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HomeMy WebLinkAboutResolution_58-01/02_07/11/2002RESOLUTION NO. 58 - 01/02 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING OF THE PURCHASE AND INSTALLATION OF A PHONE AND PAGING SYSTEM, FOR THE PUBLIC SAFETY FACILITY AT 357 TEQUESTA DRIVE, IN THE AMOUNT OF $46,579.25 FROM ADVANCED COMMUNICATION SOLUTIONS, INC., OF DEERFIELD BEACH, FLORIDA, TO BE PAID OUT OF ACCOUNT 303-332 664.603, HAVING A FY 2001/2002 BUDGET ALLOCATION OF $237,670.00, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE DOCUMENTS ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL pF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The purchase and installation of a phone and !paging system for the public safety facility at 357 Tequesta Drive, from Advanced Communication Solutions, LInc., of Deerfield Beach, Florida, as listed on the attached proposal dated May 23, 2002, attached hereto as '' Exhibit "A" and incorporated by reference as part of the 'resolution, is hereby approved. "`,THE FOREGOING RESOLUTION WAS OFFERED BY Councilmember von 1 Frank, who moved its adoption. The motion was seconded by ,=Councilmember Resnik, and upon being put to vote, the vote '' was as follows FOR ADOPTION AGAINST ADOPTION Geraldine A. Genco Joseph N. Capretta Basil E. Dalack Edward D. Resnik Russell J. von Frank • The Mayor thereupon declared the Resolution duly passed I~ and adopted this 11tH day of July, A.D., 2002. MAYOR OF TEQUESTA .- < / ~~ ~. ~~ Geraldine Genco ATTEST: Mary Wolcdtt Village Clerk ._ ~ ,_~~ • ~~ ~• I~ 1 THE VILLAGE OF TEQUE5TA Public Safety Facility TELECOMMUNICATIONS SOLUTION PROPOSAL Final Revision GEOFF COLLINS COMMUNICATIONS CONSULTANT 5/23/02 f ~ ~, ~ - . ~~ 1 ~~ •, /1 • /3dvsi~~~1 ~rtxnmru~itaiy4~n ,gal~3€~s ' Chief James Weinand May 23, 2002 Chief Stephen Allison ' The Village of Tequesta 357 Tequesta Drive Tequesta, Florida 33469 _ Dear Chiefs, ' Before ou make a final decision to bu a tele hones stem I wanted to write ou a note Y Y P Y ~ Y accenting the benefits of using an NEC system and Advanced Communication Solutions. • Easy to use Equipment. ' • NEC is a proven product that other municipalities are currently using. (PBCEOC) • ACS is the authority on NEC equipment in all of Florida; NEC refers ACS in ' complicated applications because of our technical staff. • • 30 Day Money Back Satisfaction Guarantee. ' • 2 to 4 hour Emergency Response Guarantee or we pay you 5100 per hour. • The home phone number of ACS's Division Manager. • Direct Phone number of the President of the Company. • NEC systems are virtually obsolescence proof and easily upgradeable. ' i I i f i i l i ll f d b on. • n ormat nteract ve We te to p ace serv s or or pro uct s ce ca ' * To the best of our knowledge, no one in the industry provides these services. In making this long-term decision, please be thorough and take time to allow us to answer questions about some of your thoughts on purchasing a system. In today's high tech ' environment, quality service is imperative. ACS is committed to customer satisfaction as v~ntnessed by the guarantees listed above. ' If you have any questions please feel free to call 561-689-7770, ext. 235, or a-mail gcollins~2acs.com. I look forward to hearing from you. ' Sincerely, ' Geoff Collins Communication Consultant ' Advanced Communication Solutions NEC ®BELLSOUTH• ~ ~ ~;,a ' 1525 NW 3rd Street #5 Deerfield Bearh FI 33442 • Ph: 954.429.9998/800.841.1AC5 • Fax: 954.429.3223 • W W W.ZOCS.cOm I, I ~, .. w Advanced Communication Sa/vtions