HomeMy WebLinkAboutDocumentation_Regular_Tab 10_10/10/2019 Agenda Item #10.
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Regular Council
STAFF MEMOsAiPpf
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Meeting: Regular Council - Oct 10 2019
Staff Contact: Abby Brennan Department: Council
TITLE
Approval to Allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 43 Annual Holiday
Parade on Sunday, December 8, 2019 starting at 11:00am; 2. Utilize a portion of Old Dixie Highway
in Tequesta; and 3. Village of Tequesta to provide the necessary Police coverage for the event.
SUMMARY:
Approval to Allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 43 Annual Holiday
Parade on Sunday, December 8, 2019 starting at 11:00am; 2. Utilize a portion of Old Dixie Highway
in Tequesta; and 3. Village of Tequesta to provide the necessary Police coverage for the event.
POTENTIAL MOTION / DIRECTION REQUESTED:
This agenda item is respectfully submitted for your review and approval.
ATTACHMENTS:
JTAA Annual Holiday Parade 2019 - Mayor Brennan
Page 264 of 414
Agenda Item #10.
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Memorandum
To: Honorable Mayor and Village Council
From: Jeremy Allen,Village Manager,Administration
Date: September 26, 2019
Subject: JTAA 43"'Annual Holiday Parade
The JTAA(Jupiter Tequesta Athletic Association) requests the Village Council's approval to allow: 1. Hold
the 43 Annual Holiday Parade on Sunday, December 8, 2019 starting at 11:00am; 2. Utilize a portion of
Old Dixie Highway in Tequesta; and 3. Village of Tequesta to provide the necessary Police coverage for
the event.
On behalf of the Village Manager this agenda item is submitted for your review and consideration.
Page 265 of 414
Agenda Item #10.
Jupiter Tequesta Athletic Association
200 Military Trail
TJupiter, FL 33458
September 9,2019
Mr. Jeremy Allen, Village Manager
Village of Tequesta
250 Tequesta Drive
Tequesta, FL 33469
Reference: 43rd Annual Holiday Parade
Dear Mr. Allen,
The Jupiter Tequesta Athletic Association (JTAA) is once again sponsoring the annual
Holiday Parade and once again I am the annual Holiday Parade Director. I am both proud and
honored to say that for the past thirty four years along with my wife Susan and a committee of
longtime friends we have put together the annual parade.
With your permission we would like to hold the parade on Sunday December 8, 2019 staging
to begin at 11:00 am. The parade will form on Old Dixie Highway just west of the railroad
tracks,between Center Street and Indiantown Road in Jupiter. The parade will step off at 1:00
pm on to Center Street cross the railroad tracks follow route Alt. AlA north past CEMEX,
floats, and participants will disburse on Bridge Road. The reviewing stand will be along the
road on the west side north of CEMEX. A similar letter has been sent to the Town Manager of
Jupiter requesting permission and necessary police coverage for this event. The JTAA will
supply the necessary insurance for the event.
As in the past any suggestions that you and or the police department may have would be
appreciated. If you need additional information regarding this event, I will provide it upon
request. I look forward to hearing from you soon. I can be reached at home 604 Weldwood
Road,Jupiter, FL 33458. (561 373-7414 cell)
I would like to take this opportunity to thank you and your staff in advance for all your help.
Sincerely,
M Ich& el CeurCww-
Michael Cesarano,JTAA Parade Director
cc: Mayor Abby Brennan
Chief Gus Medina
Greg Corbitt Director Parks &Recreation
Joshua Slaybaugh JTAA President
Page 266 of 414
Agenda Item #10. •
PUBLIC RECORDS. In accordance with Sec. 119.0701,Florida Statutes,CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records,or allow such records to be inspected or copied,within a reasonable time in
accordance with access and cost requirements of Chapter 119,Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further,CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term,and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shalt meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119,FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams@tecluesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Palm Beach County Inspector General
Pursuant to Article XII of the Palm Beach County Charter,the Office of the Inspector General
has Jurisdiction to investigate municipal matters,review and audit municipal contracts and
other transactions,and make reports and recommendations to municipal governing bodies
based on such audits,reviews,or investigations.All parties doing business with the Village shall
fully cooperate with the inspector general in the exercise of the inspector general's functions,
authority,and power.The inspector general has the power to take sworn statements,require
the production of records,and to audit,monitor,investigate and inspect the activities of the
Village,as well as contractors and lobbyists of the Village in order to detect,deter, prevent,and
eradicate fraud,waste,mismanagement,misconduct,and abuses.
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