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HomeMy WebLinkAboutDocumentation_Environmental Advisory Committee_Tab 01_5/13/2020Agenda Item #1. MINUTES ENVIRONMENTAL ADVISORY COMMITTEE (EAC) MEETING VILLAGE OF TEQUESTA, FL MARCH 11, 2020 2:00 PM VILLAGE COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Tom Bradford at 2:06 P.M. A roll call was taken by Administrative Assistant Kelley Bonneau. Present were: Chair Bradford, Vice -Chair Shaw, Member Listort, and Member Pearson. Absent were: Member Harding, Member Krimsky, and Member Namath. APPROVAL OF AGENDA Member Resa Listort asked to modify the agenda by deleting the "student agenda" portion with the intent of bringing it back to the Committee at a later date. MOTION: Member Pearson made a motion to approve the agenda, with the modification of "student conversations"; Vice -Chair Shaw seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). COMMUNICATIONS FROM CITIZENS Ms. Christian Soule, an independent contractor from Organic Hair in Tequesta, addressed the Committee with several questions regarding costs associated with the bags. She was supportive of the reusable bag initiative. Additionally, she reported there was no recycling for the businesses in Gallery Square South. She informed the Committee that there was a large amount of waste not being recycled by the shopping center. Council Member Brandon stated she would get back to her with recycling information. Ms. Sarah Hawkins of 19838 Country Club Drive, addressed the Committee and offered ideas on involving One World Zero Waste in Tequesta, as well as suggesting the Committee use recycled paper. The Committee thanked her for her suggestions and commented they were already using recycled paper. PRESENTATIONS There were none. Page 5 of 23 Agenda Item #1. CONSENT AGENDA 1. MINUTES: January 8, 2020 and February 12, 2020. MOTION: Member Pearson made a motion to approve the Consent Agenda as presented. Vice -Chair Shaw seconded the motion. Carried unanimously 4-0. (absent: Member Harding, Member Krimsky, and Member Namath). END OF CONSENT AGENDA REGULAR AGENDA OLD BUSINESS 2. Update on Reusable Bags, Printing and Costs Member Resa Listort distributed information on reusable totes. She reminded the Committee of the pricing, artist selection, as well as community and business participation. The "Call for Entries" was explained and it was proposed to be a yearly event moving forward. MOTION: Member Pearson made a motion to have Member Resa Listort arrange with Village Clerk Lori McWilliams, approval of advertising within Smoke Signals, the Friday Newsletter and the Village website; Vice -Chair Shaw seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). MOTION: Member Pearson made a motion to revise the previous motion adding that Member Resa Listort will coordinate the sponsorship package with Village Clerk Lori McWilliams; Vice -Chair Shaw seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). 3. Update on Environmental Information for Education Outreach This item was tabled until a later date. 4. Grant Funding for Micro -Transportation System Chair Bradford explained that he would be commenting on this item, as Member Harding was unable to attend the meeting. He informed the Committee of several opportunities for the Committee and residents to become educated on transportation possibilities thru various companies and organizations that may be available to speak to the group. Page 6 of 23 Agenda Item #1. MOTION: Vice -Chair Shaw made a motion to continue to investigate grant funding, such as HARP, during the summer months; Member Listort seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). 5. Review of a Preliminary Plan for Old Dixie Hwy Streetscape Chair Bradford gave background information on landscape architects, costs of the project, irrigation, comparative projects, cisterns and design. He believed the project could possibly be performed in phases. Speaking to the Village landscape architect would be the first step. The intersection of Countyline Road and Old Dixie Highway was a concern, as it was unsightly and environmentally damaged. Chair Bradford believed the area warranted a traffic light and/or a roundabout. Additionally, he believed the intersection of Village Boulevard and Old Dixie Highway was dangerous possibly warranted a traffic light. MOTION: Member Pearson made a motion to continue research on the Old Dixie Streetscape; Vice -Chair Shaw seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). NEW BUSINESS 6. Proposal for Florida -Friendly Landscape Outreach Program and Advance Communication of Program with Tequesta HOAs Chair Tom Bradford had drafted a letter, which was to be distributed to Village HOAs (Homeowner Associations) to help them understand Florida Friendly Landscaping. Manager Allen's approval was currently pending on this communication request. The Committee discussed Florida Friendly Landscaping contacts and resources. Member Shaw updated the Committee on feedback he had received within the community and updates regarding other municipalities. The group decided to keep the information within excel for ease of use with mail merge. COMMENTS OF COMMITTEE MEMBERS, VILLAGE COUNCIL LIAISON AND STAFF Council Member Laurie Brandon asked about the ficus hedges that were recently removed and replaced with a clusia hedge, at the Whitehall Condominium on Tequesta Drive. The Committee agreed that it was a positive improvement. FUTURE AGENDA ITEMS 7. Review of Palm Beach Ordinance Phasing Out New Planting of Ficus Benjamina 8. Environmental Policy Making Process for Educational Purposes 9. Ways and Means of Encouraging Property Owner Usage of Solar Page 7 of 23 Agenda Item #1. 