HomeMy WebLinkAboutResolution_28-02/03_04/10/2003RESOLUTION NO. 28 - 2002/2003
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING AN
INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY
AND THE VILLAGE OF TEQUESTA FOR THE PURPOSE OF
PROVIDING 800 MHz RADIO INTEROPERABILITY AND
AUTHORIZING THE MAYOR TO EXECUTE THE SAME ON BEHALF
OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The interlocal agreement between the Village of Tequesta and Palm Beach
County for the purpose of providing 800 MHz radio interoperability, attached hereto as exhibit
"A", is hereby approved and the Mayor is hereby authorized to execute the same on behalf of
the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED BY Councilmember
Genco who moved its adoption. The motion was seconded by
Councilmember Capretta ,and upon being put to vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
• Edward D. Resnik
Joseph N. Capretta
Geraldine A. Genco
Russell J. von Frank
Pat Watkins
The Mayor thereupon declared the Resolution duly passed and adopted this ~h day of
April , A.D., 2003.
MAYOR OF TEQUESTA
Edward D. Resnik
ATTEST:
Mary Miles
Village Cleo
AGREEMENT
• THIS AGREEMENT, made and entered into this aPn I I ~/ -day of 2003, by and between
PALM BEACH COUNTY, a political subdivision of the State of Florida ("County") and the
VILLAGE OF TEQUESTA, FLORIDA, a municipal corporation ("Village")
WITNESSETH
WHEREAS, the County and the Village are continually identifying more effective service
delivery methods which result in overall savings to the taxpayers of the County and the Village; and
WHEREAS, the County has purchased, designed, installed, and operates an 800 MHz
Trunked Radio System that meets the needs of the Palm Beach County Sheriff's Office, Palm Beach
County Fire Rescue, Palm Beach County Emergency Medical Services, and various Palm Beach
County general government agencies; and
WHEREAS, the County and the Village have determined that the ability to provide
interoperable communications is critical to the effective and efficient provision of public safety and
general government services; and
WHEREAS, it has been determined to be mutually beneficial to both Parties to execute this
Agreement which sets forth the parameters under which the Village can access the Emergency
Medical Services (EMS) and the Common Talk Groups established on the County's Radio System
to receive the public safety benefit of interoperability with County agencies and other municipalities;
and
WHEREAS, Section 163.01, Florida Statutes, permits public agencies to enter into
Agreements to jointly exercise any power, privilege or authority which such agencies share in
common and which each might exercise separately:
NOW THEREFORE, in conjunction with the mutual covenants, promises and representations
contained herein, the parties hereto agree as follows.
SECTION 1: PURPOSE
1.01 The purpose of this Agreement is to set forth the parameters under which the County will
provide access to the EMS and Common Talk Groups established on the County System
specifically to provide interoperable communications among public safety and general
government agencies capable of accessing this feature of the County System. This
Agreement also identifies the conditions of use and the ability of the Village to participate
in the operational decisions relating to the use of the EMS and Common Talk Groups.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 1 of 11
1.02 Definitions
. 1.021 Common Talk Groups: Talk groups established on the County's communications system that
are made available to County Agencies,. municipalities and other non-County agencies for
interoperable communications between agencies for the purpose of providing mutual
assistance and planning and executing of on-scene operations.
1.022 County Talk-Groups: Talk groups established on the County's communication system that
are made available to county agencies providing for inter-departmental communications.
These talk groups are reserved for particular departments/agencies and only available to
outside departments by separate agreements.
1.023 Village Equipment: Also known as "agency radios", are Village owned 800 MHz handheld
and mobile radios and control stations that have the ability to be programmed and used on
the County's 800 MHz Trunked Radio System.
1.024 EMS Talk Groups: Talk groups established on the County's communications system that are
made available for emergency service personnel to communicate with hospitals in and
around Palm Beach County
1.025 Microwave System: A communications system utilizing frequencies in the microwave range
to route audio and control signals between sites in a multi-site communications system.
1.026 Prime Site: The location of the COUNTY's SmartZoneTM Controller.
•
1.027 Radio Alias: The unique name assigned to an operators radio that displays on the dispatchers
console when a radio transmits.
1.028 SmartZone Controller: The SmartZone Controller is the central computer that controls the
operation of the County's 800 MHz Trunked Radio System. The SmartZone Controller
manages access to system features, functions, and talk-groups.
1.029 S s~ tem: The 800 MHz Trunked-Radio System funded, purchased, installed, maintained and
owned by the County. The system includes fixed transmitting and receiving equipment, a
microwave system for communications between sites, system control and management
equipment, dispatch consoles, a SmartZone controller located at the prime site, and other
related equipment.
1.030 System Administrator: An employee within the County's Communication Division of the
Department of Facilities Development& Operations Department responsible for day to day
administration and management of the System and the County's designated contact person
pursuant to various sections of this agreement.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 2 of 11
SECTION 2: ADMINISTRATION OF THE COUNTY'S 800 MHz SYSTEM AND USE
PROCEDURES
• 2.01 The Palm Beach County Communications Division is charged with responsibility for
administering the System. Within the Communications Division a position with the title of
800 MHz System Administrator will be the Village's day to day contact and can be reached
at 561-233-4417. The Communications Division is staffed from 8:OOam to S:OOpm, Monday
through Friday, excluding County holidays. After hours emergency contact will be made
through the County's Fire Rescue Dispatch Center on 561-712-6550 and the appropriate
contact will be made.
2.02 The Network Administration Plan identifies the general procedures for the management of
the system and procedures for input through the user committees into operating procedure
development. The plan establishes the Countywide R adio Steeri~~g Committee (CRSSC}
which is responsible for overseeing and implementing the policies and procedures for the
County's 800 MHz Trunked Radio System. The Village shall be responsible for securing the
latest version of the plan prior to using the System.
2.03 The Village shall follow all policies and standard operating procedures in place at the time
of this Agreement and those subsequently developed and issued to the Village by the System
Administrator. The Village agrees to comply with any enforcement actions required by these
policies and procedures for mis-use or abuse of the County System.
• SECTION 3: 800 MHz AND MICROWAVE SYSTEM
3.01 The County 800 MHz Trunked Radio System and Microwave System consists often (10)
800 MHz transmit and receive sites with co-located microwave equipment and three (3)
microwave only sites that provide network connectivity as well as the ability to interconnect
with co-located County owned dispatch equipment.
3.02 The County 800 MHz Trunked Radio System and Microwave System provides seamless
County-Wide portable and mobile radio coverage for the EMS and Common Talk Groups.
The radio coverage for the EMS and Common Talk Groups is identical to that of other
County Talk Groups that reside on the County 800 MHz Trunked Radio System:
SECTION 4: VILLAGE EQUIPMENT AND RESPONSIBILITIES
4.01 The Village's equipment will be 800 MHz. mobile, portable, and control station equipment
programmed to be used on the County's 800 MHz Trunked Radio System. The equipment
used will be compatible with Motorola 800 MHz SmartNet and/or SmartZon~
communication systems. The Village will be required to keep its equipment in proper
operating condition and the Village is responsible for maintenance of its radio equipment.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 3 of 11
4.02 The Village will only program the Common Talk Groups and the individual unit ID numbers
assigned by the System Administrator as part of this Agreement. The use of other talk
• groups authorized by the County or authorized by municipality or agency will be addressed
by a separate agreement. The Village will not program into its radios operational talk groups
of other agencies without a letter of authorization or a signed agreement from that agency.
