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HomeMy WebLinkAboutResolution_62-99/00_06/08/2000RESOLUTION NO. 62-99/00 • • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE LEASE AGREEMENT WITH PITNEY BOWES, MIAMI LAKES, FLORIDA FOR AN E510 MAILING MACHINE IN THE AMOUNT OF $151.00 PER MONTH FOR A TERM OF 48 MONTHS, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE SAME ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. An agreement, attached hereto as Exhibit "A" and incorporated by reference as part of this Resolution, providing for the lease of an E510 Pitney Bowes Mailing Machine and Meter for a 48-month term, is hereby approved and the Village Manager is authorized to execute same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Schauer who moved its adoption. The motion was seconded by Councilmember Genco and upon being put to a vote, the vote was as follows: FOR ADOPTION Joseph N. Capretta Basil E. Dalack • Geraldine A. Genco Elizabeth A. Schauer AGAINST ADOPTION Sharon D. tiValker The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of June, A.D., 2000. • MAYOR F~ j~QUE ~, '~ seph N. Capr tta ATTEST: ~.~ ~ ~.....t Joann Manganie o Village Clerk • • Pitney Bowes Inc. State and Local Government TERM RENTAL AGREEMENT FOR SALES AND VICE INFORMATION 1 (800) 322'8000 OUNT REPRESENTATIVE NAME REP. N LUL ~ ~~'V J 7~`iZ5 DISTRICT OFFICE DISTRICT N hll Il~v~n~ U4K~ GYoS RENTAL TERM (IN MONTHS) ~~ R OF PAYMENTS TOTAL PAYMENT RRST ~ ~ ~~ ' dU JEXT uExT NEXT Exhibit A - L o MODEL NO. ~ EQUIPMENT DESCRIPTION v 11W~%t_t~~ w~c~n~~ a . f~X ~Y~.s~ , ~ ~. '' r _ ~, BILLING ^ MONTHLY ~ QUARTERLY ~ OTHER_ FREQUENCY ADDITIONA L SERVICES EMA SOFT GUARD SOFTWARE METER AUTOMATIC ON AGREEMENT MAINTENANCE ON PROM RENTAL AGREEMENT RENTAL REPLACEMEN ACCEPTED BY: RETAIN ? ~, ~~ """^`~ °°w"~ i lrarc • t5 TITLE , ~ Metered Mail TERM RENTAL ACREEMENTTER6"S AND CONDITIONS By your signature as "Renter" below, you request that we rent to you the equipment described above or on any schedule attached thereto (the "Equipment") for business or commercial purposes. Your offer will be binding on us when we accept it by having an authorized employee sign it. All payments hereun- der shall be payable only to us at our executive office, unless we direct you otherwise in writing. APPROPRIATION. You warrant that you have funds available to pay Total Payments until the end of your current appropriation period and war- m at you will request funds to make such payments in each appropriation period from now until the end of the Initial Rental Term. ff you properly request from your legislative body or funding authority funds to be paid to us under this Term Rental Agreement and such legislative body or funding authority does not appropriate funds to be paid to us for the Equipment you may, upon the exhaustion of the funding authorized for the then current appropriation period, return the Equipment to us, at your expense, and thereupon, be released of your obligation to make all Total Payments to us due thereafter, provided: (i) the failure of the legislation body or funding authority to appropriate the necessary funds is documented to us as the reason for cancellation, and (ii) you have satisfied all of your obligations to us including the payment of all amounts then due to us under this Term Rental Agreement. In the event you return the Equipment pursuant to the terms of this paragraph, we shall retain all sums paid hereunder by you. You agree not to purchase or rent equipment performing functions similar to those performed through the use of the Equipment for the balance of the appropriation peri- od following your exercise of your termination right hereunder. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS WHICH ARE PART OF THIS TERM RENTAL AGREEMENT TAX EXEMPT NO. SALES TAX (IF APPLICABLE) $ FULL LEGAL NAME OF RENTER v ~~~ ~~ of i t'~ c~~si ~4 FISCAL FUNDING PERIOD ~ ~-A ~ /L' D ~ ~ ~ C ~ ,11` , v' ~ / ~ ~ Q FROIyi: TO: DBA NAME INITIAL CHECK AMOUNT $ RENTER P.O. N BILLING ADDRESS Z ~0 ! ~~ (~ E 5 ~ ~' ~ ~, ~ cm couNTY s~ATE zIP + a CREDIT CARD INFORMATION CARD N TYPE t EQUIPMENT LOCATION IF NOT SAME AS ABOVE 33~j - 'Z~(,(p CITY COUNTY STATE ZIP + 4 NAME ON CARD EXP. DATE _ SEND INVOICE TO THE ATTENTION OF CONTACT PHONE PITNEY BOWES INC. (RENTOR) RENTER PLEASE SIGN BELOW DATE BY: X PRINT NAME TITLE: DATE: TITe [ 1 1 i ~ . . . Your Business Information FULL LEGAL NAME OF RENTER y w'L~Tt C}~' ! (~ ~~~ 1 tl~.