HomeMy WebLinkAboutResolution_40-03/04_05/13/2004~J
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RESOLUTION NO. 40-03/04
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
APPROVING A PROPOSAL FROM ARCADIS, REESE, MACON
AND ASSOCIATES, TO PROVIDE PROFESSIONAL
ENGINEERING SERVICES IN CONNECTION WITH A
HYDRAULIC MODEL UPDATE, IN THE LUMP SUM AMOUNT OF
$20,000.00, HAVING A FY 2003/2004 ACCOUNT #401-
414-665.636 CAPITAL EXPANSION PROJECTS-
ENGINEERING-HYDRAULIC MASTER PLAN BUDGET
ALLOCATION OF $20,000.00 AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE THE APPLICABLE
PROPOSAL ON BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. The Arcadis, Reese, Macon and Associates,
Professional Engineering Services proposal in the amount
of $20,000.00 and incorporated by reference as a part of
this Resolution, is hereby approved and the Village
Manager of the Village of Tequesta is authorized to
execute the same on behalf of the Village of Tequesta.
Section 2. The amount of said proposal, $20,000.00,
will be funded by FY 2003/2004 account #401-414-665.636.
THE~GOING RESOLUTION WAS OFFERED by Council Member
who moved its adoption. The motion was
seconded by Council Member /j~,o--yt `~/~.~. and upon
being put to vote, the vote was as follows:
FOR ADOPTION
AGAINST ADOPTION
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• The Mayor thereupon declared the Resolution duly passed
and adopted this 13th day of May, A.D., 2004.
MAYOR OF TEQUESTA
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Pat Watkins
TTEST:
iary Mi],./es
Tillage Clerk
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~ARCADIS REESE MACON & ASSOCIATES
Reese, Macon and Associates, Inc.
Infrastructure, buildings, environment, COmn"lUr]ICatCil']:i 6415 Lake Worth Road
Suite 307
Lake Worth
Florida 33463-2907
Tel 561 433 3226
Fax 561 433 8011
www.arcadis-us.com
Village of Tequesta
250 Tequesta Drive, Suite 300
Tequesta, FL 33469
ATTN: Michael R. Couzzo, Village Manager
RE: Professional Engineering Services
Hydraulic Model Update Date:
May 7, 2004
Contact:
Gentlemen: William D. Reese, P.E.
• We are pleased to submit this proposal for engineering services in connection
with an update of the water distribution hydraulic model. REESE, MACON and Phone:
(561) 433-3226
ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the Email:
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services as documented below for the Village of Tequesta, hereinafter referred to .
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as the Client.
Our ref:
SCOPE 52 PROSPE.CT00
The Engineer and Owner understand the fundamental purpose of the work is to
update the hydraulic model of the Village's water distribution system. The
model is used to identify system performance under varying hydraulic
conditions. During the period since the development of the model, there have
been several substantive modifications to the system. The following specific
tasks will be performed:
1. Secure current Village GIS based system map and piping drawings.
2. Review flow records provided by the Village and adjust system demands.
3. Confirm the appropriate fire flow ratings for use in the model.
4. Expand and develop the model to incorporate all of the above.
5. Secure planning information for use in the model. Operate the model under
the following flow scenarios:
^ Existing System Maximum Day and Peak Hour, with Jupiter System
• On.
Part of a bigger picture
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• ARCAd1S REESE MACON & ASSOCIATES
Existing System Maximum Day and Peak Hour, with Jupiter System
Off.
^ Future System Maximum Day and Peak Hour without Jupiter. The
maximum day scenario will be run with the remote tank filling.
6. Calibrate the model to confirm accuracy with selected available fire flow
data.
7. Assist with the performance of up to five additional flow tests performed by
the Engineer and Village staff at selected locations. Use this information to
further calibrate the model.
8. Identify areas of the system where additional piping systems are needed.
9. Prioritize the required improvements.
10. Prepare a schedule for needed improvements and cost estimate.
11. Summarize the findings in a results oriented letter report, including suitable
pressure contour maps for each scenario.
The above scope is predicated on the assumption that the Client shall furnish, at
no cost to the Engineer, all available pertinent information including previous
reports, plans, specifications, permits and other data relevant to the performance
• of the above services for the project.
The following specific information and/or items shall be furnished at no cost to
the Engineer:
1. Background GIS maps of the system.
2. Reduced flow data from selected areas.
3. Available hydrant flow test results from the past five years.
TIME OF PERFORMANCE
The Engineer will commence work within ten (10) days of receipt of an executed
authorization.
FEES
For Scope Items 1-11 the Engineer shall be paid a lump sum fee of twenty
thousand dollars ($20,000).
If services are required in the performance of the above scope, beyond those
normally provided by the Engineer, which must be sublet, the Engineer shall
order the work after obtaining the written authorization of the Client.
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• ARCADIS REESE MACON & ASSOCIATES
The subcontractor shall bill the work directly to the Client. If the Engineer is
requested to subcontract the work directly, a 10% handling charge will be added
to the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within
thirty (30) days of the invoice date. Interest at a compound rate of one and one-
halfpercent per month shall be charged to any past due statements. Interest shall
be computed on past due statements from the date of the invoice.
COST ESTIMATES
Construction cost estimates are developed from knowledge of market conditions
and based on the experience of the Engineer. However, the Engineer exercises
no control over the competitive bidding process and, therefore, makes no
guarantee of the accuracy of the estimate when compared to previous estimates
or actual bids.
TERMINATION
This agreement may be terminated by either party by giving thirty (30) days
written notice. The Engineer shall be paid for all services rendered prior to the
• termination date.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the
space provided below. This contract shall be considered void if not executed
within thirty (30) days from the above date. Upon execution of this agreement
the Client shall return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
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William D. Reese, P.E.
Accepted By:
VILLAGE OF TEQUESTA
BY:
Michael R. C zz illa a Man er
DATE:
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