PRODUCTS AND SERVICES TELEPHONY SPRINT SERVICES Telephone Systems -Key & PBX Long Distance/Local Long Distance Voice Mail -Live Record Disket Billing Unified Messages Tl ACD Conference Calling IVR Toll Free Numbers Cil (computer telephone integration) Frame Relay Integrated Wireless PCS Wireless VIDEO CONFERENCING BELLSOUTH SERVICES Rollabout Systems local Dial Tone Telemedicine Local Tl Desktop Video ISDN - PRI / BRI 128, 384 and Full Tl Speeds Fast Internet Access ADSL FACSIMILE Laser Fax FINANCIAL SERVICES Faxon Demand Leasing 12 -12 Months Internet Faxing Rentals Fax Servers Deferred Billing Multifunctional Consolidated Billing Color Fox 90 Days Same as Cash Seasonal Billing NEC OO BELLSOUTH' ~ ~Sprint~ 800-841-1 ACS • www.2ncs.com ~ i. •, /1 • ~dsrnncetid Corrtirnunirn#iortr .fasi~rtions ADDENDUM A ' VILLAGE OF TEQUESTA Public Safety Facility -Phone System ' 1. NEC ELITE System 1-Elite 192 Key System configured as follows: ' System Software: Series 6000 This system is eaui~oed as follows: 1 Basic Cabinet with Central Processor 1 Expansion Cabinet with Expansion Interface 2 Internal Battery Back-up's 64 Digital Ports (8 Ports/ Card) -FOR DIGITAL PHONES 4 Analog Ports -FOR ANALOG DEVICES (Fax, etc.) 1 NEC PRI Card -FOR LOCAL PHONE LINES 1 CO Line Card (4 Lines per Card) -FOR DISASTER RECOVERY 1 Remote System Maintenance Modem • 1 Adtran CSU ACE -for PRI Connectivity 1 NEC's SAT PC Program for the End User 2 Basic Message Display Boards - 8 Port -Master I 4 Expansion Message Display Boards - 8 Port -Slave Basic Automatic Call Distribution Package (ACD) Call Analyst Lite -Call Accounting Software (Customer Provided PC) Lightning and Surge Protection 2. Terminal Equipment White Black 0 44 8 Button Digital Display Telephones 8 0 2 Button Digital Telephones (No Display) 0 4 60 Button Add on Module ' 3. Voice Mail System 1 Elitemial VMS Integrated Voicemail System I 4 Ports - 180 Storage Hours Unlimited Subscribers Live Record /Live Monitor Call Screening /Call Holding • Interactive Voicemail Soft Keys On Elite Terminals Page 1 of 4 I NEC ®eEUSOUrH• I 1525 NW 3rd Street #5 Deer}ield Beach FI 33442 • Ph: 954.429.9998/800.841.1AC5 • Fax: 954.429.3223 W W W.20CS.C0111 ADDENDUM A 4. Installation Delivery, Installation, Programming and Training during normal business hours for: 1 Year Warranty 5. NEC Elite 192 Total Investment $ 26,795.00 Excl. rax 36 Month Lease $ 849.41 60 Month Lease $ 594.85 60 Month Lease With Extended Warranty $ 685.76 6. System Options 5 Year Extended NEC Telephone System Hardware Warranty $ 4,095.00 • 2nd Year Maintenance with the Five year Warranty (Labor Only) $ 1,500.00 2nd Year Maintenance with out Five year Warranty (Parts & Labor) $ 3,030.00 DTERM Digital Cordless Terminal $ 695.00 NEFAX 560 Fax Machine $ 995.00 NEFAX 805 Fax/Copier/Printer $ 2,495.00 Plantronics Headsets $ 196.00 7. Services Included with Every ACS System• Futl Local Dialtone Full Long Distance Coordination Internal System Battery Backup Comprehensive Training For All Personnel 800# Customer Support Line Page 2 of 4 NEC ®IeEUSOUrH• - 1525 NW 3rd Street N5 Deerfield Bearh FI33442 Ph:954.429.9998/800.841.1AC5 Fox: 954.429.3223 WWW.ZUCS.CONI ADDENDUM B VILLAGE OF TEQUESTA Public Safety Facility -Cabling Plant 1. Cable Plant/Pagina System C tom. Item 150 Category 5 -Non Plenum Cables (75 Dual Drops) 21 Category 5 -Non Plenum Cables - Seperate 1 Chatsworth 19" Rack -Aluminum 1 Ortronics 96 Port Data Patch Panel 4 Ortronics Horizontal Wire Management System "All cables Installed. Terminated. and Tested with jacks & faceplates. 