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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_12/12/2019 Agenda Item #3. DraftDraft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL VILLAGE HALL CONFERENCE SEPTEMBER 11, 2019 6:00 PM ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. Discussion on Environmental Advisory Committee Request to Individually 1. Purchase Business Cards Village Manager Jeremy Allen explained to Council the request from the Environmental Advisory Committee (EAC) for business cards. EAC Member Resa Listort distributed a handout illustrating two different design options the Committee had created. Council discussed at length the pros and cons of having business cards and ultimately concluded they were necessary in order to conduct business with other groups and individuals. Manager Allen was asked to consult with Village Attorney Keith Davis and Village Clerk Lori McWilliams on the particulars of creating an email account and ordering the cards for the Committee. 2. Discussion on Hiring Finance Director Village Manager Jeremy Allen informed Council of the recent hiring of Mr. Hugh Dunkley, Finance Director. He was happy to forward Mr. Dunkley's resume to Council should they like to review it. Discussion and Update on the Community Center Long Term Plan and Current 3. Recreation Center Repairs Page 11 of 294Page 1 of 4 Agenda Item #3. DraftDraft Manager Allen presented a large screen presentation on the three options available for repairing or building a new Recreation Center. The presentation included details on cost, physical characteristics and financial impact to residents. Council discussed at length the various options and had questions for Mr. Rick Gonzalez, President of REG Architects. Mr. Gonzalez informed Council that recent construction costs had been much higher than initially expected. He shared his belief that the one story option (#3) did not fit the needs of the community. Additionally, he revealed that building a one story, with the intent of adding a second story later on, was very expensive. He explained that the new numbers within the presentation, already included the higher construction costs. Mayor Brennan recommended taking the issue to a vote and then a possible bond. Mr. Greg Corbitt, Director of Parks and Recreation commented that the smaller version (#3) would add gym space but at the same time it would shrink the rooms used for other programs to one quarter of the current size and limit the number of offerings. Mr. Corbitt would be able to use all of the space in Option Number 2 right away, utilizing his current programs and offerings. Vice Mayor Johnson suggested looking at historical data from Parks and Recreation to gather needed information. She inquired as to what the feasibility study would illustrate beyond the data Council already possessed. Vice Mayor suggested cleaning up the data in the Needs Assessment instead of conducting a costly independent study. Mayor Brennan believed common sense needed to prevail due to constraints on size, funds and other projects. Council Member Stone advised moving forward with Option Number 2. Council Member Arena discussed future tax revenue and possible ways to reduce costs associated with Option Numbers 2 and 3. Mr. Corbitt opined that for the long term vision of the Village, Option Number 2 would be a better fit and would be able to accommodate current residents with the possibility of adding additional residents should annexation occur. Furthermore, there was minimal impact to the park. Mr. Gonzalez revealed that Option Number 3 mixed all the users in one space and would require more bathrooms. Moreover, it would intrude upon the park space more than the other options. He stressed to Council the trend of separating the space of adults and children, and noted most of his other projects were incorporating this concept. Finally, Mr. Gonzalez suggested Council look into alternate sources such as non-resident fees, grants, philanthropy and fundraising. Council Member Stone reiterated his stance on Option Number 2 being the best choice Page 12 of 294Page 2 of 4 Agenda Item #3. DraftDraft for the future of the Village. He asked that the parking process begin and felt that transparency was key in communicating the costs to residents. Additionally, he did not feel the project should go to a referendum vote. Council Member Brandon felt she would be fine with Option Number 2 or 3, along with more detailed cost numbers. Vice Mayor Johnson was in favor of Option Number 2 and felt there was not a large difference in debt service payments between Option Number 2 and 3. Mayor Brennan agreed with Option Number 2, without the bond issue . It was a Consensus of Council to have Manager Allen work out the details of going forward with Option Number 2, and encouraged him to tap into grants or other means to make it more cost effective. COMMUNICATIONS FROM CITIZENS Ms. Tracy Kerwin, a member of the Community Center Advisory Committee had concerns regarding feasibility and survey accuracy. She recommended working with the Town of Jupiter on gathering information and inquired about the $154,000 remaining funds. Ms. Marcia Nielson of 94 Beechwood Trail, commented that a two story building would be horrible and that the topic should go to referendum. Mr. Tom Bradford of 44 Chesnut Trail, advocated upon behalf of the Environmental Advisory Committee and asked that the Recreation Center be built with efficency, environmental awareness and LEED standards in mind. As a resident, he felt that the Recreation Center was certainly needed at Constitution Park and should face Seabrook Road to convey the importance of the building. Additionally, he believed the funds currently going towards the public safety building should be routed to the new Recreation Center once the public safety loan was satisfied. He was not in favor of a general obligation referendum on the debt of the Recreation Center as it could create the possibility of greatly limiting the options of the Recreation Center should the bond fail. Lastly, Mr. Bradford was also in favor of having data driven decisions made, tempered by affordability. Ms. Pat Watkins of 157 River Drive, reaffirmed that the new Recreation Center was desperately needed. She agreed that if the referendum failed, the Village would be in a bind. Additionally, she understood the need for the larger option (#2) Ms. Nancy Politch Director of the Lighthouse Art Center emphasized the need for the larger option (#2) and felt it would benefit the community. Ms. Resa Listort of 31 Willow Road, attended a recent yoga class at the Recreation Center and wholeheartedly agreed there was a need for a new building. She loved the connectivity of a small community and assured Council the residents would embrace and utilize a new building. ADJOURNMENT Page 13 of 294Page 3 of 4 Agenda Item #3. DraftDraft MOTION:Vice-Mayor Johnson made a motion to adjourn the meeting at 8:05 PM; Council Member Arena seconded the motion. Carried unanimously 5-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Page 14 of 294Page 4 of 4 Agenda Item #3. DraftDraft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL OCTOBER 10, 2019 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Vice-Mayor Johnson, Council Member Arena, Council Member Brandon, and Council Member Stone. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Stone An invocation was offered by Pastor Paul Beresford; followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice-Mayor Johnson made a motion to approve the agenda. Council Member Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Proclamation Declaring October 2019 as Domestic Awareness Month in the Village of Tequesta Mayor presented Proclamation to Hazel Raigue and Jane Wagley. Proclamation in Recognition of Police Officer Tim Baldwin for Exemplified True 2. Bravery Mayor presented Proclamation to Officer Baldwin; after which the Police Chief said a few a words about Officer Baldwin. Page 15 of 294Page 1 of 11 Agenda Item #3. DraftDraft CONSENT AGENDA Council Member Stone requested to pull items 6 and 8 for review; MOTION: Vice-Mayor Johnson made a motion moved approval of the consent agenda without Item 6 & 8; Council Member Arena seconded the motion; Carried unanimously 5-0. MINUTES: September 11, 2019 Workshop, September 12, 2019 Regular Council 3. Meeting and September 19, 2019 Special Council Meeting. 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 5. SE 09-19 - SE Special event permit application for an annual Fall Festival by the applicant, First Baptist Church of Tequesta, to take place at its premises located at 423 Tequesta Drive on Thursday, October 31, 2019 from 6:00 p.m. - 9:00 p.m. for ~600 over the course of the event. No alcohol will be served. Approve Motorola Service Contract for Tequesta Police Department 10/1/2019 - 6. 09/30/2020 Police Chief Medina discussed the service contract briefly with Council. MOTION: Council Member Brandon move to approve; Council Member Stone seconded the motion; Carried unanimously 5-0. 7. Approve Island Time Productions Agreement for Tequesta Fest 2019 in the Amount of $52,000.00 Authorize Piggyback Contract with Odyssey Manufacturing Company for Purchase 8. of Bulk 12.5% Sodium Hypochlorite Vice-Mayor Johnson asked how the piggyback contract worked and asked if research was done. Mr. Hammond, Director of Utilities, explained piggybacking allows the Village to take advantage of larger scale contracts that would be of great benefit. This finds the supplier most advantageous to the Village. Finding a provider that does not give penalties for small deliveries was difficult. He explained he contacted the vendor and obtained options and Page 16 of 294Page 2 of 11 Agenda Item #3. DraftDraft the last vendor contract had expired. In this particular case the price was nearly identical to what they had been receiving and the other vendor had penalties for small loads. This line item was for production chemicals. MOTION: Vice-Mayor Johnson made a motion to authorize the piggyback contract and associated purchase requisition with Odyssey Manufacturing Company; Council Member Brandon seconded the motion. Carried unanimously 5-0. RESOLUTION 44-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE 9. OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 17, 2020, AND IF NECESSARY, THE MUNICIPAL RUN- OFF ELECTION TO BE HELD TUESDAY, MARCH 31, 2020, FOR THE PURPOSE OF ELECTING COUNCIL SEATS 1,3, AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD 10. Approval to Allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 43 Annual Holiday Parade on Sunday, December 8, 2019 starting at 11:00am; 2. Utilize a portion of Old Dixie Highway in Tequesta; and 3. Village of Tequesta to provide the necessary Police coverage for the event. RESOLUTION 46-19 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, 11. FLORIDA, DESIGNATING SIGNATORIES FOR VILLAGE DEPOSITORY ACCOUNTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Brandon complimented Parks and Recreation and the Police Department on the Food Truck Pow Wow and National Night Out. Council Member Arena complimented the plants around town and asked about the flags on US1. He commented on the success of National Night Out and the Food Truck Pow Wow; and offered kind words to Pastor and Carol Beresford on their work at Hannah's Home. He thanked department heads and department employees, Ms. Zacarias, Attorney Keith Davis, and Pastor Paul who have all helped him over his twelve years on Council. Council Member Stone stated he was happy to have a police department that responded quickly and has the ability to save lives. Page 17 of 294Page 3 of 11 Agenda Item #3. DraftDraft Vice-Mayor Johnson echoed comments on National Night Out and it showed the demand for these services and offerings and a new recreation center. Mayor Brennan thanked the Police Chief for bringing in all the other departments. STANDING REPORTS Village Attorney Mr. Davis discussed with Council the Rights of Way and telecommunication facilities for second reading. Towards the end of the calendar year, there would be an additional Ordinance for tree removal and impact fee applications to conform codes to state law. Council Member Stone asked about cell towers in front yards and asked what it would look like. Mr. Davis stated they would not be able to impair the view or have items in the sight triangle. There would be protections in the Code, and they preempt wireless antennas and equipment boxes. He had not seen anyone affected directly with a utility pole within their view. The law limits what the Village can do. Council Member Stone voiced concern the State was passing laws and tying Council's hands in violation of Home Rule. Council Member Arena suggested they utilize the existing poles in the Country Club when the power lines are buried. Village Manager 12. Village Manager's Monthly Report Village Manager highlighted various items within his filed report. Mr. Allen reviewed the budget. He thanked staff who worked to make these events happen. He reminded everyone to take the resident survey. Mayor Brennan asked to drop survey's off at assisted living facilities such as Tequesta Gardens. Police Department Chief Medina thanked Parks and Recreation Director, Greg