HomeMy WebLinkAboutDocumentation_Regular_Tab 12_11/14/2019 Agenda Item #12.
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Regular Council
STAFF MEMO s � =
ft C04.704
Meeting: Regular Council - Nov 14 2019
Staff Contact: Matthew Hammond Department: Utilities
TITLE
Approve Work Authorization KH-020.01 a - Beach Road Water Main Replacement - Professional
Engineering Services - Kimley-Horn
SUMMARY:
The Utilities Department has identified a need to replace a segment of water main on South Beach
Road. The existing 8" water main on the west side of South Beach Road is the sole means of
delivering potable water to Village utility customers on the island. This project will replace two
segments of asbestos cement piping, totaling approximately 3,100 linear feet, that were constructed
in the 1960's. Portions of these water main segments have become exposed over time creating a
high risk of damage to the outdated pipe which would result in the loss of water service to a large
number of customers. The proposed Beach Road Water Main Replacement capital project was
identified in the approved Fiscal Year 2019-2020 budget.
Note: The segment of the water main in front of the proposed Sea Glass development will be
replaced by the developer as a part of the construction of the development.
Staff recommends the professional engineering services for this project be completed by Kimley-
Horn & Associates, one of the Village's on-board engineering consultants. The proposed Work
Authorization KH-U20.01a, in the amount of $53,600, includes the design, permitting & bidding
services required for the project. A subsequent work authorization for construction-phase services
will be submitted at a later date.
BUDGET INFORMATION:
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$38,000 $38,000 $53,600
Additional Budgetary Information: Funding Source(s):
Note: A resolution to modify the Water Fund 401-411-531.302
(401) to fully fund the Beach Road Water Main
Replacement engineering services project is
presented in this agenda.
POTENTIAL MOTION / DIRECTION REQUESTED:
Authorize Work Authorization KH-020.01 a with Kimley-Horn & Associates
ATTACHMENTS:
Proposed Work Authorization KH-U20.01a.ada
CIP Info Sheet.Beach Rd WM Replacement.ada
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Agenda Item #12.
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Agenda Item #12.
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VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
BEACH ROAD(AIA) WATER MAIN REPLACEMENT
DESIGN & BIDDING PHASE SERVICES
This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between the
Village of Tequesta ("Client" or"Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or
"Consultant"), dated May 12, 2016 ("Agreement"). All terms and conditions of said Agreement are
hereby incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village has identified a need to replace approximately 3,100 linear feet of existing 8-inch
cement asbestos water main along Beach Road (AIA) that over the years has experienced leaks
and exposure during low tide events due to its current location. The portion being replaced is
generally described from 50 feet north of the northerly property line of the Cliveden
Condo/Loxahatchee River Lift Station No. 66 to 50 feet north of the southerly property line of the
. Sea Watch Condo, refer to the attached sketch. The proposed main will generally run along the
west side of Beach Road (between the edge of pavement and the existing wooden rail fence) and
will be replaced with a new 10-inch water main. Note that the upcoming condo development along
Beach Road known as Sea Glass, has a requirement as a part of their Development Order to
replace the existing water main in front of their development. The Consultant will coordinate with
the Village and Sea Glass' consultant for this work. The Village has requested the Consultant to
provide design, permitting and bidding assistance for these improvements as outlined below.
SCOPE
Kimley-Horn will perform the following services:
1. Prepare a site survey of the corridor noted above along the westerly side of Beach Road,
centerline to the westerly right of way line.
2. Meet with Village staff on-site to "walk the project" to gain concurrence on the proposed
main location and service tie in location.
3. Research Village, County and adjacent condo development record drawing information.
4. Prepare a geotechnical survey along the proposed route to include two (2) 10ft test holes.
5. Meet with the Village and Sea Glass Condo consultant to coordinate their design with this
project.
6. Prepare 90% design plans for the watermain improvements at a scale of 1" = 20' for the
project to include the following;
• Title Sheet (1 sheet)
• General Notes (1 sheet)
• Watermain Plan (Double Plan, no Profile) (3 sheets)
• Watermain Connection/Conflict Details (1 sheet)
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Agenda Item #12.
• Watermain Construction Details (1 sheet)
7. Meet with Village staff to review the 90% plans and prepare Final design plans.
8. Prepare technical specifications for the project to be incorporated into the bidding
documents, along with Village front end documents.