10. Update on Energy Efficiency Assessment for VOT Operations 11. Review of Proposed VOT Fertilizer Regulation Ordinance 12. Update on Tree Canopy Completion (Grants & Donations) 13. Other items? 14. Next Meeting, March 11, 2020 at Village Hall; Speaker From? ANY OTHER MATTERS 15. Meeting Task Assignments ADJOURNMENT MOTION: Member Listort made a motion to adjourn the meeting at 3:48 PM; Member Pearson seconded the motion. Carried unanimously 4-0 (absent: Member Harding, Member Krimsky, and Member Namath). Lori McWilliams, Village Clerk Page 8 of 23 Agenda Item #1. MINUTES ENVIRONMENTAL ADVISORY COMMITTEE (EAC) MEETING VILLAGE OF TEQUESTA, FL FEBRUARY 12, 2020 3:00 PM VILLAGE COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Tom Bradford at 3:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Chair Bradford, EAC Chair, Vice -Chair Shaw, Member Harding, Member Listort, and Member Pearson. Absent were: Member Krimsky and Member Namath. APPROVAL OF AGENDA COMMUNICATIONS FROM CITIZENS There were none. PRESENTATIONS 1. Update on Activities of the Loxahatchee River Management Coordinating Council and Tequesta's Role Therein. Utility Director, Matt Hammond gave a presentation on the Loxahatchee River Management Coordinating Council. The Village played a role in curbing pollution on the river as there were 2 Water Body Identification Numbers (WBIDs) located within Village boundaries. CONSENT AGENDA 2. MINUTES: Corrected Minutes for EAC Meeting on October 9, 2019 November 13, 2019 December 11, 2019 MOTION: Member Pearson made a motion to approve the Consent Agenda as presented; Vice -Chair Shaw seconded the motion. Carried unanimously 5-0. Page 9 of 23 Agenda Item #1. END OF CONSENT AGENDA REGULAR AGENDA OLD BUSINESS 3. Update on Reusable Bags, Printing and Costs Member Resa Listort shared a handout on projected costs, profits, sponsorships material and artwork for the reusable bag project. Using a local artist for the project was discussed, as well as various ways to have residents involved in the design process. Social media and communications were discussed as it related to the bag project. 4. Update on Environmental Information for Education Outreach This item was tabled to a later meeting date. NEW BUSINESS 5. Follow-up to the EAC's Special Meeting and presentation by the Florida Friendly Landscape Program on Jan. 21st, 2020. A discussion of how to coordinate with village staff in efforts to inform and educate Homeowners, Community Associations, and Green -Industries (Landscape & Pest Control Companies) on the programs, resources, and training available from the FFL Program. Vice Chair Shaw opened up discussion on how to reach residents and have them involved with the Florida Friendly Landscape Program. Reaching citizens thru flyers, email blasts, social media, businesses, HOAs and management companies was discussed. MOTION: Member Pearson made a motion to authorize Vice -Chair Shaw to reach out to Village Management for direction on distribution of information relating to Florida Friendly Landscaping; Member Listort seconded the motion. Carried unanimously 5-0 (absent: Member Krimsky and Member Namath). MOTION: Member Pearson made a motion to authorize Vice Chair Shaw to discuss outreach of Florida Friendly Landscaping with Village Clerk Lori McWilliams; Member Listort seconded the motion. Carried unanimously 5-0 (absent: Member Krimsky and Member Namath). MOTION: Member Listort made a motion to authorize Member Pearson to acquire a list of Palm Beach and Martin County registrants of pesticides and fertilizers; Member Harding seconded the motion. Carried unanimously 5-0 (absent: Member Krimsky and Member Namath). 6. Review of Tentative Plan to Fill -In the Country Club Drive Street -Tree Canopy and Potential Old Dixie Hwy and Bridge Road Streetscapes Page 10 of 23 Agenda Item #1. Chair Bradford proposed a tentative plan to add trees and landscaping to Country Club Drive, Old Dixie Highway and Bridge Road streetscapes. Grants were of major importance and sidewalks in the Country Club area needed to be coordinated. The Cemex wall on Dixie Highway needed to be beautified and redesigned as well. MOTION: Member Pearson made a motion to have Chair Bradford locate grants to enhance the areas of Country Club Drive, Old Dixie Highway and Bridge Road; Vice - Chair Shaw seconded the motion. Carried unanimously 5-0 (absent: Member Listort and Member Namath). MOTION: Member Pearson made a motion to have Chair Bradford locate grants to enhance the areas of Country Club Drive, Old Dixie Highway and Bridge Road areas; Vice -Chair Shaw seconded the motion. Carried unanimously 5-0 (absent: Member Listort and Member Namath). 7. Discussion on the Time of Day for all Meetings & Day for the EAC Meeting in November 2020 The Committee decided to meet every second Wednesday of the month at 2:00 PM until 4:30 PM. Tuesday, November 10th, was the new date chosen for the November 2020 meeting, as Veterans Day occurred within the same week. COMMENTS OF COMMITTEE MEMBERS. VILLAGE COUNCIL LIAISON AND STAFF FUTURE AGENDA ITEMS 8. Review of Palm Beach Ordinance Phasing Out New Planting of Ficus Benjamina 9. Environmental Policy Making Process for Educational Purposes 10. Other Items? 11. Review of Proposed VOT Fertilizer Regulation Ordinance 12. Update on Energy Efficiency Assessment for VOT Operations 13. Update on Tree Canopy Completion (Grants & Donations) 14. Ways and Means of Encouraging Property Owner Usage of Solar Power 15. Next Meeting, March 11, 2020 at Village Hall; Speaker From? ANY OTHER MATTERS ADJOURNMENT MOTION: Vice -Chair Shaw made a motion to adjourn the meeting; Member Listort seconded the motion. Carried unanimously 5-0 (absent: Member Krimsky and Member Namath). Page 11 of 23 Agenda Item #1. Lori McWilliams, Village Clerk Page 12 of 23