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HomeMy WebLinkAboutDocumentation_Workshop_Tab 05_3/2/2020Agenda Item #5. Workshop STAFF MEMO Meeting: Workshop - Mar 02 2020 Staff Contact: Jeremy Allen, Village Manager Department: Manager Community Center Update - The completed survey is important to further the site plan. Anticipating it to be complete in the next 2-3 weeks. - Parking- First Baptist Church is willing to work with the Village on an agreement for 22 spaces. They have an existing parking agreement with an adjacent building. Met with staff on 2/24/2020 to discuss proposed agreement which includes the Village participating in maintenance of the parking lot. Other considerations may be discussed. A. Schematic Design & Site Plan Approval (SD) (January - August): A complete boundary and topographic/location survey will be conducted. Based on approved Conceptual Design Documents, (see Exhibit B) and any adjustments authorized by the Client, REG shall prepare Schematic Design Documents consisting of site plan and traffic study, preliminary floor plans, elevations, sections and refined computer models (if appropriate) to translate concept drawings to digital format. REG will also prepare, with assistance from client consultant, a set of documents to be submitted to the local municipality for site plan approval. B.Design Development (DD) (August - October): Based on approved Schematic Design Documents and any adjustments authorized by the Client in the program, REG shall prepare Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical, electrical, plumbing, fire protection, civil, landscape; including obtaining input from REG Consultants, Client, Client's Representative and Client's Consultants. C.Construction Documents (CD) (October - January 2021): Based on approved Design Development Documents and any other adjustments to the scope approved/authorized by the Client, REG shall prepare, for approval by the Client, Construction Documents consisting of drawings and note form specifications setting forth in detail the requirements for construction of the project including obtaining input from REG Consultants, Client's Representative and Client's Consultants. Three copies of the completed plans as well as electronic versions will be distributed. D.Bidding and Permitting (BP) (December 2020 - March 2021): For the Bidding and Permitting phase of the project, REG shall assist the Client and Client's Representative in obtaining bids or negotiated proposals. The architect shall provide (3) full sets of Construction Documents necessary for permitting to the Client, Client Representative, or selected General Contractor for issuance to the local building department for review. The Architect shall not be responsible for any permitting / review applications or fees. E. Construction Administration (CA) (March 2020 - February 2022): Page 46 of 55 Agenda Item #5. The Construction Administration Phase shall consist of regularly scheduled monthly site visits for jobsite meetings, site observations, and shop drawing review. Monthly field reports shall be provided based on -site observations. Please note, construction Administration does not include any site inspections, field testing, special inspections, or changes to the project scope or plans; however, threshold inspections are included. Order 2020-2-24 Villaae of Teauesta Communitv Center PZ Page 47 of 55 Agenda Item #5. to to to � L a W ` IV (.�++ f6 a Q �d � »v = Pin G .. Nm avam v S. 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