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HomeMy WebLinkAboutResolution_49-03/04_06/10/2004• Resolution Approved 6/10/04 NOT 3/8/01 See minutes of 6/10/04 and 10/7/04 (October minutes notate March typo) • • • c'.~~'~ RESOLUTION NO . ~~ `~ -A-@ f-6$-" A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO INTERCOUNTY ENGINEERING,INC., OF POMPANO BEACH FLORIDA, IN THE AMOUNT OF $377,502.00, FOR THE INSTALLATION OF THE WATER MAIN, IN THE TROPIC VISTA SUBDIVISION WITH FUNDING COMING FROM A SPECIAL ASSESSMENT BY MARTIN COUNTY AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: J Section 1. Consideration to award a bid proposal to Intercounty Engineering, Inc., of Pompano Beach Florida, in the amount of $377,502.00, for the installation of the water main in the Tropic Vista subdivision, attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember ~-r~ Z.<_ ~ 1~=; ~--k ~-~. ~~~ who moved its .adoption. The motion was seconded by Counci lmember L'~~~--v~ ~-~<_,;~,~, and upon being put to a vote, the vote was as follows: FUR ADOPTION AGAINST ADOPTION ~ ~~~ ~ ~ "; ;~~ ~ ~% N ..L C: wry-~.- f Ly ~%„L_ .9 I~~D- • The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of March, A.D, 2001. MAYOR OF TEQUESTA Pat Watkins ATTEST: ~~~~C L Mary es Village Clerk • Resolution\Wynn&Sons.SeabrookRd. VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM • Date Prepared: June 3, 2004 Meeting Date: June 10, 2004 CLASSIFICATION: NEW BUSINESS Subject/Agenda Item/Summary: See attached AWARD CONTRACT: Intercounty Engineering, Inc. Tropic Vista Water main Installation STAFF RECOMMENDATION TO [X] APPROVE [ ]DENY Reviewed by: Costs: Attachments: Advertised: (please list) $377,502.00 Summary of project Date: Apri125, 2004 Engineers Paper: Funding Source: recommendation to Palm Beach Post [ ]Operating award Bid [X] Other (explain) [ ]Not required Bid Proposal Martin County Affected Parties: Assessment Map of Area [ ]Notified (explain) Budget Acct. # Copy of Invitation to Bid Bid Tabulation [ ]None [ ]Not Re uired Submitted by: Originating Village Manager Council Action: Department: Approval: Russell K. White [ ]Approved Utilities [ ]Approved w/conditions: [ ]Denied [ ]Tabled to: • • TEQUESTA UTILITIES DEPARTMENT MEMORANDUM TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER SUBJECT: TROPIC VISTA /BID AWARD DATE: JANUARY 6, 2004 The following is a brief summary of the above referenced subject: Low bid for the water main installation was received from Intercounty Construction, Inc. for the amount of $490, 628.00. By buying the material ourselves, using the alternate bid specified in the bid proposals we will save approximately $59,628.00. Therefore, I am recommending we award the bid to Intercounty for $377,502.00. The funding for this project will come from a special assessment by Martin County. The total installation cost to be added into the total assessment by Martin County will be $431,000.00. Please feel free to call me with any questions or concerns relative to this matter. C, Jun-04-04 01:04P • • ~ARCADIS REESE MACON &ASSOCIATES Infrastrui two, ,huildrngs, PnvrronmPnt, ~ommunn:atinns Mr. Russell White Village of Tequcsta P.O. )3ox 3273 Tcqucsta, r'L 33469 Subject: Tropic Vista Water llistribution System Dear Mr. White' On lvtay i 3, 2004 eight (8) bids were received on the above referenced project. 