HomeMy WebLinkAboutResolution_42-01/02_05/16/2002RESOLUTION NO. 42-01/02
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,
PALM BEACH COUNTY, FLORIDA, ACCEPTING THE TERMS AND CONDITIONS OF
` THE PALM BEACH COUNTY EMERGENCY MEDICAL SERVICES (EMS) GRANT AWARD;
CERTIFYING THAT MONIES FROM THE EMS GRANT AWARD WILL BE USED TO
PURCHASE COMMD'lUNICATIONS EQUIPMENT TO ALLOW OUR PARAMEDICS AND
EMT'S TO COMMUNICATE WITH THE HOSPITALS USING THE PALM BEACH COUNTY
800 MHZ RADIO SYSTEM, WILL NOT BE USED TO SUPPLANT EXISTING
TEQUESTA FIRE-RESCUE BUDGET ALLOCATION AND MEETS THE GOALS AND
OBJECTIVES OF THE EMS COUNTY GRANT PLAN.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
~ Section 1. That the Village of Tequesta, Palm Beach County,
Florida, does hereby accept the terms and conditions of the Palm
• Beach County EMS Grant Award and concurs with the amount of the
award, activity and expenditure plan, attached and marked as
Exhibit "A".
Section 2. The Village of Tequesta, Palm Beach County, Florida,
hereby certifies that the monies from the EMS County Grant award
will be used to purchase Communications equipment to allow our
Paramedics and EMTs to communicate with the Hospitals using the
Palm Beach County 800 MHz radio system, will not be used to
supplant existing Tequesta Fire-Rescue budget allocation and meets
the goals and objectives of the EMS County Grant Plan.
THE FOREGOING RESOLUTION WAS
{~-Csnl~ OFFERED by Councilmember
who
moved its adopt}s~n. The motion was seconded by
Councilmember ~QYI ~'~.~ and
upon being put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
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The Mayo ~ thereupon declared the Resolution duly passed and adopted
this ~ "~~'day of~, A. D. , 2002 .
MA OF TEQUESTA
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DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
OFFICE OF EMERGENCY MEDICAL SERVICES
PALM BEACH COUNTY EMS GRANT AWARD APPLICATION
PRIMARY GRANT REQUEST
Note: The total for all your primary requests must not be more than
$50,000.00.
1. Organization:
Authorized Official: Michael Couzzo Title: Village Manager
Alternate Official: James Weinand Title: Fire Chief
Mailing Address: P.O. Box 3273 Teauesta, FL 33469
Telephone: (561) 575-6250 FAX: (561) 575-6239
2. Authorized Contact Person: Lt. Peter J. Allen
Title: EMS Coordinator
• Mailing Address: P.O. Box 3273 Teauesta, FL 33469
Telephone: (561) 575-6250 FAX: _(561) 575-6239
3. Agency's Legal Status: Municipal Fire Department
4. First Responders: Please attach a copy of your Memorandum of
Understanding (MOU) with a licensed provider. If you do not have a
MOU, attach documentation that you made reasonable efforts to get
one, that you cooperate with the provider, or that you requested but
did not receive a response from the providers in your area. Tequesta
Fire Rescue is a County Permitted ALS Provider.
5. Your Federal Tax ID Number: VF 59-6044081
6. Identify the EMS county plan goals this project will accomplish in
whole or in part. A copy of the goals is attached to this application.
SYSTEM ENHANCEMENT: D)Improve EMS field communication ensuring 100%
coverage in all populated areas. H) Improve EMS aeromedical
communications system. I) Improve EMS inter-agency communications for
disaster preparedness.
7. Communications Projects: All grant applications which involve
communications equipment and/or services, in total or in part, will be
reviewed by the State of Florida Division of Information Technology.
. FINAL APPROVAL MUST BE OBTAINED PRIOR TO ANY PURCHASE COMMITMENT.