4.03 The Village shall provide the County with a list of persons/positions which are authorized
to request activating/deactivating existing units or new units. No programming will be
undertaken by the Village or its service provider until requested and approved in writing by
the System Administrator.
4.04 The Village shall receive certain access codes to the County's System and shall be
responsible to safe guard the code information from release to unauthorized parties and such
codes shall be treated as confjdential information. Serrice staff directly employed by the
Village shall be considered authorized to receive access and programming codes for the
maintenance of the Village's radio equipment.
4.05 Commercial maintenance service providers are not considered authorized to receive access
or programming codes for the County system. If the Village does not have employees capable
of programming Village radio equipment or prefers to have others program Village radio
equipment, it may request that the Palm Beach County Sheriff's Office, Palm Beach County
Communications, or Palm Beach County Fire Rescue program Village radio equipment
under the terms of a separate agreement.
• 4.051 If the Village uses a commercial service provider to program Village radio equipment
at the time of execution of this Agreement and desires that the commercial service
provider program the Village radio equipment with the Common Talk Groups, the
Village must submit its existing contract with the commercial service provider to the
System Administrator for review. The review will focus on whether the contract
terms between the Village and the commercial service provider are adequate to
protect the County's radio system from mis-use, harm or release of access and
programming codes to unauthorized persons. Notwithstanding the previous
statement, the County retains the right, in its sole opinion with or without written
reason or cause, to approve the use of a commercial service provider. if approved,
the System Administrator will release the access and programming codes to the
commercial service provider. The Village will be responsible for ensuring that the
commercial service provider adheres to the terms of this Agreement pertaining to the
proper use of the programming codes and radio equipment use. If not approved, the
Village shall use either the Palm Beach County Sheriff's Office or Palm Beach
County Communications Division to program Village radio equipment with
Common Talk Groups.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 4 of 11
4.052 If the Village intends on using a commercial service provider to program Village
radio equipment with the Common Talk Groups, the Village shall submit the
• appropriate bid documents/contract to the System Administrator for approval prior
to soliciting a bid or quote from the commercial service provider. The System
Administrator will work with the Village to develop the appropriate language for the
contract which will allow for approval of the commercial service provider.
Notwithstanding the previous statement, the County retains the right, in its sole
opinion with or without written reason or cause, to approve the use of a commercial
service provider. If approved, the System Administrator will release the access and
programming codes to the commercial service provider. The Village will be
responsible for ensuring that the commercial service provider adheres to the terms
of this Agreement pertaining to the proper use of the programming codes and radio
equipment use. If not approved, the Village shall use either the Palm Beach County
Sheriff s Office or Palm f3each County Communications Division to program Village
radio equipment with Common Talk Groups.
4.06 The Village is solely responsible for the performance and the operation of Village equipment
and any damages or liability resulting from the use thereof. Should the County identify
malfunctioning Village owned equipment, the County will request the Village to discontinue
use of the specific device until repairs are completed. The County may, at it's discretion,
disable the equipment from the system after properly notifying the Village in writing if the
device is causing interference to the system.
• 4.07 In the case of stolen or lost equipment, the contact person identified in Section 4.04 will
notify the System Administrator by e-mail or fax authorizing the System Administrator to
disable the equipment. The authorization shall provide the County issued individual unit ID
number and the serial number of the radio. The System Administrator will advise back via
e-mail when the radio has been disabled. A request by the Village to re-activate a disabled
radio will also be required in writing by e-mail or fax to the System Administrator.
SECTION 5: SUBSCRIBER UNIT INFORMATION TO BE PROVIDED BY VILLAGE
5.01 The Village will be required to provide to the County an initial inventory of the radios that
are proposed to be programmed for use of the Common Talk Groups. The Village will
provide the following information to the County:
1. Radio manufacturer and model numbers
2. Radio serial numbers
3. Requested aliases to be programmed.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 5 of 11
The System Administrator will then compile this information and transmit back to the
Village a matrix of the County-Wide talk groups, aliases, and radio ID numbers prior to the
• Village's radios being activated on the County's 800 MHz system. The Village is
responsible for adhering to the Talk-Group and Radio ID allocations assigned by the System
Administrator.
SECTION 6: COUNTY RESPONSIBILITIES
6.01 The County shall be responsible for the maintenance and operation of the County Radio
System.
6.02 The County shall be responsible for all permitting, licensing, and fees associated with
the operation of the County Radio System.
6.03 The County shall maintain the coverage within the County boundaries as described in the
County's contract with Motorola R98-2006D throughout the term of this Agreement except
for times of scheduled preventative maintenance, where it will be required to disable portions
of the network for apre-determined length of time or during times of system failures.
Pursuant to the adopted System maintenance procedures, the Village will be notified of
scheduled preventive maintenance.
SECTION 7: UTILIZATION OF EMS AND COMMON TALK GROUPS
7.01 The EMS Talk Groups were implemented specifically for emergency medical
communications between the emergency providers and hospitals in and around Palm Beach
County. The usage of the talk groups are defined below.
7.011 Scenario of Usage
1. Afield unit requesting communication with a hospital will request
communication with a hospital through the Palm Beach County EMS
Dispatch Center on the MED Control Talk Group.
2. The EMS Dispatch Center will assign the unused MED Talk Group and
request the field unit switch to the appropriate MED Talk Group.
3. The EMS Disptach Center will contact the hospital and perform a console
patch between the Hospital Talk Group and the corresponding MED Talk
Group uniting the field unit and the hospital. The units will commence
communication with dispatch intervention.
4. At the conclusion of the communication, the Dispatch Center will break the
patch between the talk groups and return the MED Talk Group back to the
pool for other users.
. EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 6 of 11
7.02 The Common Talk Groups were implemented specifically for inter-agency communication
. among multiple agencies, regardless of their specific discipline or affiliation. Theywere also
created to allow communications between agencies without requiring cross-programming
operational talk groups in each agencies radios. Proper usage of the Common Talk Groups
are defined below.
7.021 Scenario of usage:
1. A unit requesting to coordinate a multi jurisdictional operation or call for
mutual assistance, places a call on the Call Talk Group for the appropriate
discipline (ie. Law Enforcement, Fire Rescue, or Local Government) to the
dispatch center of the required agency(ies).
2. The responding dispatch center assigns one of the Common Talk Groups to
the requesting unit and contacts its agency's unit(s) and requests the user
switch to the corresponding talk group.
3. The participating units would communicate on the Common Talk Group(s)
and upon completion of the operation, the talk-group is cleared of all radio
traffic and put back into the pool for other agencies.
7.022 Examples of approved usage for Common Talk Group are following:
• 1. Working talk group for multiple agencies fighting a fire together.
2. Coordination during a police chase through multiple jurisdictions.
3. Coordination during disaster recovery.
4. Coordination for a special event which requires participation of multiple
agencies and disciplines. (i.e.. undercover operations, investigations,
perimeter communications, fire ground coordination, etc.)
5. Coordination for scene security and establishment of landing zone for
aircraft.
