The URL can be used to link to this page

Home My WebLink AboutResolution_16-03/04_11/13/2003• • RESOLUTION NO. 16-03/04 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A CONTRACT FROM ARCADIS, REESE, MACON AND ASSOCIATES, FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH DESIGN, PERMITTING AND CONTRACT ADMINISTRATION OF A WATER DISTRIBUTION SYSTEM WITHIN THE TROPIC VISTA SUBDIVISION, IN THE AMOUNT OF $36,000.00, WITH CONTINGENCY NOT TO EXCEED 10 PERCENT, HAVING A FY 2003/2004 ACCOUNT #401-241-531.302 WATER ADMINISTRATION ENGINEERING SERVICES BUDGET ALLOCATION OF $70,000.00 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Arcadis, Reese, Macon and Associates, I Professional Engineering Services contract in the amount of $36,000 with a contingency not to exceed 10 percent, is attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution, is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. Section 2. with contingenc by FY 2003/2004 The amount of said contract, $36,000.00, y not to exceed 10 percent, will be funded account #401-241-531.302. THE FOREGOING RESOLUTION WAS OFFERED BY Council Member von Frank, who moved its adoption. The motion was seconded by Council Member Watkins, and upon being put to vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION L~ Russell J. von Frank Pat Watkins Edward D. Resnik Joseph N. Capretta The Mayor thereupon declared the Resolution duly passed and adopted this 13th day of November, A.D., 2003. MAYOR OF TEQUESTA ~~....~~ _ ~,°..~' - - ~. ~- "° yam` ~`~-4~i°~`~'°, Edward D. Resnik • • ARCADiS REESE MACON & ASSOCIATE • Reese, Macon and Associates, Inc. Infrastructure, buildings, environment, communications 6415 Lake Worth Road Suite 307 Lake Worih Michael R. Couzzo, Village Manager Florida 33463-2907 Village of Tequesta Tel 561433 3226 250 Tequesta Drive, Suite 300 Fax 561433 8011 Tequesta, FL 33469 .arcadis-„S.~om Subject: Tropic Vista Water Distribution System Gentlemen: We are pleased to submit this proposal for engineering services in connection with date: the design, permitting and contract administration of a water distribution system October 16, 2003 within the Tropic Vista subdivision. ARCADIS REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services as documented below for the Village of Tequesta, hereinafter referred to as contact: the Client. William D. Reese, P.E. Phone: • SCOPE (561) 433-3226 Email: The Engineer understands that the intent of this project is to provide engineering wreese@areadis-us.com services related to the design, permitting and construction contract administration of a water distribution system within the Tropic Vista subdivision in Martin County. ourret: The Engineer will also provide support at neighborhood meetings and public 52PROSPE.CT00 hearings as requested by the Client. The following specific tasks will be performed by the Engineer: 1. Prepare plans & technical specifications and submit to the Owner for review. 2. Prepare an estimate of construction cost. 3. Prepare permitting documents for the following agencies, submit for review and act as the Owner's liaison during the review process. a. Palm Beach County Health Department b. Palm Beach County Engineering (right of way). 4. Assist the Owner in soliciting bids for the project. 5. Review the qualifications of bidders, make a recommendation of award and prepare contract documents. C7 Part of a bigger picture • ARCADIS REESE MACON & ASSOCIATES Michael R. Couzzo October 16, 2003 6. Provide engineering services during construction, including administration of the construction contract and performance of all duties of the Engineer and Resident Project Representative (construction observation) as set forth in the construction contract. Note that construction observation will be on a non full time basis. 7. Certify completion of the project to the appropriate agencies. 8. Attend and prepare for neighborhood meetings and public hearings as required to outline the project scope/costs. The above scope is predicated on the assumption that the Client shall furnish, at no cost to the Engineer, all available pertinent information including previous reports, plans, specifications, permits and other data relevant to the performance of the above services for the project. In addition, the Client shall designate, in writing, a person to act as the representative for services performed under this agreement. The following specific information and/or items shall be furnished at no cost to the • Engineer: 1. Surveys: topographic, property, boundary, right-of way, permanent reference monuments, permanent control points. 2. Appropriate professional interpretations. 3. Data prepared by or services rendered by others such as subsurface explorations laboratory tests and inspections of samples. 4. All permit application and government inspection fees. 5. Title search and abstract of property. TIME OF PERFORMANCE The Engineer will commence work within ten (10) days of receipt of an executed authorization. FEES For Scope Items 1 - 5 the Engineer shall be paid a lump sum fee of Seventeen • Thousand Six Hundred Fifty Dollars ($17,650). Page: G:IE1WP601PROPOSALITequestalVOT TV WDS.doc 2/4 • ARCADIS REESE MACON & ASSOCIATES Michael R. Couzzo October 16, 2003 For Scope Items 6 - 7 the Engineer shall be paid a lump sum fee of Eighteen Thousand Three Hundred Fifty Dollars ($18,350). (Note that this amount assumes normal construction progression in accordance with the contract allotted time of five (5) months). For Scope Item 8 the Engineer shall be paid according to the following schedule on the basis of actual time spent plus any applicable sales tax and reimbursement for non-salary expenses including, but not limited to, automobile travel at $.30/mile, reproduction and long distance telephone. We estimate the total cost for the services provided under this scope item will not exceed Three Thousand Dollars ($3,000). This amount shall not be exceeded without prior written approval by the Client. Project Manager $70.00/Hr. Senior Engineer $65.00/Hr. Engineer/Sr. Technician $55.00/Hr. Designer $50.00/Hr. Draftsman $40.00/Hr. Technician $37.50/Hr. Secretary $25.00/Hr. • If services are required in the performance of the above scope, beyond those normally provided by the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written authorization of the Client. The subcontractor shall bill the work directly to the Client. If the Engineer is requested to subcontract the work directly, a 10% handling charge will be added to the subcontractors invoice. Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of the invoice date. Interest at a compound rate of one and one-half percent per month shall be charged to any past due statements. Interest shall be computed on past due statements from the date of the invoice. COST ESTIMATES Construction cost estimates are developed from knowledge of market conditions and based on the experience of the Engineer. However, the Engineer exercises no control over the competitive bidding process and, therefore, makes no guarantee of the accuracy of the estimate when compared to previous estimates or actual bids. TERMINATION This agreement may be terminated by either party by giving thirty (30) days written • notice. The Engineer shall be paid for all services rendered prior to the termination date. Page: G:1E1WP601PROPOSAlITequestalVOT N WDS.doC 3/4 • ARCADIS REESE MACON & ASSOCIATES Michael R. Couzzo October 16, 2003 ACCEPTANCE Acceptance of this proposal may be indicated by executing this document in the space provided below. This contract shall be considered void if not executed within thirty (30) days from the above date. Upon execution of this agreement the Client shall return one copy to the Engineer. Very truly yours, REESE, MACON and ASSOCIATES, INC. ~~ ~~ William D. Reese, P.E. Accepted By: VILLAGE OF TEQUESTA BY: --~_~ Micha R. Cou o, Villa an er DATE: ~. ~ oo • Page: G:1E1WP601PROPOSALITequestalVOT N WOS.doc 4/4