Copy of approval from the State must be submitted to the County EMS
Office with request for reimbursement.
PRIMARY EMS GRANT AWARD APPLICATION
ORGANIZATION: Tequesta Fire-Rescue
8. Background: Describe your agency, its operations, and how it relates
to other EMS agencies in your area. Also, provide a description of
your major resources including the number of employees, vehicles, and
equipment.
Tequesta Fire-Rescue is an ALS-Transport EMS Provider that provides
ALS and BLS care as well as Transport to the Village of Tequesta and
is contracted to provide the same for the community of Jupiter Inlet
Colony. We provide mutual aid to any agency that requests it and we
function within the County-Wide mutual aid system for medical
response. Tequesta Fire-Rescue provides this service using two ALS
Tranport Rescue Trucks, one ALS Non-Tramport Fire-Engine and one BLS
Non-Transport Ladder Truck equipped with an AED. Tequesta employs 18
Full-Time FF/EMT's and FF/Paramedics as well as 15 Volunteer
Firefighters that are First Responder, EMT or Paramedic Certified.
9. Grant History: Briefly describe your current and previous grant awards
for the past three years. Explain how this application does not
conflict or duplicate them.
• 00 - Ol ---- ALS Training Mannequin
99 - 00 ---- AED
98 - 99 ---- Public Education Robot
This request for Communications Equipment to allow us to use the new
800 Mhz Medcom System does not conflict with any of these or any
previous grants nor does it duplicate them. We have never requested
Communications Equipment on a County Grant and this system is brand
new, in fact the Medcom portion of this system is not intended to be
operational until mid-year-2003.
•If necessary, you may attach additional pages to complete sections 8 and 9.
PRIMARY EMS GRANT AWARD APPLICATION
PRIMARY EMS GRANT AWARD APPLICATION
ORGANIZATION: Tequesta Fire-Rescue
•
10. Project Need Statement:
Write a clear, concise statement describing
this project. This must include: 1) numeri
the data; 3) source of the data, and;
population and geographic area.
the need(s) addressed by
c data; 2) time frame for
4) the involved target
According to the run statistics provided by our department's EMS Run
Reporting software (Docu-Med), during the calendar year 2001 Tequesta Fire
Rescue responded to 815 EMS calls in Tequesta and Jupiter Inlet Colony, of
which 582 were transported to local hospitals, primarily Jupiter Medical
Center. Communications were established each time with the receiving
hospital using the current UHF Medcom system and the patient's chief
complaint, condition, vital signs, treatment and results were passed to ER
personnel prior to our arrival. Additionally, in those cases that the
Trauma Hawk was used communications with that team also were carried out on
the UHF Medcom system.
According to the Palm Beach County Communications Division, in a
letter handed out at a meeting at their facility on April 26th, 2002, "It
is the intent of Palm Beach County to convert the EMS communications to the
new 800 MHz TRS in use by Palm Beach County to be completed by January
2004 In writing about the current UHF & VHF systems the Communications
Division stated "These systems are scheduled for deconstruction in 2004 and
Palm Beach County wants to ensure that there will be no disruption in
communications services on these svstems."
Tequesta Fire-Rescue wishes to comply with the Division of
Communications intent by installing one dual-head, 800 MHz Medcom radio and
one 800 Mhz portable radio in each of it's three ALS vehicles. These radios
will be State of Florida Division of Information Technology compliant
radios and fully capable of operating on the County system. Tequesta Fire-
Rescue will use these radios to communicate with our local hospitals and
Trauma Hawk to pass that information for which we currently use the UHF
system. Additionally, in the event of an MCI Tequesta Fire-Rescue will be
able to seamlessly communicate with all other Palm Beach County EMS
Providers.
•
11. Project Outcome Statement:
• Write a concise quantifiable statement describing the degree to which
the need(s) will be changed by the project. This must contain the
same four characteristics as the need statement and indicate the
evaluation methods used to measure the efficiency and/or effectiveness
of the project's outcome.