~'~~. DBA NAME EMAIL ADDRESS BILLING ADDRESS ~`~~ ~~Cl~''Sl il~ ~~ CITY f 1~5~ STATE ~~ ZIP+~~ ` ~~ PHONE # ~~~ CONTACT NAMC-~~~ >'~~~~L•/-~ SEND INVOICE TO ATTN OF EQUIPMENT LOCATION IF NOT SAME AS ABOVE CITY STATE ZIP+4 CREDIT CARD # fXP DATE NAME ON CARD TYPE TAX EXEMPT # SALES TAX IF APPLICABLE FISCAL FUNDING PERIOD FROM TO RENTER PO # Your Business Needs Qty MOdB~ ~/!"~ EgUlpmBf)f & $QN7C@S Q2SCrli)flOfl Equipment L~scnp0'on (lJew, Reconddroned. Lkrno. N®wly RemanufactumdJ c4 1~M1~ ~- `~ Your Payment-Plan Initial Rental Term Billing ~ i N 5 Frequency ^ Monthly ^ Quarterly ^ Other (specify # OllfbrrflAS Ma-tlilyAmottlrt First $ ~~ , Next $ Next Next $ Next $ Initial Check Amount $ SIGNATURE ~~!~.,a ..~ _4 ~... ~~c..•_. ~.~~ ... r G NAME y ~c~ttn~,,~ !±'1~7~~<~N rE GLo TITLE t ! °" if;~,,r _ DATE ~ l to / ~tJ E ~ sa. CCOUNT REP NAME ~~~ EMPLOYEE # 7a~t5~`~ DISTRICT NAME & # ~~ PB ACCEPTED BY TITLE DATE EXECUTIVE OFFICE.• 27 WATERVIEW DR • SHELTON, CT 06484-4361 • EQUIPMENT VENDOR: PITNEY BOWES. INC. • FOR SALES AND SERVICE CALL 1-800-322-8000 w ~ ~% GHECK~EMS TO BE /NCLUDED /N YOUR TOTAL RENTAL P~9YMENT EgWpment Malntena~e Agreement On Reuel I_=I~SOit-Guard Agreement ^ S//oftware Maintenance Agreement LF3'Meter On Rental ^ Rentor Retains-title Rental Terms and Conditions By your signature as "Renter" below; you request that we rent to you the equipment described above or on any schedule attached hereto (the "Equipment") for business or commercial purposes. Your offer will be Binding on us when we accept it by having an authorized employee sign it. All payments hereunder shall be payable only to us at our executive office, unless we direct you otherwise in writing. 1.NON-APPROPRIATION: You warrant that you have funds available to pay the Total Payments until the end of your current appropriation period, and shall use your best efforts to obtain funds to pay the Total Payments in each subsequent appropriation period through the end of your Initial Term. If your appropriation request to your legislative body, or funding authority ("Governing Body") for funds to pay the Total Payments is denied, you may terminate this Agreement on the last day of the appropriation period for which funds have been appropriated, upon: (i) submission of certified copies of your funding request and the Governing Body's denial of the appropriation request, and (ii) satisfaction of all charges and obligations under this Agreement incurred through the end of the appropriation period, including the return of the Equipment at your expense. If you terminate this Agreement and return the Equipment under this Section, you shall. not purchase or rent equipment performing substantially similar functions to those performed by the Equipment for a period of one year following termination. WHITE-COPY PBCC • PINK COPY PITNEY BOWES INC. • YELLOW COPY CUSTOMER PB SLR2 (3100) PAGE 1 cGr= oer_r:c ~ u. ~ r:nr2 nnniTinsrni rr:Qnne nnrn r•nnrnirinnrc Bentel Acalvunt # Pitney Bowes 6 ~ 4 2. TERM. This Agreement shall commence on the date of delivery of the Equipment and shall continue until the earlier of: (i) the occurrence of an event of default; or (ii) a non-appropriation and your election to terminate this Agreement under Section 1; or (iii) the expiration of the nitial Rental Term and your payment of all Total Payments `~nd other sums due, and -your fulfillment of all other obligations, under this Agreement. 3. EQUIPMENT MAINTENANCE AGREEMENT ("EMA"). If you select Equipment Maintenance, we shall provide, under the EMA, maintenance and emergency repair services on the Equipment, including new (or equivalent) parts required due to normal wear, during normal business hours. We may assess additional hourly charges for service performed outside normal business hours. Service and repairs due to negligence, misuse, external forces, loss of electrical power, power fluctuation, use of supplies not meeting our specifi- cations, or service supplied by third parties are excluded. Consumable supplies -and rate program- software for electronic scales are not included under the EMA. 4. SOFT-GUARD AGREEMENT. If you select SOFT-GUARD, you have subscribed to the SOFT-GUARD Rate Protection Plan with us, and we shall provide up to six (6) qualified PROM or Disk replacements (media) over a twelve month period at no additional charge. The SOFT-GUARD Agreement covers the following types of events: (i) Postal or carrier rate increases or decreases, (ii) changes in service provided by carriers (e:g., required new report formats, or geographical expansions), and (iii) all Zip Code or zone changes. The following types of events are not covered by this SOFTGUARD Agreement: (a) custom rate changes, (b) new classes of service offered by carriers, and (c) new PROMS or Disks media) needed to establish a new home Zip code due to a change in equipment location. 