HomeMy WebLinkAboutDocumentation_Regular_Tab 09_2/13/2020Agenda Item #9.
Regular Council
STAFF MEMO
Meeting: Regular Council - Feb 13 2020
Staff Contact: Matthew Hammond Department: Utilities
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Approve Change Order #2 — Water Treatment Plant Upgrades — Florida Design Contractors, Inc.
On November 8, 2018, the Village Council approved the award of the Water Treatment Plant
Upgrades project to upgrade outdated electrical and control elements at the plant as well as replace
the sulfuric acid and sodium hydroxide storage tanks. To ensure the lowest price for this project, the
Village selected Florida Design Contractors, Inc. through a competitive bid selection process —
Water Treatment Plant Upgrades — in the amount of $1,801,500.00. The project was recently
completed on February 7, 2020. As part of the normal project closeout documentation a final
adjusting change order is required to reconcile the final contract price and time.
As a result, the Utilities Department is requesting a deductive change order (Change Order #2)
reducing the previously approved contract award by $14,016.96 to return the unused project
allowance to the Village. If approved, the revised total cost for the project will be $1,787,483.04.
Additionally, the proposed Change Order extends the date of Substantial Completion by 6 days and
the date of Final Completion by 43 days.
The following project documents are available to be viewed with the Village Clerk:
• Executed Agreement — Florida Design Contractors, Inc.
• Bid Proposal — Florida Design Contractors, Inc.
• Recommendation of Award — WTP Upgrades
• Project Manual - WTP Upgrades
• Bid Plans - WTP Upgrades
BUDGETED AMOUNT: AVAILABLE AMOUNT: $0 EXPENDITURE AMOUNT:
$603,180.66 ($14,016.96)
Additional Budgetary Information: Funding Source(s):
401-411-549.671
POTENTIAL MOTION / DIRECTION REQUESTED:
Approve Change Order #2 with Florida Design Contractors, Inc.
Proposed Change Order No. 2
Page 377 of 557
Agenda Item #9.
FINAL BALANCING CONTRACT CHANGE ORDER
Change OrderNo. 2
Date of Issuance: January 20, 2020 Effective Date: Upon Owners execution below
Project: WTP Upgrades Owner: Village of Tequesta Owner's Contract No.: N/A
Contract: N/A Date of Contract: January 7, 2020
Contractor: Florida Design Contractors, Inc. Engineer's Project No.: 040097018
The Contract Documents are modified as follows upon execution of this Change Order:
Description: Final balancing change order for time and money
Attachments (list documents supporting change):
• 10/21/19 letter from FL Design for various electrical upgrades
• Executed substantial completion form
• Final Pay Application
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: Working days ® Calendar days
Substantial completion (days or date): 270 Days (10/4/19)
$ 1,801,500.00 Ready for final payment (days or date): 315 Days (11/18/19)
Amount from previously approved Change Orders: Days from previously approved Change Orders:
0.00
Contract Price prior to this Change Order
$ 1,801,500.00
Decrease of this Change Order:
($ 14,016.961
Substantial completion (days): 47
Ready for final payment (days): 30
Contract Times prior to this Change Order:
Substantial completion (days or date): 317 Days (11/20/19)
Ready for final payment (days or date): 347 Days (12/20/19
Increase of this Change Order:
Substantial completion (days or date): 6 Days
Ready for final payment (days or date): 43 Days
Final Contract Price with this Change Order: Contract Times with all approved Change Orders:
Substantial completion (days or date): 323 Days (11/26/19)
$ 1,787,483.04 Ready for final payment (days or date): 366 Days (02/7/20)
RECOMMENDED: ACCEPTED: ACCEPTED:
By:
Engineer (Authorized Signature)
Date:
By:
Owner (Authorized Signature)
Date:
By:
Contractor (Authorized Signature)
Date:
END OF SECTION
Village of Tequesta WTP Upgrades Page �,7g � f 57
