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Home My WebLink AboutDocumentation_Regular_Tab 07_10/10/2019 Agenda Item #7. o,oaa�+' Regular Council JJ STAFF MEMO N,� Meeting: Regular Council - Oct 10 2019 Staff Contact: Greg Corbitt, Director of Parks and Department: Parks and Rec Recreation TITLE Approve Island Time Productions Agreement for Tequesta Fest 2019 in the Amount of $52,000.00 SUMMARY: Village Council Agenda Item for October, 2019 Meeting; to approve service agreement of Island Time Productions, Inc to provide the following for the Tequesta Fest 2019: • Saturday, November 30, 2019 • 12 - 5PM • Thrill Ride (Fury Ship) • Thrill Ride (RockStar) • Thrill Ride (Gondola Wheel) • Thrill Ride (Super Hard Slide) • Swinger Swings • Wagon Coaster • Spin Ride (Barrels) • Track Style Train • Children's Ride (TBD) • Water Gun Race Game with 144 Prizes • Roll-A-Ball Game with 144 Prizes • Multi-Player Game with 144 Prizes • Ticket Box Service & Staffing • Treat Trailer • Safety Cable Covers • SQ 230 Quiet-Pak Generator • FG 90KVA Super Quiet-Pak Generator • Full Staffing • Pick-up & Delivery • Erect & Strike(take down) with very little impact to the area in a very efficient manner • Provide all necessary copies of insurance • All rides are State inspected for safety • On-site supervision before, during and after the event • Pre-event meetings with staff to go over logistics and concerns • Finally, experience and quality Three Quotes were submitted: • Island Time Productions, Inc. $52,000.00 Page 83 of 414 Agenda Item #7. • American Concession Services $53,500.00 Note: In their quote, this company does not offer, Ticket Box, Cable Ramps and State Fees are not included. • Big Fun Productions $59,200.00 BUDGET INFORMATION: BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT: $55,000 $55,000 $52,000 Additional Budgetary Information: Funding Source(s): 001-231 534.303 ATTACHMENTS: Island Times Productions Page 84 of 414 Agenda Item #7. ISLAND TIME PRODUCTIONS, INC. , P.O. BOX 14968 NORTH PALM BEACH, FL. 33408 PHONE: 561-801-1617 FAX: 561-863-6390 I ,'r arerilligairtiak EMAIL: BUSTONEI @BELLSOUTH.NET PREMIER AMUSEMENT PRODUCTIONS Village of Tequesta 9/12/19 Parks & Rec. Dept. RE: Tequesta Fest 2019 Attn: Greg Corbit Greg, as per our meeting, this letter address's the pricing increase we discussed for the 2019 Tequesta Fest. During the State of Florida legislation agenda, the Department of Agriculture — Bureau of Fair Rides & Inspections adopted many new regulations and fee structures which has affected the Tequesta Fest. The State no longer allows for inspections scheduling on any weekend or State Holiday, Thursday November 28th and Friday November 29th have been dedicated State Holidays. It's now mandatory we schedule all the required inspections to take place on Wednesday November 27th. All equipment must be in place and erected at this time. The increased inspection fee's along with the presidential imposed tariff's on imported goods are reflected in this years proposal. As per our discussion regarding the tenant parking issue that came about at last years event. With these new regulations it will be impossible for us to wait and erect any equipment. This will impede the available space for the tenant parking prior to the event. We will make a conscious effort to provide what space we can ( very limited ), but starting Friday Morning November 29th there can be NO ACCESS by the public to this area as we must finish our preparations for the opening of the event. Regards, Neal @ Island Time Productions Page 85 of 414 Agenda Item #7. ISLAND TIME PRODUCTIONS, INC AN AMUSEMENT COORDINATING& REFERRAL AGENCY PO BOX 14968 N.P.B., FL. 33408 PHONE 561-801-1617--- EMAIL BUSTONEI@BELLSOUTH.NET--- FAX 561-863-6390 SERVICE/PROPOSAL AGREEMENT/INVOICE AGREEMENT DATE: 9/ 12/2019 CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS&RECREATION ADDRESS:399 SEABROOK RD TEQUESTA FL. PHONE: 561-575-6247 FAX: 561-575-7307 DATE AND TIME OF EVENT: SATURDAY NOV. 30th,2019 12 PM TO 5 PM( IPM to 6PM) ADDRESS OF EVENT: PARIDSE PARK @ TEQUESTA