Corbitt, the Fire Department and Public Works for their assistance with National Night Out. The department added to COP's, spoke about training, and assisted a child meet his dream by taking him out on the Village's Marine Patrol as a Marine Unit Officer for the Day. Fire Department Chief Trube had a PowerPoint presentation about Fire Prevention week, department training, upcoming Fire Fest and Chili Cook off events. REGULAR AGENDA OLD BUSINESS Page 18 of 294Page 4 of 11 Agenda Item #3. DraftDraft 13. ORDINANCE 23-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. SEC. 78-745. PROHIBITIONS IN ALL ZONING DISTRICTS. BY ALLOWING RETAIL USES TO HAVE ONE OUTDOOR DISPLAY OF MERCHANDISE UNDER CERTAIN CONDITIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the Ordinance title into the record and provided a short summary. He explained this came back as first reading following discussion at a recent workshop. He pulled best practices from other communities such as Mount Dora and New Smyrna Beach, who had retail sidewalk displays. The area available was smaller, cannot interfere with safety requirements, minimum sidewalk widths, rolling racks that don't exceed 5 (five) feet in length during store hours, prohibits hanging displays, flags, motion driven signs, vehicles or bulk items, general signage prohibited, must be kept orderly, conducive to work environment, no obscene or immoral items, etc. It was a significant rewrite. Mayor Brennan opened the public hearing to Council for input. Council Member Arena asked Mr. Rodriguez if he had read the Ordinance to which he stated no and Council Member Arena asked him to read before second reading. Mayor Brennan suggested the landlord agree with what the tenants wish to put out since they were the ones responsible. Council Member Stone voiced concern landlords would not be available and Mayor Brennan noted there was an onsite manager. Vice-Mayor Johnson asked if staff would talk to the landlords and explain they would be responsible. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion Approve Ordinance 23-19 as revised on First Reading; Council Member Brandon seconded the motion. Carried unanimously 5-0. 14. ORDINANCE 24-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 63. ARTICLE II. RIGHT-OF-WAY REGULATIONS, TO CONFORM THIS ARTICLE TO RECENT STATE LAW CHANGES REGARDING COMMUNICATIONS FACILITIES AND ESPECIALLY WIRELESS FACILITIES THAT MAY BE PLACED OR MAINTAINED IN THE VILLAGES RIGHTS OF WAY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 63. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the Ordinance title into the record and summarized the minor language changes - no substantive changes. Page 19 of 294Page 5 of 11 Agenda Item #3. DraftDraft Mayor opened public hearing to Council for comment. Vice-Mayor Johnson commented she felted only the permitting language changed; but outside the permitting requirements everything was the pretty much the same. Attorney Davis stated it would affect new wireless utilities and provided examples of what we could and could not require. Vice-Mayor Johnson stated she was looking for other options to not having to have a bunch of boxes in resident yards and questioned the risk to leaving the code as it was, to which Mr. Davis explained the utility companies could sue the Village for non-compliance. This ordinance makes the Code compliant with state law. Council Member Arena asked about time-frame to repair utilities that require repair and Mr. Davis advised they would have to maintain their equipment in good working condition, however, there was limited permitting requirements. Vice-Mayor Johnson inquired on if the companies have any requirements to report on safety and Mr. Davis stated not at the local level. She voiced concern with the safety of 5G and suggested residents should reach out to their representatives. Mayor Brennan advised Mary Lynn Magar and Rep Bobby Powell were against this. Council Member Stone commented the Supreme Court in California had ruled on this and residents were attempting to push back. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion Approve Ordinance 24-19 on first reading; Council Member Brandon seconded the motion. Carried 4-1 (opposed: Council Member Stone). RESOLUTION 47-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE 15. OF TEQUESTA, FLORIDA, ADOPTING A SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE PUBLIC Attorney Davis read the Resolution title into the record and provided a short summary on the change to allow the manager offer the same relief that was otherwise available and not limited to $100. He referenced paragraph twelve and explained what the Utility Director and the Manager could approve. Mayor Brennan voiced concern with the policy being abused and wanted to be judicious. Mr. Allen noted there was a checks and balance with having a Utility Director and they have to meet criteria and show a plumber invoice. He felt with the rules in place it would be good and he would make sure it was not a repeat violation and discussed educating residents who make it to his office. Page 20 of 294Page 6 of 11 Agenda Item #3. DraftDraft Council Member Stone noted the new water read equipment would be able to tell of a leaking pipe and notify the home owner. He inquired on if the Village knows a percentage of how much the system leaks on a daily basis. Matt Hammond, Utility Director, commented on the mechanical readers and potential lost revenues. Council Member Stone asked how much water was produced versus billed. Mr. Hammond stated typically 5% to 15-20% - not all actual leaks; but referred to as non-accounted for water. MOTION: Vice-Mayor Johnson made a motion to approve Resolution 47-19 on second ;reading; Council Member Brandon seconded the motion; Carried unanimously 5-0. NEW BUSINESS ORDINANCE 25-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL 16. OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA AT CHAPTER 2. ADMINISTRATION ARTICLE V. ELECTIONS. SECTION 2-233. TO PROVIDE A MUNICIPAL ELECTION DATE, ELECTION QUALIFYING PERIOD, AND RUN-OFF ELECTION DATE FOR THE 2020 VILLAGE MUNICIPAL ELECTION CONCURRENTLY WITH THE 2020 PRESIDENTIAL PREFERENCE PRIMARY ELECTION Mr. Davis read the Ordinance title into the record and explained the municipal election will be held on the third Tuesday in March due to the Presidential Preference Primary. Council Member Stone asked if sign code would be addressed and Mr. Davis stated he was working on it and it would come to workshop. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion approve Ordinance 25-19 on first reading; Council Member Brandon seconded the motion; Carried unanimously 5-0. 