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HomeMy WebLinkAboutMinutes_Workshop_3/2/2020 MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 2, 2020 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, and Council Member Stone. Absent were: Vice Mayor Kristi Johnson. COMMUNICATIONS FROM CITIZENS There were none at this time. AGENDA ITEMS 1. Discussion on Sidewalk Code Manager Jeremy Allen proposed an update to the current Village Code whereas new construction or major renovations would require a concrete sidewalk. Council discussed sidewalks going nowhere, paver driveways, technical provisions, driveway aprons, and unincorporated properties. Mr. Tom Bradford of 44 Chestnut Trail, commented that it made sense to have a requirement of sidewalks in front of residences as it would facilitate alternative forms of transportation. Council Member Stone suggested reviewing the sidewalks within the Capital Improvement Plan to discern where there could be a need or specific use within the Village. 2. Review Proposed Sign Code Ordinance Attorney Davis updated Council on the changes made to the language in the proposed sign Ordinance. Specifically, the document had been modified to remove all references of allowing temporary signs within the Village right of ways. Additionally, he included examples of municipal regulations regarding real estate signs and their uniform standards. Council Member Stone offered to work with area Realtors on a consistent standard for signage. Council discussed storefront lettering, paper and menus in windows, and signage left in windows after a business had moved. Attorney Davis recalled code currently stated that 25%-30% of a business window could be covered. Mayor Brennan asked Council for input on flags and flagpoles within the Village. Additionally, she asked if the Village should allow two flags upon one flagpole. Council discussed in depth and felt it best if the code remained the same with the only change being the addition of two flags being allowed per pole. Council discussed the temporary sign time limit for new businesses. Manager Allen stated there was an exception, which gave the Village Manager the discretion to authorize up to 45 days for a special event. The only time a sign could be allowed within the right of way would be due to road construction or Village business. Mr. Tom Bradford of 44 Chestnut Trail, passed around a handout showing a picture of a monument sign and urged Council to to require monument type signs, for aesthetic consistency, along the Tequesta Drive corridor. Council believed the request was reasonable and would Like to re-examine the topic at a later date. 3. Discussion On Text Amendment to the Special Event Code Village Manager Allen asked Council to consider amending the current code so that a Special Event applicant could submit their application thru the Building Department instead of thru the Community Development Department. Additionally, any events under 200 people would require only 20 days' notice(not 45 days) for ease of process. Council Member Stone asked that the Village continue to reach out to sponsors of special events, to assist with any part of the application process. 4. Discussion on External Auditor Selection Committee Finance Director Hugh Dunkley asked Council for feedback on the selection of an External Auditor Selection Committee. Council Member Stone volunteered to serve on the Committee and the remaining Council Members agreed to have an individual selected, by the April 9, 2020 Regular Council Meeting. 5. Community Center Update Manager Allen informed Council of the new, updated renderings enclosed in the agenda packet. The configuration had been changed to maximize space, and several other small changes were still in the works. REG would be obtaining pricing from contractors in order to gather updated square footage pricing information. The size of the center could also increase slightly during the next planning phase. A shared parking agreement with Tequesta's First Baptist Church was forthcoming, as well as parking on the side of Dover Road. Solar was a consideration that could be addressed later as there was a sizable cost involved. Mayor Brennan believed a sidewalk was needed on Dover Road to connect to Constitution Park. Council Member Arena urged Council to move quicker on the project as constant repairs were consuming the current building. Additionally, he believed interest rates were going down and opined it to be ideal to secure a low rate. Manager Allen would bring back to Council estimates on square footage costs as soon as they were available. Council Member Stone asked that a readable version of the United States Constitution be placed within the Park to honor its name. Resident Frank D'Ambra explained the exterior of the proposed building would be comprised of hardy plank, would have impact glass windows and the square footage was currently under 15,000 square feet. However, some details could change during the next phase of planning. ADJOURNMENT MOTION: Council Member Stone made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 4-0. Respectfully submitted, Cc... Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.