In addition, the Common Talk Groups could be used by any agency experiencing
catastrophic failures of their own communication system for a predetermined amount of time.
A request to utilize the Common Talk Groups for this situation requires permission of the
System Administrator. Once approved by the System Administrator, the Common Talk
Groups could be temporarily utilized until repair of the agency's communication system is
complete.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 7 of 11
7.03 The Common Talk Groups shall not be used for every-day routine communications.
• 7.031 Examples of improper use are the following:
As an extra talk group for agencies that have cross programming agreements
and duplicate talk groups programmed into their radios.
2. To provide an extra working talk-group for a single agency supporting a
special event or operation. (i.e.. undercover operations, investigations,
perimeter communications, fire ground coordination, etc.)
3. As an additional dispatch, administrative, or car-to car talk-group for use by
a single agency.
SECTION 8: INDEMNIFICATION AND LIABILITY
The County makes no representations about the design or capabilities of the County System.
The Village has decided to enter into this Agreement and use the County's system on the
basis of having interoperabilitytyith the County and/or other municipalities during times of
mutual aid and/or joint operations.
Subject to the limitations of Section 768.28, Florida Statutes, Village shall indemnify, defend
and save County harmless from and against any and all claims, actions, damages, liability
and expense in connection with: (i) loss of life, personal injury and/or damage to or
destruction of property arising from or out of any use or lack thereof, of the County's System;
(ii) use by Village, or (iii) any act or omission of Village, its agents, contractors, employees
or invitees. In case County shall be made a party to any litigation commenced against the
Village or by Village against any third party, then Village shall protect and hold harmless and
pay all costs and attorney's fees incurred by County in connection with such litigation, and
any appeals thereof.
The terms and conditions of this Interoperability Agreement incorporate all the rights,
responsibilities, and obligations of the parties to each other. The remedies provided herein
are exclusive. The County and the Village waive all remedies, including, but not limited
to, consequential and incidental damages. The County agrees to use its best reasonable
efforts to provide the Village with full use of the EMS and Common Talk Groups but makes
no guarantee as to the continual, uninterrupted use of the radio communication system, or
its fitness for the communication needs of the Village.
Neither the County or the Village shall be liable to each other or for any third party claim,
which may arise out of the services provided hereunder or of the radio system itself, its
operation or use, or its failure to operate as anticipated, upon whatever cause of action any
claim is based. The System is designed to assist qualified law enforcement, fire, and other
emergency service professionals. It is not intended to be a substitute for the exercise of
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 8 of 11
judgement or supervision of these professionals. Both parties acknowledge that the
responsibility for providing law enforcement, fire, or other emergency services rests with the
Village which is providing such service and not with the other party to the Interoperability
Agreement.
The parties to this Agreement and their respective officers and employees shall not be
deemed to assume any liability for the acts, omissions, and negligence of the other party.
Further, nothing herein shall be construed as a waiver of sovereign immunity by either party,
pursuant to Section 768.28, Florida Statutes.
SECTION 9: OWNERSHIP OF ASSETS
All assets maintained under Section 4 of this Agreement will remain assets of the Village at
all times. All other assets involved in the 800 MHz Trun'.~ed Radio System and Microwave
Systems will remain the County's.
SECTION 10: TERM OF AGREEMENT
The initial term of this Agreement is for five (5) years or until the certificate of need for the
Village is no longer valid, whichever comes first. The Agreement may be renewed for three
(5) year term thereafter. At least eight months prior to the expiration of this Agreement's
term, the Village shall provide the County with a request to renew this Agreement. Such
Renewal Amendment will require approval of both parties and the County may not
unreasonably withhold its approval of the Renewal Amendment.
SECTION 11: AMENDMENTS TO THIS AGREEMENT
This Agreement maybe amended from time to time by written amendment by all parties.
SECTION 12: TERMINATION
This Agreement can be terminated by either party, with or without cause upon 10 days
written notice. Upon request of termination by the Village, the System Administrator will
proceed to disable the Village's radios from the County's System. It will be the
responsibility of the Village to reprogram the Village's radios removing the County's System
information from the radios. The Village will complete reprogramming the Village's radios
within 30 days of the date of termination.
SECTION 13: NOTICES
Any notice given pursuant to the terms of this Agreement shall be in writing and done by
Certified Mail, Return Receipt Requested.- The effective date of such notice shall be the date
of receipt, as evidenced by the Return Receipt. All notices shall be addressed to the
following:
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 9 of I 1
• As to the County:
County Administrator
301 North Olive Avenue
West Palm Beach, FL 33401
Director, Facilities Development & Operations
3323 Belvedere Road, Building 503
West Palm Beach, FL 33406
With a copy to:
800 MHZ System Administrator
3323 Belvedere Rd. Building 506
West Palm Beach, FL 33406
County Attorney's Office
301 North Olive Avenue
West Palm Beach, FL 33401
As to the Village:
• Village Manager,
Village of Tequesta
357 Tequesta Drive
Tequesta, Fl. 33469
Fire Rescue Chief
Village of Tequesta
357 Tequesta Drive
Tequesta, Fl. 33469
SECTION 14: APPLICABLE LAW/ENFORCEMENT COSTS
This agreement shall be governed by the laws of the State of Florida.
SECTION 15: FILING
A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm
Beach County.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 10 of 11
SECTION 16: ENTIRE AGREEMENT
• This Agreement and any Attachments attached hereto and forming a part thereof as if fully
set forth herein, constitute all agreements, conditions and understandings between the County
and Village concerning access to the Common Talk Groups, All representations, either oral
or written, shall be deemed to be merged into this Agreement, except as herein otherwise
provided, no subsequent alteration, waiver, change or addition to this Agreement shall be
binding upon County or Village unless reduced to writing and signed by them.
SECTION 17: DELEGATION OF DUTY
Nothing contained herein shall be deemed to authorize the delegation of the Constitutional
or Statutory duties of County or Village officers.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day
and year first above written.
•
ATTEST: PALM BEACH COUNTY, FLORIDA, BY ITS
BOARD OF COUNTY COMMISSIONERS
DOROTHY H. WILKEN
By: By:
Deputy Clerk Karen T Marcus, Chair
APPROVED AS TO FORM APPROVED AS TO TERMS
AND LEGAL SUFFICIENCY AND CONDITIONS
By: By:
Dir. Facilities Dev & Ops
ATTEST:
By:
Village C rk
VILLAGE OF ~e U e5 ~ ,FLORIDA
'~ ~ ~
By: w ~--+~~ ~ ~~~~:zv..~
Mayor (Signature)
By: ~d w Gt,vd 17 . f? esri k
Mayor (Printed Name)
APPROVED AS TO FORM
AND LE~rAL SUFFICIENCY
,~~. ~~ f
~fllage Attorne
C:\Documents and Settings\Audrey Wolf\My Documents\My Documents\800 MHz\tequesta ems agmt.wpd
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900 Page 11 of 11
R2003 0865
AGREEMENT
• 1UN17
THIS AGREEMENT, made and entered into this _ ~ _ day of 2003, by and between
PALM BEACH COUNTY, a political subdivision of the' State of Florida ("County") and the
VILLAGE OF TEQUESTA, FLORIDA, a municipal corporation ("Village")
WITNESSETH
WHEREAS, the County and the Village are continually identifying more effective service
delivery methods which result in overall savings to the taxpayers of the County and the Village; and
WHEREAS, the County has purchased, designed, installed, and operates an 800 MHz
Trunked Radio System that meets the needs of the Palm Beach County Sheriff's Office, Palm Beach
County Fire Rescue, Palm Beach County Emergency Medical Services, and various Palm Beach
County general government agencies; and
WHEREAS, the County and the Village have determined that the ability to provide
interoperable communications is critical to the effective and efficient provision of public safety and
general government services; and
WHEREAS, it has been determined to be mutually beneficial to both Parties to execute this
Agreement which sets forth the parameters under which the Village can access the Emergency
• Medical Services (EMS) and the Common Talk Groups established on the County's Radio System
to receive the public safety benefit of interoperability with County agencies and other municipalities;
and
WHEREAS, Section 163.01, Florida Statutes, permits public agencies to enter into
Agreements to jointly exercise any power, privilege or authority which such agencies share in
common and which each might exercise separately:
NOW THEREFORE, in conjunction with the mutual covenants, promises and representations
contained herein, the parties hereto agree as follows.