DR. CONTACT PERSON: GREG CORBIT PHONE NUMBER AT EVENT: ENTERTAINMENT/SERVICE TO BE PROVIDED: 1)THRILL RIDE(FURY/SHIP) W/FULL STAFF, P& D, E&S 1)THRILL RIDE( ROCKSTAR)W/FULL STAFF,P&D, E&S 1)THRILL RIDE(GONDOLA WHEEL) W/FULL STAFF, P&D, E&S 1)SUPER SLIDE( 115' HARD 3 LANE) W/FULL STAFF, P&D, E& S 1)SWINGER SWINGS(70')W/FULL STAFF, P&D. E& S 1)WAGON COASTER W/FULL STAFF,P& D, E&S 1)SPIN RIDE(BARRELS, etc.)W FULL STAFF,P&D,E&S '1)TRACK STYLE TRAIN W/FULL STAFF,P&D,E& S 1)KIDDIE.RIDE(TBD) W/FULL STAFF, P&D,E&S 1) WATER GUN RACER W/FULL STAFF, P&D, E&S,UP TO 144 QUALITY PRIZES 1)ROLL-A-BALL RACER W/FULL STAFF, P&D,E& S, UP TO 144 QUALITY PRIZES I)MULTI PLAYER ROLLER GAME W/FULL STAFF,P& D,E&S, UP TO 192 QUALITY PRIZES 1)TICKET BOX/TENT SERVICE(2 TWO STATION)P&D,E&S 1)SQ 230 QUIET-PAK GENSET W/DISTRO, WIRES,ALL FUELS&OILS 1)SQ 100 QUIET-PAK GENSET W/DISTRO, WIRES,ALL FUELS AND OILS 1)LOT CABLE GUARDS ********* REQUIRED STATE INSPECTION ---- FEE'S INCLUDED **************** *** SET-UP MONDAY NOV.25th,TUESDAY NOV.26th & WEDNESDAY NOV.27th *********** FINAL PREPARATIONS&- INSPECTION TO BE ON WEDNESDAY NOV 27th TOTAL REVENUES DUE: $ 52,000.00 BALANCE DUE: $ 52,000.00 BY: PRIOR TO OPENING OF EVENT AT 12 PM ON NOV.30TH ,2019 ISLAND TIME PRO. INC. CONTRACTED PARTY DATE: DATE: ******DO TO UNFORSEEN AND/OR UNCONTROLLABLE CIRCUMSTANCES SUCH AS ****** ACTS OF GOD,LOSS OF BUSINESS ,MECHANICAL DIFFICULTIES ,LOSS OF STAFF,ETC. EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM Page 86 of 414 Agenda Item #7. BIG FUN, INC. 2019 TEQUESTA FEST PROPOSAL P.O.Box 699 Jensen Beach,FL 34958 Phone(772)285-2208 Fax(772)225-0300 EVENT:Tequesta Fest EVENT COORDINATOR:Greg Corbitt DATES:Nov.30,2019 TIMES:Noon-Spm PH.(56 1)768-0473 EMAIL:Gcorbitt@a teauesta or EVENT LOCATION Paradise Park Tequesta Dr. Tequesta,FL. SERVICE PROPOSAL 3 Spectacular rides from the following list.Rides will be determined by available space and layout. Cliff Hanger,Pharaoh's Fury,Rock Star. Himalaya,Zero Gravity,Orbiter Super Swinger Barrel of Fun Spin Ride Rio Grande Train Dragon Wagon Fun Slide Cross Country Adventure Jeep ride Water Gun Fun game with prizes Derby Race game with prizes Multi Game Trailer with prizes Ticket booth 2-225kw generators with power distribution. All games,and rides come fully staffed State inspection fees included Total package price $59,200.00 %50 Deposit Due $29,600.00 10/30/19 To accept this proposal please sign and email back to mdooian(a� bellsouth net Pricing is valid for 14 days from proposal date of September 13,2019 Event coordinator signature of acceptance date Page 87 of 414 Agenda Item #7. AMERICAN CONCESSION SERVICES 937 27k"St.West Palm B ach FL 334 7 H. 61-373-5325 EVENS Prgrkgn TODAYS DATE :September 13 , 2019 YOUR EVENT:TEQUESTA FALL FESTIVAL YOUR EVENT DATE : NOVEMBER 30TH, 2019 YOUR EVENT ADDRESS :VILLAGE PARK on TEQUESTA DR. YOUR COMPANY OR MUNICIPALITY:VILLAGE OF TEQUESTA YOUR CONTACT(S) : GREG CORBIT YOUR CONTACT NUMBERS : PH 561-575-6247 YOUR REQUESTED ENTERTAINMENT: OUR STANDARD : LARGE RIDE --- PIRATE SHIP etc. LARGE RIDE ---ALADAN etc. LARGE RIDE --- ROUND UP etc. MED RIDE --- 50'SWINGS etc. MED RIDE --- 100' SLIDE etc. MED RIDE --- GO GATOR COASTER etc. SMALL RIDE --- STRAWBERRY SPIN etc. SMALL RIDE --- LAND TRAIN etc. SMALL RIDE --- BOAT RIDE etc. GAME --- SQUIRT GUN with SMALL PRIZES ( BEADS ETC. ) GAME --- HOOP SHOOTS with SMALL PRIZES ( BALLS) GAME --- LAWN BOWLING with SMALL PRIZES GENERATOR POWER THIS EVENT REQUIRES A STATE INSPECTION ---THESE FEE'S ARE ADDITIONAL EXPENCES OUR COMPANY DOES NOT OFFER RESTROOM TRAILER,TICKET BOX or CABLE GUARD SERVICE SERVICE FEE'S DUE: $ 53,500.00 50% DEPOSIT: $ 26,750.00 BY: OCTOBER 13", 2019 BALANCE DUE : $ 26,750.00 BY: PRIOR TO PLACEMENT OF EQUIPMENT DATE: DATE: YOUR COMPANY SIGNER FOR AMERICAN CONCESSION SERVICES THE ABOVE EQUIPMENT FOR THIS SERVICE REMAINS UNRESERVED UNTIL A SIGNED SERVICE AGREEMENT AND DEPOSIT CHECK ARE RECEIVED.THE ABOVE QUOTE IS GOOD FOR THIRTY DAYS. CANCELLATION ON THE CONTRACTED PARTIES PART IS AN ACT OF FORFEITURE ON ALL DEPOSIT MONIES. Page 88 of 414