HomeMy WebLinkAboutDocumentation_Workshop_Tab 01_5/4/2020Agenda Item #1.
Workshop
STAFF MEMO
Meeting:
Staff Contact:
COVID-19 Update
Workshop - May 04 2020
Jeremy Allen, Village Manager Department: Manager
Village Employee Work Guidelines_4-30-20
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Agenda Item #1.
Village of Tequesta
Village Employee Work Guidelines
As we continue to monitor the spread of COVID-19, the Village will implement strategies
based on CDC guidelines, and the ability to safely return people to daily operations.
The following implementation is designed to return the Village to full operational
capacity in a systematic controlled fashion so we can continue to slow the spread of
COVID-19 and protect our employees and their families. This plan will be updated as
conditions and recommendations change. Because there is little information regarding
COVID-19, these phases will be implemented based on the epidemiology and
recommendations from medical experts.
Regardless of the implementation phase, all employees with any of the following shall
be excluded from returning to work until it is safe to return:
Employees who have been exposed (without PPE) to someone with confirmed
COVID-19 and/or suspected infection with COVID-19 (fever, cough, shortness of
breath, sore throat). Those exposed or have symptoms must self- quarantine.
Employees who test positive for COVID-19 or have COVID-19 symptoms (fever,
cough, shortness of breath, sore throat) may not return to work until all of the
following criteria have been met:
o Fever has subsided for 3 days without the use of fever reducing medications
(Tylenol or Advil)
and
o Significant improvement in respiratory symptoms (e.g., cough, shortness of
breath)
and
o Negative results of an FDA Emergency Use Authorized molecular assay for
COVID-19 from at least 2 consecutive nasopharyngeal swab specimens
collected >_24 hours apart (total of 2 negative specimens)
Department Heads and supervisors should contact Chief Trube at (561)768-1556
if an employee has been exposed to COVID-19 or has possibly exposed other
employees to COVID- 19 for proper guidelines.
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Agenda Item #1.
Phase 1
Only employees that can safely meet CDC guidelines and that do not possess a job that
can telecommute are to report to work (Village Manager, Police, Fire Rescue, Water
Treatment, Water Distribution, Public Works and any other staff deemed by the Village
Manager).
During Phase 1, the following precautions shall be in effect:
• All employees shall wear a cloth -type mask when:
• When traversing through any Village facility
• When working in an enclosed work area (e.g., front desk, counter area,
cubicle, areas of confined space) with another person(s)
• When working outdoors, to the extent necessary
• Department Head deems it necessary to maintain the health and safety
of staff and/or community
• Social distancing (6 feet)
• As per the CDC, wash your hands often with soap and water for at least 20
seconds, especially before eating; after going to the bathroom; and after
coughing, sneezing, or blowing your nose.
• If soap and water are not available, the CDC recommends using an
alcohol -based hand sanitizer that contains at least 60% alcohol. Apply the
sanitizer to the palm of your hand and rub your hands together, covering the
entire surface of the hands, until dry.
• Cover your mouth and nose with a tissue when coughing or sneezing.
Contaminated tissues should be thrown away in a trash can immediately.
• Disinfection
o Employees should disinfect their individual work areas with an
EPA -registered disinfectant effective against COVID-19, as per the
manufacturer's recommendations, twice a day. Common touch areas such
as desktops, door handles, phones, keyboards and mouse should be
disinfected more often throughout the day.
o Department heads should identify an individual to disinfect common areas
within their department with an EPA -registered disinfectant effective
against COVID-19, as per the manufacturer's recommendations, twice a
day. This would include, but is not limited to, break rooms, conference
rooms, common doors, microwaves, refrigerators, etc.
o Employees who have been assigned a vehicle shall be responsible for
disinfecting their vehicles with an EPA -registered disinfectant effective
against COVID-19, as per the manufacturer's recommendations, once a
day.
o For fleet vehicles, whenever an employee uses and returns the vehicle to
the fleet, they shall disinfect the vehicle with an EPA -registered
disinfectant effective against COVID-19, as per the manufacturer's
recommendations, so that the vehicle is disinfected for the next person.
• A mask should be worn when driving, unless the vehicle is assigned to the
employee, then a mask shall only be worn when there are other people in the
vehicle.
• Employees shall be required to be screened prior to entering any Village building
(see attached Employee CVOID-19 Screening Form). This is best accomplisff6dge 5 of 10
Agenda Item #1.
