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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_3/12/2020Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL FEBRUARY 3, 2020 6:00 PM VILLAGE HALL COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, and Council Member Stone. Absent were: Vice -Mayor Johnson. COMMUNICATIONS FROM CITIZENS None at this time. AGENDA ITEMS 1. Discuss North County Communications Center Partnership Police Chief Gus Medina presented a power point which offered information on the North County Communications Center (North Comm) possible partnership with the Village of Tequesta. Several area police chiefs and police officers were in attendance and shared their positive experiences of transitioning their dispatch departments to North Comm. Chief Medina stressed to Council that the partnership was not about money, but rather officer and resident safety. The current system of communication utilized by the Village, was unable to communicate with neighboring municipalities; leaving our officers virtually "in the dark" during dangerous scenarios. Chief recalled several instances where Village Officers were uninformed and vulnerable, while neighboring towns were experiencing criminal activity. Chief Medina assured Council, his department would still offer high level, "white glove service" residents had always received. Mr. Tom Bradford of 44 Chestnut Trail, addressed Council and emphasized the need for Pagf@a�hcst 604 Agenda Item #4. Draft effectiveness thru communication. He was concerned with fire and police being able to communicate together, and asked how the current fire dispatch system worked. Additionally, he asked who would be in the Public Safety building after dark. Mr. Richard Poulette, Communication Workers of America (CWA) Representative, addressed Council and asked if there were actually 2 positions available at the North Comm facility. He was concerned with the pay scale, benefits, cost savings etc. He mentioned that Village dispatchers not only answered calls, but monitored cameras, automatic license plate readers (ALPRs) emergency contacts, and seasonal residences. Mr. Poulette felt there was a way to patch into North Comm without displacing dispatchers. Mrs. Pat Watkins of 167 River Drive, conveyed her adoration of Village dispatchers but cautioned Council of the current state of the world in which we now live. She believed officer and resident safety was of paramount importance. Council Member Arena asked if the Fire department would be part of the transition and he was assured that it would as well. Currently, the Fire department received calls on site, which were then dispatched to the County service center, and then Tequesta received notification of the call. Additionally, cell phone calls would be able to be received at North Comm. without an issue (depending on the carrier). Mayor Brennan conveyed to Council the need for a non -emergency line, which would be answered directly by Village staff, as she did not want to lose the personal touch residents appreciated and were used to. Mayor Brennan reminded Council that no decisions would be made at the meeting, as it was simply an opportunity to discuss and gather information on the topic. 2. Discuss the Sale of ROW (Right -of -Way) 30-40-43, W 50 FT STRIP OF FEC RY R/W LYG S OF & ADJ TO TEQUESTA DRIVE RIW & E OF & ADJ TO PB26P19. Village Manager Jeremy Allen offered information to Council regarding the request of selling a right of way parcel, to a Village business owner and resident, for the use of additional parking. Currently the Village was maintaining the property. Mr. George Gentile of Gentile, Glas, Holloway, O'Mahoney & Associates, Inc., represented Dr. Steve Pullon in the request of acquisition of the parcel. Council Member Brandon was interested in a "lease only" agreement. Dr. Steve Pullon addressed Council and revealed he was simply looking for some extra parking for the building he had recently purchased on Cypress Drive. Manager Allen stated there would be a resolution coming forth in March and Council would be able to vote on whether they would like to sell the parcel. 3. Discuss Annexation Benefits, Potential Annexation Areas and Process Pag@aljbcg 604 Agenda Item #4. Draft 4 5. 