SECTION 1: PURPOSE
1.01 The purpose of this Agreement is to set forth the parameters under which the County will
provide access to the EMS and Common Talk Groups established on the County System
specifically to provide interoperable communications among public safety and general
government agencies capable of accessing this feature of the County System. This
Agreement also identifies the conditions of use and the ability of the Village to participate
in the operational decisions relating to the use of the EMS and Common Talk Groups.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 1 of 11
1.02 Definitions
• 1.021 Common Talk Groups: Talk groups established on the County's communications system that
are made available to County Agencies, municipalities and other non-County agencies for
interoperable communications between agencies for the purpose of providing mutual
assistance and planning and executing of on-scene operations.
1.022 County Talk-Groups: Talk groups established on the County's communication system that
are made available to county agencies providing for inter-departmental communications.
These talk groups are reserved for particular departments/agencies and only available to
outside departments by separate agreements.
1.023 Villa~quipment: Also known as "agency radios", are Village owned 800 MHz handheld
and mobile radios and control stations that have the. ability to be programmed and used on
the County's 800 MHz Trunked Radio System.
1.024 EMS Talk Groups: Talk groups established on the County's communications system that are
made available for emergency service personnel to communicate with hospitals in and
around Palm Beach County
1.025 Microwave S, stem: A communications system utilizing frequencies in the microwave range
to route audio and control signals between sites in a multi-site communications system.
• 1.026 Prime Site: The location of the COLTNTY's SmartZoneTM Controller.
1.027 Radio Alias: The unique name assigned to an operators radio that displays on the dispatchers
console when a radio transmits.
1.028 SmartZone Controller: The SmartZone Controller is the central computer that controls the
operation of the County's 800 MHz Trunked Radio System. The SmartZone Controller
manages access to system features, functions, and talk-groups.
1.029 S sy tem: The 800 MHz Trunked Radio System funded, purchased, installed, maintained and
owned by the County. The system includes fixed transmitting and receiving equipment, a
microwave system for communications between sites, system control and management
equipment, dispatch consoles, a SmartZone controller located at the prime site, and other
related equipment.
1.030 System Administrator: An employee within the County's Communication Division of the
Department of Facilities Development& Operations Department responsible for day to day
administration and management of the System and the County's designated contact person
pursuant to various sections of this agreement.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 2 of 11
f
SECTION 2: ADMINISTRATION OF THE COUNTY'S 800 MHz SYSTEM AND USE
• PROCEDURES
2.01 The Palm Beach County Communications Division is charged with responsibility for
administering the System. Within the Communications Division a position with the title of
800 MHz System Administrator will be the Village's day to day contact and can be reached
at 561-233-4417. The Communications Division is staffed from 8:OOam to S:OOpm, Monday
through Friday, excluding County holidays. After hours emergency contact will be made
through the County's Fire Rescue Dispatch Center on 561-712-6550 and the appropriate
contact will be made.
2.02 The Network Administration Plan identifies the general procedures for the management of
the system and procedures for input through the user committees into operating procedure
development. The plan establishes the Countywide Radio Steering Committee (CRSSC)
which is responsible for overseeing and implementing the policies and procedures for the
County's 800 MHz Trunked Radio System. The Village shall be responsible for securing the
latest version of the plan prior to using the System.
2.03 The Village shall follow all policies and standard operating procedures in place at the time
of this Agreement and those subsequently developed and issued to the Village by the System
Administrator. The Village agrees to comply with any enforcement actions required by these
policies and procedures for mis-use or abuse of the County System.
SECTION 3: 800 MHz AND MICROWAVE SYSTEM
3.01 The County 800 MHz Trunked Radio System and Microwave System consists often (10)
800 MHz transmit and receive sites with co-located microwave equipment and three (3)
microwave only sites that provide network connectivity as well as the ability to interconnect
with co-located County owned dispatch equipment.
3.02 The County 800 MHz Trunked Radio System and Microwave System provides seamless
County-Wide portable and mobile radio coverage for the EMS and Common Talk Groups.
The radio coverage for the EMS and Common Talk Groups is identical to that of other
County Talk Groups that reside on the County 800 MHz Trunked Radio System.
SECTION 4: VILLAGE EQUIPMENT AND RESPONSIBILITIES
4.01 The Village's equipment will be 800 MHz. mobile, portable, and control station equipment
programmed to be used on the County's 800 MHz Trunked Radio System. The equipment
used will be compatible with Motorola 800 MHz SmartNet and/or SmartZone
communication systems. The Village will be required to keep its equipment in proper
operating condition and the Village is responsible for maintenance of its radio equipment.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 3 of 11
4.02 The Village will only program the Common Talk Groups and the individual unit ID numbers
• assigned by the System Administrator as part of this Agreement. The use of other talk
groups authorized by the County or authorized by municipality or agency will be addressed
by a separate agreement. The Village will not program into its radios operational talk groups
of other agencies without a letter of authorization or a signed agreement from that agency.
4.03 The Village shall provide the County with a list of persons/positions which are authorized
to request activating/deactivating existing units or new units. No programming will be
undertaken by the Village or its service provider until requested and approved in writing by
the System Administrator.
4.04 The Village shall receive certain access codes to the County's System and shall be
responsible to safe guard the code information from release to unauthorized parties and such
codes shall be treated as confidential information. Service staff directly employed by the
Village shall be considered authorized to receive access and programming codes for the
maintenance of the Village's radio equipment.
4.05 Commercial maintenance service providers are not considered authorized to receive access
or programming codes for the County system. If the Village does not have employees capable
of programming Village radio equipment or prefers to have others program Village radio
equipment, it mayrequest that the Palm Beach County Sheriff's Office, Palm Beach County
Communications, or Palm Beach County Fire Rescue program Village radio equipment
under the terms of a separate agreement.
