HomeMy WebLinkAboutResolution_52-99/00_03/09/2000•
RESOLUTION NO. 52-99/00
A RESOLUTION OF THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROVING A CONTRACT
WITH REESE, MACON & ASSOCIATES, INC., OF
LAKE WORTH, FLORIDA, FOR DESIGN AND
PERMITTING TASKS Al-7, IN CONNECTION
WITH COUNTRY CLUB AND BERMUDA TERRACE
PHASE II WATER DISTRIBUTION/DRAINAGE
SYSTEM IMPROVEMENTS IN THE AMOUNT OF
$59,500, AS IT RELATES TO ENCON'S
PLANNED SEWERING PROJECT OF THE TEQUESTA
PENINSULA WITH FUNDS BEING APPROPRIATED
FROM THE WATER ENTERPRISE FUND
UNDESIGNATED RESERVES IN THE AMOUNT OF
$30,525, AND THE STORMWATER ENTERPRISE
FUND UNDESIGNATED RESERVES IN THE AMOUNT
OF $28,975, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE
CONTRACT ON BEHALF OF THE VILLAGE.
•
•
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Engineering Services in connection
with Design and Permitting Tasks Al-7 of the
Country Club and Bermuda Terrace Phase II, Water
Distribution/Drainage System Improvements with
Reese, Macon & Associates, Inc. of Lake worth,
Florida, attached hereto as Exhibit "A" and
incorporated by reference as a part of this
Resolution is hereby approved and the Village
Manager of the Village of Tequesta is authorized
to execute the same on behalf of the Village of
Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember ~.h~„P,. who moved its
adoption. The motion was seconded by
Councilmember Walker and upon being
put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
Capretta
Dalack
Hansen
Schauer
j~Valker
The Mayor thereupon declared the Resolution duly
passed and adopted this 9th day of March, A.D, 2000
MAYOR OF TEQUESTA
~' '° ~/ J
Carl C. Hansen
•
ATTEST:
Joann Mang iello
Village Clerk
NMH/WORD/MYDOCUMENTS/RESOLUTIONS/52-99-00
•
RMA
• Reese, Macon and Associates, Inc.
Village of Tequesta
P.O. Box 3273
Tequesta, FL 33469-0474:
Attn: Josef Grusauskas, Utilities Director
RE: Water Distribution/Drainage System Improvements
Tequesta Country Club (Phase II)
Dear Mr.Grusauskas,
Exhibit "A"
February 24, 2000
We are pleased to submit this proposal for engineering services in connection with design, permitting,
bidding and construction services for the above referenced project. REESE, MACON and
ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services as
documented below for The Village of Tequesta, hereinafter referred to as the Village.
SCOPE
The Engineer understands this authorization is to cover engineering services related to the design,
• permitting, bidding and construction services for the water main replacement and associated drainage
system improvements within the Tequesta Country Club (Phase II) subdivision.
This proposal anticipates one bid package will be assembled to include water and drainage
improvements within areas of the Country Club. The Engineer understands that some community
involvement may be required, such as attendance at homeowner's meetings or special council
meetings to outline the scope of construction. A scope item has been included for this service, which
includes one (1) meeting with the homeowner's association and one (1) meeting with the Village
Council.
The following specific tasks will be performed by the Engineer:
A. DESIGN SERVICES
1. Prepare design plans and specifications for the water main and drainage system improvements
within Phase II of the Country Club. The improvements will consist of replacing the existing
asbestos cement (AC) pipe with either PVC/DIP/FIDPE. All new services up to the existing
meter box, hydrants, and valves are also included. The existing AC pipe will be abandoned
in place and filled with grout/flowable fill.
2. Attend two (2) meetings with ENCON and the Village to coordinate the design aspects as
. they relate to the proposed sewer project in Phase II of the Country Club.
3. Attend one (1) meeting with the homeowners association within the unincorporated areas to
discuss the project and one (1) meeting with the Village Council.
6415 Lake Worth Road Suite 307 Lalce Worth, FL 33463-2907
Telephone (561)433-3226 Facsimile (561)433-8011
e-mail • reemac@gate.net
• Josef Grusauskas, Utilities Director
RE: Water Distribution/Drainage System Improvements
Page 2
4. Prepare and submit, where applicable, permit applications with support documentation to the
following agencies:
Village of Tequesta
Palm Beach County Health Department
Florida Department of Environmental Protection
Prepare an updated Engineer's estimate of construction cost.
6. Prepare bid documents, advertise the project, respond to questions from potential bidders,
attend bid opening, evaluate the bids and make a recommendation of award.
7. Prepare and submit permit applications for the drainage improvements to the South Florida
Water Management District for proposed drainage system and outfall upgrades.
B. CONSTRUCTION SERVICES
• The Engineer and the Village understand that the purpose of this scope of services is to identify the
Engineer's responsibilities for engineering services during construction and contract/project
administration for the water distribution and drainage system improvements construction contract and
for overall project management/Village liaison duties for the planned sewer improvements within
Phase II of the Country Club portion of the project. Services related to the sewer improvement
project are required to ensure that the Village's interests, including specifically the interests of the
residences within the project area, are protected as they relate to costs, scheduling, restoration timing
and adequacy, continuous access concerns, coordination of various work activities to minimize
disruption and general construction administration. It is the intent and desire of the Village and the
Engineer to work cooperatively with Encon and their design engineer while ensuring that the Village
interests are protected and preserved to the extent they may differ from the interests of other parties.
The following specific tasks will be performed by the Engineer:
Provide Engineering services during construction and non-full time construction observation
services for the planned water distribution system improvements and drainage system
improvements to include the following:
•
Preparation of contract documents and contract administration;
Preconstructionrneeting attendance;
Shop drawing review;
Pay request review and recommendation;
Non-full time construction observation;
Record drawing preparation;
Project certification to the regulatory agencies.