2. Installation Delivery, Installation, Programming and Training during normal business hours for: 1 Year Warranty 3. ACS Cabling, Plant -Total Investment $ 12,985.25 Excl. Tax 36 Month Lease $ 411.64 60 Month Lease $ 288.28 4. Cabling Options Chatsworth 19" Low Profile Shelf $ 89.50 Chatsworth 19" Double Sided Shelf $ 100.25 Side Panel Vertical Wire Management $ 219.16 Patch Cords (Depending on Length) $ 3 to 8 5. Services Included with Every ACS System: Full Local Dialtone Full Long Distance Coordination Internal System Battery Backup Comprehensive Training For All Personnel 800# Customer Support Line Page 3 of 4 NEC ®BELISOUTH' ~- -~ ''~~ 1525 NW 3rd Street #5 Deerfield Beach FI 33442 • Ph: 954.429.9998/800.841.1AC5 • Faz: 954.429.3223 WWW.YO~S.COm ~ ~ •, • /1 ' Aaf~rant~d Cer~rrmnnira#ion ~! u#i~ns I ADDENDUM C ' VILLAGE OF TEQUESTA Public Safety Facility -Paging System 1. Paging System ' (~. l em 12 Paging Speakers 2x2 2 Paging Hom ' 1 Paging Power Supply 1 Three Zone Paging Unit ' 'All Cabling St Equipment Installed. Terminated and Tested 1 • 2. Installation ' Delivery, Installation, Programming and Training during normal b usiness hours for: 1 Year Warranty 1 ' 3. ACS Paging System -Total Investment 36 Month Lease $ 2,704.00 Excl. Tax $ 85.72 60 Month Lease $ 60.05 1 ' 4. Services Included with Every ACS System• Full Local Dialtone ' Full Long Distance Coordination Interactive Website: www.2acs.com Comprehensive Training For All Personnel ' 800# Customer Support Line ' • Page 4 of 4 NEC ®aEU.SOVTH• -~ -~~ ' 1525 NW 3 d S N r treet S Deerfield Beath FI 33442 • Ph: 954.429.9998/800.841.1 ACS • Fax: 954.429.3223 W W W.ZUCS.com 1~ 1 1 1 1 1 1 1 1• 1 1 1 1 1 1 1~ 1 1 I ~ • ~ __ __ /Itrlsr~lrnte~ri Comnsierniratrosi .~olrstfo~as PAGE VILLAGE OF TEQUESTA Public Safety Facility 1. ADDENDUM A -PHONE SYSTEM Opt. 1 Total investment -NEC Elite 192 Addi 'on 5 Year NEC Parts Warranty (Exercised at time of purchase only) $26,795.00 $4,095.00 1 Year ACS Labor Warranty (Only used with NEC 5 Year Program) $1,500.00 x4 Labor Coverage for 5 Years $6,000.00 Total Cost of Ownership over next 5 Years w/ programs $36,890.00 Opt. 2 Total Investment -NEC Elite 192 $26,795.00 (No NEC 5 Year Warranty ) 2nd Year Maintenance Contract $3;030.00 x4 $12,120.00 Total Cost of Ownership over next 5 Years w/ programs $38,915.00 Cost Savings over 5 Years - Opt. 1 vs. Opt 2 $2,025.00 Total Investment -NEC Elite 192 $26,795.00 36 Month Lease $849.41 60 Month Lease $594.85 60 Month Lease w/ 5 year Warranty Parts $685.76 60 Month Lease w/ 5 year Warranty Parts & Labor $818.98 Page 1 of 2 NEC ®eEUSOVrH• ~ -.~~ 1525 NW 3rd Street #5 Deerfield Beach FI33442 • Ph: 954.429.9998/800.841.IA(5 • Fax: 954.429.3223 WWW.YOCS.C0111 ~J SUMMARY PAGE ~. •, ~~rrstxxiged ~"ommvnitatiorr Ivtiavs 2. ADDEND M B -CABLING PLANT ~• Total Investment -Voice & Data Cabling 3. ADDENDUM C -PAGING SYSTEM Total Investment -Paging System 8~ Cabling $12,985.25 $2,704.00 TOTAL PACKAGE PRICE (Addendum's A,B,C) 36 Month Lease 60 Month Lease 60 Month Lease w/ 5 year Warranty Parts 60 Month Lease w/ 5 year Warranty Parts & Labor $42,484.25 ~~ $1,346.75 $943.15 $1,034.07 $1,167.27 Page 2 of 2 NEC ®eEUSOVrH• ~ '~~ 1525 NW 3rd Street #5 Deerfield Beach FI 33442 • Ph: 954.429.9998/800.841.IAC5 • Fax: 954.429.3223 W W W.2ucs.tOm i~ ~• i ' BellSouth Primary Rate ISDN (FL) CKL # 1 The Village of Tequesta 357 Tequesta Drive Tequesta, FL ' C~1StOm I+JitrV (FI.) i~ i i The Village of Tequesta Description Quanti ty Installation Montlily BellSouth Primary