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HomeMy WebLinkAboutDocumentation_Audit_Tab 01_05/06/2009VILLAGE OF TEQUESTA AUDIT COMMITTEE MEETING MINUTES January 22, 2009 Call to Order and Roll Call The Village of Tequesta Audit Committee held a regularly scheduled meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on January 22, 2009. The meeting was called to order at 9:00 a.m. by Village Glerk Lori McWilliams. Present were Frank D'Ambra, Eric Jolly, Abby Roeloffs, and Robert Rives. Also in attendance were Mayor Pat Watkins, Village Attorney Trela White and Village Clerk Lori McWilliams. 1. Approval of 10/30/08 Minutes Ms. Roeloffs requested the minutes include the discussion on the role of the committee members. MOTION: Member Rives moved approval of the minutes as amended; seconded by Member Jolly; motion carried unanimously 4-0. 2. Review of Resolution and Tasks Assigned to the Audit Committee Village Attorney White reviewed the Resolution as approved by the Village Council and explained the role of the committee as outlined in the Resolution. Discussion ensued on the Audit Committee reviewing the finalized audit prior to it being presented to Council and the Auditors reporting directly to the committee. Mayor Watkins noted she would bring the committees request for additional duties to the Council for discussion. She pointed out that at this time per the Resolution, the committee should perform as a selection committee. 3. Review and Approval of Newly Proposed Audit RFP The committee reviewed and updated the audit. Adjournment The committee adjourned at 10:17 a.m. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. Atl referenced attachments are on file in the Village Clerk's office. VILLAGE OF TEQUESTA AUDIT COMMITTEE MEETING MINUTES April 21, 2009 Call to Order and Roll Call The Village of Tequesta Audit Committee held a scheduled meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on April 21, 2009. The meeting was called to order at 10:09 a.m. by Village Clerk Lori McWilliams. Present were Frank D'Ambra, Eric Jolly, Abby Roeloffs, and Robert Rives. Also in attendance was JoAnne Forsythe, Director of Finance. 1. Approval of 01/22/09 Minutes The minutes of the meeting were overlooked and not approved; will be placed on the next scheduled agenda. 2. Review /Evaluate Audit Services Proposals Clerk McWilliams explained the committee was tasked with evaluating the proposals and providing a ranking; and explained the individual evaluation grids needed to be signed by the committee member, dated and provided to the Clerk for the official record. The Audit Committee reviewed in detail the audit proposals submitted by: Keefe McCullough & Co.; Harvey Covington & Thomas; Berman Hopkins Wright; Rachlin, LLP; Rampell and Rampell; Nowlen Holt and Minor; and Grau & Associates. Each committee member evaluated the firms (see evaluation grid for each member) and the Village Clerk tallied the results (attached). The committee agreed to interview the following four firms: 1. Rachlin, LLP 2. Rampell and Rampell 3. Grau & Associates 4. Nowlen, Holt and Minor The committee discussed and agreed upon specific interview questions (see attached). Adjournment MOTION: Member Rives moved to adjourn the meeting at 11:24 a.m.; seconded by Member Roeloffs; motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.