4.051 If the Village uses a commercial service provider to program Village radio equipment
at the time of execution of this Agreement and desires that the commercial service
provider program the Village radio equipment with the Common Talk Groups, the
Village must submit its existing contract with the commercial service provider to the
System Administrator for review. The review will focus on whether the contract
terms between the Village and the commercial service provider are adequate to
protect the County's radio system from mis-use, harm or release of access and
programming codes to unauthorized persons. Notwithstanding the previous
statement, the County retains the right, in its sole opinion with or without written
reason or cause, to approve the use of a commercial service provider. If approved,
the System Administrator will release the access and programming codes to the
commercial service provider. The Village will be responsible for ensuring that the
commercial service provider adheres to the terms of this Agreement pertaining to the
proper use of the programming codes and radio equipment use. If not approved, the
Village shall use either the Palm Beach County Sheriff's Office or Palm Beach
County Communications Division to program Village radio equipment with
Common Talk Groups.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 4 of 11
4.052 If the Village intends on using a commercial service provider to program Village
radio equipment with the Common Talk Groups, the Village shall submit the
appropriate bid documents/contract to the System Administrator for approval prior
to soliciting a bid or quote from the commercial service provider. The System
Administrator will work with the Village to develop the appropriate language for the
contract which will allow for approval of the commercial service provider.
Notwithstanding the previous statement, the County retains the right, in its sole
opinion with or without written reason or cause, to approve the use of a commercial
service provider. If approved, the System Administrator will release the access and
programming codes to the commercial service provider. The Village will be
responsible for ensuring that the commercial service provider adheres to the terms
of this Agreement pertaining to the proper use of the programming codes and radio
equipment use. If not approved, the Village shall use either the Palm Beach County
Sheriff's Office or Palm Beach County Communications Division to program Village
radio equipment with Common Talk Groups.
4.06 The Village is solely responsible for the performance and the operation of Village equipment
and any damages or liability resulting from the use thereof. Should the County identify
malfunctioning Village owned equipment, the Countywill request the Village to discontinue
use of the specific device until repairs are completed. The County may, at it's discretion,
disable the equipment from the system after properly notifying the Village in writing if the
device is causing interference to the system.
4.07 In the case of stolen or lost equipment, the contact person identified in Section 4.04 will
notify the System Administrator by e-mail or fax authorizing the System Administrator to
disable the equipment. The authorization shall provide the County issued individual unit ID
number and the serial number of the radio. The System Administrator will advise back via
e-mail when the radio has been disabled. A request by the Village to re-activate a disabled
radio will also be required in writing by e-mail or fax to the System Administrator.
SECTION 5: SUBSCRIBER UNIT INFORMATION TO BE PROVIDED BY VILLAGE
5.01 The Village will be required to provide to the County an initial inventory of the radios that
are proposed to be programmed for use of the Common Talk Groups. The Village will
provide the following information to the County:
1. Radio manufacturer and model numbers
2. Radio serial numbers
3. Requested aliases to be programmed.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 5 of 11
The System Administrator will then compile this information and transmit back to the
Village a matrix of the County-Wide talk groups, aliases, and radio ID numbers prior to the
Village's radios being activated on the County's 800 MHz system. The Village is
responsible for adhering to the Talk-Group and Radio ID allocations assigned by the System
Administrator.
SECTION 6: COUNTY RESPONSIBILITIES
6.01 The County shall be responsible for the maintenance and operation of the County Radio
System.
6.02 The County shall be responsible for all permitting, licensing, and fees associated with
the operation of the County Radio System.
6.03 The County shall maintain the coverage within the County boundaries as described in the
County's contract with Motorola R98-2006D throughout the term of this Agreement except
for times of scheduled preventative maintenance, where it will be required to disable portions
of the network for apre-determined length of time or during times of system failures.
Pursuant to the adopted System maintenance procedures, the Village will be notified of
scheduled preventive maintenance.
SECTION 7: UTILIZATION OF EMS AND COMMON TALK GROUPS
• 7.01 The EMS Talk Groups were implemented specifically for emergency medical
communications between the emergency providers and hospitals in and around Palm Beach
County. The usage of the talk groups are defined below.
7.011 Scenario of Usage
1. Afield unit requesting communication with a hospital will request
communication with a hospital through the Palm Beach County EMS
Dispatch Center on the MED Control Talk Group.
2. The EMS Dispatch Center will assign the unused MED Talk Group and
request the field unit switch to the appropriate MED Talk Group.
3. The EMS Disptach Center will contact the hospital and perform a console
patch between the Hospital Talk Group and the corresponding MED Talk
Group uniting the field unit and the hospital. The units will commence
communication with dispatch intervention.
4. At the conclusion of the communication, the Dispatch Center will break the
patch between the talk groups and return the MED Talk Group back to the
pool for other users.
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 6 of 11
7.02 The Common Talk Groups were implemented specifically for inter-agency communication
among multiple agencies, regardless of their specific discipline or affiliation. They were also
created to allow communications between agencies without requiring cross-programming
operational talk groups in each agencies radios. Proper usage of the Common Talk Groups
are defined below.
7.021 Scenario of usage:
1. A unit requesting to coordinate a multi jurisdictional operation or call for
mutual assistance, places a call on the Call Talk Group for the appropriate
discipline (ie. Law Enforcement, Fire Rescue, or Local Government) to the
dispatch center of the required agency(ies).
2. The responding dispatch center assigns one of the Common Talk Groups to
the requesting unit and contacts its agency's unit(s) and requests the user
switch to the corresponding talk group.
3. The participating units would communicate on the Common Talk Group(s)
and upon completion of the operation, the talk-group is cleared of all radio
traffic and put back into the pool for other agencies.
7.022 Examples of approved usage for Common Talk Group are following:
1. Working talk group for multiple agencies fighting a fire together.
2. Coordination during a police chase through multiple jurisdictions.
3. Coordination during disaster recovery.
4. Coordination for a special event which requires participation of multiple
agencies and disciplines. (i.e.. undercover operations, investigations,
perimeter communications, fire ground coordination, etc.)
5. Coordination for scene security and establishment of landing zone for
aircraft.
In addition, the Common Talk Groups could be used by any agency experiencing
catastrophic failures of their own communication system for a predetermined amount of time.
A request to utilize the Common Talk Groups for this situation requires permission of the
System Administrator. Once approved by the System Administrator, the Common Talk
Groups could be temporarily utilized until repair of the agency's communication system is
complete.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 7 of 11
7.03 The Common Talk Groups shall not be used for every-day routine communications.
7.031 Examples of improper use are the following:
As an extra talk group for agencies that have cross programming agreements
and duplicate talk groups programmed into their radios.
2. To provide an extra working talk-group for a single agency supporting a
special event or operation. (i.e.. undercover operations, investigations,
perimeter communications, fire ground coordination, etc.)
3. As an additional dispatch, administrative, or car-to car talk-group for use by
a single agency.
SECTION 8: INDEMNIFICATION AND LIABILITY
The County makes no representations about the design or capabilities of the County System.
The Village has decided to enter into this Agreement and use the County's system on the
basis of having interoperabilitytyith the County and/or other municipalities during times of
mutual aid and/or joint operations.
Subjectto the limitations of Section 768.28, Florida Statutes, Village shall indemnify, defend
and save County harmless from and against any and all claims, actions, damages, liability
and expense in connection with: (i) loss of life, personal injury and/or damage to or
destruction of property arising from or out of any use or lack thereof, of the County's System;
(ii) use by Village, or (iii) any act or omission of Village, its agents, contractors, employees
or invitees. In case County shall be made a party to any litigation commenced against the
Village or by Village against any third party, then Village shall protect and hold harmless and
pay all costs and attorney's fees incurred by County in connection with such litigation, and
any appeals thereof.