0 Ms. Nilsa Zacharias addressed Council and explained the process as well as the proposed area referenced for potential annexation. Council discussed and agreed that a Town Hall meeting would be prudent in reaching out to those homeowners that may be in support of the proposed annexation. Mrs. Marcia Nielson of 94 Beechwood Trail, suggested getting some neighbors involved in positive conversations. Manager Allen would start the process and schedule a meeting before preparing a resolution. Additionally, a plan would be brought forth for Council review. Discussion on External Auditor Selection Committee Finance Director, Hugh Dunkley asked Council for direction as the contract was nearing expiration after the 2019 audit. The contract allowed for a 1-year extension, however, if the Village moved forward with an RFP, a committee would have to be formed. The Committee would need to be comprised of 3 members, with one being a member of Council. Discussion ensued, with Council asking Attorney Davis to bring the item to a Regular Council Meeting to move forward with an RFP. Council Member Stone volunteered to sit on the Committee and Manager Allen agreed to place it on the March agenda. Review and Discussion of Current Draft of Sign Code Ordinance Attorney Davis asked for Council direction Ordinance. He reminded Council of their signs, right of ways and setbacks. i moving forward with the draft Sign Code requests for changes regarding temporary Mr. Tom Bradford of 44 Chestnut Trail, reminded Council of the recent Workshop meeting whereas temporary signs were discussed. He was shocked that Council would consider temporary signs within the right of way. He beseeched Council to reconsider allowing temporary signage within the Village right of ways. Manager Allen recommended revising the code to disallow any signage within the right of ways. Council asked for right of way signage to be removed, and asked to review Jupiter Island and Palm Beach Island sign ordinances. The topic would be brought back to another Workshop meeting. Discussion Regarding Proposal for New Lease Agreement at 136 Bridge Road Cell Tower with American Tower Council discussed the request from American Tower to extend the current agreement to a 50-year lease, bringing the expiration date out to 2069. Manager Allen did not recommend this type of long-term commitment, as in his experience it was not worth the risk. Council agreed to deny this proposal. Pag@agbcff 604 Agenda Item #4. Draft 7. Community Center Update Village Manager Allen updated Council on the progress with the Community Center. He understood the layout and renderings would be available in March, as REG was currently working on them. ADJOURNMENT Council Member Stone stated he would like to see Countyline Park revitalized for the community. Mayor Brennan reminded Council that the Village did not have the ability to patrol the park. Lt. James Pike revealed the park was able to be patrolled by Tequesta police, per Florida Statute. However, any arrest would have to be prosecuted in Martin County. MOTION: Council Member Arena made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@al:9,-Gf 604 Agenda Item #4. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL FEBRUARY 13, 2020 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Vice Mayor Johnson, Council Member Arena, Council Member Brandon, and Council Member Stone INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Brennan An invocation was offered by Pastor Paul Beresford; followed by the pledge of allegiance. APPROVAL OF AGENDA Items 17 through 22 were moved to New Business under Item 25 since these topics are related to the North County Communication Center agreement per Mayor Brennan's request. Moved Item 14 before 13 per Council Member Stone's request. MOTION: Vice -Mayor Johnson made a motion approval of the agenda. Council Member Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Proclamation Recognizing the Hobe Sound Chamber and Tequesta Business Association Partnership The Mayor presented the proclamation to Hobe Sound Chambers and Tequesta Business Association, Hobe Sound Chamber President Scott Parson, Matthew Mitchell of the Tequesta Business Association, and Lainey Muenich, the Hobe Sound Chamber, Chief Executive Officer (CEO). Mayor Brennan spoke briefly on the Hobe Sound Chamber and Tequesta Business Association. 2. Public Safety Employee Pension Board Presentation by Pension Board Chair Ed Agenda Item #4. Draft Sabin Mr. Sabin reviewed a PowerPoint on Investment Performance update through December 31st 2019. The fund gained twenty-one percent (21%). There was council discussion with Mr. Sabin. 3. Presentation of Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting to the Village of Tequesta Finance Department Finance Director, Hugh Dunkley explained the Finance department was awarded a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report (CAFR). This award was received by the Assistant Finance Director, Tatiana Racanati. This was the thirty-six (36) consecutive time that the Village was recognized for this award. CONSENT AGENDA Council Member Stone requested to pull items 5 and 10 for review. MOTION: Vice -Mayor Johnson made a motion moved approval of the consent agenda without Item 5 and 10; Council Member Arena seconded the motion; carried unanimously 5-0 4. MINUTES:January 9, 2020 Regular Meeting 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Berntsen International Credit Application - Public Works, $N/A; 2. Dive Rescue International Host Agreement - Fire Department, $N/A; 3. Tequesta Tire Annual Fleet Maintenance Contract Extension - Public Works, $Existing Rates; 4. Trench Plate Rental Company Credit Application - Public Works, $N/A; S.TRB Management Building Inspections and Plan Review Services - Building Department, $Hourly Rates/Exhibit A. Council Member Stone asked whether the Police department's leased vehicles would be covered in the contract. Village Manager, Mr. Allen explained Tequesta Tire was comparable to Enterprise's rate. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. 6. Approve Utilities Emergency Mutual Aid Agreement - FlaWARN 7. Acceptance of Interlocal Agreement for EMS Reimbursement Grant Funds not to exceed $14,445 for purchase of Special Event EMS Vehicle. Agenda Item #4. Draft 8. Approve Update to the Water Service Policy 9. Approve Change Order #2 — Water Treatment Plant Upgrades — Florida Design Contractors, Inc. 10. Approve Tequesta Park Ball Field Maintenance Agreement with Sheehan Turf Care, Inc. to Provide Annual Maintenance of Tequesta Park Baseball Fields Council Member Stone questioned if Sheehan Turf Care's agreement included care of the dog park. Village Manager Allen explained that it was just the baseball fields not dog park. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. 11. Approval of the Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee 12. SE 01-20 - Annual Strawberry Festival by the First Presbyterian Church of Tequesta on March 7, 2020 from 9:00 a.m. to 1:00 p.m. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Darrell Pastuch of 391 Riverside Drive suggested a workshop for sidewalks, particularly 370 Riverside. He felt no asphalt material should be used, only concrete. Mr. Pastuch also commented on displaying the count down for the three minutes during the citizens' comments on the television screens would help during the council and workshop meetings as done in the variance meetings. COMMUNICATIONS FROM COUNCIL Council Member Stone thanked the residents and local businesses that attend the meetings and are active in the community. Mr. Stone stated the Village was heading in a good direction. Council Member Brandon wished everyone Happy Valentine's Day. Council Member Arena thanked the Turtle Creek community volunteers for redoing the butterfly garden at Constitution Park. He suggested there be a sign showing the direction to Constitution Park. Council Member Arena gave praise to Parks and Recreation Director, Greg Corbitt for the food trucks events and suggested more rides are needed. Council Member Arena spoke on the Bike Rodeo was well attended this year. Then, he suggested a Public Safety bike parade in the Country Club. Finally, Mr. Arena thanked Public Works Director, Doug Chambers for the flowers at Tequesta Drive, and thanked all the residents for their support through his council term. Vice -Mayor Johnson did not comment. Mayor Brennan read into record the citizen comments protocol. Agenda Item #4.(-5r-aft STANDING REPORTS Village Attorney There was no report. Village Manager Village Manager, Jeremy Allen discussed the water meter towers project process and the meter change out around the second week of March. He spoke on the Country Club project being divided into two phases. He stated the period for the first phase would start late April to early May for the North side of the Country Club. The Florida Department of Transportation had a scheduled meeting on March 5, at Jupiter Community Center for US-1 bridge closure/project. Police Department Chief Medina discussed the department events including training. Fire Department Chief Trube discussed department events including the training and hiring process. REGULAR AGENDA OLD BUSINESS 13. RESOLUTION NO. 06-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DIRECTING THAT ALL UTILITY TAXES COLLECTED BY THE VILLAGE ON WATER SERVICE PURSUANT TO VILLAGE CODE CHAPTER 70 ARTICLE IV BE DEDICATED FOR THE SOLE PURPOSE OF FUNDING VILLAGE CAPITAL PROJECTS FROM TIME TO TIME Attorney Davis read Resolution 06-20 title into the record. Village Manager Allen summarized that the water utility tax would supplement the Capital Improvement Plan. Mayor Brennan opened the hearing for Council Comments. Council Member Arena clarified this resolution would be for water only. There was no additional Council comments. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments; as a result, Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Resolution 06-20 Council Member Arena seconded the motion. Carried unanimously 5-0. 