HomeMy WebLinkAboutDocumentation_Regular_Tab 13_3/12/2020Agenda Item #13.
Regular Council
STAFF MEMO
Meeting: Regular Council - Mar 12 2020
Staff Contact: Doug Chambers, Director of Public
Works
Department: Public Works
Approve Country Club Sidewalk Project Phase 1 Wynn and Sons Estimate in the Amount of
$265,175.00
Kimley Horn Estimate Sidewalks Phase 1
Page 106 of 112
Agenda Item #13.
Village
345 Tequesta Drive
Tequesta, FL 33469
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Country Club Drive Sidewalk Project Phase I
Date: February 28, 2020
561-768-0700
www.tequesta.org
This Agenda item references replacing approximately 4,300 linear feet of
existing 6' wide asphalt sidewalk and 39 driveway approach aprons
with concrete on the east side of Country Club Drive from Eastwinds Circle to
the Village limits at the Tequesta Martin County Line.
Kimely Horn and Associates will provide professional engineering services.
They will prepare a site survey for Phase 1 and delineate the easterly right of
way and establish elevations. They will provide as needed technical and field
services during the construction phase.
Kimley Horn will provide a post construction certification letter upon review
of the project confirming the new sidewalk meets ADA requirements.
The Village Council approved a contract for pathway and minor construction
services on July 11, 2019 with Wynn and Sons Environmental Construction
Vice -Mayor Kristi Johnson Mayor Abby Brennan Council Member Vince Arena
Council Member Laurie Brandon Village Manager Jeremy Allen Council Member Kyle Stone
Page 107 of 112
Agenda Item #13.
Company Incorporated.
Wynn and Sons provided a proposal for Phase 1 based on contract rates in
the amount of $265,175.00. The Village will issue a permit and purchase
order to Wynn and Sons in the amount of $240,953. The Village will retain
$24,222.00 in contingency for unforeseen conditions.
The Village of Tequesta will issue a purchase order in the amount of $24,300
to Kimley Horn for professional engineering services.
The total cost of this project is $289,475.00.
Funding for this project will be shared by the Public Works and Storm Water
Departments.
The Public Works Department will provide funding in the amount of
$211,774.00 in the Sidewalk and Pathway Capital Fund.
The Utility Department will provide funding in the amount of $77,701 in the
Stormwater Enterprise Fund.
The project will start in mid May 2020 and take approximately 45 days to
Completion.
Douglas Chambers
D i recto r
Department of Public Works
Page 108 of 112
Agenda Item #13.
CAPITAL IMPROVEMENT PROJECT DETAIL
PROJECT A New 001
Project Name: Sidewalk Rehabilitation Project Manager: Doug Chambers
Department: Public Works Original Plan Date: 05-01-20
Location: County Club Drive
11-711111111•
Aprox 7,800' linear ft of existing 6' wide asphalt sidewalk has deteoriated on the
Dist/north side of Country Club Drive. The sidewalk and aprons will be replaced with
concrete in 2 phases. In Fiscal Yr 2020 the sidewalk will be replaced from Easwinds
Circle to the north at the Village limits. Kimley Horn Engineering will provide
professional surveying and enginnering services for grade, and ada compliance.
Phase 2 in Fiscal Yr 2021 the remaining sidewalk from Eastwinds to Tequesta Drive
will be replaced. Kimley Horn will provide engineering services to relocate 4 storm
drains in the sidewalk to the Swale and deflect the sidewalk around 2 storm drains.
The Utility Director has indicated he will replace the 8" AC water main in this area
during Phase 2.. Engineering and Construction costs to replace the water main are
not included in this description/plan
-• •
•
PROJECT COSTS:
FY19
FY20
FY21
FY22 FY23 FY24 TOTAL
Land/Easement Acquisition
Engineering & Planning
1,700
24,300
30,000
56,000
Construction
265,175
168,501
433,676
Equipment
TOTAL PROJECT COSTS
1,700
1 289.475
1 198,501
489,676
SOURCES OF FUNDS:
FY19
FY20
FY21
FY22
FY23
FY24
TOTAL
General Fund - (001) 210-510.302 Eng
1,700
1,700
General Fund- (001) 210-546.305 Path
General Fund- (001) 210.546.350 Roads
Capt Fund (301) 663.657 Roadway
-
Capt. Fund (301) 663.652 Sidewalk/Path
211,774
117,919
329.693
Stormwater Enterprise Fund (403)
77,701
80,582
158,283
TOTAL PROJECT REVENUE
1,700
289,475
198,501
1489,676
OPERkTIONALIMPACT
Note: No additional operating costs are expected as a result of this project.
OPERATIONAL IMPACT
FY19
FY20
FY21
FY22
FY23
FY24
TOTAL
Additional Revenues
Charges for Services
Other Revenues
Less Additional Expenditures
New Personnel
Maintenance and Other Operating
Contracts & Leases
Non Operating (Debt Service)
NET ANNUAL IMPACT ON OPERATIONS
OPERATING FUNDING SOURCES
FY19
FY20
FY21
FY22
FY23
FY24
TOTAL
TOTAL OPERATING FUNDING
Page 109 of 112
Agenda Item #13.
WYNN & SONS ENVIRONMENTAL CONSTRUCTION CO. INC.
`NEST PALM BEACH, FL. 33411
Vi(las3e of Tequesta
Estimate
Ship To
COUNTRY CLUB DRIVE
SIDEWALK REPLACENIEN1'
EAST WINDS TO TOWN LINE
ALL ITEMS PER 1'13C ANNUTAL CONTRACT
2017-055
�Tt'td.
4;
REMOVE EXISTING ASPHALT PER SY PER INCH LIFT
9,574
1.00
9,574.00
8-005
8.006
REGULAR EXCAVATION PER CY
212
5.00
1,060.00
8-010
FINISH GRADING PER SY
3,191
3.00
9,573.00
8-124
CONCRETE SIDEWALK (4- THICK) 50 SY OR GREATER PER SY
3,191
40.00
127,640.00
8-127
CONCRETE SIDEWALK (6' THICK) (DRIVEWAY) 35 SY OR
416
49.00
20,384.00
GREATER PER SY
8-128
CONCRETE SIDEWALK (6- THICK) (ADA RAMPS) PER SY
78
57.00
4,446.00
8-129
CAST -IN -PLACE AND/OR SURFACE APPLIED TACTILE
117
18.00
2,106.00
SURFACE PER SF
8-040
REMOVE PAVER BRICK PER SY
60
75.00
4,500.00
8.041
RESET PAVER BRICK PER SY
60
125.00
7,500.00
8-154
ROOT PRUNING ((Y"-36" DEEP) PER LF
423
10.00
4,230.00
8-145
SODDING (TO MATCH EXISTING) PER SY
1,625
4.00
6,500.00
39 DRIVE APRONS
8-127
CONCRETE SIDEWALK (6" THICK) (DRIVEWAY) 35 SY OR
780
49.00
38,220.00
GREATER PER SY
8-005
REMOVE EXISTING ASPHALT PER SY
2,340
1.00
2,340.00
8-006
REGULAR EXCAVATION PER CY
108
5.00
540.00
8-010
FINISH GRADING PER SY
780
3.00
2,340.00
W
CONTINGENCY FOR UNFORSEEN CONDITIONS
1
24,22100
24,222.00
Total
$265,175.00
hn n i:' L` c cG
c nn
Page 110 of 112
Agenda Item #13.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 111 of 112
Agenda Item #13.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 112 of 112