Rate ~DN (FL) Exchange: JUPITER (Rate Group 9) Payment Term: 24 to 48 Months ServingArrangement: Local Serving Office Rate Plan: Flat Rate Access Line 1 $875.00 $130.00 Interface - Voice/Data (Standard) 1 $110.00 $3'15.00 B-Channels - Voice/Data (Standard) 16 $80.00 $731.2A D-Channels - Voice/Data (Standard) 1 ~•~ ~•~ Telephone Numbers for Voice/Data and Digital Data Inward/2 way 50 $0.00 $10.00 Fnd User Comtnon Line (EUCL) 5 $0.00 $39.20 Telecomnnxnications Relay Service 5 ~•~ ~•`~ Fwcess Line Port Charge - PRI 1 $0.00 $14.00 Local Number Portability 1 $0.00 $1.75 Federal Universal Service Charge 5 $0.00 $2.65 Circuit Location # 1 Termination: 561/575-6200 Central O,~Sce: JPTRFLMA74E - RBOC BELLSOUTH TELECOMM INC FL *Rates quoted for this product are based on TariffSections A42.3 (GSS7), 13.3.21 (FCC 1), 4.7 (FCC 1). Custom )entry (FL) , Description: Special Pricing *The Custom Entry portion of this quote has been »utnually entered and is subject to verification PRI Discount based on 36 month commitment 1 $0.00 ($379.20) 2Q Promotion: Redeemable Coupon for Install 1 ($1,000.00) $0.00 Total Installation $65.00 TotallVbl>tffily $925.00 Prepared By Meredith Grahau (954) 429-9998 Quote Number BBS020423150506 This Quote is valid 30 days from lest revision dateg4l23/2002 rftlt ~,~+) ~ )`L/'+ '~ The information corrtained in this proposal is proprietary to BellSouth and is offered solely for the purpos ~~~~~ Q~ja (,r } j of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. Thi quote is subject to the availability of the services set forth above. Created by ~uoteF~cpert Page:1 Printed: 04123/2002 1 w ' •' A • Advanced Communicntian Solutions i SERVICE PROGRAM • 24 hour support, l days a week, 365 days of the year. • Toll free number for technical support. • Remote diagnostics and repair that will result in reduced downtime. • Customers are surveyed offer every service call to ensure the highest level of customer satisfaction and support. • Internet access at www.2ac s.com to download information, ordering and placing servue calls 1/24 from your office, home or on the road. • The most qualified consultants and engineers in the industry at your disposal for designing, implementing and supporting ' your communication needs. ' I • Nationwide service and support infrastructure to service the entire network. • Extremely economical extended warranty coverage to ensure cost of ownership will be the lowest possible. ' • Notification of all software updates to your system to keep your office as productive as possible. • Built in battery back up for power failures. • Surge protection provided that will replace your entire system if fails. ' • Access to the president of the coin an if not coin letel satisfied with ever as ect of our s stem and su ort. P Y P Y Y P Y Y PP • ACS appreciates that your communication systems are the lifeblood of your company. It is our commitment as your strategic partner to ensure no matter how little the problem, that it is resolved in a fashion that is acceptable by you. NEC OO BELLSOUTH' ~Spx~nt ' 800-841-1 ACS • www.2acs.com EMERGENCY RESPONSE GUARANTY Advanced Communication Solution's (ACS) emergency service response shah be 2 to 4 hours. In the event ACS does not respond within 4 hours, ACS shall pay the customer reamed herein at the rate of $100.00 per -hour beyond the specified guaranty time. This guaranty shall apply during the initial warranty period, and therea~er, provided that customer is covered by an ACS Maintenance Agreement. Customer must also be current with all invoices, payments, etc. and that ACS is not prevented from responding due to weather conditions, acts of nature, or other conditions outside of ACS' control. ISSUED TO: %/-~ __ _~ ~-~ ~... i~xiw~ :~~~#a~r~z~s:~ ~~ •, A • Advaeced Communica#io» Soletions ' Important Telephone Numbers ' Bellsouth Trouble Tickets -Kate White For line problems, outage reports, or dead lines. 