• Josef Grusauskas, Utilities Director
RE: Water Distribution/Drainage System Improvements
Page 3
Note that the non-full time construction observation services shall include a site visit three (3)
times a week and presence at the following events:. main taps, outfall tie-ins, placement of
structures, and pressure tests. The Engineer will also confirm monthly quantities with the
Contractor for pay requests and develop punch list items.
2. Act as the Village's liaison with -Encon and their representatives for the sewer improvement
construction activity planned within the peninsula. The following specific items will be
included:
- Attendance at regular construction progress meetings (at least once per 2 week
period);
- Review and coordination of project schedules as they relate to other construction
work with particular emphasis on maintenance of access, restoration timing and
minimization of overall disruption to residents;
- Review of all proposed change orders, work directives and design changes which
may impact schedules or other matters relevant to the Village and the impacted
residents; ,
- Provide bi-weekly status reports to the Village on project work schedules/costs;
• - Provide quarterly summary updates on construction issues and progress for Council.
3. Provide additional non full time on site construction observation services for the proposed
gravity sewer components, to include three (3) site visits per week.
The above scope is predicated on the assumption that the Village shall furnish, at no cost to the
Engineer, all available pertinent information including previous reports, plans, specifications, permits
and other data relevant to the performance of the above services for the project. It is also assumed
that the sewer system improvements construction contract will contain provisions for input from the
Village representatives and that Encon and its representatives will work cooperatively with the
Engineer in the performance of this work. In addition, the Village shall designate, in writing, a person
to act as the representative for services performed under this agreement and provide for a member
of the Utilities Department staffto perform construction observation of the project when the Engineer
is not on site. It is assumed the Village inspectors will submit daily observation reports to the
Engineer. (Forms and format will be supplied by the Engineer). The Village inspectors will work
with and through the Engineer on matters related to the contract administration.
The following specific information and/or items shall be furnished at no cost to the Engineer:
1. Surveys, topographic, property, boundary, right-of way, permanent reference monuments,
permanent control points and plats.
• 2. Data prepared by or services rendered by others such as subsurface explorations laboratory
tests and inspections of samples.
3. All permit application and government inspection fees.
• Josef Grusauskas, Utilities Director
RE: Water Distribution/Drainage System Improvements
Page 4
TIME OF PERFORMANCE
The Engineer shall commence work upon receipt of an executed authorization and shall complete the
design services work, (Part A), scope items 1 through 7, within 150 days of authorization, exclusive
of delays beyond the control of the Engineer. Scope items 1 through 3 under the construction
services, (Part B), will be completed commensurate with the construction schedule which is
anticipated to be 6 months to substantial completion.
FEES
For Scope Items 1-6 of the Design Services, (Part A), the Engineer shall be paid a lump sum fee of
Fifty Three Thousand Five Hundred Dollars ($53,500.00).
For Scope Item 7 of the Design Services, (Part A), the Engineer shall be paid according to the
following schedule on the basis of actual time spent plus any applicable sales tax and reimbursement-
. for non-salary expenses including, but not limited to, automobile travel at $:30/mile, reproduction and
long distance telephone. We estimate the total cost for the services provided under the scope item
• will not exceed Six Thousand Dollars ($6,000.00). This amount shall not be exceeded without prior
written approval by the Village.
For Scope Item 1 of the Construction Services, (Part B), the Engineer shall be paid a lump sum fee
of Forty Nine Thousand Five Hundred Dollars ($49,500.00).
For Scope Items 2 and 3 of the Construction Services, (Part B), the Engineer shall be paid according
to the following schedule on the. basis of actual time spent plus any applicable sales tax and
reimbursement for non-salary expenses including, but not limited to, automobile travel at $.30/mile,
reproduction and long distance telephone. We estimate the total cost for the services provided under
the scope items 2 and 3 will not exceed Thirty Three Thousand Dollars ($33,000.00). This amount
shall not be exceeded without prior written approval by the Village.
Note that the fees stipulated above, assume "normal" construction problems and progress. It further
assumes that substantial and final completion of the project, within the construction time lines
outlined above, will be met for each part of the work.
Project Manager. $70.00/HR.
Senior Engineer $65.00/HR.
Engineer/Sr. Technician $55.00/HR.
Designer $50.00/HR.
Draftsman $40.00/HR.
• Technician $3 7.50/HR.
Secretary $25.00/HR.
• Josef Grusauskas, Utilities Director
RE: Water Distribution/Drainage System Improvements
Page 5
If services are required in the performance of the above scope, beyond those normally provided by
the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written
authorization of the Village. The subcontractor shall bill the work directly to the Village. If the
Engineer is requested to subcontract the work directly, a 10% handling charge will be added to the
subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of the
invoice date. Interest at a compound rate of one and one-half percent per month shall be charged to
any past due statements. Interest shall be computed on past due statements from the date of the
invoice.
COST ESTIMATES
Construction cost estimates are developed from knowledge of market conditions and based on the
experience of the Engineer. However, the Engineer exercises no control over the competitive bidding
process and, therefore, makes no guarantee of the accuracy of the estimate when compared to
previous estimates or actual bids. ,
• TERMINATION
This agreement may be terminated by either party by giving thirty (30) days written notice. The
Engineer shall be paid for all services rendered prior to the termination date.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space provided
below. This contract shall be considered void if not executed within thirty (30) days from the above
date. Upon execution of this agreement the Village shall return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
/ o~..~
William D. Reese , P.E.
President
Accepted By: Village of Tequesta
BY: /"
Thomas G. Bradford, Village Manager
• DATE: ~ s- f ~ ~- ~ a
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