5. SOFTWARE MAINTENANCE AGREEMENT ("SMA"). If you select Software Maintenance, we shall provide, under the SMA, at no additional charge toll free telephone technical assistance relating to software programs and updated versions, i.e., fixes and minor enhancements (excluding postal or carrier rate changes) of the licensed program. If you are renting addressing products, the SMA provides Addressing Software Update subscriptions covering quarterly national and state updates to the Pitney Bowes national address directory, as well as required periodic and/or random software updates needed to comply with changes of United States Postal Service regulations or databases. 6. METER BILLING. If you select Meter on Rental, you have entered into a Postage Meter Rental Agreement. Refer to your Postage Meter Rental Agreement for its terms and conditions. Notwithstanding anything contained herein, any meter(s) will at all times remain our property. 7. AUTOMATIC PROM REPLACEMENT. If you did not select SOFT-GUARD, we shall provide without further request from you Automatic PROM Replacement, embodying software or rate changes. You shall receive notice when replacements become available, and may order replacements at that time. We do not undertake to provide replacement PROMs whenever there is a change in a carrier's service coverage. You agree to pay- tt~e then current list price for each PROM, @rdered for delivery with the. Equipment or supplied under -the above terms, except that- there shall be no charge for the replacement PROMs issued within 90 days after the Equipment installation. 8. WARRANTIES. We warrant the Equipment, PROM's and Software covered by this Agreement (excluding cohsumable parts and supplies) to be free from defect in material, workmanship, or programming for 90 days following instal- lation. If, during this time, you have any problems (not resulting from accident or misuse), we will repair or, at our option, replace any such defective item. PROM's and software are programmed with rates and computation methods which may be specific to a carrier or regulated by a government agency. If such rates or methods are changed by the carrier or the agency within these 90 days, we will update or replace affected PROM's or Software to reflect current rates and methods. We will assume the obligations stated herein only if you operate the Equipment, PROM's and Software in accordance with their published operating instructions and only for the drdinary purposes for which they were designed. THIS IS THE ONLY WARRANTY APPLICABLE TO THIS AGREEMENT, THE EQUIPMENT, PROM's AND SOFTWARE, AND IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR ANY OTHER WARRANTY. .REPAIR OR REPLACEMENT OF THE EQUIPMENT IS YOUR SOLE REMEDY FOR BREACH OF WARRANTY. WE ASSUME NO RESPONSIBILITY FOR ANY DAMAGES INCURRED BY REASON OF THE FAILURE OF THE EQUIPMENT, PROM's OR SOFTWARE TO OPERATE AS INTENDED, INCLUDING INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES. 9. COMPUTATION OF TOTAL PAYMENT. You shall pay each and every Total Payment for the entire Initial Rental Term. The amount of each Total Payment is based on the cost of the Equipment, inclusive of all related expenses (plus, at your request, any unpaid balances for amounts due and/or to become due from a previous Agreement(s), less any product discount/allowance), plus amounts due for additional services selected by you, such as EMA, SOFT-GUARD Agreements SMA, and Meter On Rental. We may increase the Total Payment as a result of any increases in: taxes as provided in Section 12, or meter rental charges. You authorize Pitney Bowes Credit Corporation ("PBCC"), as our billing and collection agent, to charge the Credit Card specified hereinabove (the "Credit Card") on the due date specified in each Invoice for the full amount of the -Total Payment. Immediately after the charge, PBCC shall notify you at your Billing address specified hereinabove of each Total Payment charged against the Credit Card. You authorize PBCC to charge the first Total Payment after the Equipment has been delivered by us, and to continue to charge the Credit Card for the entire Initial Rental Term of the Agreement. 