The terms and conditions of this Interoperability Agreement incorporate all the rights,
responsibilities, and obligations of the parties to each other. The remedies provided herein
are exclusive. The County and the Village waive all remedies, including, but not limited
to, consequential and incidental damages. The County agrees to use its best reasonable
efforts to provide the Village with full use of the EMS and Common Talk Groups but makes
no guarantee as to the continual, uninterrupted use of the radio communication system, or
its fitness for the communication needs of the Village.
Neither the County or the Village shall be liable to each other or for any third party claim,
which may arise out of the services provided hereunder or of the radio system itself, its
operation or use, or its failure to operate as anticipated, upon whatever cause of action any
claim is based. The System is designed to assist qualified law enforcement, fire, and other
emergency service professionals. It is not intended to be a substitute for the exercise of
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 8 of 11
judgement or supervision of these professionals. Both parties acknowledge that the
responsibility for providing law enforcement, fire, or other emergency services rests with the
Village which is providing such service and not with the other party to the Interoperability
Agreement.
The parties to this Agreement and their respective officers and employees shall not be
deemed to assume any liability for the acts, omissions, and negligence of the other party.
Further, nothing herein shall be construed as a waiver of sovereign immunity by either party,
pursuant to Section 768.28, Florida Statutes.
SECTION 9: OWNERSHIP OF ASSETS
All assets maintained under Section 4 of this Agreement will remain assets of the Village at
all times. All other assets involved in the 800 MHz Trunked Radio System and Microwave
Systems will remain the County's.
SECTION 10: TERM OF AGREEMENT
The initial term of this Agreement is for five (5) years or until the certificate of need for the
Village is no longer valid, whichever comes first. The Agreement may be renewed for three
(5) year term thereafter. At least eight months prior to the expiration of this Agreement's
term, the Village shall provide the County with a request to renew this Agreement. Such
Renewal Amendment will require approval of both parties and the County may not
unreasonably withhold its approval of the Renewal Amendment.
SECTION 11: AMENDMENTS TO THIS AGREEMENT
This Agreement maybe amended from time to time by written amendment by all parties.
SECTION 12: TERMINATION
This Agreement can be terminated by either party, with or without cause upon 10 days
written notice. Upon request of termination by the Village, the System Administrator will
proceed to disable the Village's radios from the County's System. It will be the
responsibility of the Village to reprogram the Village's radios removing the County's System
information from the radios. The Village will complete reprogramming the Village's radios
within 30 days of the date of termination.
•
SECTION 13: NOTICES
Any notice given pursuant to the terms of this Agreement shall be in writing and done by
Certified Mail, Return Receipt Requested.- The effective date of such notice shall be the date
of receipt, as evidenced by the Return Receipt. All notices shall be addressed to the
following:
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 9 of 11
• As to the County:
County Administrator
301 North Olive Avenue
West Palm Beach, FL 33401
Director, Facilities Development & Operations
3323 Belvedere Road, Building 503
West Palm Beach, FL 33406
With a copy to:
800 MHZ System Administrator
3323 Belvedere Rd. Building 506
West Palm Beach, FL 33406
County Attorney's Office
301 North Olive Avenue
West Palm Beach, FL 33401
As to the Village:
Village Manager,
Village of Tequesta
357 Tequesta Drive
Tequesta, Fl. 33469
Fire Rescue Chief
Village of Tequesta
357 Tequesta Drive
Tequesta, Fl. 33469
SECTION 14: APPLICABLE LAW/ENFORCEMENT COSTS
This agreement shall be governed by the laws of the State of Florida.
SECTION 15: FILING
A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm
Beach County.
EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 10 of 11
r:
SECTION 16: ENTIRE AGREEMENT
This Agreement and any Attachments attached hereto and forming a part thereof as if fully
set forth herein, constitute all agreements, conditions and understandings between the County
and Village concerning access to the Common Talk Groups, All representations, either oral
or written, shall be deemed to be merged into this Agreement, except as herein otherwise
provided, no subsequent alteration, waiver, change or addition to this Agreement shall be
binding upon County or Village unless reduced to writing and signed by them.
SECTION 17: DELEGATION OF DUTY
Nothing contained herein shall be deemed to authorize the delegation of the Constitutional
or Statutory duties of County or Village officers.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day
and year first above written. R 2 O O 3 Q 8 6 5
•
ATTEST:
DOROTHY H. WILKEN
By: d~~, C
Deputy Clerk
APPROVED AS TO
AND LEGAL SUFF]
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ATTEST: •.
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PALM BEACH COUNTY, FLORIDA, BY ITS
BOA1~D O.F COUNTY COMMISSIONERS
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Marcus, Chair
APPROVED AS TO TERMS
AND CONDITIONS
Dir. cilities Dev & Ops
VILLAGE OF -T~C~U ~STfk ,FLORIDA
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Mayor (Signature)
Mayor (Printed Name)
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
Village Attorney
C:\Documents and SettingsWudrey Wolt\My Documents\My Documents\800 MHz\tequesta ems agmt.wpd
• EMS Patient Carrier
Public Agency /Tequesta - 03/27/03 1900
Page 11 of 11
•
PALM BEACH COUNTY 800 MHZ RADIO SYSTEM OPERATIONAL PROCEDURE
EMERGENCY MEDICAL SERVICES COMMUNICATIONS
Purpose•
The purpose of this white paper is to establish the normal and emergency back up operating procedures as
well as establish talk groups to be utilized by the Emergency Medical Service providers operating on the
Palm Beach County 800 MHz Trunked Radio System (TRS).
It is the intent of Palm Beach County to convert the EMS communications to the new 800 MHz TRS in use
by Palm Beach County to be completed by January 2004. Upon completing this conversion it is the intent
to deconstruct the existing VHF (HEAR) system and to configure the UHF system in a modified format to
provide Florida State EMS Requirements as well as Emergency back up requirements for the Palm Beach
County EMS providers.
The county will maintain the following UHF Med Channels; Med Channel 8 for SMC communications,
• Med Channel 1 for North County back up communications, Med Channel 3 for South County back up
communications, and Med Channel 4 for Central & Western County back up communications. The back up
communications system will only be used in the event of a failure of the 800 MHz TRS or in the event a
disaster situation dictates the use of these channels.
Svstem Description:
The Palm Beach County 800 MHz TRS consist of 28 channels transmitting simulcast from ten tower sites
and provides portable radio coverage in medium density buildings throughout Palm Beach County.
Palm Beach County Fire/Rescue Communications Center (MedCom) will be the dispatch point for all EMS
communications throughout Palm Beach County. The EMS communications, over the 800 MHz TRS, was
designed to mirror the operations of the existing EMS communications on the UHF system.
Two Med Control Talkgroups (a programmed group of radio users synonymous with "channel" in a
conventional radio system) and Ten Med talkgroups will be established and programmed into all field unit
radios designated MedControl 1, 2 and Med 3 through Med 12. Primary utilization shall be as follows:
MedControl 1 Primary calling channel for EMS providers of Palm Beach County
F/R Command Calling channel for all PBC Fire Rescue Units
Med3 - Med12 Tactical channels for assignment as needed throughout Palm Beach County
Each hospital with an emergency room shall be equipped with an 800 MHz control station programmed
with an individual Hospital talkgroup, the talkgroups for the other hospitals, and the16 interagency
talkgroups established on the 800 MHz trunked radio system for interoperability. An Inter-Hospital
talkgroup will also be set up solely for communications between hospitals. Use of the interagency
talkgroups and the inter-hospital talkgroup shall be limited to emergency communication made necessary
by natural or man made disasters.
