HomeMy WebLinkAboutDocumentation_Regular_Tab 12_12/12/2019
Agenda Item #12.
Regular Council
STAFF MEMO
Meeting: Regular Council - Dec 12 2019
Staff Contact: Jeremy Allen, Village Manager Department: Manager
TITLE
Authorize Contract with REG Architects, Inc. for Architecture and Engineering Services for the
Construction of a New Community Center
SUMMARY:
Architectural and Engineering Services
The scope of work for this task includes an approximately 13,500 GSF, one-story Community Center
consisting of: Lobby, Wait Area, Fitness Room, Multi-purpose space, Activity Room, Game Room,
Offices, Break/Copy Room, Restrooms, Storage and Mechanical/Electrical Room. Limited work at
existing park to include the redesign of exterior basketball court and modifications/upgrades to
existing exterior park pathways.
All tasks will be broken up into typical phases as follows:
A.Schematic Design & Site Plan Approval (SD):
A complete boundary and topographic/location survey will be conducted. Based on approved
Conceptual Design Documents, (see Exhibit B) and any adjustments authorized by the Client, REG
shall prepare Schematic Design Documents consisting of site plan and traffic study, preliminary floor
plans, elevations, sections and refined computer models (if appropriate) to translate concept drawings
to digital format. REG will also prepare, with assistance from client consultant, a set of documents to
be submitted to the local municipality for site plan approval.
B.Design Development (DD):
Based on approved Schematic Design Documents and any adjustments authorized by the Client in
the program, REG shall prepare Design Development Documents consisting of drawings and other
documents to fix and describe the size and character of the Project as to architectural, structural,
mechanical, electrical, plumbing, fire protection, civil, landscape; including obtaining input from REG
Consultants, Client, Client's Representative and Client's Consultants.
C.Construction Documents (CD):
Based on approved Design Development Documents and any other adjustments to the scope
approved/authorized by the Client, REG shall prepare, for approval by the Client, Construction
Documents consisting of drawings and note form specifications setting forth in detail the requirements
for construction of the project including obtaining input from REG Consultants, Client's Representative
and Client's Consultants. Three copies of the completed plans as well as electronic versions will be
distributed.
D.Bidding and Permitting (BP):
For the Bidding and Permitting phase of the project, REG shall assist the Client and Client's
Representative in obtaining bids or negotiated proposals. The architect shall provide (3) full sets of
Construction Documents necessary for permitting to the Client, Client Representative, or selected
General Contractor for issuance to the local building department for review. The Architect shall not be
responsible for any permitting / review applications or fees.
E. Construction Administration (CA):
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The Construction Administration Phase shall consist of regularly scheduled monthly site visits for job
site meetings, site observations, and shop drawing review. Monthly field reports shall be provided
based on-site observations. Please note, construction Administration does not include any site
inspections, field testing, special inspections, or changes to the project scope or plans; however,
threshold inspections are included.
Proposed Fees:
It is our intent and suggestion to continue with each of the tasks of the project consecutively in order
to meet the project's schedule. Outstanding deposits/balances must be paid prior to the start of work
for the next phase. The following fees are reflective of a standard design-bid-build method of project
delivery and are subject to change if another project delivery method is used.
Architectural & Engineering Services FEES
A.Survey, Schematic Design & Site Plan Approval Phase $59,950.00
B.Design Development $84,660.00
C.Construction Document Phase $134,000.00
D.Bidding & Permitting Assistance Phase $17,600.00
E.Construction Administration & Special Inspection $56,450.00
Total for Task I. (A.-E.) $352,660.00
In addition to these task fees, please allow an additional five percent per task for reimbursable
expenses.
Exclusions:
Programming, MultiplePreliminaryDesigns, MarketingMaterial, ExistingFacility As-Builts,
Environmental Reports, NOA Submittals, Building Information Modeling (BIM), Energy Modeling,
Historic Preservation, Low Voltage System Design (Audio/Visual, Telecommunications/Data), Lighting
Design, Acoustical Design, Security Design, Food Service Design, Pool/Fountain Design, Interior
Design/Decorating, As-Constructed Record Drawings, Detailed Cost Estimating, LEED Certification,
On-Site Project Representation (above what is stipulated in scope of work), System Commissioning,
Field Testing, and Special Inspections.
POTENTIAL MOTION / DIRECTION REQUESTED:
Authorize Contract with REG Architects, Inc. for Architecture and Engineering services for the
construction of a community center.
ATTACHMENTS:
REG Proposal
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