10. PURCHASE ORDER USE. You may use a Purchase Order to offer to obtain use of Equipment, provided however, if a purchase order is issued, none of its terms and conditions shall supplement, amend, modify or supersede the terms and conditions of this Agreement, nor shall any of its terms be incorporated herein, and it shall not be effective except with respect to Equipment description, Equipment quantity, Initial Rental Term, Total Payments, Equipment location, and the request far the ancillary services set forth in Sections 3 - 6. PAGE 2 Pitney Bowes Miami Lakes District Office To: Village of Tequesta Administrative Office Suite 300 Tequesta, Florida 33469-2766 From: Pitney Bowes Rick Peterson Area Account Representative Re: Mailing System State Contract #600-760-00-1 Per your request, the following is the information regarding the cost and length of term for your new mailing equipment. Below is all information pertaining to the equipment for any resolution that needs to take place. E51O Mailing Machine with strip tape • N5OO 5 Lb. Electronic scale * interfaced 6500 Postage by Phone meter 48 month term rental - $151.00 per month Total cost - $7248.00 State Contract #600-760-00-1 State contract pricing includes: • System maintenance • All postage meter resets • All postal rate changes for scale ~~Softguard" • Price protection for the length of the term(48 months) • Your postage meter, equipment and maintenance will be consolidated on one bill per month, quarter, or year per your request. Rick Peterson Voice Mail 800-659-2555 Ext. 3309 • 14361 Commerce Way Miami Lakes, FL 33016-1585 1-800-322-8000 • • Pitney Bowes SMART COSINES] SOLUTIONS E510/E520 Mailing Systems Mail and Parcel Processing in a Neat Desktop Package The E510/E520 Mailing Systems... • Smart Business" Solutions To Mail Processing! he E510/E520 Mailing Systems provide a total solution that enables you to process all your outgoing mail. They quickly, quietly and accu- ratelyweigh, seal, meter and stack envelopes. And, both systems are versatile- capable of handling parcels, tubes and flats, as well as regular mail. The E510/E520 systems offer a sleek, compact and contemporary design that's perfect for just about any office environment. Semi-Automatic Mailing Machines... Features For Productivity Easy-To-Operate The auto-alignment feature straightens each mailpiece. If a fault occurs, LED's alert the operator. The system then auto- . matically cycles, allowing the operator to clear the fault, without damage to the mailpiece. And the integrated, easy-to- replenish water bottle has a clearly visible indicator. Versatile Parcel Handling Choose from the strip tapes of the E510 or the water soluble tape rolls of the E520. Either way, metered tapes can be generated with just the touch of a button. Quickly Processes Mail Both systems seal, meter and stack from 60 to 80 envelopes per minute. Flexible Sealing You can select print-only or seal-only modes at the touch of a button. This enables the easy handling of presealed material such as payroll checks. Plus, Nomex® moistening assures tip-to-tip envelope closure for mail that requires sealing. Quiet Operation The auto-on/auto-off feature senses an envelope or tape, automatically turns "on", quietly processes it, and goes back into "sleep" mode until more mail or tapes are inserted. Prints Neatly The Qwik PrintT"' dual cartridge inking system creates sharp, consistently bright impressions, from first to last. Cartridges are easily replaced, with no mess. Eliminate Trips To The Post Office Put postage in your meter without leaving your office. With this option, a simple toll-free call through your phone or your modem does it Mondayto Friday, 8A.M. to 8P.M. and Saturday from SA.M. to 3P.M., E.T. The auto Postage By Phone® resetting system lets you re-supply the meter, 24 hours a day, Monday through Saturday, by simply pressing the refill button (Analog phone line and PostRightT"' postage meter required). Print Only What You Need Our meters print the exact amount of postage required, even decimal amounts for bulk mail or other discounted postal rates. Account For Every Penny Our electronic meters track postage expenses for up