'fhe bid was structured with a base bid and alternate bid items. The alternate bid items defined unit costs for the "installation only" of major components, with Ate Village purchasing the material separately. 1~'or this project, it is recommended that the Village purchase the material separately, thereby realising a savings of $59,628, based upun the apparent low bidders costs. The eight (8) hide are summarized below. Contractor Base Bid lntercounty Engineering $490;628.00 A&R Undcr~ound Contr. $516,397.00 Felix Associates AKA Services Johnson-Davi s Olney Eatthworks Chaz Equipment Foster Marine Contr. $591,442.az $637,090.00 $638,195.00 $647,392.96 $653,730.00 $672,809.00 Allcrnate Bid Item Total 'Bid"` $158,658.00 $377,502.00 $156,115:00 $448,625.00 $224,219.66 $522,641.37 $280,165.00 $549,565.00 $264,391_(10 $565,161.00 $137,277.45 $563,739.53 $322,679.00 $581,884.40 $266,581.00 $557,981.00 * Corrs dcrivcrd frvm subtracting the instullutivnlinaterial costs from the base bid and adding in the alternate hid item, Installation only. The Engineer's estimate for the overall project was $520,000, We have investigated the qualifications of the apparent low bidder, lntercounty Engineering, Inc. We have found #heir t'cmtractor's qualifications to be in conformarlcc with the specification requirements, The t:ontractor has had significant experience with this type of work. We have also contacted numerous references and have found the reaction to this firm to be universally positive. P.O1 Reese, Macon and ASSOCIatES, InC. 6415 Eake Worth Road Suite 307 Lake Wprth Florida 33463.2907 Tel 561 433 3226 Fax 561 433 A011 vwvw.atLadis-us.COm Dale: June 4, 2004 Contact: Thomas C. Jensen, P.E. Phone: (561) 433-3226 Ernail: tjensenQarcadis-us.com Our ref: RF0003166.UOOI Part of a bigger picture J'Lrj-04-04 01:04P ,, s • A~RCADIS REESF MACON ~ ASSOCIATES We therefore reconvriend award of this contract to, intercounty F,ngineerin~, Inc. for their low total bid amount of $377,502.00. This award amount implements the alternate bid item, thereby requiring the Village to purchase separately the material at an approximate cost of $ 53,x98.00 Should you have any questions or wish to discuss further, please call. Very truly yours, Reese, Macon and Associates, Inc. rte. Thomas C. scar,, .E. • C7 G~F1WP601CORRCSPlTGltcjO~•~03•IG67rpp~~YStllawYid b~.pO.doC P_02 Mr, Russell White June 4, 2004 Page: 2/2 JUN-04-04 09:29 FROM: VILLAGE OF TEQUESTA ID: 5615756203 PAGE 1 PaOPOSAL T0: VILLAGB OF TEQUESTA P.O. HQX 3273 357 xEQUESTA DRIVE TEQUESTA, FLnRIbA 33469 FRAM : ~'n'{~ ~' 1' CC~•ri ~~ --{ ~' ,~ 5 ~ 1 ~ ~r ~ ~l ~ ~ tr C, , (~Iereinafter referred tt~ as Bidder) Gentlemen: fihe undersigned, as Bidden, proposes to furxiish all labor, materials, equipment, services, and incidentals necessazy to perform all work in accordance with the Contract Documents entitled: ^ Village of Tequesta Tropic Vista, Water Distribution System.