HomeMy WebLinkAboutMinutes_Regular_11/14/2019MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
NOVEMBER 14, 2019 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by
Deputy Village Clerk Mary Ann Grieser.
Present were:
Mayor Brennan, Vice -Mayor Johnson, Council Member Arena and Council Member Stone.
Absent were:
Council Member Brandon
INVOCATION AND PLEDGE OF ALLEGIANCE - VICE MAYOR JOHNSON
An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance.
APPROVAL OF AGENDA
MOTION: Vice -Mayor Johnson made a motion moved approval of the agenda; Council Member
Arena seconded the motion. Carried 4-0 (Absent — Council Member Brandon)
PRESENTATION
1. Proclamation Proclaiming November as National American Heritage Month:
Mayor Brennan presented to Proclamation to Martha Tommie from the Seminole Tribe;
after which the Mayor and Martha Tommie said a few a words.
2. Presentation of Update on Advanced Metering Infrastructure Project
Utility Director, Matthew Hammond presented to Council the progress of the water meter
project. The new meters read more accurately due to their longer battery life and longer
warranty. The selected vendor for this project was National Water Metering Services.
Council Member Stone asked about previous purchase of meters, whether they could be
used in this project. Mr. Hammond affirmed the meters would be used in the project.
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Vice Mayor Johnson asked if the analytics was accessible through the Village's website.
Mr. Hammond responded there would be a link on the website for a separate portal.
CONSENT AGENDA
Council Member Stone and Arena requested to pull items 4, 11 and 14 for review.
MOTION: Vice -Mayor Johnson made a motion moved approval of the consent agenda without
Item 4, 11 & 14; Council Member Arena seconded the motion; carried unanimously 4-0 (Absent
— Council Member Brandon)
3. MINUTES: September 30, 2019 Workshop
4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we
are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council.)
Council Member Arena asked about the Fire department certifications and whether
overtime would be necessary. Fire Chief Trube responded there would be over time
included for these recertifi cations. Mayor Brennan questioned if this over time was already
factored into the overtime budget that was previously approved by Council. Fire Chief
Trube confirmed.
Council Member Arena asked why the Village was changing vendors to the New Pig
Corporation. Utility Director, Matthew Hammond commented it was a billing issue.
MOTION: Vice -Mayor Johnson moved approval of item 4; Council Member Arena
seconded the motion; Carried unanimously 4-0 (Absent — Council Member Brandon)
5. Execution of Interlocal Agreement Between Palm Beach County First Responder
Agencies
6. Execution of Interlocal Agreement Between Palm Beach County First Responder
Agencies on behalf of Tequesta Fire -Rescue
7. Execution of Letter of Intent for the Purchase of a 2020 Custom Medium Duty 623
Horton Body Rescue.
8. RESOLUTION 48-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA APPROVING AND ADOPTING THE 2020 REVISED PALM BEACH
COUNTY LOCAL MITIGATION STRATEGY PLAN.
9. Authorize Water Meters & Radio Transceivers Sole Source Purchase
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10. Authorize Piggyback Contract and Purchase Order with National Metering Services
for Installation of Potable Water Meters
11. RESOLUTION 49-19, A RESOLUTION OF THE 'VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 201812019 GENERAL
FUND #001 BUDGET BY $108,786.00 AND THE 201812019 WATER FUND #401
BUDGET BY $19,450.00 BY APPROPRIATING FUND BALANCE AND INCREASING
EXPENDITURES TO FUND PERSONNEL COSTS ASSOCIATED WITH THE
DECLARED STATE OF EMERGENCY BEGINNING, ON SEPTEMBER 1, 2019 AND
ENDING ON SEPTEMBER 3, 2019.
The Village Manager, Mr. Allen discussed with council the additional personnel
expenditures required during declared the state of emergency would be moved back to the
fund balance account.
