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HomeMy WebLinkAboutDispositions Forms_27-19_10/2/2019_ManagerNO. 7. / 1 RECORDS DISPOSITION DOCUMENT PAGE / OF PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) 345 Tequesta Drive Lori McWilliams, MMC Te uesta, FL 33469 (561) 768-0443 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified below (specify only one). LJ a. Shred at Department Level O c. Send to Storage until O e. Recycle Disposition Date Met Ob. Send to Storage for Shredding O d. Removed from Server Of. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been fully justified, and that further retention is not required for any litigation pending or imminent. James M. Weinand, Acting Village Manager Signature Name and Title (Senior Staff only) Date S. LIST OF RECORD SERIES a. b. C. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL 146b Transitory messages ROA 2003-2006 .03 167b Environmental Regulation Compliance Records 5 FY 2005 .01 2b Administrative Convenience Records ROA 1989-2019 .11 2a Administrative Convenience Records ROA 1989-2006 .01 124b Operational And Statistical Report Records ROA 1996-2005 .01 TOTAL CUBIC FEET THIS PAGE: .17 6. DISPOSAL AUTHORIZATION: Disposal for 7. DISPOSAL CERTIFICATE: The above listed records have been the above listed records is authorized. Any disposed of in the manner and on the date shown in column g. deletions or modifications are indicated. [aMEc"An, (Qla-119 Records Liaison Officer Signature Date Signature Name/Title Date Routin : 1. Originates with Department Senior Manager, then 1. Originates with Department Senior Manager, then 2. Village Clerk's Office authorizes disposition, and returns to 2. Village Clerk's Office authorizes disposition and/or storage 3. Originating department to dispose and document column g, at the storage room and will contact Public Works to remove then sends records 4. Completed form to Village Clerk's Office for permanent 3. Clerk's Office will be responsible for final disposition of archival records at this point Form Updated: 4/11/18 OR Continuation Page a. b. C. d. e. f. 9- Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL 123b Minutes: Official Meeting 2 Anniv- 1966 .01 (Supporting Documents) Years 122b Administrator Records: Agency 10 Years 2000 .19 Director/Program Manager 238b Public Program/Event Records 5 FY 2001-2005 .14 371a Staff Administrative Records ROA/Off 2002-2017 .08 er to HR 64a Contracts/Leases/Agreements: 10 FY 2004-2006 .01 Capital Improvement/Real Property 17a Correspondence And Memoranda: 3 FY 1989-2014 .11 Administrative 17b Correspondence And Memoranda: 3 FY 1989-2014 .16 Administrative 242a Drafts and Working Papers ROA 2009-2010 .01 94a Complaints 1 Anniv- 2007-2013 .01 Citizens/Consumers/Employees Year GS2 73a Notices: To Appear In Court 90 Days 2010 .01 ACD GS1-SL 52a Travel Records 5 FY 2006-2012 .11 65b Contracts/Leases/Agreements: 10FY 2003-2004 .01 Capital Improvement/Real Property 23b Information Request Records 1 FY 2015 .01 3b Administrative Support Records ROA 2005 .01 TOTAL CUBIC FEET THIS PAGE: .88