14. ORDINANCE NO. 29-19, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 70. TAXATION. OF THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA BY AMENDING ARTICLE IV. PUBLIC SERVICE TAX, DIVISION 2. ELECTRICITY, GAS AND WATER., SECTION 70-121, BY REINSTATING THE PUBLIC SERVICE TAX ON THE PURCHASE OF WATER AT 9% Pag@c-2jb(A 609 Agenda Item #4. Draft Attorney Davis read Ordinance 29-19 title into the record. Mayor Brennan opened the hearing for Council Comments. There was no Council comments. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments; as a result, Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Ordinance 29-19 on second reading; Council Member Arena seconded the motion. Carried unanimously 5-0. 15. RESOLUTION NO. 02-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, EXPRESSING OPPOSITION TO THE USE OF HERBICIDES CONTAINING GLYPHOSATE; AND DIRECTS THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO REDUCE AND ULTIMATELY ELIMINATE THE USE OF HERBICIDES CONTAINING GLYPHOSATE ON ALL PROPERTIES OWNED, LEASED OR UNDER THE CUSTODIAL CARE OF THE VILLAGE BY VILLAGE STAFF AND BY CONTRACT VENDORS; FURTHER DIRECTING THE VILLAGE MANAGER TO PROVIDE COPIES OF THIS RESOLUTION TO THE FLORIDA DEPARTMENT OF AGRICULTURE, THE PALM BEACH COUNTY LEAGUE OF CITIES, AND ALL MUNICIPALITIES IN PALM BEACH COUNTY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read Resolution 02-20 title into the record. Mayor Brennan and Village Manager Allen explained this resolution was created by the Environmental Advisory Committee to control herbicide use on Village property. Mayor Brennan opened the hearing for Council Comments. There was council discussion on this resolution. Mayor Brennan closed the hearing to Council and opened it for Public Comments. Resident and Vice -Chair of the Environmental Advisory Committee, Robert Shaw of 24 Shady Lane addressed Council on proceeding with education to the contractors and residents. Village Manager Allen responded a letter was necessary to inform the contractors. Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Resolution 02-20 Council Member Arena seconded the motion. Carried unanimously 5-0. 16. RESOLUTION NO. 03-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, EXPRESSING SUPPORT FOR, AND STRONGLY ENCOURAGING THE STATE LEGISLATURE TO APPROVE, SENATE BILL 182 (2020) AND HOUSE BILL 6043 (2020) WHICH WOULD, IF ADOPTED, ELIMINATE THE PREEMPTION OF LOCAL LAWS REGULATING RECYCLABLE AND POLYSTYRENE MATERIALS AND THE PREEMPTION OF LOCAL LAWS REGULATING THE USE OR SALE OF SINGLE -USE PLASTIC BAGS AND POLYSTYRENE MATERIALS; DIRECTING THE VILLAGE MANAGER TO PROVIDE COPIES OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA, THE PALM BEACH COUNTY LEGISLATIVE DELEGATION, AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Pag@c-2*cg 609 Agenda Item #4. Draft Attorney Davis read Resolution 03-20 title into the record. Mr. Davis summarized the resolution was in support of home rule on the plastic bags and Styrofoam. Mayor Brennan opened the hearing for Council Comments. Council Member Stone felt these types of decisions should be made at a local level and not by State Legislation. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments; as a result, Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Resolution 03-20 Council Member Arena seconded the motion. Carried unanimously 5-0. 17. RESOLUTION 07-20, AMENDING AND INCREASING THE FISCAL YEAR 201912020 CAPITAL IMPROVEMENT FUND #301 BUDGET BY $138,000.00 BY APPROPRIATING FUND BALANCE AND INCREASING EXPENDITURES AS SPECIFIED IN THE ATTACHED "EXHIBIT A" Attorney Davis read Resolution 07-20 title into the record. Finance Director, Hugh Dunkley summarized the resolution to purchase radios for the North County Communication Center (NorthCom) agreement from the Capital Improvement Fund. Mayor Brennan opened the hearing for Council Comments. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments; as a result, Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Resolution 07-20 Council Member Arena seconded the motion. Carried unanimously 5-0. 18. Approve Fiscal Year 201912020 Inter -Departmental Budget Amendments Finance Director, Hugh Dunkley explained there were amendments for the North County Communication Center (NorthCom) agreement to fund the software purchase. MOTION: Vice -Mayor Johnson made a motion approve Fiscal Year 2019/2020 inter- departmental budget amendments. Council Member Arena seconded the motion. Carried unanimously 5-0. 19. Approval of NorthCom Software Purchase IT Director, Brad Gomberg and Village Manager Allen stated this software was required to be connected to the North County Communication Center (NorthCom) and would be funded from appropriated funds. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. 20. Purchase of Harris Radios for the Tequesta Police Department Agenda Item #4. Draft Police Chief Medina summarized the need to purchase the Harris portable radios and Harris mobile radios for the transition of the Tequesta Police Communications to the North County Communication Center (NorthCom). MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. 