HomeMy WebLinkAboutDocumentation_Regular_Tab 23_11/14/2019 Agenda Item #23.
WV- %
Regular Council
STAFF MEMO '7;
Meeting: Regular Council - Nov 14 2019
Staff Contact: Hugh Dunkley Department: Finance
TITLE
RESOLUTION NO. 52-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 WATER FUND #401
BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT OF $316,250.00 TO FULLY
FUND THE METER REPLACEMENT PROJECT
SUMMARY:
Staff is requesting to appropriate fund balance in the Water Utility Fund #401 in the amount of
$316,250.00 to fully fund the meter replacement project. The initial projected cost of the project is
$1,066,250.00. The Fiscal Year 2019/2020 Budget currently includes $750,000.00 for this project.
POTENTIAL MOTION / DIRECTION REQUESTED:
Amend and increase the 2019/2020 Water Fund #401 Budget by appropriating fund balance in the
amount of $316,250.00 to fully fund the meter replacement project
ATTACHMENTS:
20191114-WATER METER REPLACEMENT PROJECT-RESOLUTION.ADA
20191114-WATER METER REPLACEMENT PROJECT-CPI INFO SHEET.ADA
Page 419 of 427
Agenda Item #23.
RESOLUTION NO. 52-19
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020
WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN
THE AMOUNT OF $316,250.00 TO FULLY FUND THE METER
REPLACEMENT PROJECT; PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
WHEREAS, the initial cost of the meter replacement project is estimated to be
$1,066,250.00; and
WHEREAS, the Fiscal Year 2019/2020 Water Utility Budget currently includes
$750,000.00 for this project; and
WHEREAS, an additional $316,250.00 is required to fully fund the project; and
WHEREAS,the following accounts will be increased:
Revenues
Appropriate Fund Balance,401-990-399.999, $316,250.00
Expenditures
Meters,Valves&Hydrants,401-411-552.601, $316,250.00
NOW,THEREFORE,BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA,PALM BEACH COUNTY, FLORIDA,AS FOLLOWS:
Section 1 Resolution No. 52-19 amending and increasing the 2019/2020 Water Fund
#401 Budget by appropriating fund balance in the amount of$316,250.00 to fully fund
the meter replacement project; providing an effective date; and for other purposes.
Section 4 This Resolution shall become effective immediately upon passage.
Page 420 of 427
Agenda Item #23.
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�_ CAPITAL IMPROVEMENT PROJECT DETAIL
7. i "d PROJECT# 20-UTL-601-01
Project Name: Advanced Meter Infrastructure Implementation Project Manager: M Hammond
Department: Utilities Original Plan Date: FY20
Location: Distribution System
DESCRIPTION/JUSTIFICATION:
The Village last replaced the water meteres throughout the potable water system in
the mid 2000's.The typical useful life of a water meter is approximately 10-15 years.
As a result,the existing 13-15 year-old meters are failing at an increasing rate
Automated Meter Infrastructure and Smart Water Metering
causing a large amount of additional work for the Water Distribution team.Around
2015 the Village began replacing the the older meters with new Advanced Meter Water Utile),ORice
Infrastructure(AMI)compatible meters.To date there are approximately 2;365 ,
outdated meters within the system.This project will replace the remaining outdated -!A,, p'r
meters and install the infrastructure necessary to implement an AMI system including q i:�o::o! -_
remote meter reading,customer portal,and analytics.An AMI system will reduce ''k�'''to t+'n1!
labor hours required to read meters,improve customer service by giving customers
and and staff access to detailed information on water use,and foster increased water -• ) t I
conservation.
El
l''_r
Wats Uae IMo Wamr Menr Wvdns Commuicawn Water Una Info
and Dan Infrastructure and Data
PROJECT COSTS: FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
Construction 110;000 110,000
Equipment(Meters&Appurtenances) 760,000 760,000
AMI Equipment&Installation 90,000 90,000
Software Setup&Training 46,250 46,250
BS&A Integration 5,000 5,000
Customer Mailers 5,000 5,000
Contingency 50,000 50,000
TOTAL PROJECT COSTS 1,066,250 - - - - - 1,066,250
SOURCES OF FUNDS: FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
General Fund-Dept Name(001) -
Water Enterprise Fund(401) 1,066,250 1,066,250
Stormwater Enterprise Fund(403) -
Unfunded
TOTAL PROJECT REVENUE 1,066,250 - - - - - 1,066,250
OPERATIONAL IMPACT
Note:Net operational revenue/savings will be captured within the consumption revenues and personnel operating costs.
OPERATIONAL IMPACT FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
Additional Revenues/Savings
Savings from meter reading 11,520 23,040 23,501 23,971 24,450 24;939 131,421
Rev.recovered from meter innaccuracies 38,100 77,800 79,300 81,000 82,500 84,200 442,900
Less Additional Expenditures
New Personnel -
Maintenance and Other Operating -
Contracts&Leases 23,995 24,713 25,448 26,195 26,981 127,332
Non Operating(Debt Service)
NET ANNUAL IMPACT ON OPERATIONS 49,620 76,845 78,088 79,523 80,755 82,158 446,989
OPERATING FUNDING SOURCES FY20 FY21 FY22 FY23 FY24 FY25 TOTAL
See note
TOTAL OPERATING FUNDING - - - - - - -
Page 421 of 427