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Home My WebLink AboutMinutes_Workshop_9/30/2019 'Approved ;�l'e'zOP t8Q F'rf 7 -411,01 'CN COO$ MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 30, 2019 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. COMMUNICATIONS FROM CITIZENS Mr. Tom Bradford of 42 Chestnut Trail asked if there were any plans to develop Remembrance Park. Mayor Brennan stated there were none at this time. Mr. Dave Smith of 375 Franklin Road asked Council to encourage police enforcement of yielding to pedestrians inside of crosswalks. He shared an experience of having a car nearly hit him as he was crossing the street using the crosswalk. AGENDA ITEMS MOTION: Vice Mayor Kristi Johnson moved to approve the agenda; seconded by Council Member Arena. Carried unanimously 5-0. 1. Discussion on Gold Star Families Marker Ms. Lauren Berkson, a representative for Gold Star Families, explained the different types of markers available for both Gold Star Families and Veterans. Council discussed locations, styles, materials and sizes that would be suitable for the Village. Ultimately, it was agreed upon that Constitution Park would be the most ideal location pending the condition of the current flagpole at the park. Council liked the sample of the black and bronze marker colors, in a 12x16 inch size. Council Member Arena graciously offered to use his discretionary funds to pay for the marker; however, Council thought it was best to split the cost amongst all members. He additionally offered to use his discretionary funds for any repairs needed for the adjacent flagpole. It was a Consensus of Council to move forward with the marker for Gold Star Page 1 of 4 Families at Constitution Park. 2. Discussion on Ordinance 23-19 Amending the Village Code of Ordinances at Chapter 78. Zoning. Sec. 78-745. Prohibitions in all Zoning Districts by Allowing Retail Uses to have One Outdoor Display of Merchandise Under Certain Conditions Council discussed the Ordinance and concluded that the Village would like to help small business owners by allowing them to place a rack of clothing on the sidewalk in front of their shops. Historically, the Village did not allow any outdoor displays, other than a sandwich board; however, there had been many businesses of late that had furniture, multiple sandwich boards, products and miscellaneous items on the sidewalk area in front of stores. Council felt that a "no fee license" was a way to inform business owners of the proposed new changes to the Ordinance. Pairing the proposed new Ordinance with Village Business Tax Receipts was an idea Council discussed to ensure business owners would be educated on the new language. Village Manager Allen assured Council that the new ordinance would be mailed to Village business owners. It was mentioned that a broad discussion on signage in general should be slated for a future Workshop Meeting. Attorney Keith Davis recommended bringing Ordinance 23-19 to first reading again. 3. Discussion on Crosswalk Colors Mr. Doug Chambers, Director of Public Works proposed several different options to Council regarding the color and surface material of Village crosswalks. Colors, coating and stamped concrete were some of the available choices. Council asked that Mr. Chambers use the remaining coating that was purchased for the project in the past. However, they opted to change the color to a burgundy shade from the current red, at an estimated cost of five thousand dollars ($5,000). 4. Discuss One Cent Sales Tax Use Council Member Arena asked Council to be more organized when planning future projects and requested a cap of two hundred thousand dollars ($200,000) on sidewalk and road repairs done at one time. Scheduling these projects between May and October would be preferred in order to accommodate residents during "off season". He encouraged that these projects be performed in several phases in order to save money upfront. Additionally, he believed that the one cent sales tax funds should have a built in savings within the account, which could be used for capital emergencies, such as repairing air conditioners. Lastly, he recommended building up the fund balance going forward. Council believed they were already working towards Council Member Arena's above mentioned goals and were agreeable to split the sidewalk project into two phases. Council Member Stone mentioned there were restrictions on the one cent sales tax and at some point it would eventually sunset. Additionally, he did believe in spending money to balance a municipal budget, on reoccurring maintenance items, such as police vehicles, using assets that would sunset. Council Member Arena went over multiple figures regarding the proposed community Page 2 of 4 center architectural fees, loan debt, road and sidewalk projects and other capital expenditures. He believed that delaying payment of the new ambulance and of the architect fees would save money and would allow time needed for growth of other funds. Council Member Stone reminded Council there were capital improvement projects budgeted for the next several years, that were estimated to cost approximately $1.2 to $1.5 million dollars per year. Manager Allen assured Council there was a long-term sustainable plan to cover the capital needs of the Village. One idea was to bring back the utility tax and combine it with the one cent surtax in order to cover capital projects for at least the next five years. Manager Allen further explained that the Fire Department's ambulance was already in the budget, however the sidewalk project was in the capital improvement fund with plans to go forward when the final numbers were solidified for the sidewalks. Mayor Brennan explained that Capital Needs were scheduled and many projects were over two hundred thousand dollars. Planning was difficult regarding capital improvements as the date that the funds would expire was uncertain. Council believed they were already doing everything Council Member Arena was requesting and would be agreeable to dividing the sidewalk project into two phases, if it made sound financial sense. Manager Allen assured Council he would work on the discussed projects and would bring Council in as needed, at decision points. 5. Presentation of Proposed 2019 Citizen Survey Village Manager Allen asked Council for feedback on the Citizen Survey attached in the agenda. Council Member Stone asked if the age category could be narrowed down and Council agreed that only one person per household should be filling out the survey. As a result, the outcome should be based upon total number of households and not total population. Manager Allen added that the Village Clerk's Office would have a booth at the National Night Out at Constitution Park, scheduled for October 4th, and would be able to get information on the survey. Mayor Brennan reminded Council of the Manager's 90 Day Review and passed around a handout regarding performance criteria. ADJOURNMENT Council Member Brandon made a motion to adjourn the meeting at 8:05 PM; Council Member Stone seconded the motion. Carried unanimously 5-0. Page 3 of 4 Approved; Respectfully submitted, /LL Ii LW/-44A-. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page 4 of 4