• Each hospital with an emergency room will also have a UHF control station to provide capabilities required
by the State EMS Communications Plan as well as Emergency back up communications in the event the
800 MHz system fails. The UHF base station will have Med Channel 8 configured as an RF control station
(468.1750 MHz Tx, 463.1750 MHz Rx a CTCSS of 167.9 Hz) and a second Med Channel assigned based
on the geographic location of the hospital within the county (see page 3).
Palm Beach County will maintain Med Channel 8 repeater system throughout the county for the Statewide
Medical Coordination requirements. The County will also maintain three other Med Channel repeaters on a
geographic area assignment. These channels will be utilized should the 800 MHz system fail. Med Channel
1 will be maintained in the north area, Med Channel 3 will be maintained in the south area and Med
Channel 4 will be maintained in the central & western areas of Palm Beach County.
Each rescue vehicle will be equipped with an 800 MHz mobile radio for communications on the 800 MHz
Trunked Radio System. All rescue units will also maintain their UHF high power mobile radios, as required
by the State of Florida EMS Plan.
In order to provide communications with all emergency medical service providers during the cutover from
UHF to the 800 MHz system, the existing EMS UHF Channels shall be Hard Patched to the corresponding
800 MHz EMS talkgroups. By hard patching the UHF channels to the 800 MHz talkgroups, all the radios
on either system will hear all communications on both systems.
Normal OperatinE Procedures:
When an emergency medical services unit from Palm Beach County Fire Rescue determines the need to
communicate with a hospital, that unit shall notify the Fire Rescue Communications Center (MedCom) via
• the Fire Rescue Command 2C Talkgroup. Other EMS service providers shall contact MedCom on
MedControl 1 or 2. MedCom will designate a Med Talkgroup and request the unit "standby" on that
talkgroup. Fire Rescue Dispatch will then call alert (tone alert) the appropriate hospital and patch the
designated Med Talkgroup to the Hospital Talkgroup. Upon completion of the exchange between the
emergency unit and the hospital, Fire Rescue Dispatch will disengage the talkgroup patch.
Statewide Medical Coordination (SMC) Procedure:
In the event that an out of the area vehicle is unable to access MedCom or a Hospital using the Palm Beach
County 800 MHz TRS, the following procedure shall control.
When an emergency medical services unit, which is out of its area of operation, determines the need to
communicate with a hospital in Palm Beach County, that unit shall notify MedCom via the UHF Med8
channel. The MedCom operator will designate a hospital and have the unit standby. The MedCom operator
will then call alert the appropriate hospital and patch, via the Motorola console system, a UHF Med
Channel, dependant on the geographical location of the EMS unit, with the hospital talkgroup. Upon
completion of the exchange between the emergency unit and the hospital the MedCom operator will
disengage the Med Channel to hospital talkgroup patch.
Emergencv or Back Up Procedure:
In the event the 800 MHz System were to fail the following procedure shall control:
MedCom will notify all the hospital emergency facilities to switch to the Emergency Back-Up Control
. Station. At this time the hospitals will switch their primary operations from the 800 MHz System to the
UHF channel assigned to its area. If a field unit from Palm Beach County determines the need to
communicate with a hospital that unit shall contact the hospital directly on the geographically assigned
UHF Med Channel. If an EMS unit from outside of the area determines the need to communicate with a
• hospital they shall call MedCom on UHF Med Channel 8. MedCom will inform the field user of the
appropriate Med Channel and request the unit contact the hospital on that channel. EMS dispatch and
hospital emergency room procedures shall include these failure mode procedures.
Regional EMS channel assignments are as follows:
NORTH
UHF MED CH 1
Jupiter
P.B.Gardens
St. Mary's
Good Samaritan
VA Medical Center
Columbia
SOUTH
UHF MED CH 3
Bethesda
Boca
West Boca
Delray
JFK
WEST
UHF MED CH 4
Columbia Palms West
Wellington
Glades General
The dividing lines for these regional assignments within Palm Beach County are, north of Southern Blvd
will be the northern region, south of Southern Blvd will be the southern region and west of SR 441 will be
the western region.
State Required EMS Communications Configurations:
The following are the specific EMS communications requirements delineated by the State of Florida EMS
Communications Plan and how those requirements are being met by this procedure
• • Vehicle Dispatch and Response (VDR)
On notification of need for emergency medical assistance, the communications system must enable prompt
dispatch of EMS vehicles to the location of the emergency. The communications system must further
enable dispatchers to communicate with responding vehicles while en route to the scene, while at the scene,
while en route to hospital emergency facilities, and during their return to availability for further assignment.
This function will be provided by the 800 MHz Trunked Radio System on the Med Control 1 & 2 dispatch
talkgroups and the Fire Rescue Command talkgroup.
• Local Medical Coordination (LMC)
The EMS communications system must provide EMS field personnel with a channel of communications
which permits the exchange of vital information between both EMS field personnel and emergency
department personnel while the patient is at the scene of the medical emergency and while en route to an
emergency department facility.
This function will be provided by the 800 MHz Trunked Radio System utilizing the ten Med talkgroups
designated Med3 - Med12.
• Local Scene Coordination (LSC)
The EMS communications system must have the capability for mobile and portable radios of the same local
area to communicate directly while on the scene of an emergency requiring multiple vehicle response.
This function is provided by an 800 MHz simplex frequency of 867.2250 MHz that will be programmed
into all portable radios in use by the EMS and Rescue field units.
•
• Medical Resource Coordination (MRC)
The EMS communications system must provide for wireless coordination of EMS resources between
hospitals, providers and dispatch centers for response to a disaster or mass casualty incident. Telephone
lines between dispatch centers can be used for resource coordination during normal operations; however,
radio communications are needed during situations following hurricanes, tornadoes, floods, fires, etc., when
telephone lines are inoperative or when telephone central office switching facilities are jammed or disabled.
This function is provided by the UHF Med 8 Repeater system to be maintained at the county tower sites.
Control stations will be placed at the hospitals, at the dispatch center, and mobile radios will be maintained
for use in the rescue and EMS service vehicles.
• Statewide Medical Coordination (SMC)
The EMS communications system must provide a communications channel to enable Medical Coordination
between EMS field personnel and emergency department personnel during situations in which a vehicle is
out of its prime area and unable to access an emergency department using the LMC channel of that area.
This function is provided by the UHF Med8 Repeater channel and the UHF Med channels assigned by
region, for vehicles entering Palm Beach County.
• Statewide Scene Coordination (SSC)
The EMS communications must have the capability for mobile and portable radios from different local
areas to communicate directly while on the scene of an emergency requiring multiple vehicle response.
This function is provided by Talk Around on the UHF Med 8 Channel in the mobile radios for Rescue and
EMS vehicles responding to situations in adjacent counties or for vehicles from outside Palm Beach County
responding to an emergency within Palm Beach County.