9. Prepare an opinion of probable construction cost at the 90% and Final design stages.
10. Prepare permit support documents and submit accordingly to the following regulatory
agencies;
• Palm Beach County Health Department (HRS)
• Palm Beach County Land Development R/W Utility Permit
• Palm Beach County Traffic Division MOT Permit (FDOT Indexes will be submitted
initially, the final permit issuance will require the Contractors prepared MOT)
11. Attend a pre-application meeting with PBC Land Development Division prior to the
submittal of the R/W Utility Permit.
12. Prepare and supply bid documents for the Village's use and the following services;
• Respond to Contractor questions and prepare addendums as necessary.
• Attend the bid opening at Village Hall.
• Evaluate the bids, investigate Contractor qualifications and provide a summary memo
that identifies the lowest responsive, responsible bidder.
DELIVERABLES
The Consultant shall provide the deliverables to the Village.
• 1. Project site survey.
2. 90% and Final design plans, paper copies and digital copies in PDF.
3. Engineers opinion of probable construction cost with the 90% and Final design plans.
4. Copies of Permit Applications and any associated RAI.
5. Project Specifications.
6. Copies of Addendums.
7. Copies of correspondence related to the Project.
8. Summary memorandum identifying the lowest responsive, responsible bidder.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our current hourly rates as requested by the Village in writing.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kimley-Horn
and/or the following services will be performed by the Village.
• Sea Glass Condo off-site utility improvements
• Beach Road water main record drawing information
• Locations of any known fire or domestic services along the water main route
• Associated permit fees, HRS and PBC.
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Agenda Item #12.
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SCHEDULE
Kimley-Horn will complete the work set forth herein within with the schedule outlined below after
receipt of an executed Work Authorization and Purchase Order, exclusive of delays beyond the
control of the Consultant.
Schedule (Calendar Days)
Cumulative
Time to Time to
Activity Complete Complete
Survey 45 45
90% Design/Specifications 60 105
Permitting 60 165
Final Design/Bid Documents 30 195
Bidding Assistance 60 255
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services (Items 1 thru 12 above)
on an hourly basis with a not to exceed amount of Fifty-three thousand six hundred dollars
• ($53,600.00) in accordance with the hourly rates established in the Professional Engineering
Services Agreement between the Village and Kimley-Horn.
Accepted by:
Village of Tequesta Kimley-Horn and Associates, Inc.
Jeremy Allen, Village Manager Kevin M. Schanen, P.E., Sr. Vice President
Date: Date:
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Agenda Item #12.
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CAPITAL IMPROVEMENT PROJECT DETAIL
• sPROJECT# 20-UTL-607-01
Project Name: Beach Road Water Main Replacement Project Manager: M Hammond
Department: Utilities Original Plan Date: FY20
Location: Distribution System
DESCRIPTION/JUSTIFICATION:
The Village serves potable water to customers within the Village Utility Service Areai' - :0 . p 1
on the southern end of Jupiter Island.The existing 8"and 10"water main on the west e
side of Beach Road is the sole source of delivering potable water to utility customers -?
on island.This project will replace two segments,totaling approximately 3,100 feet of , ` p
asbestos cement piping that were constructed in the 1960's, Portions of this water ••-••••- ••• ` �
main segment have become exposed over time creating a high risk of damage to this ' WATER MAIN TO BE i
outdated pipe REPLACED
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PROJECT EXPENDITURES/FUNDING SOURCES:
PROJECT COSTS: FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
Land/Easement Acquisition
Engineering&Planning 65,000 65,000
Construction 288;000 288,000
Equipment -
fpTOTAL PROJECT COSTS 353,000 353,000
SOURCES OF FUNDS: FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
General Fund-Dept Name(001)
Water Enterprise Fund(401) 353,000 353,000
Stormwater Enterprise Fund(403)
Unfunded
TOTAL PROJECT REVENUE 353,000 - - - - - 353,000
OPERATIONAL IMPACT
Note A reduction in repair and maintenance costs is anticipated as a result of this project.
OPERATIONAL IMPACT FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
Additional Revenues/Savings
Charges for Services -
Other Revenues -
Less Additional Expenditures
New Personnel -
Maintenance and Other Operating
Contracts&Leases
Non Operating(Debt Service) -
NET ANNUAL IMPACT ON OPERATIONS - - - - - - -
OPERATING FUNDING SOURCES FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
0 TOTAL OPERATING FUNDING - - - - - - -
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