village of Tequesta Fire Rescue Department desires to
complete the laptop computers program which has been funded through a
Palm Beach County EMS Grant C-70 and approved by Resolution 2-08;
and,
WHEREAS, this project was not completed by year-end and the funds
designated in FY 07/08 were not rolled over to complete this project; and
WHEREAS, no funding is available in the current Fire Control budget to
purchase and install the Vehicle Mounts and Docking stations and
Hardware Installation for the laptops; and,
WHEREAS, this project needs to be completed to receive the grant award
of $22,710.00; and,
WHEREAS, the Village Council of the Village of Tequesta wishes to
amend the 2008/2009 General Fund Budget by increasing the Fire Control
Revenue Account # 001-192-337.201, "PBC EMS Grant" by $5,280.00
and increasing the Fire Control Expenditure Account #001-192-664.601,
"Computer Equipment, by $5,280.00 and authorize the Village Manager to
execute the applicable documents on behalf of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 7-09 is hereby approved amending the 2008/2009
General Fund Budget by increasing the Fire Control Revenue Account #001-192-
337.201, '`PBC EMS Grant" by $5,280.00 and increasing the Fire Control Expenditure
Account #001-192-664.601, "Computer Equipment" by $5,280.00 and authorizing the
Village Manager to execute the applicable documents on behalf of the Village of
Tequesta.
Section 2 This Resolution shall become effective immediately upon passage.
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CF 19 Laptops 10,830.00 14,320.00
GD-R~!/Dl/D R®~ external ®rive 230.00 11.0.00
Vehic6e VVdoannts 8c ®ocking 2,012.Of1 3,480.(DO 7d'
Vehicle u~a®aJnts ~s Doci:ing 935.00 960.OO~tC
EYi`]ePg~EZCjf PrdJ S~{ICW~rC' Lecense X0000.00 3,OOO.t30
Hardware irsstaiQa$IOn 0.00 840.00
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