21. Approve Cancellation of the Interlocal Agreement Between the Village of Tequesta and Palm Beach County Police Chief Medina addressed the termination of the Interlocal agreement between the Village of Tequesta and Palm Beach County, allowing for direct access to the County's public radio system effective October 1, 2020. MOTION: Council Member Stone made a motion to approve; Vice -Mayor Johnson seconded the motion. Carried unanimously 5-0. 22. Approve Cancellation of Contract Between the Village of Tequesta and Motorola Solutions, Inc. Police Chief Medina addressed the termination of the Motorola Solutions service agreement effective October 1, 2020 with no additional obligation, only a month's notice was required. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. NEW BUSINESS 23. SEU 1-20: Application from Nancy Burke Harvey, PLLC., for a Special Exception Use pursuant to Section 78-180. MU District (i) (5) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use (Private School) approval for an existing 1,347 square foot building space in the Mixed -Use Zoning District. The subject property is located at One Main Street, Suite 206 Tequesta, FL 33469. Attorney Davis explained the quasi-judicial nature of the item and swore in three people. Mr. Davis inquired if there had been any ex-parte communication on this project. Council Member Stone stated he knows the Harveys and toured the school once. Lance Lilly, Community Development Planner explained the application was for a change from a tutoring facility to a private school. Applicant and Founder of the Harvey Academy, Nancy Harvey of 165 Citadel Circle in Jupiter was applying to change status to a school facility so that dyslexia students would receive scholarship opportunities. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. Pag@c-2jboyf 609 Agenda Item #4. Draft 24. RESOLUTION 05-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE PUBLIC Attorney Davis read Resolution 05-20 title into the record. Matthew Hammond, Utilities Director summarized this was an update to the water service policy and water rate schedule. Mayor Brennan opened the hearing for Council Comments. Ms. Brennan clarified there were no changes to the water rates, only policy revisions. Mr. Hammond confirmed and added there was additional revisions to the after hour rates for emergency requests such as a main break as a result of a contractor's negligence. Mr. Hammond further clarified contractors would be charged for an emergency visit, but residents would not charged for a service call. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments; as a result, Mayor Brennan closed the hearing to the public. MOTION: Vice -Mayor Johnson made a motion to approve Resolution 05-20; Council Member Arena seconded the motion. Carried unanimously 5-0. 25. RESOLUTION 08-20, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ESTABLISHING A PARTNERSHIP BETWEEN THE VILLLAGE OF TEQUESTA ("TEQUESTA') AND THE CITY OF PALM BEACH GARDENS (" PBG') FOR THE NORTH COUNTY COMMUNICATIONS CENTER TO PROVIDE DISPATCH AND COMMINCATIONS OPERATIONS FOR THE TEQUESTA POLICE DEPARTMENT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Resolution 08-20 title into the record. Chief Medina summarized the resolution being an agreement among the neighboring agencies and canceling the current Motorola contract. Mayor Brennan opened the hearing for Council Comments. Council Member Stone and Mayor Brennan also stated that this resolution for North County Communication Center (NorthCom) was not about removing services from Public Safety but adding police officer safety with this decision. There would be no of loss of service or control on Public Safety departments. Mayor Brennan closed the hearing to Council and opened it for Public Comments. There were no public comments, as a result, Mayor Brennan closed the hearing to the public MOTION: Vice -Mayor Johnson made a motion to approve Resolution 08-20; Council Member Arena seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS 26. Mayor Brennan seconded Council Member Arena's comments from last meeting in regards to potential reassignments within reason instead of dismissing the dispatch staff. Agenda Item #4. Draft Council Member Stone suggested a sustainability plan to review public safety departments' increases and evaluate when it would be necessary to raise taxes to sustain. ADJOURNMENT MOTION: Vice -Mayor Johnson made a motion to adjourn the meeting; Council Member Arena seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #4. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 2, 2020 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, and Council Member Stone. Absent were: Vice Mayor Kristi Johnson. COMMUNICATIONS FROM CITIZENS There were none at this time. AGENDA ITEMS 1. Discussion on Sidewalk Code Manager Jeremy Allen proposed an update to the current Village Code whereas new construction or major renovations would require a concrete sidewalk. Council discussed sidewalks going nowhere, paver driveways, technical provisions, driveway aprons, and unincorporated properties. Mr. Tom Bradford of 44 Chestnut Trail, commented that it made sense to have a requirement of sidewalks in front of residences as it would facilitate alternative forms of transportation. Council Member Stone suggested reviewing the sidewalks within the Capital Improvement Plan to discern where there could be a need or specific use within the Village. 2. Review Proposed Sign Code Ordinance Pag@c-Wof 603 Agenda Item #4. Draft Attorney Davis updated Council on the changes made to the language in the proposed sign Ordinance. Specifically, the document had been modified to remove all references of allowing temporary signs within the Village right of ways. Additionally, he included examples of municipal regulations regarding real estate signs and their uniform standards. Council Member Stone offered to work with area Realtors on a consistent standard for signage. Council discussed storefront lettering, paper and menus in windows, and signage left in windows after a business had moved. Attorney Davis recalled code currently stated that 25%-30% of a business window could be covered. Mayor Brennan asked Council for input on flags and flagpoles within the Village. Additionally, she asked if the Village should allow two flags upon one flagpole. Council discussed in depth and felt it best if the code remained the same with the only change being the addition of two flags being allowed per pole. Council discussed the temporary sign time limit for new businesses. Manager Allen stated there was an exception, which gave the Village Manager the discretion to authorize up to 45 days for a special event. The only time a sign could be allowed within the right of way would be due to road construction or Village business. Mr. Tom Bradford of 44 Chestnut Trail, passed around a handout showing a picture of a monument sign and urged Council to to require monument type signs, for aesthetic consistency, along the Tequesta Drive corridor. Council believed the request was reasonable and would like to re-examine the topic at a later date. 3. Discussion On Text Amendment to the Special Event Code Village Manager Allen asked Council to consider amending the current code so that a Special Event applicant could submit their application thru the Building Department instead of thru the Community Development Department. Additionally, any events under 200 people would require only 20 days' notice (not 45 days) for ease of process. Council Member Stone asked that the Village continue to reach out to sponsors of special events, to assist with any part of the application process. 4. Discussion on External Auditor Selection Committee Finance Director Hugh Dunkley asked Council for feedback on the selection of an External Auditor Selection Committee. Council Member Stone volunteered to serve on the Committee and the remaining Council Members agreed to have an individual selected, by the April 9, 2020 Regular Council Meeting. Agenda Item #4. Draft 5. Community Center Update Manager Allen informed Council of the new, updated renderings enclosed in the agenda packet. The configuration had been changed to maximize space, and several other small changes were still in the works. REG would be obtaining pricing from contractors in order to gather updated square footage pricing information. The size of the center could also increase slightly during the next planning phase. A shared parking agreement with Tequesta's First Baptist Church was forthcoming, as well as parking on the side of Dover Road. Solar was a consideration that could be addressed later as there was a sizable cost involved. Mayor Brennan believed a sidewalk was needed on Dover Road to connect to Constitution Park. Council Member Arena urged Council to move quicker on the project as constant repairs were consuming the current building. Additionally, he believed interest rates were going down and opined it to be ideal to secure a low rate. Manager Allen would bring back to Council estimates on square footage costs as soon as they were available. Council Member Stone asked that a readable version of the United States Constitution be placed within the Park to honor its name. The exterior of the proposed building would be comprised of hardy plank, would have impact glass windows and the square footage was under 15,000 square feet. However, some details could change during the next phase of planning. ADJOURNMENT MOTION: Council Member Stone made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@c%bcg 603