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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_10/10/2019 Agenda Item #3. :Draft; y 4E OF rEpGP J'� se �t '°�e coin MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 11, 2019 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. 1. Discussion on Environmental Advisory Committee Request to Individually Purchase Business Cards Village Manager Jeremy Allen explained to Council the request from the Environmental Advisory Committee (EAC) for business cards. EAC Member Resa Listort distributed a handout illustrating two different design options the Committee had created. Council discussed at length the pros and cons of having business cards and ultimately concluded they were necessary in order to conduct business with other groups and individuals. Manager Allen was asked to consult with Village Attorney Keith Davis and Village Clerk Lori McWilliams on the particulars of creating an email account and ordering the cards for the Committee. 2. Discussion on Hiring Finance Director Village Manager Jeremy Allen informed Council of the recent hiring of Mr. Hugh Dunkley, Finance Director. He was happy to forward Mr. Dunkley's resume to Council should they like to review it. 3. Discussion and Update on the Community Center Long Term Plan and Current Recreation Center Repairs Paditertjbcf 4f14 Agenda Item #3. 'Draft, , Manager Allen presented a large screen presentation on the three options available for repairing or building a new Recreation Center. The presentation included details on cost, physical characteristics and financial impact to residents. Council discussed at length the various options and had questions for Mr. Rick Gonzalez, President of REG Architects. Mr. Gonzalez informed Council that recent construction costs had been much higher than initially expected. He shared his belief that the one story option (#3) did not fit the needs of the community. Additionally, he revealed that building a one story, with the intent of adding a second story later on, was very expensive. He explained that the new numbers within the presentation, already included the higher construction costs. Mayor Brennan recommended taking the issue to a vote and then a possible bond. Mr. Greg Corbitt, Director of Parks and Recreation commented that the smaller version (#3) would add gym space but at the same time it would shrink the rooms used for other programs to one quarter of the current size and limit the number of offerings. Mr. Corbitt would be able to use all of the space in Option Number 2 right away, utilizing his current programs and offerings. Vice Mayor Johnson suggested looking at historical data from Parks and Recreation to gather needed information. She inquired as to what the feasibility study would illustrate beyond the data Council already possessed. Vice Mayor suggested cleaning up the data in the Needs Assessment instead of conducting a costly independent study. Mayor Brennan believed common sense needed to prevail due to constraints on size, funds and other projects. Council Member Stone advised moving forward with Option Number 2. Council Member Arena discussed future tax revenue and possible ways to reduce costs associated with Option Numbers 2 and 3. Mr. Corbitt opined that for the long term vision of the Village, Option Number 2 would be a better fit and would be able to accommodate current residents with the possibility of adding additional residents should annexation occur. Furthermore, there was minimal impact to the park. Mr. Gonzalez revealed that Option Number 3 mixed all the users in one space and would require more bathrooms. Moreover, it would intrude upon the park space more than the other options. He stressed to Council the trend of separating the space of adults and children, and noted most of his other projects were incorporating this concept. Finally, Mr. Gonzalez suggested Council look into alternate sources such as non-resident fees, grants, philanthropy and fundraising. Council Member Stone reiterated his stance on Option Number 2 being the best choice Pag@d 41114 Agenda Item #3. Draft, for the future of the Village. He asked that the parking process begin and felt that transparency was key in communicating the costs to residents. Additionally, he did not feel the project should go to a referendum vote. Council Member Brandon felt she would be fine with Option Number 2 or 3, along with more detailed cost numbers. Vice Mayor Johnson was in favor of Option Number 2 and felt there was not a large difference in debt service payments between Option Number 2 and 3. Mayor Brennan agreed with Option Number 2, without the bond issue . It was a Consensus of Council to have Manager Allen work out the details of going forward with Option Number 2, and encouraged him to tap into grants or other means to make it more cost effective. COMMUNICATIONS FROM CITIZENS Ms. Tracy Kerwin, a member of the Community Center Advisory Committee had concerns regarding feasibility