17. ORDINANCE 26-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA AT CHAPTER 74. UTILITIES, ARTICLE IV. STORMWATER. DIVISION 1. GENERALLY, BY CREATING AN ENTIRELY NEW SECTION 74-181. SWALE UTILIZATION POLICY; PROVIDING REGULATIONS FOR USE OF VILLAGE SWALES INTENDED TO PROTECT AND ENCOURAGE STORMWATER MANAGEMENT PRACTICES; ALSO AMENDING CHAPTER 66. SUBDIVISIONS, ARTICLE VI. IMPROVEMENTS, BY CREATING AN ENTIRELY NEW SECTION 66-347. SWALE UTILIZATION POLICY. TO CROSS REFERENCE AND APPLY SAID POLICY Attorney Davis read the Ordinance title into the record and Village Manager Allen provided a short summary on the change to the swale policy. Mr. Allen explained this would affect construction near the right of way. New requirements would require a drawing for these Page 21 of 294Page 7 of 11 Agenda Item #3. DraftDraft projects not complying with the swale policy. Mr. Hammond, the Utility Director would review the engineering drawings to confirm the designs have met the specifications to prevent the storm water from running into the roads. Mayor Brennan opened the hearing to Council. Council Member Arena inquired about the verbiage stating the homeowner was not responsible for constructing a swale. Mr. Davis clarified that section would be for driveway projects only. Mr. Arena asked could the PVC pipes still be used for driveway projects. Utility Director Mr. Hammond responded this issue would not be addressed in this Ordinance at this time. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion Approval of the first reading of Ordinance 26-19; Council Member Brandon seconded the motion; Carried unanimously 5-0. ORDINANCE 27-19 - FIRST READING: AN ORDINANCE OF THE VILLAGE COUNCIL 18. OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE X. OFF-STREET AND ON- STREET PARKING AD LOADING REGULATIONS, TO CREATE AN ENTIRELY NEW SECTION 78-707. ALTERNATIVES FOR MEETING REQUIRED NUMBER OF PARKING SPACES. TO PROVIDE FOR OFF-SITE PARKING, SHARED PARKING AND REDUCTION OF REQUIRED PARKING SPACES, AND TO PROVIDE REGULATIONS AND REQUIREMENTS FOR SAME; ALSO CONFORMING EXISTING LANGUAGE IN THIS ARTICLE FOR INTERNAL CONSISTENCY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title of Ordinance 27-19 into the record and summarized the Ordinance. Mayor Brennan opened the public hearing for Council comment. Nilsa Zacarias, Director of Community Development, explained the Village's urban character was evolving and the code needed to catch up with these changes. The current parking code reflected the 1970's - 1990's when there was open land and now the Village was 98.6% built out. There was less need these days for more parking and commented on the seas of asphalt at big businesses such as the mall. She noted local governments were all looking at their parking code to amend. Off-site parking and shared parking help offset the required parking rules. Council Member Stone requested a workshop to discuss further. Ms. Zacarias stated she had done extensive analysis on the proposed code. Council Member Stone felt areas needed more input and photos. Page 22 of 294Page 8 of 11 Agenda Item #3. DraftDraft Council Member Brandon asked if code was changed to shared parking would the applicant building on US be able to use Publix parking and build another unit. Attorney Davis stated this would not allow an increase in density or density use, however, only providing an option for how cars were parked. Council Member Arena asked if there would be provisions in place and Ms. Zacarias advised yes and legal would have to review. Looking to support business community by providing alternate means of parking. She stated another measurement such as 700 feet could be entertained if Council desired and measurements were done from property line to property line. Mayor Brennan asked if this would come to Council for approval and Ms. Zacarias stated it would take place in the Site Plan Review and, the applicant had to comply with all the requirements. Ms. Zacarias stated she and Mr. Davis would review the measurement and make a change and Council Member Stone suggested 650 feet. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion Approval of the first reading of Ordinance 26-19; Council Member Brandon seconded the motion; Carried unanimously 5-0. 19. Approve 2019-2022 VOT/CWA Collective Bargaining Agreement Human Resources Director, Merlene Reid provided an overview on the contract and the contract was ratified by the CWA Union. Highlights of agreement renewed 3 years; pay article was a total of 12% increase over 3 years; input minimum and maximum ranges; bargaining parties; cap on comp bank at 80 hours; pay benefits annual incentive for certain certifications. Council Member Arena asked about discrepancy actions must be reported within 10 days and Ms. Reed clarified. He inquired on the insurance rates and Ms. Reid stated everyone was paying the same. He asked if there were employees on the HSA insurance. Council Member Stone did not like giving a twice a year increase as opposed to one. Mayor Brennan noted for this particular unit, this was becoming more prevalent and complimented the bargaining team. MOTION: Vice-Mayor Johnson made a motion request for approval of the 2019-2022 VOT/CWA Collective Bargaining Agreement; Council Member Stone seconded the motion; Carried unanimously 5-0. Page 23 of 294Page 9 of 11 Agenda Item #3. DraftDraft 20. Ninety (90) Day Performance Review of Village Manager Jeremy Allen as per his Employment Agreement dated May 9, 2019 Council Member Stone stated Mr. Allen had met every mark and he was a pleasure working with; Ms. Johnson and Ms. Brandon agreed. Ms. Brandon also added he jumped into his role, even though he needed to be educated on Florida laws. Mr. Allen stated the staff had been great. Mayor Brennan received feedback from staff; she and staff all agreed that Mr. Allen had provided great leadership and staff empowerment. MOTION: Vice-Mayor Johnson made a motion request for approval of the Performance the motion; Carried unanimously 5-0. ANY OTHER MATTERS Council Member Arena advised the price of $5.5 million was always quoted for the Recreation Center and stated he would have to vote against the Recreation Center at the $6 million price in order to honor what he had previously said. Mayor Brennan believed in the Community Center; but was concerned with the cost. She believed a single story building with a gym should be entertained. Council Member Arena stated he showed ways to bring the price down. ADJOURNMENT MOTION: Vice-Mayor Johnson made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Page 24 of 294Page 10 of 11 Agenda Item #3. DraftDraft Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Page 25 of 294Page 11 of 11 Agenda Item #3. DraftDraft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL VILLAGE HALL CONFERENCE OCTOBER 24, 2019 8:30 AM ROOM CALL TO ORDER AND ROLL CALL Mayor Abby Brennan called the meeting to order at 6:00 p.m. A roll call was taken by Recording Secretary, Kelley Bonneau. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. Review and Set Legislative Priorities Village Manager Allen requested and support of the draft resolution for Legislative Priorities. Mr. Allen wanted a united voice for the State Legislative. Tequesta Mr. Allen wanted to promote Home Rule for decision-making as issues arise. Annexation: Mr. Allen wanted to facilitate this process to incorporate the unincorporated properties; while protecting private property. Water quality: Village Manager Allen commented that the Environmental Advisory Committee had been addressing this issue. Moreover, the Village supports the improve water quality. Communication, service tax, sales tax, and local business tax protection: Page 26 of 294Page 1 of 3 Agenda Item #3. DraftDraft Mr. Allen touched on these tax protections to ensure that these funds stay at the local level. He also mentioned the need to protect the right-of-way from cell towers. Council Member Arena spoke of a situation with out of state residents receiving Verizon cell towers in the front of the yards without any notice. Transportation funding: -of-way infrastructure for intersections and bridges maintenance. Cybersecurity: Mr. Allen stated the Village would need State funding for cybersecurity at the local level. Swimming pool regulations for private properties: Village Manager Allen and Council discussed the requirement for homeowners to have a perimeter fence and a door alarm. Vice-Mayor Johnson and Council Member Arena felt just the fence would suffice. Mayor Brennan stated these regulations were necessary to enforce responsibility. Council agreed to the fence and not the alarms. Amendment for development orders to delete entitlement for prevailing parties on incurring attorney fees and costs: Manager Allen briefly discussed this bill. Municipal Elections: Attorney Davis discussed the current bill to regulate local elections with the Primary election in November. Mayor Brennan commented Home Rule would apply; and the Supervisor of Elections stated previously this could not be done. Public records: Mayor discussed public records being exempted from inspection and copying any drafts pertaining to reappointment and redistricting. Attorney Davis summarized the bill would remove this exemption. Municipal travel for elected officials: Village Manager Allen stated this would limit the types of travel. Mr. Allen said Home Rule would apply to this one. Legal Advertisement: Manager Allen discussed removal of the newspaper advertisement and only use the website for this information. The Mayor and Attorney Davis stated they were opposed to this at this time; this would not be adequate for residents not accessing a computer regularly. Environmental Advisory Committee: The Environmental Advisory Committee (EAC) wanted to pass a resolution to ban plastics. Mr. Allen believed this should refer to Home Rule. Council Member Brandon briefly discussed the Environmental Advisory Committees efforts. Council discussed which is better suited. Council discussed banning specifically plastic straws and bags Page 27 of 294Page 2 of 3 Agenda Item #3. DraftDraft and the implications of doing so. Mr. Allen asked Council if there should be more education or regulation of this issue. Mayor felt that resolutions should only come from Council. Vice-Mayor Johnson wanted research on how these plastic products negatively affect the environment. Council Member Brandon and Stone felt education was needed. Sales Tax: Mr. Allen stated that sales tax fairness to allow states to collect sales tax from ecommerce businesses for their on-line sales. Florida was working on passing this; it was passed by several other states. Village of Tequesta would be supporting and this would provide more revenue for the Village. Council discussed Airbnb implications. Attorney Davis gave Airbnb details on time and frequency. Mr. Allen and Mr. Davis stated this would fall again under Home Rule. ADJOURNMENT MOTION: Council Member Brandon made a motion to adjourn the meeting; Council Member Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Page 28 of 294Page 3 of 3 Agenda Item #3. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL IMMEDIATELY FOLLOWING VILLAGE HALL CONFERENCE NOVEMBER 4, 2019 SPECIAL ROOM MEETING CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 7:50 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. COMMUNICATIONS FROM CITIZENS Mr. Tom Bradford of 44 Chestnut Trail asked that Council build up the Village reserves and felt that 25% was a good benchmark. Mrs. Pat Watkins of 167 River Drive conveyed to Council her concerns of being able to afford a Recreation Center when there were many areas of the Village in need of immediate funding and attention. AGENDA ITEMS 1. Review of Annexation Regulations per Florida Statutes. Village Manager Jeremy Allen announced he and Mayor Brennan would be meeting County Commissioner Hal Valeche within the next week to further discuss annexation within the Village. 2. Discuss 5-year Capital Expenditures and Financing Plan Village Manager Jeremy Allen provided Council with a spreadsheet presentation on Capital Improvements, offering six (6) different scenarios. Council asked questions and discussed the different scenarios, which included various models of the proposed Recreation Center as well as scenarios without the new building. None of the figures included inflation variables but could be added. Council agreed to hold off on Page 29 of 294Page 1 of 2 Agenda Item #3. architectural work until a decision on a building size could be determined. Council Member Arena believed the numbers indicated the Village would be borrowing more than the Recreation Center would cost. Vice Mayor Johnson asked to see a detailed budget showing prioritized items within it. Council asked Manager Allen to please provide operating costs for the proposed Recreation Center, the parking agreement, a fund balance, which included the Recreation Center, worst-case scenario millage rate numbers with a property value decrease, and the current millage rate as compared to other Palm Beach County municipalities. They agreed to wait to decide on the size of the Recreation Center pending forthcoming Capital Improvement information. Additionally, Village Manager Jeremy Allen would look into a revenue