800-841-1 ACS ' ACS Service De artment -Michelle Ischewske Q 0 ' For Moves, Adds, Changes, and Service calls, or training. 800-841-1 ACS -Ext. 114 ACS Installations Coordinator -Liz Gutierrez • Question pertaining to an installation, scheduling of, or status on. t (954) 429-9998 -Ext. 126 ACS Customer Care Manager -Terri Jo Gonzalez System Training, System Implementation ' (954) 429-9998 -Ext. 100 1 ACS Accounting Department - Kristy Allston Questions on any bills, invoices, or payment arrangements. (954) 429-9998 -Ext. 115 ~~ ACS Sales -Geoff Collins Consultation on new technology products, additions to existing system(s), questions & problems other than service calls. (561) 689-7770 -Ext. 235 Cellular: (561) 301-1529 NEC OO BELLSOUTH' -~ Sent 2001 Palm Beach Lakes Boah:rard West Palm Beach FI 33409 • Ph: 561.689.7770/800.841.1AC5 • Fax: 561.689.1190 • WWW.~GCS.eOm '~ •, I /1 • Advanced Coinmvnication soluhos ' ACS MANAGEMENT TEAM ' ACS President -Steve Battista 954-429-9998 -Ext. 101 ' 954-571-5050 -Private Line 1 Director of Sales-Jav Marzullo ' 954-429-9998 -Ext. 122 ' ACS Divisional Manager -Richard Finn (561) 689-7770 -Ext. 233 ' ~ Home: (561) 740-0770 ACS Service Manager -Tim West ' (954) 429-9998 -Ext. 108 1 ACS Oaerations Manager -John Burns ' 954-429-9998 Ext. 125 ACS Customer Care Manager -Terri Jo Gonzalez (954) 429-9998 -Ext. 100 ~~ t NEC ©BELLSOUTH' Sprint ' 2001 Palm Beach lakes Borlsvrrd West Pdm Bach FI 33409 • Ph: 561.689.1770/800.841.1AC5 • Fax: 561.689.7790 • WWW.2ucs.cOm -- .... .,.~_ .._ _ ~_...._._..,_ ~.__..._.~.e.u~.~_ __._._~_ _- ____.__._._ n .ar6 ~. _ ..~~ ~ ~ _ _ _ ~ . '~3< ''^~ - ., 1 j 1 _ ~-.. - ..~ .. .. .. «~.-.._ _..-. _ ,....,:_...-.tea-....... _. __.......,.,~ _ .:............ .. =~~i....AIWItH6t •:...y Sv]iY-'~~~1~.. •"~?`lmFl~lla~v Y.d+~/4~•K`,2'p`_" _ "._~XaY~"5&R~:"^~K' F3z::'t@8:" ~t - ~ 7~,~. k ' f, y'. ~. 1 ~ 1 3 ~' '~~ '~ ~ N r~ N Advanced Communication Solutions hereby grants ~' (customer) a 30 day money back guarantee. Shout the telecommunications system- installed by ACS not perform. to customer's satisfaction, then, within 30 days of system cut-over, customer may return said system anal. shall. receive all monies paid less non.-recoverable items (cable, hardware, installation labor, etc.) Advanced Communication. Solutions ~~ ~~~ Steve Battista, President ~~ ~G~ wmr,wd Y`n~wwu!Yeu~F'n« d+d~v4i,,~a I ~ICSA`~ PARTIAL CUSTOMER LIST • Sony Music • Royal Caribbean • Greg Norman Golf Company • Phil Smith Automotive Group Orlando Magic • Palm Beach County • TD Waterhouse Arena • Hyatt Grand Cypress • RDV Sportsplex • Holiday Inn • AT&T Wireless Services • Radisson Resorts • Cable & Wireless • Tricorn Pictures • Right Management • Travel Pro • JM Family Enterprises • National Shopping Club • Dean and Dulca • WR Grace • Heart of Florida Hospital • Broward County School Board • Cedars Hospital • Polk Community College • Pediatrix Medical Group • (ordinal Newman High School • Humana • White ~ Case law firm • Gulfstream Park • Boca Raton Museum of Art • Ikon Office Solutions • Pinnacle financial • Paramount Pictures • British Airways NEC ®BELLSOUTH' ~ `T`F1 800-841-1 ACS • www.2acs.com