to ten accounts as a standard feature, and the totals can be displayed at the touch of a button. Expanded accounting options, including a PC interface, are also available. Reset Your Meter In Seconds With The POSTAGE BY PHONE® System • Put An End To Overpayments According to independent surveys, accurate electronic weighing can save up to 20% annually in postage costs. The Integra 5's clear digital readouts, positive touch keys and automatic meter setting option deliver the precision needed to take advantage of those savings. Rate Shopping Saves Money The Integra 5 automatically calculates a wide selection of both UPS and USPS rates (including international) and fees. This lets you select the most cost-effective rout- ing for all your mailpieces up to 5 lbs. Easy-To-Use The Integra 5 comes with a long list of useful standard res. Its color-coded keyboard, 8-line graphic display menus, and operator prompt system make the Integra 5 simple to use. And, it integrates with our electronic postage meters to bring your mailing opera- tion to peak productivity. Pictured is a E510 Mailing System with a PostRight'"' Electronic POSTAGE BV PHONE® Postage Meter..just one of the meter options available to meet your mail processing requirements. Designed For Convenience And Performance «~`~ ~~'~ ~ .r, Secure Sealing Nomex® sealing assures a secure, tip-to-tip seal every time. The integrated, easy-to- replenish water bottle makes it simple. The Integra~"5 Electronic Scale Saves Up To 20% On Postage Expenses Easy-To-Operate The convenient keypad, clear LED display and helpful, pull-up reference cards make both systems easy-to-use. Handle Parcels With Ease Print postage onto self-adhesive tape strips of the E510, or choose the water soluble tape rolls of the E520. Superiorlmpressions The snap-in/snap-out ink cartridge creates consistently bright, clear impressions. It's also disposable for easy, no-mess replacement. SMART COSINES] • SOLUTIONS E510/E520 Mailing Systems • • Specifications Mailing Machines Dimensions: 29"L x 10.5"W x 7.5"H Weight: 18 lbs. Electrical: 120V, 60Hz Approvals: UL IntegraT"" 5 Electronic Scale Dimensions : 10.5"W x 9.3"D x 3"H Weight: 4 lbs. Electrical: 115VAC/60Hz, 3 Watts Approvals: UL, NTEP We Guarantee Your Satisfaction At Pitney Bowes Mailing Systems, we are committed to providing our customers with the finest products backed by the highest quality service, and we won't be satisfied until you are. Ask your sales representative for more information about our Customer Satisfaction Guarantee 9f- Backed by ACESS="' Nationwide Service System Our nationwide service network includes 2500 Pitney Bowes service professionals in 720 locations throughout the United States, all linked together through ourACESS=rt' computer system. This means you get fast and efficient service when you need it. In fact, all our service represen- tatives are equipped with hand held computers that imme- diatelydispatch service calls, instantly obtain all equipment service history, check parts inventories and help conduct specialized electronic diagnostic tests on site. In summary, if you should ever need service, we offer the power. of a highly sophisticated computer data base, expertly trained technicians and the most advanced diag- nostics and dispatching network in the industry, bar none. Other Innovative Smart BusinessT"" Solutions Create Cost-Effective Results-Driven Mail Marketing Programs - Ourbook, "How To GrowYourBusiness Using The Mail," and video, "The Golden Envelope: How Value Mail Can Transform Your Business," showyou howto build and buy lists, create mailpieces and test for results. Software That Makes Addressing Easy- Speed mail delivery and qualify for postal discounts with our software products. They work with your IBM® compatible PC to address and barcode your mail. Fold And Insert Letters Faster- Save time, money and effort with our Folding and Inserting systems. Zip-Through Mail Opening - Ourcompactmail openers process mail quickly, cleanly and safely. Contact your local Pitney Bowes office or call toll-free: 7-800 MR BOWESl1-800-672-6937), ask for program number 4500. Visit us on the Internet at: http://www.pitneybowes.com. 8 An ISO 9002 Registered Firm FM 12616 Pitney Bowes World Headquarters Stamford, CT 06926-0700 Nomex~ is a trademark of E.I. Du Pont de Nemours & Co. Printed in U.S.A. ©1993 Pitney Bowes Inc. An Equal Opportunity Employer AD 110]3 R0997