Given the County's stated intention to convert to the 800MHz system
and to deconstruct the current UHF system Tequesta Fire-Rescue intends to
convert to the 800 MHz Medcom system We will be able to perform all
medical communications on the 800 MHz radios. We intend to monitor the
efficiency and/or effectiveness of these radios by determining what
percentage of the time we are successful in our medical communications
based on our use of the DocuMed EMS Reporting software that tracks
specifically how you contacted the hospital We anticipate that number to
be nearly 100% of the medical communications for transported patients from
Tequesta and Jupiter Inlet Colony during the calendar year 2004 and nearly
100% of the medical communications during the calendar year 2003 from the
date of system initiation, anticipated t~o be mid-year 2003
•
If necessary, you may attach additional pages to complete sections 10 & 11.
•
PRIMARY EMS GRANT AWARD APPLICATION
• ORGANIZATION: Teguesta Fire-Rescue
12. Major Activities and Time Frames:
If grant is awarded, you must follow your schedule. If, for some
reason, the schedule cannot be followed, please advise the EMS Office of
the activity change.
Please indicate time frame as lst quarter, 2nd quarter, 3rd quarter, 4"'
quarter and fill in the year.
First Quarter = October 1 through December 31
Second Quarter = January 1 through March 31
Third Quarter =April 1 through June 30
Fourth Quarter = July 1 through September 30
Activity Time Frames
Obtain State of Florida Division of Information
Technology approval for purchase of radios 13` Quarter 2002
Purchase, program and install radios. 2nd Quarter 2003
• Train personnel on operation of 800 MHz Radios 3rd Quarter 2003
Begin Operations when Medcom system is operational
Scheduled for mid-year 2003 4"' Quarter 2003
•
5
PRIMARY EMS GRANT AWARD APPLICATION
.ORGANIZATION: Tequesta Fire-Rescue
13. Budget:
The applicant must submit a written price quote for each line item.
For equipment include, the cost per item, quantity, and cite vendor
information. For each type of position, include the pay per hour,
number of hours, and cost of each benefit. For expenses, include unit
costs (if rental, give the cost per square foot).
Items/Quantities and Positions/FTEs
(2) Motorola Astro Spectra Radios
(3) Motorola XTS 3000 Portable Radios
(3) Shoulder Mics & Batteries
Total Cost:
Cost Per Unit Total
$4,276.00 $8,552.00
$3,476.00 10,428.00
$347.00 1,041.00
2o,ozi.oo
6
PRIMARY EMS GRANT AWARD APPLICATION
ORGANIZATION: Tequesta Fire-Rescue
14. Medical Director's Approvals: These are required for all projects
which involve professional education, medical equipment, or both.
(1) Professional Education: All continuing education described in
this application will be developed and conducted with my input
and approval.
Medical Director:
Signature Date
Printed Name:
(2) Medical Equipment: I hereby affirm my authority and
responsibility for the use of all medical equipment in this
project.
Medical Director:
Signature Date
Printed Name:
15. Resolution: Attach a resolution from the Governing Board(s),i.e. City
Commission, Town Council, Board of Directors, etc. certifying that
monies from the EMS County Grant Award will:
(1) Improve and expand prehospital services in that coverage area.
(2) Will not be used to supplant existing provider's budget
allocation.
(3) Meets the goals and objectives of the EMS County Grant Plan.
16. Certification:
I, the undersigned official of the previously named entity, certify
that to the best of my knowledge and belief, all information contained
in this application and its attachments are true and correct.
I understand my signature acknowledges that I will comply fully with
the State Bureau of Emergency Medical Services' and Palm Beach
County's Rules and Regulations governing the administration of the
State of Florida Emergency Medical Services Grant Program for
Counties. ~~~
Authorized Official:
ril
Signature
Date
Michael Couzzo, Village Manager
• Printed Name Title