^ Hidder has also received mddenda numbea~s izzcludad their provisions is this proposal, B dde S now submi shthe following and hereby agrees: 1. The on1Y person (s} interested in this bid, or Agreement, as principal are named here~.n; that the bid fs made without • coru7tect.ion with any other persoXl, company, or parties making a bid; and th~;t .it is in aXl respects fair an,d in goad faith without collusion or fraud, or other illegal practices. 2 . "I'p hold Bid open until an Agreement hart been executed between the vi~.lage and the accepked Bidder, or utntil owe hundred t'weaty (120) Calendar dais after the bid open~,ng date, whichever is shorter. 3. To enter into and execute an Agreemenk. on the basis of this Proposal, within twenty (20) calendar days after the notice of award of the Contract is issued. To fwrnish the 100 Pearfozmance Bond and 100~C Payment Bond in accordance w~,th the Contract Documents. Faixure to execute the Contract and furnish said Gonda within twenty(20) days shall cause b~.d secuzity to be forfeited, not as pena~.ty, but as fixed and liquidated damages foX costs and expenses incurred, payable i~ito the funds of the Village. ~- To start work within ten (l0) calendar days of the Date of Commencement as established in the Not~.ce to Proceed. work shal]. be completed within the number of calendar days specified in Article 3 of the Construction Agreement. S . In the event of multiplication, addition, or c~,erical errors on the Proposal Forms, the Village may correct these errors to clarify the Bids. The information which results in the lowest cast to the Village w,i11 be considered correct, and therefore • utilized. ADDENDUM NO. 1 P-1 JUN-04-04 09:28 FROM: VILLAGE OF TE~UESTA ID. 5615756203 PAGE 2 .,may.. ~ ~ C~~ c1c ; 4 1 I' r•. cy_~ • village of xequeata Tropic Vilata taator lalasftxiburica:s System L1nik Price Bid 5cheduXe A. ~"ftOP~C vISrA 1. PVC Pipe a_ a-inch b. ~-inch 2 . 1~ . I , Pipe a. 8-inch b. 6-inch 3. valve; w/ Box i a. B-inch b. 6-~nGh 4. Tapping Sleeves & Valves +~. 8" X ~~ b. 8" x 6" 5. b.~. Fittings 6. Fire Hydrant Assembly 7. Sample paint 8_ Main CanneCt1011 9. air ~teleas:e valve 29 $ 0 LF $ X16.80 $,... ~°6i 1i'a61'!~a 2 6 0 LF $ 3~v~70 $_ ~ .5Yz~oo 350 LF $ •Z(e•l~17 $ 4,bif13.~., 7 EA $ 1/$. ~ p $~~i .606 . a o l EA S `~. ~3Q o~ $ ~.~3~ 0 0 4 ~A $_~~.~~Coa $~d~O.c• 2400 I.BS $ ~ae $ /,, i i EA s z~P S zsz? ,~, 1 JOB LS $ _ ~ z60. ep aon;~Nnura No . z P-2 03-y66 JUN-04-04 09:29 FROM: VILLAGE OF TE~UESTA ID: 5615756203 • village of ~equesta Txopic VietR 1Sater Distribution System Unit Pz3ce Bid schedule Item Estimated Estimated3 „~.~~~~~~~ Ouanti~y Unit rice Arn. oun~ 10 . Te rm i na 1 End w/ B . O . 