HomeMy WebLinkAboutDocumentation_Regular_Tab 10_3/12/2020Agenda Item #10.
Regular Council
STAFF MEMO
Meeting: Regular Council - Mar 12 2020
Staff Contact: Merlene Reid, Director, HR & Risk Department: HR
Management
Personnel Policy Revision - Safety and Accident Prevention (7.9)
To continue enhancing the safety and welfare of our employees, the Village is commencing a
Prescription Eyewear Safety Program. This will be offered via a voucher program contracted through
National Vision Inc. The Safety and Accident Prevention Policy is being revised to include procedures
for acquiring the prescription eyewear. Each department's budget will be impacted to the extent that
they have qualifying employees who also wish to participate in the program.
Approval of amendment to personnel policy "Safety and Accident Prevention" (7.9)
Revised -Safety and Accident Prevention 7.9
Page 65 of 107
Agenda Item #10.
VILLAGE OF TEQUESTA
PERSONNEL POLICY
TITLE: SAFETY AND ACCIDENT PREVENTION
POLICY: 7.9
EFFECTIVE: July 1, 2004
REVISED: November 8, 2007
March 12, 2020
PAGES
CONTENTS: This policy consists of the following numbered sections:
I. Policy Statement
II. Responsibilities
III. Prescription Safety Glasses Process
PURPOSE: To establish guidelines and lines of responsibility for
maintaining a safe and healthy work environment.
POLICY STATEMENT:
The Village recognizes the need for the development of safe working practices
for every employee and desires to promote on-the-job safety by encouraging the
proper design and use of buildings, equipment, tools, and other devices.
Administration of the safety program should be the job of the supervisor. They
should be constantly on the alert to observe and report unsafe working practices
or existing hazardous working conditions with the aim of immediate correction.
Each Department Head or supervisor shall make sure that the employee under
his/her supervision is well acquainted with existing safety rules and shall see
that the rules are uniformly enforced. Safety education of all employees shall be
promoted by supervisors adhering to all safety rules.
RESPONSIBILITIES:
It is the responsibility of all employees to cooperate in making the safety
program work. Employees must:
1. Observe all Village safety and health rules and apply the principles of
accident prevention in my day-to-day duties.
2. Report any job related injury, illness or property damage to my supervisor
and seek treatment promptly.
3. Report hazardous conditions (unsafe equipment, floors, and material) and
unsafe acts to my supervisor or safety committee representative promptly.
4. Observe all hazard warning and no smoking signs.
5. Keep aisles, walkways and working areas clear of slipping/tripping
hazards.
6. Know the location of fire/safety exits and evacuation procedures.
7. Keep all emergency equipment such as fire extinguisher, fire alarms, fire
hoses, exit doors, and stairways clear of obstacles.
8. Not report to work under the influence of alcoholic beverages or drugs, or
to consume them while on company premises.
9. Refrain from fighting, horseplay, or distracting my fellow workers.
10. Remain in my own work area unless I am authorized otherwise.
Page 66 of 107
Agenda Item #10.
VILLAGE OF TEQUESTA
PERSONNEL POLICY
11. Observe safe operating procedures for all equipment I am authorized to
operate.
12. Follow proper lifting procedures at all times.
13. Ride as a passenger on a vehicle only if it is equipped with a rider's seat.
14. Be alert to see that all guards and other protective devices are in their
proper places prior to operating equipment.
15. Not wear frayed, torn or loose clothing, jewelry, or long unrestrained hair
near moving machinery or other sources of entanglement, or around
electrical equipment.
16. Comply with all safety policies and regulations to ensure all tasks are
conducted in a safe and efficient manner
17. Actively support and participate in the Village's efforts to provide a safe
and healthy program.
The Employee's Safety and Health Committee meets at least quarterly to review
accidents that have occurred, discuss recommendations for improved safety and
formulate safety rules and procedures.
A safety bulletin board will be provided for the display of safety meeting
minutes, safety posters and other safety education material. A safety bulletin
board will be maintained at each Village facility. Employees are encouraged to
provide safety material for the safety bulletin board and safety meetings.
Safety complaint/suggestion forms are available from the members of the Health
and Safety Committee
PRESCRIPTION SAFETY GLASSES PROCESS:
All employees engaged in work which presents a hazard to the eve are provided
with safety glasses and must wear same when performing tasks or working in an
area which poses a danger to the eves. Employees requiring prescription safety
eyewear will be provided with ANSI approved, properly fitting glasses.
Replacement glasses will be provided every two (2) years thereafter, unless a
change in prescription or job tasks require new safely glasses. In all cases
prescription evewear must have side shields attached that are designed and
abnroved for the frames used.
Supervisors are required to ensure that employees who are at risk for eve
hazards are provided with and adhere to the rules governing the proper use of
protective equipment. Department heads are responsible for ensuring that
budiaetina for brescrintion evewear is adeauate.
Employees who are approved to receive prescription safety evewear must obtain
a Prescription Eyewear Voucher Authorization Form from the Human
Resources department, to be redeemed from the Village's contracted safety_
eyewear vendor, where they may select their eyewear at the most convenient
location. A list of locations are available from HR or online in the HR software
system.
The Village does not pay for exam fees and employees must be able to provide a
current (within 24 months) prescription to the dispensing provider, or obtain a
new brescrintion at their cost.
APPROVAL:
Page 67 of 107
Agenda Item #10.
VILLAGE OF TEQUESTA
PERSONNEL POLICY
T iTICHAEr GOUZZWEREMY ALLEN, MANAGER
TEQUESTA, FLORIDA
Page 68 of 107