bond. ADJOURNMENT MOTION: Council Member Brandon made a motion to adjourn the meeting at 9:08 PM; Council Member Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. Al Page 30 of 294Page 2 of 2 Agenda Item #3. DraftDraft MINUTES SPECIAL COUNCIL MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 4, 2019 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser Present were: Mayor Brennan, Mayor, Council Member Arena, Council Member Brandon, Vice-Mayor Johnson, and Council Member Stone. APPROVAL OF AGENDA MOTION: Vice-Mayor Johnson made a motion to approve the agenda; Council Member Arena seconded the motion. Carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Individual communications were notated under their corresponding item numbers. AGENDA ITEMS 1. ORDINANCE 27-19 - SECOND READING: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE X. OFF-STREET AND ON-STREET PARKING AD LOADING REGULATIONS, TO CREATE AN ENTIRELY NEW SECTION 78-707. ALTERNATIVES FOR MEETING REQUIRED NUMBER OF PARKING SPACES. TO PROVIDE FOR OFF-SITE PARKING, SHARED PARKING AND REDUCTION OF REQUIRED PARKING SPACES, AND TO PROVIDE REGULATIONS AND REQUIREMENTS FOR SAME; ALSO CONFORMING EXISTING LANGUAGE IN THIS ARTICLE FOR INTERNAL CONSISTENCY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Keith Davis read Ordinance 27-19 into the record. Mr. David Tassell, a representative on behalf of La Via De Dio, LLC, had an issue with Page 31 of 294Page 1 of 4 Agenda Item #3. DraftDraft the language which referenced a vague period of time. He asked that a specific period of time be notated within the Ordinance. Village Manager Allen answered a question regarding the radius and distance of five hundred (500) feet for parking. He determined that anything additional or over five hundred (500) feet was not necessary. MOTION: Vice-Mayor Johnson made a motion to approve Ordinance 27-19; Council Member Stone seconded the motion. Carried unanimously 5-0. 2. SEU 3-19: Application from LIGHTHOUSE ART CENTER, INC. for a Special Exception Use modification pursuant to Section 78-176. C-1 District (d) (2) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting approval for a Special Exception Use modification (Shopping Centers) to build a second-floor addition of 7,564 square feet with a 356 square foot roof area, subject to site plan related modifications. The subject property is located at 373 Tequesta Dr., Tequesta, FL 33469. Attorney Davis announced the next two (2) agenda items were quasi-judicial proceedings. Seven (7) meeting attendees were placed under oath. Council Member Stone, Council Member Brandon, Vice Mayor Johnson and Mayor Brennan all announced they had met with the applicant individually regarding the application. Ms. Marie Etherington, a resident of Jupiter Inlet Colony, spoke as a representative of the Artists Studio and Gallery in Gallery Square North on Tequesta Drive. She asked that the Village give full support to the Lighthouse Art Center. MOTION: Vice-Mayor Johnson made a motion to approve SEU 3-19; Council Member Arena seconded the motion. Carried unanimously 5-0. 3. SPM 8-19: Application from the LIGHTHOUSE ART CENTER, INC. for a Site Plan Modification to build a second-floor addition of 7,564 square feet, with a 356 square foot roof area. The subject application includes alteration of the existing first floor façade including wall colors and materials, as well as ADA related improvements. The subject property is located at 373 Tequesta Drive, Tequesta, Florida 33469. A powerpoint presentation was offered by Ms. Nancy Politsch, Director of the Lighthouse Art Center and Scott Hughes, Architect for the Lighthouse Art Center. Mrs. Pat Watkins of 167 River Drive, conveyed her concerns regarding parking and felt the applicant might need a larger parcel to accommodate their needs and those of the other tenants in the plaza. Mr. David Tassel, a representative for La Via de Dio, LLC, the owner of the remaining Page 32 of 294Page 2 of 4 Agenda Item #3. DraftDraft space in Gallery Square North, addressed Council and related the applicant did not meet the parking requirements under code, did not meet the offsite parking requirements, there was not adequate "on street" parking nor was there a parking agreement. Additionally, he believed there was not a parking study performed on the site, and requested a proper traffic study be performed. Father Douglas Scharf of Good Shepherd Episcopal School and Church, addressed Council and offered his support to the Lighthouse Art Center. Additionally, Good Shepherd offered support as a neighbor to formalize a shared parking agreement. Ms. Antoinette Peterson of Marie Antoinette's, in Tequesta verbalized her concerns regarding empty stores, new tenants and her opinion that the traffic study performed in September, was inaccurate as it was historically the slowest month of the year. Mr. Fred Putney an associate of the Lighthouse Art Center felt the parking had never been an issue during any month. Mr. Mark Sapirie of Tequesta Country Club Community opposed the new design and felt it was aesthetically incoherent, would remove even more green space and trees, and would negatively impact other businesses and parking. Mrs. Susan Barton of 90 Fairview East supported the Lighthouse Art Center expansion. Mrs. Evelyne Bates offered a brief history of the Lighthouse Art Center and was hopeful there would be a different rendering of the building, although she supported the expansion. Mrs. Lisa Hoyer supported the new design and encouraged Council to approve the Art Center. Mr. Jeremy Bowerman, a representative of the Applicant, believed the parking study was competent and substantial evidence which the Council could rely upon. He revealed there was a legal, "overflow parking" agreement with Good Shepherd Church, in the works. Attorney Davis informed Council that the parking lot in question was divided up by one third and two thirds. Mr. David Tassell addressed Council again and corrected the information regarding the parking lot. He brought to light the fact that there were three (3) actual owners of the parking lot. Council Member Brandon asked if Council could take action on the item, as the parking lot agreement with Good Shepherd had not yet been finalized. Mr. Jeremy Bowerman, Attorney for the Applicant, clarified that each of the three owners had the right to use all of the spaces. Page 33 of 294Page 3 of 4 Agenda Item #3. DraftDraft Ms. Nancy Politch, Director of Lighthouse Art Center gave a brief history of the parking lot ownership. The third owner had moved to London and had not realized that the parking lot did not convey with the property during the sale of