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Home My WebLink AboutResolution_45-99/00_02/10/2000 • • RESOLUTION NO. 45-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A CONTRACT WITH REESE, MACON & ASSOCIATES, INC., OF LAKE WORTH, FLORIDA, TO PERFORM ENGINEERING SERVICES IN CONNECTION WITH THE CONSTRUCTION/PROJECT ADMINISTRATION SERVICES FOR COUNTRY CLUB/BERMUDA TERRACE - PHASE I WATER DISTRIBUTION/DRAINAGE SYSTEM IMPROVEMENTS IN THE AMOUNT OF $88,500 AND FOR PROVIDING PROJECT ADMINISTRATION DUTIES AS IT RELATES TO THE ENCON SEWER PROJECT IN THE AMOUNT OF $38,500, FOR A TOTAL AMOUNT OF $127,000, WITH FUNDS BEING APPROPRIATED FROM THE WATER ENTERPRISE UNDESIGNATED RESERVES IN THE AMOUNT OF $102,000; AND THE STORMWATER UTILITY FUND CAPITAL BUDGET, HAVING A FY 1999/2000 BUDGET ALLOCATION OF $25,000, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. A contract with Reese, Macon & Associates, Inc., in the total amount of $127,000, for the Tequesta Country Club/Bermuda Terrace Water Main Replacement and Drainage System Improvements - Phase I, attached hereto as Exhibit "A" and incorporated by reference as part of this Resolution is hereby approved and the Village Manager is authorized to execute the Contract on behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Schauer who moved its adoption. The motion was seconded by Councilmember Walker and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION Capretta Dalack • Hansen Schauer Walker The Mayor thereupon declared the Resolution duly passed and adopted this 10th day of February, A.D., 2000. MAYOR OF TEQUESTA ~- ~ ` ~ sum Carl C. Hansen • ?ATTEST oann Manga ello Village Clerk NMH/WORD/MYDOCUMENTS/RESOLUTONS/REESE • ~- ~~-~~~ RMA Reese, Macon and Associates, Inc. January b, 2000 .] • Village of Tequesta P.O. Box 3474 Tequesta >~ 1 334Ga ATTN: Matthew Morrison, Utilities Director Itli: Country Club/l3ermucia'ferrace-Phase I Water Distrihutinn/Drainage System Improvements Cientlemen~ . ,,~ ,, We are pleased to submit this Proposal for engineering services in connection with providing services during contitructionlprc~ject adminislration services for the above referenced Project. REESE, MACON and ASSOCIATES, INC:., hereinafter referred to as the Engineer, shall perform the services as documented below far The Village of Tequesta, hereinafter referred to as the Client. SCOPE T'hc Gnginccr and the Client understand that the purpose of this scope of services is to identify the Engineer's respansihilities for engineering services Burins construction and contr~tcUproject administration for the water distribution and drainage system improvements construction contract (Part A) and for overall project rnanagctnetttlclicnt liaison duties for the planned sewer improvements within the above project (Part B). The "Part A" services are reyuircd for the Ettginccr to observe tttc construction, adtnit-istcr the contract and certify complctiatt of the project. 'These services will be performed for the water distribution and drainage system improvctntntfi. Certification of construction complrtion far the drainage improvement; will he based upon the design plans as prepared by Shalloway, Foy, ltayman & Ncwcll (SrRN). ")cart ti" services are required to ensure that the Village's interests, including specifically the intcrc,-~ts oI'lhc residences within the project arcs, arc protected as they relate to costs, schcdulins, restoration timing anti adequacy, cUntinuaus ac;c;cSS concerns, coordination of various work activities to minimire ditiruption and general construction adtninistratihn. It is the intent and desire of the Village and the Engineer to work cooperatively with ENCON and STRN while ensuring that the Village interests arc protected and preserved to the extent they may differ from the interests of other parties. 'f'he following specific tasks will be perforn--ed by the Engineer: 6415 Lake Worth Koad Suift• 3U7 • take Wuritt, r'L 3340,3-29b7 Telephone (561)433-3226 l~gesimile (56Ij433-8U11 e-mail • rL'L`IfIAC(4~RAfC.nCt ZO"d -oossbr+guooeW'asaaa d9t=LD 00-t0-qa~ • Matthew iNorcison, Utilities Dira;Gir 11.P.: Country C:tuWf3crmuda Turacc-Phase i Watcv nistrihuliun System Improvements Pale 2 ~ , Part A (Water Distribution and Drainage Improvements) i. Provide );ngineering services during construction and non-full time construction observation services for the planned water distribution and drainage system improvements to include the following: - Preparation of contract documents and contract administration - Preconstnuction meeting attendance - Shop drawing review - Pay reQuest review and recommendation - Non-full time construction observation - Record drawing preparation (Note thaf the drainage rtxord drawing inforniation will be provided in tabular farm cm the RMtI water main replacement drawings) - T'raject ccrtitieat.ion to the regulatory agencies Note that t11e non-full timi: conslrttction observation services shall include a site visit three (3) times a week and presence at the following events; main taps, outfall tie-ins, placement of structures directional bores and pressure tests. The Lngirteer will also cnnfirm monthly quaniilit;.s with Contractor for pay requests and develop punch list itcrtls. Fart B (Sewer Improvements) Act as the Village's liaison with Fncon and their rcpresctttativcs for the sewer improvement construction activity planned within the peninsula. The following speciCe items will be incIudcd: - Attendattec at regular construction progress meetings (at least once per 2 week period) ^ Review