1 EA $ ~.yQ.o~o $ 7.50• e~ PAGE 3 Fy . (J4 11. Road Restox-ation a. AsF~halt Replacement 650 SY $ Zl.vo $ _,/.~,6SD.oo b. Overlay P1eCeme»t 950 5Y $„ ~/f..oo $ /,s ,z0~ o0 ,.~ ~~ ]2. ,~xiveway Restvrata,can a. Concaretc 1850 SY $ z?•ue~ $` y~0,7py.,,, h- • Asphalt 1350 SY $ //..5'O $_ /5,5XS.oo c. Rock/Sto:ke b00 SY s ~1Z,80 $ Z,S ~~gGt ap d. Pavear Brfck 300 SY $ x.80 $ /:t, .2y~t.oo 23.` Sud a . F'1 Oratam 6000 SY $ ~ O 9 $ ~`f SYO ~ , oe b. &ahia 3x00 3Y $ ~ do $ _ ,.~~~.o / 14. S~!rvicer, a- 1" Corp Stop 167 EA $ ,5'7..,x. `~~/9.ac b. ]." Curb Stop 167 EA $ S`lv.~o $ 7 6 ,?,oo e . B'• x 1 " Saddle 4 7 EA $ O• o $_ ~~ 1,30. o0 d. ~; ~• x 1'• Saddle la0 EA S 8 ..o $_ /O~~o_,,~,o e . ~ " Poly 4 6 00 LF $_-- p,. 8S $_ -~, `7~0• d• t . Cas;,ng iDirectional sore) ?5 EA 5 zf.~.no $ /8, z2~•,ro • ADDENAUM N4. 2 P- ~ 03-166 JUN-04-04 09:29 FROM: VILLAGE OF TE~UESTA ID: 5615756203 • Yilligd O~ TeQueBta Tropic 'vista water Distzibutiort System Unit Price Bid Schedule 15 , Existing W'M Abandonment a. S.E. Homewood Ave (6") ~. JOE LS b. S.E. Fearnley Dr (4") 1 JOB I,S c, S.E. BaruS Dr (4") 1 JOB LS d. S.E. Robert Dr (4") ~ Jpa LS e, S . B. Blyant Dr (4") L JOB ~,S • 15. Sanitary Sewer Lateral ~odifi~ations a. S.E. Homewood Ave b. S.E. Fearnley Ave c. S.E. Bares Dr d. S.E. Robert Dr e . S . E . Hryau,t Dr ~. S.E. Doherty St TOTAL BASK BID (Items 1 thru 16) PAGE 4 $,_ ..~ ~~Q m o S-~~ S ,L man ~~ $ g~0 ,r o ~~ 3 EA $ $.~o ~ EA $ 3Dy vo $ 1, 2/y •. rya ADDENDUrM N0. ]. P-4 JUN-04-04 09:29 FROM: VILLAGE OF TEQUESTA ID: 5615756203 PAGE 6 • The following is a complete list o~ the subcontractors to be used if the undersigned is awarded the Contract for this pro7ect• The subcontractors performing more than $10,000 work (equipment arld labor} on this pzeject must be listed below. Subcantx'actdacs named below may not be Changed by the Contractoz. The Owner may request a change under the terms aE applicable sections of the General Conditions. T~rpe of Work Name and Address of Subcontractoz ... ~(7T ~,.~ ~i/S' ~,T~77r~~5 / -~`/B/~~6/te'6.~~. e~ti.~r._,~-~y 7 ~~3~i ~u~vay .aa7~ /~ ~.r~u/~C ~~c prs.%a~. /G~x .!/ / ~ `'~~~;: ,~ ~.'..~ ; ~' y d ~7 is '~dr~.fia~l,. .c"~tx~r~,, ~ /r~c~=r~.~r..rT,/ !/,•ar,~ drd~fj~~ /;,rd/^w~~/+~sa /~ sib ~Jf~,r-~+v ~ ~ .r -~h1 _, ~"~'~ fr ~,v~. /~,d~n,~ did 1. --•~-,-' • ._..,.. q~ 4 ~ ~ R~ ~ oa~ti Gated, ~ '" this .,_,~_. day of ~ ( th) ~ (year) i+,, ~~ Contractor: 1 ~ ~e~rto~~n ~~ ~~+ n~rL C1c~ 1tUC.. .. CORPO~..ATF ~ ~ Address : 1 q'a..S N ~ 1$ Str~,~~- ' SEAL :;'~ .~. 1~c'1hC~ '~er']~ ~ ~~ 33C~4,~ ,~ - RUC pp(~~~` o ~1 By: v -~,~ ~,.r~ e. c c ~ '~~ S~a~ ~ ~~ 4'1'1 ~.~ ~~ ee. . ~ e $ i'cS ~ c~ ~ ~~.... ~E>'~ ~a of `1 ''C~~; Cj. Gent- ~ ~Gt'r.~~C"~.~ ADDENDUM NO . ~. 