MOTION: Vice -Mayor Johnson moved approval of item 11; Council Member Arena
seconded the motion; Carried unanimously 4-0 (Absent — Council Member Brandon)
12. Approve Work Authorization KH-U20.01a - Beach Road Water Main Replacement -
Professional Engineering Services - Kimley-Horn
13. Fiscal Year 201912020 Inter -Departmental Budget Amendments
14. RESOLUTION NO. 50-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL
YEAR 201812019 GENERAL FUND #001 BUDGET BY $649,262.00 TO RECOGNIZE
CHAPTER 185 INSURANCE PREMIUM TAXES RECEIVED IN FISCAL YEAR
201812019
Finance Director, Hugh Dunkley explained as a result of the Village of Tequesta changing
the police retirement plan from a 401a Defined Contribution Plan to a Defined Benefit Plan
this would be necessary.
Council Member Stone asked about the source of revenue. Mr. Dunkley stated it's from
casualty insurance a percentage of the insurance premium. There was additional
discussion among Council and Mr. Dunkley for additional clarification.
MOTION: Council Member Stone moved approval of item 14; Vice -Mayor Johnson
seconded the motion; Carried unanimously 4-0 (Absent — Council Member Brandon)
15. RESOLUTION NO. 51-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 201912020
GENERAL FUND #001 BUDGET BY $30,736.00, THE 201912020 WATER FUND #401
BUDGET BY $668,907.00, THE 201912020 STORMWATER #403 BUDGET BY
$32,675.00 AND THE 201912020 SPECIAL LAW ENFORCEMENT TRUST FUND #605
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16. Authorize Advanced Metering Infrastructure (AMI) System Sole Source Purchase
17. Approve Resolution 55-19 Authorizing the Agreement between the Village of
Tequesta and NZ Consultants to Provide Planning Services for the Village of
Tequesta.
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
There were none.
COMMUNICATIONS FROM COUNCIL
Council Member Arena complimented the Fall Baptist Church event. He would like to have a
thank you note done. Also, Mr. Arena discussed the Environmental Advisory Committee (EAC)
and Mr. Shaw's efforts. He gave $1,000 from his discrepancy fund to the EAC.
He mentioned the success of the Chili Cook Off and gave kudos to Lt. Dave McGovern. Finally,
he also complimented his fellow Council Members on balancing their Council responsibility and
family life.
There were no additional comments from Council.
STANDING REPORTS
Village Attorney
There were none.
Village Manager
18. Manager's Report
Village Manager, Mr. Allen reviewed the Financial reports for the month of September
2019. Mr. Allen also acknowledged Tom Bradford for his efforts on the Water Treatment
Plant project.
Police Department
Chief Medina discussed previous and upcoming events including training.
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Council Member Stone requested reports on overtime and training. Mr. Stone wanted this request
to be an on -going request going forward.
Fire Department
Chief Trube discussed previous and upcoming events including training. Council Member Stone
requested reports on overtime and training. He requested an analysis of our Fire Department's
workers compensation against other agencies. Chief Trube explained that plan review and billing
has affected overtime.
REGULAR AGENDA
OLD BUSINESS
19. ORDINANCE 23-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE
CODE OF ORDINANCES AT CHAPTER 78. ZONING. SEC. 78-745. PROHIBITIONS IN
ALL ZONING DISTRICTS. BY ALLOWING RETAIL USES TO HAVE ONE OUTDOOR
DISPLAY OF MERCHANDISE UNDER CERTAIN CONDITIONS; PROVIDING THAT
EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL
REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY;
PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Attorney Davis read the Ordinance title into the record and provided a short summary on
the revisions added for additional regulations based on Council discussion from September
30, 2019 Workshop meeting on the outdoor merchandise displays.
Mayor opened the public hearing to Council for comments. There were none.
Mayor Brennan closed the hearing to Council and opened it to the public. There being no
public comment, the hearing was closed.
MOTION. Vice -Mayor Johnson made a motion to approve Ordinance 23-19 on second
reading; Council Member Arena seconded the motion; carried unanimously 4-0 (Absent —
Council Member Brandon)
20. ORDINANCE 26-19, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE CODE OF
ORDINANCES OF THE VILLAGE OF TEQUESTA AT CHAPTER 74. UTILITIES,
ARTICLE IV. STORMWATER. DIVISION 1. GENERALLY, BY CREATING AN
ENTIRELY NEW SECTION 74-181. — SWALE UTILIZATION POLICY; PROVIDING
REGULATIONS FOR USE OF VILLAGE SWALES INTENDED TO PROTECT AND
ENCOURAGE STORMWATER MANAGEMENT PRACTICES; ALSO AMENDING
CHAPTER 66. SUBDIVISIONS, ARTICLE VI. IMPROVEMENTS, BY CREATING AN
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ENTIRELY NEW SECTION 66-347. — SWALE UTILIZATION POLICY. TO CROSS
REFERENCE AND APPLY SAID POLICY
Attorney Davis read the Ordinance title into the record and provided details on the update
to the swale policy.