his interest. Within the next week, the Lighthouse Art Center was expecting a signature from the third owner of the parking lot, which would clear up the ownership issue. Ms. Politch informed Council of the ongoing, monthly, evening-event in which the parking lot was normally filled. Additionally, the Seabrook parking lot could hold an additional twenty two (22) parking spaces. Council Member Arena reminded Council of the "good neighbor" policy the Village has had over the past fifty years. He felt that parking would not be a problem, due to this policy, with the expansion of the Lighthouse Art Center. Council Member Brandon asked several questions of Ms. Nancy Politch, regarding long term plans, the color of the building, rising membership costs, location of members, resident comments, and harmony and aesthetics of the building in relation to the rest of the plaza and the Village. She was opposed to the expansion of the building due to it not meeting several of the criteria items. MOTION: Council Member Stone made a motion to approve SPM 8-19; Vice-Mayor Johnson seconded the motion. Carried 4-1 (opposed: Council Member Brandon). ADJOURNMENT MOTION: to adjourn the meeting Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Page 34 of 294Page 4 of 4 Agenda Item #3. DraftDraft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 14, 2019 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Brennan, Vice-Mayor Johnson, Council Member Arena and Council Member Stone. Absent were: Council Member Brandon INVOCATION AND PLEDGE OF ALLEGIANCE - VICE MAYOR JOHNSON An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice-Mayor Johnson made a motion moved approval of the agenda; Council Member Arena seconded the motion. Carried 4-0 (Absent Council Member Brandon) PRESENTATION 1. Proclamation Proclaiming November as National American Heritage Month: Mayor Brennan presented to Proclamation to Martha Tommie from the Seminole Tribe; after which the Mayor and Martha Tommie said a few a words. 2. Presentation of Update on Advanced Metering Infrastructure Project Utility Director, Matthew Hammond presented to Council the progress of the water meter project. The new meters read more accurately due to their longer battery life and longer warranty. The selected vendor for this project was National Water Metering Services. Council Member Stone asked about previous purchase of meters, whether they could be used in this project. Mr. Hammond affirmed the meters would be used in the project. Page 35 of 294Page 1 of 8 Agenda Item #3. DraftDraft Vice Mayor Johnson asked if the analytics was Mr. Hammond responded there would be a link on the website for a separate portal. CONSENT AGENDA Council Member Stone and Arena requested to pull items 4, 11 and 14 for review. MOTION: Vice-Mayor Johnson made a motion moved approval of the consent agenda without Item 4, 11 & 14; Council Member Arena seconded the motion; carried unanimously 4-0 (Absent Council Member Brandon) 3. MINUTES: September 30, 2019 Workshop 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) Council Member Arena asked about the Fire department certifications and whether overtime would be necessary. Fire Chief Trube responded there would be over time included for these recertifications. Mayor Brennan questioned if this over time was already factored into the overtime budget that was previously approved by Council. Fire Chief Trube confirmed. Council Member Arena asked why the Village was changing vendors to the New Pig Corporation. Utility Director, Matthew Hammond commented it was a billing issue. MOTION: Vice-Mayor Johnson moved approval of item 4; Council Member Arena seconded the motion; Carried unanimously 4-0 (Absent Council Member Brandon) 5. Execution of Interlocal Agreement Between Palm Beach County First Responder Agencies Execution of Interlocal Agreement Between Palm Beach County First Responder 6. Agencies on behalf of Tequesta Fire-Rescue 7. Execution of Letter of Intent for the Purchase of a 2020 Custom Medium Duty 623 Horton Body Rescue. 8. RESOLUTION 48-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA APPROVING AND ADOPTING THE 2020 REVISED PALM BEACH COUNTY LOCAL MITIGATION STRATEGY PLAN. 9. Authorize Water Meters & Radio Transceivers Sole Source Purchase Page 36 of 294Page 2 of 8 Agenda Item #3. DraftDraft Authorize Piggyback Contract and Purchase Order with National Metering Services 10. for Installation of Potable Water Meters RESOLUTION 49-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE 11. OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2018/2019 GENERAL FUND #001 BUDGET BY $108,786.00 AND THE 2018/2019 WATER FUND #401 BUDGET BY $19,450.00 BY APPROPRIATING FUND BALANCE AND INCREASING EXPENDITURES TO FUND PERSONNEL COSTS ASSOCIATED WITH THE DECLARED STATE OF EMERGENCY BEGINNING ON SEPTEMBER 1, 2019 AND ENDING ON SEPTEMBER 3, 2019. The Village Manager, Mr. Allen discussed with council the additional personnel expenditures required during declared the state of emergency would be moved back to the fund balance account. MOTION: Vice-Mayor Johnson moved approval of item 11; Council Member Arena seconded the motion; Carried unanimously 4-0 (Absent Council Member Brandon) Approve Work Authorization KH-U20.01a - Beach Road Water Main Replacement - 12. Professional Engineering Services - Kimley-Horn 13. Fiscal Year 2019/2020 Inter-Departmental Budget Amendments 14. RESOLUTION NO. 50-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2018/2019 GENERAL FUND #001 BUDGET BY $649,262.00 TO RECOGNIZE CHAPTER 185 INSURANCE PREMIUM TAXES RECEIVED IN FISCAL YEAR 2018/2019 Finance Director, Hugh Dunkley explained as a result of the Village of Tequesta changing the police retirement plan from a 401a Defined Contribution Plan to a Defined Benefit Plan this would be necessary. Council Member Stone asked about the source of revenue. Mr. Dunkley stated from casualty insurance a percentage of the insurance premium. There was additional discussion among Council and Mr. Dunkley for additional clarification. MOTION: Council Member Stone moved approval of item 14; Vice-Mayor Johnson seconded the motion; Carried unanimously 4-0 (Absent Council Member Brandon) RESOLUTION NO. 51-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 15. VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 GENERAL FUND #001 BUDGET BY $30,736.00, THE 2019/2020 WATER FUND #401 BUDGET BY $668,907.00, THE 2019/2020 STORMWATER #403 BUDGET BY $32,675.00 AND THE 2019/2020 SPECIAL LAW ENFORCEMENT TRUST FUND #605 Page 37 of 294Page 3 of 8 Agenda Item #3. DraftDraft 16. Authorize Advanced Metering Infrastructure (AMI) System Sole Source Purchase 17. Approve Resolution 55-19 Authorizing the Agreement between the Village of Tequesta and NZ Consultants to Provide Planning Services for the Village of Tequesta. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Arena complimented the Fall Baptist Church event. He would like to have a thank you note done. Also, Mr. Arena discussed the Environmental Advisory Committee (EAC) forts. He gave $1,000 from his discrepancy fund to the EAC. He mentioned the success of the Chili Cook Off and gave kudos to Lt. Dave McGovern. Finally, he also complimented his fellow Council Members on balancing their Council responsibility and family life. There were no additional comments from Council. STANDING REPORTS Village Attorney There were none. Village Manager 18. Manager's Report Village Manager, Mr. Allen reviewed the Financial reports for the month of September 2019. Mr. Allen also acknowledged Tom Bradford for his efforts on the Water Treatment Plant project. Police Department Chief Medina discussed previous and upcoming events including training. Page 38 of 294Page 4 of 8 Agenda Item #3. DraftDraft Council Member Stone requested reports on overtime and training. Mr. Stone wanted this request to be an on-going request going forward. Fire Department Chief Trube discussed previous and upcoming events including training. Council Member Stone requested reports on overtime and training. He requested workers compensation against other agencies. Chief Trube explained that plan review and billing has affected overtime. REGULAR AGENDA OLD BUSINESS 19. ORDINANCE 23-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. SEC. 78-745. PROHIBITIONS IN ALL ZONING DISTRICTS. BY ALLOWING RETAIL USES TO HAVE ONE OUTDOOR DISPLAY OF MERCHANDISE UNDER CERTAIN CONDITIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the Ordinance title into the record and provided a short summary on the revisions added for additional regulations based on Council discussion from September 30, 2019 Workshop meeting on the outdoor merchandise displays. Mayor opened the public hearing to Council for comments. There were none. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion to approve Ordinance 23-19 on second reading; Council Member Arena seconded the motion; carried unanimously 4-0 (Absent Council Member Brandon) ORDINANCE 26-19, SECOND READING, AN ORDINANCE OF THE VILLAGE 20. COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA AT CHAPTER 74. UTILITIES, ARTICLE IV. STORMWATER. DIVISION 1. GENERALLY, BY CREATING AN ENTIRELY NEW SECTION 74-181. SWALE UTILIZATION POLICY; PROVIDING REGULATIONS FOR USE OF VILLAGE SWALES INTENDED TO PROTECT AND ENCOURAGE STORMWATER MANAGEMENT PRACTICES; ALSO AMENDING CHAPTER 66. SUBDIVISIONS, ARTICLE VI. IMPROVEMENTS, BY CREATING AN Page 39 of 294Page 5 of 8 Agenda Item #3. DraftDraft ENTIRELY NEW SECTION 66-347. SWALE UTILIZATION POLICY. TO CROSS REFERENCE AND APPLY SAID POLICY Attorney Davis read the Ordinance title into the record and provided details on the update to the swale policy. Mayor opened the public hearing to Council for comment. There were none. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice-Mayor Johnson made a motion to approve Ordinance 26-19 on second reading; Council Member Arena seconded the motion; motion carried unanimously 4-0. (Absent Council Member Brandon) NEW BUSINESS 21. VAR 5- for a Variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 235 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. The property owner is RCMR JV LLC. Attorney Davis explained the quasi-judicial nature of the item and swore in two people. There were no ex-parte communications disclosed by Council. Community Development Director Nilsa Zacarias explained the variance request to Council. This variance would allow the sale of liquors, wines, and beverages for consumption with 230-foot radius from a youth center, Rock the Spectrum/Kids Indoor Play Gym at the Village Square Shopping Plaza. The Kids Indoor Play Gym submitted a letter in favor of the applicant. The applicant, Ms. Lori Parente informed Council that she planned to serve a healthy Italian menu including salads, pizza, beer and wines. MOTION: Council Member Stone moved approval of the Variance from Section 78-298; seconded by Vice-Mayor; motion carried unanimously 4-0. (Absent Council Member Brandon) 22. Consider Approving Resolution 53-19 Adopting 2020 Legislative Priorities Village Manager, Mr. Allen commented these adopted priorities would guide the Village when working with State legislators in the coming year. MOTION: Vice-Mayor Johnson moved approval of the Resolution 53-19; seconded by Page 40 of 294Page 6 of 8 Agenda Item #3. DraftDraft Council Member Stone; motion carried unanimously 4-0. (Absent Council Member Brandon) RESOLUTION NO. 52-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 23. VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT OF $316,250.00 TO FULLY FUND THE METER REPLACEMENT PROJECT The Village Manager, Mr. Allen provided a recap on this meter replacement project. Mr. Allen felt that completing the project within three (3) years would provide a return on investment. He previously estimated the amount of the project; this would be the firm amount. MOTION: Council Member Stone moved approval of the Resolution 52-19; seconded by Vice-Mayor Johnson; motion carried unanimously 4-0. (Absent Council Member Brandon) 24. RESOLUTION NO. 54-19, RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT OF $27,000.00 TO FULLY FUND THE BEACH ROAD WATER MAIN REPLACEMENT PROJECT Mr. Allen informed Council of additional costs for completing the Beach Road water main project. MOTION: Vice-Mayor Johnson moved approval of the Resolution 54-19; seconded by Council Member Stone; motion carried unanimously 4-0. (Absent Council Member Brandon) RESOLUTION NO. 56-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 25. VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020 WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT OF $130,000.00 TO FUND A CONCENTRATE DISPOSAL RELOCATION PROJECT Utility Director, Matthew Hammond discussed with Council the disposal relocation that would be required to accommodate the new US1 bridge project. MOTION: Vice-Mayor Johnson moved approval of the Resolution 56-19; seconded by Council Member Stone; motion carried unanimously 4-0. (Absent Council Member Brandon) ANY OTHER MATTERS There were none. Page 41 of 294Page 7 of 8 Agenda Item #3. DraftDraft ADJOURNMENT MOTION:Vice-Mayor Johnson made a motion to adjourn the meeting Council Member Stone seconded the motion. Carried unanimously 4-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Page 42 of 294Page 8 of 8