'M~~t G~ ~~~~~ P- ~ JUTI-04-04 09:29 FROM: VILLAGE OF TEQUESTA ID: 5615756203 ~~ .. TRENC~Y SAFST'Y' AC's' (90-96, Laws of Florida) Bidder acknow7.eges that inc~.uded in the appropriate bid items + of the proposal and in the Total did Frice are costs fox cpmplying with the Florida Trench Safety Act (90-96, Laws of Florida] effective October 1, 1990. The bidder further identifies the- costa of such comp~.iance to be summarized below: Trench Safety Unit of Measure Measure Unit Unit Extended ~Descrip~ion? LF ~ (Ouant~,y) Cast Cos ~~ A . ^ ~~ ~ .ill h~JL.~ ~ ~ ~ ~ ~ ~.O 1 .~JQ p. /'". B -...~ C. ~~ D. ,. ~~ ,,. • TOTAL $ 0. / Tf appl~.cable, the Contractor certifies that all trench excavation done within his control in excess of five feet in depth shall be in accordance with the Florida Department of ~'ranspartat~,on's Special, Fr4Visions Article 1~2SW1 and Sub- s r t i c ~, a 12 ~S - 4 .1 (~ F~iVAT-2CN Shy SYSTk~'i Ate S~~QRIlVG, SPI7C,7AL.- 'IRII1C,~~ F}CC~,VA'~1CN] . ~'ail,uze to complete the above may result in the bid being declared non,-respgnaive. Contracta7r agrees that the above safety compl~lances and costs are included in his bid package. PAGE 7 .• ,~gnatur o 'dd:tng Cantracto ~ ^~"- • TSA-1 03-Z66 JUAI-04-04 09:29 FROM: VILLAGE OF TEQUESTA ID. 5615756203 PAGE 5 • village o~ xegue~ta Tropic vista wat er Dietributiol~ system Un it Price Hid Schedule Item D i Estimated Estimated e,;~cr otion a it nit Price gmu_unt #~. ALT$~2NAT$ BID YT$M (MATBRZ,AL II'l'STAI,LATTON ONLY') 1. PVC Pipe a. 8-inch 2500 L~' $ !(v~yp $ ~fj~p~o b. 6-inch 5240 LF $ _ ~f! ,qp $ '~.~,.~~,a~ ~- 2. D.I. Pipe a. 9-~,nch 510 Y,~' $ ~~; no $~71yd 00 b. 5~-inoh 700 LF $ /.~A $ 7 zy~D O . ~~- O 3. Valves w/ Hox • a . 8 -inch 7 EA $ 5~~0, ua $ ~, 0/O, 00 b. 6-inch 1 EA $„ _, /O.va $ ~/O ,d 4 . Fire Hydrant Assembly l 1 E~, $ u'r"14. o o $ .S; G/Q. ,. f S. Services a. 1" Corp Stop 167 ' EA $ z~{*,n b ~d •aa b. 1" Curb Stop 167 EA $ ay~o S; •co S__ ODD _. c. 8" x 1" Saddle • -. d. 6" x 1" Saddle 12 0 EA $. ~6. ~o $ .j, /20. o0 _,,:._ e. 1^ Poly 4600 LF 6. Tapping s~.eeves & Valves a. 8" x $" 1 FA $ ~O. --~--~PP ~/O.on $~......_ AADfiNDUM NO. 1 P-S Apr-26-04 07r26A • ~~ ~ ~ ~ `. W INVITATION TO BID VILLAGE OF TEQUESTA TROPIC VYSTA WATER DISTRIBUTION SYSTEM ~ FILE P.O1 Sealed proposals will be received by the undersigned at the Village of Tequesta, Public Works Facility, located at 136 Bridge Road, Tequesta, FL 33469, until 3 p.m. on May ~.3, 2004, at;which time and place they will be publicly opened and read aloud. Receipt of a bid in any other village office does not satisfy this requirement. The work for which this proposal is to be submitted consists of construction of a water distribution system to service 148 existing single family residences. All work performed shall be in accordance with the Contract Documents pertaining thereto, which may be examined at the office of ARCADIS Reese, Macon and Associates, Inc., 6415 Lake Worth Road, Ste. 307, Lake Worth, Florida 33463. One copy of the Contract Documents, including blank bid farms, may be obtained at the office of ARGAbIS Reese, Macon and Associates, Inc., upon payment of $50.00, which amount will not be refunded. • A certified ox' cashier's check on a