and ccfordintttion of project schedules as they relate to other construction work with partiettlar emphasis on maintenance of access, restoration timing and rninimi7ation of overall disruption to residents. - Review and approval of all proposed change orders, work directives and design changes which tnay impact scheciule:s or other matters relevant to the Village and the impacted residents. - Provide bi-wc:c:kly status reports to the Village on project work schcdules/costs. - T'rovidc cluartcrly summary updates on construction issues and progress for Council. • -2- EO'd -~ossty~guo~~W`essaaa d9t=L0 00-i0-qa~ Matthew Morison, Utilities Director RC:: Country Glub/tiram~d8 Terrace-Plsasc 1 WatCr UlStrit7Urlorl SyStCRI ~mpruvemalLti Page 1 2. Provide additional non full time on site construction observation Services for the proposed gravity sewer cornponcnts, to include three (3) site visits per week. The above scope is predicated on the assumption that the Client shall furnish, .~t no cost to the Engineer, all available pertinent infom>tation including previous reports, plans, specifications, permits and other data relevant to the pcrforrnancc of the above services for the; project. It is also aSSUtned t113t the Sealer System imprUVements constru[;tiUn Contract Wlll Contain prUVrsrons for input from the Village representatives and that l;rlcon and its representatives will work cuopcrativcly wish the Fnginccr in the performance of this work. In addition, the Caient shall designate, in writing, a person to act as the representative for services performed under this agreement and provide: for a tncmbcr of the Utilities !)epartment staff to pcribrm construction observation of the project when the Fnginccr is not on site. It is assumed the Village inspectors will submit daily c~bscrvation reports to flit Engineer. (!~orn~s and fnrmat will be supplied by the Fnginccr). The Village inspectors will work with and through the Fnginccr on matters related to the contract administration. '1'IMN, t7iN P>N ItFORMANCE 7'he Engineer acknowledges that the time frame far this project is critical. Item 1 of the Scope of Services under "Part A", will be completed commensurate with the construction schedule. (Substantial Completion within 8 months and Hinal C:ornptction within 9 months of tltc Notice to Proceed.) Fur "Pori B", Scope Items ]and 2 of the Scope of Services will be completed commensurate with the construction schedule. (Substantial C:ompletiort within li months and Final Completion within 9 months of the Notice to Proceed.) FEES For Scope Item 1 under "Part A" the Engineer shall be paid a lump sum fee of Eighty-bight Thousand Fivc Hundred l.)oltan ($ 88,500.00). l~or Scope Items 1 and 2 under "Part B" the Lnguleer shall he paid according to the following schedule on the basis of actual titnc spent plus any applicable sales tax and reimbursement for non-salary expenses including, but nut limited to, automobile travel at $.30/mile, reproduction and long distance telephone. We estimate the total cost for the services provided under the scope itcrns will not exceed Thirty Light Thousand Fivc Hundred Dollars ($ 38,500.OOj. This amount shall not be exceeded without prior written approval by the Client. • -3- 1~0 ' d - ~osstl'Suo~>zW ° asaaa d9i = LO 00- LO-qa~ C~ Matthew Mutri~on, UttlttlCS hlrCCtpr RE: Country Club/t3cm,uda Terrace-1'hasc I Water Distrihutivn System tmprr,vemeuts Rage 4 Note that the fees stipulated abc~vc, assume "normal" construction problems and prosress. It further assutncs that substantial and lino) completion of the project, within the construction titnc litres outlined above, wil[ he met for cacti part of the work_ Project Mattagcr $70.00/HR. Senior [engineer $55.OU/IIR. Engineer/Sr. Technician $SS.OQ/i1R. Dcsigttcr $50.00/IiR. Draftsman $4Q.00/HR_ Tcctmician ~ $37,50/HR. Secretary $25.00/Hlt_ If services arc rcyuircd in the petfonnance of the above scope, beyond those normally provided by the Cnginccr, which must be suhlel, the Lttginccr shall order the wt~rk aRcr obtaining the written authorisation of the Client. The subcontractor shall bill the work directly to the Cli~tt. If the Cnginecr is requested to subcontract llte work directly, a ! 0% handling charge will be added to the subcontractors invoice. Invoices fpr services rendered arc issued on a monthly basis and arc due within thirty {30} days of the invoice date. Interest at a compound rate cif one and one-half percent per month shall be charged to any past due statements. Interest shall be computed on past due statctttents frtam the date of the invoice. :~ TF,RMINATION This agreement may be terminated by either party by giving thirty (3Q) days written notice_ Thn FnKincc;r shall be paid far all services rendered prior to the termination elate. -4- 5O"d 'oosstl"SuoosW`asaa~ dLi=LO 00-iD-qa~ Matthew Morrison, Utilities Director EtE: Country Club/F3cm~udn 7'ctr,~tcc-Nhasc 1 Water llistribution System l,nprovements Pure S n~r-r~Tnrv~r Acceptance of this proposal may be indicated by executing this document in the space provided below. This contract shall be considered void if not executed within thirty (3d) days from the above date- l.Jpan executitrn of this agn;cmcnt the Client shall return one copy to the I?ngineer_ Very trLlly yours, Accepted By: REESE, MAC:ON and ASSOCIATES, lNC:. William I). Reese, I'.F._ President VILLAGE QF TEQi1E.STA By ~=-~-~~- .. ~-,E.-,~ ~.~. d~~-t-~--%'~~ i.~--, Ttiotnas G. Bradford, Village Manager UATF: ~ _ ~,, ~,, • -5- 90'd - ~~oss~y~guo~t?W ~ asaaa dL i = L0 00- t0-Qaa