Phase 2
by having all employees in their department meet at a designated isolated
location, at a specific time to be screened prior to entering a common area.
Employees that answer yes to any of the screening questions shall not be
permitted to work until they have met the return -to -work requirements noted
above. Contact Chief Trube at (561) 768-1556 if there are any questions or
concerns regarding the screening process.
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Agenda Item #1.
Phase 3
Employees that are telecommuting and can safely meet CDC guidelines in the
workplace may report to work in limited numbers (building inspector, code enforcement,
utility billing, HR, Clerk's Office, Finance IT, etc...).
Departments should be able to meet the public needs. In a phased approach
departments should be able to interact with the public, meet with contractors,
commence work on projects that were otherwise deemed unsafe.
During this phase Village Hall will return to normal hours of operation. Depending on
the state of the PBC, staff may meet with the public, however initially the doors may be
closed to the public until the Manager deems that normal operations may resume with
the doors unlocked and open, based on the recommendations from medical experts.
During Phase 2, the following precautions shall be in effect:
• All employees shall wear a cloth -type mask when reporting to work
• Social distancing (6 feet)
• As per the CDC, wash your hands often with soap and water for at least 20
seconds, especially before eating; after going to the bathroom; and after
coughing, sneezing, or blowing your nose.
• If soap and water are not available, the CDC recommends using an
alcohol -based hand sanitizer that contains atleast 60% alcohol. Apply the
sanitizer to the palm of your hand and rub your hands together, covering the
entire surface of the hands, until dry.
• Cover your mouth and nose with a tissue when coughing or sneezing.
Contaminated tissues should be thrown away in a trash can immediately.
• Disinfection
o Employees should disinfect their individual work areas with an
EPA -registered disinfectant effective against COVID-19, as per the
manufacturer's recommendations, twice a day. Common touch areas such
as desktops, door handles, phones, keyboards, and mouse should be
disinfected more often throughout the day.
o Department heads should identify an individual to disinfect common areas
within their department with an EPA -registered disinfectant effective
against COVID-19, as per the manufacturer's recommendations, twice a
day. This would include, but is not limited to, break rooms, conference
rooms, common doors, microwaves, refrigerators, etc.
o Employees who have been assigned a vehicle shall be responsible for
disinfecting their vehicles with an EPA -registered disinfectant effective
against COVID-19, as per the manufacturer's recommendations, once a
day.
o For fleet vehicles, whenever an employee uses and returns the vehicle to
the fleet, they shall disinfect the vehicle with an EPA registered
disinfectant effective against COVID-19, as per the manufacture's
recommendations, so that the vehicle is disinfected for the next person.
• A mask should be worn when driving unless the vehicle is assigned to the
employee, then a mask shall only be worn when there are other people in the Page 7 of 10
vehicle.
Agenda Item #1.
Phase 4
Employees may be required to be screened prior to entering any Village building.
This is best accomplished by having all employees in their department meet at a
designated isolated location at a specific time to be screened prior to entering a
common area. Employees that answer yes to any of the screening questions
may not be permitted to work until they have met the requirements noted above.
Contact Chief Trube at (561) 768-0556 if there are any questions or concerns
regarding the screening process.
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Agenda Item #1.
This phase is defined by a decline on the backside of the curve. During this time, all staff
in frequent contact with the public (administrative assistants, accountants, payroll
employees, etc.) can return to work.
During Phase 3, the following precautions shall be in effect:
• Social distancing (6 feet)
• As per the CDC, wash your hands often with soap and water for at least 20
seconds, especially before eating; after going to the bathroom; and after
coughing, sneezing, or blowing your nose.
• If soap and water are not available, the CDC recommends using
an
alcohol -based hand sanitizer that contains at least 60% alcohol. Apply
the
sanitizer to the palm of your hand and rub your hands together, covering
the
entire surface of the hands, until dry.
• Cover your mouth and nose with a tissue when coughing or sneezing.
Contaminated tissues should be thrown away in a trash can immediately.
• Disinfection
o Employees should disinfect their individual work areas daily with
an
EPA -registered disinfectant effective against COVID-19, as per
the
manufacturer's recommendations. Common touch areas such
as
desktops, door handles, phones, keyboards, and mouse should
be
disinfected more often throughout the day.
o Assigned vehicles shall be disinfected with an EPA -registered disinfectant,
as per the manufacturer's recommendations daily. Fleet vehicles should be
disinfected when turned back into fleet.
Phase 4
The Village is restored to normal operations.
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