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Talk Group and Unit ID Ranges
Talk Group Talk Group Radio ID Radio ID
Range Range Talk Group Range Range Radio ID
Range Start End Quantity Modulation Start End Quantity
1 800001 800507 253 Digital 700000 708127 8127
2 800508 800511 2 Res.forSys. 708128 708191 63
3 800512 801535 512 Resd.Future 708192 724575 16383
4 801536 802559 512 Analog 724576 740959 16383
5 802560 804095 768 Analog 740960 763535 22575
Total: 2048 Total: 48000
• system limitation
~~. ~~1~
GENCY PREFIX TYPE ~,LLOCATION ALLOCATION STQR1` NOTES
AN MEN UP Halo 50 53 801635 A N/A
A UN N R UP I ital 50 8000 800099 N/A N/A /A
a m each ount heri s ice P Ana o 250 8016 7 8 2135 6 00 724576 730575
Palm Beac ount eri s ice PB i ital 50 800101 80 1000 700 700999 1
alm Beac ount Ire- escue PBFR Analo 120 8 2137 802375 3000 73057 73357 1
Pam each ount EM P M Ana o 50 802377 802475 1000 733576 734575
Palm Beach ount Public Works PBPW Analo 100 802477 802675 4500 734576 739075 1
alm each ount ublic Works P P Di ita nassi ne 800293 8 45 1 0 7 27 708127
Town o uno each JB Analo 5 802677 8 5 10 7 7 7391 5 7
own o u Iter JP Halo 30 8 26 7 802745 600 739176 7 775 7
Town of Ju iter Inlet Colon TJIC Analo 2 802747 802749 40 739776 739815 7
Town o ake Par TLP Analo 802751 2789 40 7 8 6 740215 3,
VI a e o Nort Palm Beac PB Halo 10 80 7 802809 200 740216 74 4 5 7
it o alm Beach ardens B Analo 60 802811 02929 1 00 74 4 6 741615 3,6
ilia e o e uesta V T Analo 10 02931 802949 200 741616 741 15 8
Town o loud Lae Ana o 802951 02 53 4 741 16 741855 5
it o len i e Ana o 2 802955 802957 40 741856 741895 5
own o Man onia ark P na o 3 802 5 802963 0 741896 741955 7
Town o alm Beach TPB Analo 25 802965 80 3 500 74195 742455 3,6
it o alm Beac ores PB Analo 3 803015 3 19 6 742456 742515 5
i of Riviera Beach CRB Analo 30 803021 803079 600 742516 743115 7
Revised 11/14/02 Page 1
Palm Beach Count 800 MHz S stem Talk Grou /Unit ID Allocatan Table
Y Y p
A R GIMP ALLd
AGENCY PREFIX TYPE ALLOCATION ALLOCATION NOTES
it o West Palm each PB Analo 1 8030 803279 2010 743 16 745125 7
it o tlantis A Analo 3 8032 803285 60 745 745185 7
it o reenacres A na o 7 803287 8 3299 4 745186 7453 5 7
Town o Haver ill THH Analo 2 80 1 80330 40 745 6 745365 5
Town o oluxo HP Analo 803305 803309 60 745366 745425 5
Town o Lake larke ores TL Analo 2 803311 803313 40 745426 745465 7
Cit o Lake Worth CLW Analo 30 803315 803373 600 745466 746065 7
own o antana Ana o 5 03375 383 746066 746 5 2
own o anala an MN Halo 803385 8 3387 40 746166 746 05 7
Vi a e o a m nn s VP Analo 6 389 803 9 120 746206 746325 2
Villa e o Ro a Palm Beach RPB Analo 18 80 40 803435 360 746 26 746685 7
own o outh Pa m Beach Ana o 2 803437 3439 4 746686 7467 5 7
Villa e o Wellin ton V W Analo 10 803441 803459 200 746726 746925 5
it o Boca aton BR Analo 40 4 80353 800 74 6 747725
it o Boca aton BR Di ital 40 0 5 00443 800 70 0 701799
it o o nton Beach B Halo 26 803541 8 3591 520 747726 74 24 3
Cit o Bo nton Beach BB Di ital 32 800445 800507 800 701800 702599
it o Bo nton Beac B Di ita 8 034 63
Town o Brin reezes BB Analo - - - - - - 4
it o elra Beach B Halo 803593 03631 4 748246 748645 3,
it o De ra Beac Di ita 46 800201 0 1 92 702600 7035 9
Villa e o of V Analo 2 80375 803755 40 749 4 749885 5
Town of Gulf Stream TG Analo 2 803757 803759 40 749886 749925 2
own o i hland each Ana o 2 8 3761 80 763 4 749926 74 5 5
Town o cean id e R Halo 5 8037 5 803773 100 749 750065 7
it o Be a lade B Ana o 18 803775 80 360 750066 7504 5 7
Cit of Pahokee CPK Analo 4 803811 803817 80 750426 750505 7
it o outh Ba Ana o 4 03819 803 80 750506 75 5 5 2
> >
Broward Coun BROW Analo - - - 1000 750586 751585 8
Hend Coun HEND Analo - - - 500 751586 752085 8
State of Florida STAT Di ital 16 800333 800363 500 703520 704019
P choo Board H Ana o 11 3923 80394 230 75 086 75 3 5
Martin Coun MART Analo - - - 1000 752316 753315 8
Martin Count Additional MART Analo - - - 500 753816 754315 8
Federal Users FEDS Analo - - - 500 753316 753815 8
Parkland/Coral S rin s PARKCS Analo - - - 500 754316 754815 8,
Revised 11/14/02 Page 2
•
Palm Beach Count 800 MHz S stem Talk Grou /Unit ID Allocatlc'~Fi Table
Y Y P
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TALK GRP MOD. TALK GRP TALK GRP ALLOTMENT UNIT ID UNIT ID ALLOTMENT
AGENCY PREFIX TYPE ALLOCATION START END ALLOCATION START , . END NOTES
PBC Common Talk Grou s COMM Analo 30 803945 804003 N/A N/A N/A 3
Total Assi ned Talk Grou s /Unit IDs Analo 1174 26540
Total Assi ned Talk Grou s /Unit IDs Di ital 226 4020
Total Un-assi ned Talk Grou s /Unit ID Analo 106 12418
Total Un-assi ned Talk Grou s /Unit ID Di ital 27 4107
Assumptions:
100% growth over life of system for all agencies.
Talk Groups assigned for every 20 units for public safety and every 30 for public works.
Only odd numbered talk groups are assigned.
Unit ID assignments are limited to 48,000 due to system capacity.
Notes:
1. Allotment based on information provided for fleet mapping and unit quantities in project SOW.
2. Allotment based on January 1998 survey.
3. Allotment based on information provided for fleet mapping.
4. Included with Ocean Ridge.
5. No information available. Talk group and unit ID allotment estimated.
6. Units per talk group less than 20 unit standard based on unit information provide in January 1998 survey.
7. Allotment based on quantities from January 2000 survey.
8. These agencies will utilize the "Common Talk Groups" for communications.
9. Bolded ID is the last block assigned
Indicates break in sequence denoting reserve of assigned talk groups and unit IDs.
File:\fleetmap\talkgvoup -unit ID allocation.wb3
Revised 11/14/02 Page 3