national or state bank or a bid bond in a sum not less than five percent (S$) of the amount of the base bid price, made payable to the village of Tequesta, Florida, sha~.l accompany each proposal as a guarantee that the bidder will not withdraw from the competition after the opening of proposals. In the event that the contract is awarded to the bidder, he will enter into the contract and furnish and pay for the required performance and payment bonds. Failing to do so may result in the Owner retaining the bid deposit fvr liquidated damages. Proposals shall be prepared, addressed and submitted in compliance with detailed instructions as set forth in the Instructions to Bidders. The performance and payment bonds in the full amount of the Contract price shall be written by a surety company, acceptable to the Owner, licensed to do business in the State of Florida listed in the Department of Treasury Federal Reg~.ster. All bonds (bid, performance, payment) shall be countersigned by a Florida resident agent. surety shall have a rating of "A+" or "A" by Best's Ratina Guide. The Owner reserves the right to reject any or all proposals with or without cause, to waive technical errors and informalities, or to accept the proposal which in his judgement best serves the Owner. owner: village of Tequesta Published On: April 25, 2004 • Post-IC Fax Note '7671 date 4(Z(r. p~4ns~ to Kl1sS~V From -r~ c~~ mcu~. _....._- -- _ ._. F'hnne I! _...._.e__-, co. - -_ V'hnnE' ti - _.-.______.._.d~... r :~x !1 Fax p Reese. Macon & Associates. Inc ~ .J` ~li'~Y'~` 4 ~ t~ s y h i C f ~" rY -.~aY~`'~` ... i~ l..titl~ti L<riK { '...~ y "''`fit ' cd ~Z~ ~i~~`" 7 t,~~r `.` ~~ ' ` r~ ' ~' ~', {~,* ~?v VILLAGE:rOF,.TEQUESTA ~ ~. ~ 3~ ~ "` ~ ~ ;~ ~`' TROPIC VISTA . -~,~~~ a { ~.~~ r ~ .,,,.fir ~ , e BID OPENING: MAY MAY 13,2004 TIME: 3:00 P.M. ADDENDUM ADDENDUM ADDENDUM BID CONTRACTOR NO. 1 N0.2 N0.3 BOND BASE LUMP SUM BID PRICE Chaz E ui ment Co, ~ X / X ~/ X ~ ~~ 3 "~ 3 D 0 O Olne Earthworks, Inc. .( X X f X ~ ~ 3~ Intercoun En ineerin , Inc. J X / X / X f ~ ~0 (o Z~ . D o Foster Marine Contractors X X X ,~ ~' ~ 0 °l - ~ B&B Under round X / X ~ X / s ((o ~ ~-~ . Od Felix Associates, LLC ~ X f X / X ~ \f 5 °1 l ~ ~ Z , ~' Z., Johnson-Davis, Inc. ~ X X X / ~ 3 ~ (~ 5, p (7 ABC Associates ~ 0 S ~/LO u~ X X X ~ D AKA Services, Inc. ~/ X f X / X / ~ t0 3~l ~ °l ~ ' 0"`0 • • • ~, ~> ~ 4s 4 ~~~~ ~~~~ ~ I: ~ "~~~ ~Q~~ P ~ ~ ti * ti y ~~ ~~ Pp ..~y > ]0 y ~ ~my V I ~I~b ~ I 1 ~~~~ 8~"~ ~ E O O O A ~. ~ n~"1y~ ~~~Q O n A G ~~C ~. ao ~"~° K `` xf ~e o ~.~~~p ~ j ~ ~ ~ Ada ~ ~ ~m s n n ..• x ~~ ~ m D p v 0 rn a m TI m m v o N ~ o O c c y rn ~~ n o ~ o ~ C H W~ Z mmn rn 3 ~m N H m~ ~a ~~ ~ "') 0 -., V ;:;:: I I m ~ S~ .J:'m~ ~ ~T~ fNop: ti~0' . ~~ ~`~ ~~~ N:~n ~~~^A m~ •m~ I l --- ------- r . I e: m; ~:~m: o m ao~ pppp o 0 0~ . ~a~ m~ m' I 'v'' ~v' ''v''' v v v~'~ N to N ~v: y Oi .: :: ~:~: ~~:~: ~v: i I .. . p I~ r r/ ~ c "' x ~ a Z D m ° C ~ ~ - i m O r r ~° < ~~ ~ o D ~ Z ili ~ ° ~ a