Mayor opened the public hearing to Council for comment. There were none.
Mayor Brennan closed the hearing to Council and opened it to the public. There being no
public comment, the hearing was closed.
MOTION: Vice -Mayor Johnson made a motion to approve Ordinance 26-19 on second
reading; Council Member Arena seconded the motion; motion carried unanimously 4-0.
(Absent — Council Member Brandon)
NEW BUSINESS
21. VAR 549: Application of Bellini's Eatery, 241 S US Highway 1, Tequesta, FL 33469,
for a Variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines
and beverages for consumption on the premises within a 235 +/- foot radius of any
church, school or youth center, where Sec. 78-298 currently allows for such sale
only at a 1,000 foot radius or greater from any church, school or youth center. The
property owner is RCMR JV LLC.
Attorney Davis explained the quasi-judicial nature of the item and swore in two people.
There were no ex-parte communications disclosed by Council.
Community Development Director Nilsa Zacarias explained the variance request to
Council. This variance would allow the sale of liquors, wines, and beverages for
consumption with 230-foot radius from a youth center, Rock the Spectrum/Kids Indoor Play
Gym at the Village Square Shopping Plaza. The Kids Indoor Play Gym submitted a letter
in favor of the applicant.
The applicant, Ms. Lori Parente informed Council that she planned to serve a healthy Italian
menu including salads, pizza, beer and wines.
MOTION: Council Member Stone moved approval of the Variance from Section 78-298,
seconded by Vice -Mayor, motion carried unanimously 4-0. (Absent — Council Member
Brandon)
22. Consider Approving Resolution 53-19 Adopting 2020 Legislative Priorities
Village Manager, Mr. Allen commented these adopted priorities would guide the Village
when working with State legislators in the coming year.
MOTION: Vice -Mayor Johnson moved approval of the Resolution 53-19; seconded by
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Council Member Stone; motion carried unanimously 4-0. (Absent — Council Member
Brandon)
23. RESOLUTION NO. 52-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020
WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT
OF $316,250.00 TO FULLY FUND THE METER REPLACEMENT PROJECT
The Village Manager, Mr. Allen provided a recap on this meter replacement project. Mr.
Allen felt that completing the project within three (3) years would provide a return on
investment. He previously estimated the amount of the project; this would be the firm
amount.
MOTION: Council Member Stone moved approval of the Resolution 52-19; seconded by
Vice -Mayor Johnson; motion carried unanimously 4-0. (Absent — Council Member
Brandon)
24. RESOLUTION NO. 54-19, RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020
WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT
OF $27,000.00 TO FULLY FUND THE BEACH ROAD WATER MAIN REPLACEMENT
PROJECT
Mr. Allen informed Council of additional costs for completing the Beach Road water main
project.
MOTION: Vice -Mayor Johnson moved approval of the Resolution 54-19, seconded by
Council Member Stone; motion carried unanimously 4-0. (Absent — Council Member
Brandon)
25. RESOLUTION NO. 56-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2019/2020
WATER FUND #401 BUDGET BY APPROPIATING FUND BALANCE IN THE AMOUNT
OF $130,000.00 TO FUND A CONCENTRATE DISPOSAL RELOCATION PROJECT
Utility Director, Matthew Hammond discussed with Council the disposal relocation that
would be required to accommodate the new US1 bridge project.
MOTION: Vice -Mayor Johnson moved approval of the Resolution 56-19; seconded by
Council Member Stone; motion carried unanimously 4-0. (Absent — Council Member
Brandon)
ANY OTHER MATTERS
There were none.
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ADJOURNMENT
MOTION: Vice -Mayor
seconded the motion.
APp+'�ved
Johnson made a motion to adjourn the meeting Council Member Stone
Carried unanimously 4-0.
Respectfully submitted,
,Y)
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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