and survey accuracy. She recommended working with the Town of Jupiter on gathering information and inquired about the $154,000 remaining funds. Ms. Marcia Nielson of 94 Beechwood Trail, commented that a two story building would be horrible and that the topic should go to referendum. Mr. Tom Bradford of 44 Chesnut Trail, advocated upon behalf of the Environmental Advisory Committee and asked that the Recreation Center be built with efficency, environmental awareness and LEED standards in mind. As a resident, he felt that the Recreation Center was certainly needed at Constitution Park and should face Seabrook Road to convey the importance of the building. Additionally, he believed the funds currently going towards the public safety building should be routed to the new Recreation Center once the public safety loan was satisfied. He was not in favor of a general obligation referendum on the debt of the Recreation Center as it could create the possibility of greatly limiting the options of the Recreation Center should the bond fail. Lastly, Mr. Bradford was also in favor of having data driven decisions made, tempered by affordability. Ms. Pat Watkins of 157 River Drive, reaffirmed that the new Recreation Center was desperately needed. She agreed that if the referendum failed, the Village would be in a bind. Additionally, she understood the need for the larger option (#2) Ms. Nancy Politch Director of the Lighthouse Art Center emphasized the need for the larger option (#2) and felt it would benefit the community. Ms. Resa Listort of 31 Willow Road, attended a recent yoga class at the Recreation Center and wholeheartedly agreed there was a need for a new building. She loved the connectivity of a small community and assured Council the residents would embrace and utilize a new building. ADJOURNMENT Page dti 4f14 Agenda Item #3. Draft, MOTION:Vice-Mayor Johnson made a motion to adjourn the meeting at 8:05 PM; Council Member Arena seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PaglRal3belf WI 4 Agenda Item #3. :Draft; OF iE O ,6*.C GN 1.4:;.: 4PS MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 19, 2019 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 5:30 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, and Council Member Stone. Absent were: Vice-Mayor Johnson. APPROVAL OF AGENDA Council Member Arena moved approval of the agenda; seconded by Council Member Stone; motion carried unanimously 4-0 with Vice-Mayor Johnson absent. AGENDA ITEMS 1. Budget Hearing: -Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 10.15% greater than the rolled-back rate of 6.0179 mills -Announce the Proposed Millage Rate is 6.6290 mills - Summary of Tentative Budget - Citizen Comments Village Manager Jeremy Allen announced the proposed millage rate necessary to fund the budget was 10.15% greater than the rolled-back rate of 6.0179 mills. The proposed millage rate was set at 6.6290 mills. Manager Allen reviewed the specific purposes for the increased millage being adjusted salaries for public safety, health insurance, increased funding for roads and sidewalk improvements, and the previous years funding of the budget was taken from Reserves. He offered a brief summary of the tentative budget; total operating expenditures $21,736,400 and total estimated revenues were $21,736,400. Pag@atfeef 4fl 8 Agenda Item #3. Draft Mayor Brennan opened the hearing to the public for comment; being none, she opened the hearing to Council for comment. Council Member Arena requested permission to ask the Fire Chief questions about the new ambulance at the next meeting before it was purchased. Council Member Stone felt Council should move forward as proposed and noted the budget process was the time to ask questions prior to the hearing. 2. RESOLUTION NO. 45-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE FINAL MILLAGE RATE FOR THE LEVYING OF AD VALOREM TAXES FOR THE VILLAGE OF TEQUESTA FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020 Attorney Mitty Bernard read Resolution 45-19 title into the record. MOTION: Council Member Arena moved approval of Resolution 45-19; seconded by Council Member Stone; motion carried unanimously 4-0. 3. RESOLUTION NO. 46-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING ITS FINAL BUDGET FOR FISCAL YEAR 2019-2020; PROVIDING THAT THE BUDGET HEREBY ADOPTED MAY BE ADJUSTED OR MODIFIED BY SUBSEQUENT RESOLUTION OF THE VILLAGE COUNCIL, OR OTHERWISE, UNDER CERTAIN CIRCUMSTANCES Attorney Mitty Bernard read Resolution 45-19 title into the record. MOTION: Council Member Brandon moved approval of Resolution 46-19; seconded by Council Member Stone; motion carried unanimously 4-0. ADJOURNMENT Council Member Arena made a motion to adjourn the meeting; Council Member Stone seconded the motion. Carried unanimously 4-0 (absent: Vice-Mayor Johnson). Respectfully submitted, Lori McWilliams, MMC Village Clerk PaglaakAdif 418 Agenda Item #3. !Draft , Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@cff Ma