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Documentation_Regular_Tab 03_5/14/2020
Agenda Item #3. Regular Council STAFF MEMO a Meeting: Regular Council - May 14 2020 Staff Contact: Jeremy Allen, Village Manager Department: Manager III Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Mock -Roos Engineering Work Authorization-Tequesta Drive Water Main Replacement -Utilities, $8,500.00, (The Tequesta Drive Water Main Replacement Work Authorization is on file in the Utilities Dept. Please contact Matt Hammond, 561-768-0421 to view the file). 2. Mock -Roo Engineering Work Authorization Wellfield Condition Assessment -Utilities, $20,650.00, (The Wellfield Condition Assessment is on file in the Utilities Dept. Please contact Matt Hammond, 561-768-0421 to view the file). 3. Orange Lien Data, LLC Service Agreement - Village Clerk, $12.50 Per Report, (The Orange Lien Data Service Agreement is on file in the Village Clerks Office. Please contact Lori McWilliams 561-768-0440 to view the file). 4. The Bureau of Land Management and Village of Tequesta Fire Department Memorandum of Agreement - Fire Department, see agreement for minor costs associated, (The Memorandum of Agreement is on file in the Fire Dept. Please contact Pat Nawrocki, 561-768-0550 to view the file); 5. Water Resources Management Associates Agreement - Utilities, $24,880 Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Mock -Roos Engineering Work Authorization-Tequesta Drive Water Main Replacement -Utilities, $8,500.00, (The Tequesta Drive Water Main Replacement Work Authorization is on file in the Utilities Dept. Please contact Matt Hammond, 561-768-0421 to view the file). 2. Mock -Roo Engineering Work Authorization Wellfield Condition Assessment -Utilities, $20,650.00, (The Wellfield Condition Assessment is on file in the Utilities Dept. Please contact Matt Hammond, 561-768-0421 to view the file). 3. Orange Lien Data, LLC Service Agreement - Village Clerk, $12.50 Per Report, (The Orange Lien Data Service Agreement is on file in the Village Clerks Office. Please contact Lori McWilliams 561-768-0440 to view the file). 4. The Bureau of Land Management and Village of Tequesta Fire Department Memorandum of Agreement - Fire Department, see agreement for minor costs associated, (The Memorandum of Agreement is on file in the Fire Dept. Please contact Pat Nawrocki, 561-768-0550 to view the file); 5. Water Resources Management Associates Agreement - Utilities, $24,880 This agenda item is respectfully submitted for your review and approval. Water Resource Manaaement Associates Aareement-Utilities.ADA Page 189 of 308 Agenda Item #3. To: From: CC: Date: Re: Village 345 Tequesta Drive Tequesta, FL 33469 Jeremy Allen — Village Manager of Tequesta S s � coue►� Matthew Hammond, PE — Utilities Director Hugh Dunkley — Finance Director March 20, 2020 Engineering Services for Stormwater Master Plan — Phase 1 561-768-0700 www.tequesta.org Please find one partially executed copy of the Agreement for Services Related to Development of a Stormwater Masterplan with Water Resources Management Associates, Inc. for your signature. This agreement is for the initial phase of a stormwater master plan in the amount of $24,880.00. The FY19-20 Stormwater Enterprise Fund contains sufficient funding to complete this important study. This project will begin to develop a long-term plan for renewal and replacement of stormwater infrastructure and implementing water quality projects. Note, the acquisition of professional engineering services is covered under Section 287.055, Florida Statutes (Consultants Competitive Negotiation Act). Dover Engineering is not currently under a continuing contract with the Village however, Section 287.055(4)(c), Florida Statutes exempts competitive selection of professional services for study activities that are not in excess of the threshold amount provided in 287.017, Florida Statutes for CATEGORY TWO ($35,000). Vice -Mayor Kristi Johnson Mayor Abby Brennan Council Member Laurie Brandon Council Member Vince Arena Council Member Kyle Stone Village Manager Jeremy Allen Page 190 of 308 Agenda Item #3. VILLAGE OF TEQUESTA AGREEMENT FOR SERVICES RELATED TO DEVELOPMENT OF A STORMWATER MASTERPLAN THIS AGREEMENT FOR SERVICES RELATED TO DEVELOPMENT OF A STORMWATER MASTERPLAN ("SWMP") is entered into and effective this � day of March, 2020 (the "Effective Date"), by and between the VILLAGE OF T E Q U E S TA, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469- 0273, organized and existing in accordance with the laws of the State of Florida, hereinafter the "Village"; and WATER RESOURCES MANAGEMENT ASSOCIATES, INC., a Florida corporation with offices located at 250 Tequesta Drive, Suite 302, Tequesta, Florida 33469-2766, hereinafter the "Contractor"; and collectively with the Village, the "Parties". WITNESSETH The Village and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both Parties, hereby agree as follows: 1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby the Contractor shall provide consultation and planning services related to the development of a SWMP, which will assist the Village with the implementation of a proactive Stormwater Operations & Maintenance ("O&M") Program and prioritization of Capital Improvement Program ("CIP") projects. The Parties agree to enter into this Agreement pursuant to the Proposed Scope of Services, which is hereby fully incorporated into this Agreement and attached hereto as Exhibit "A". 2. COMPENSATION: In consideration for the above Scope of Services, pricing shall be pursuant to the prices provided in the fee schedule found in Exhibit "A". 3. TERM; TERMINATION; NOTICE: Pursuant to Exhibit "A," this Agreement shall commence upon the Effective Date and continue until the completion of the aforementioned Scope of Services, or until and unless either party terminates this Agreement. This Agreement may be terminated by either party, for cause or for convenience, upon thirty (30) days written notice to the other party. Notice shall be considered sufficient when sent by certified mail or hand delivered to the Parties during regular business hours at the following addresses: Page 1 of 5 Page 191 of 308 Agenda Item #3. Village Contractor Village of Tequesta Water Resources Management Associates, Inc. 345 Tequesta Drive 250 Tequesta Drive, Suite 302 Tequesta, FL 33469-0273 Tequesta, FL 33469-2766 Attn: Matthew Hammond, Attn: Michael R. Mercado, Utilities Director Vice President 4. INSURANCE: The Contractor shall provide proof of workman's compensation insurance and liability insurance in such amounts as deemed sufficient by the Village and shall name the Village as an "additional insured" on the liability portion of the insurance policy. 5. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever kind or nature, arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of services under this Agreement. Nothing contained in this provision shall be construed or interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 6. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within thirty-six (36) months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes. 7. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an independent contractor and not an employee of the Village. Both the Village and the Contractor agree that this Agreement is not a contract for employment and that no relationship of employee —employer or principal —agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 8. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. Page 2 of 5 Page 192 of 308 Agenda Item #3. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 9. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the prevailing party shall be awarded attorney's fees, including fees on appeal. 10. FORCE MAJEURE: The Contractor shall not be considered in default by reason of any failure in performance under this Agreement if such failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without their fault or negligence. Such causes include, but are not limited to: acts of God; acts of war; natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather conditions. 11. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed In accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 12. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required insurance certificates constitute the entire Agreement between both Parties; no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the provision of services called for in this Agreement without prior written consent of the Village. 13. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section 119.0701, Florida Statutes, and other penalties under Section 119.10, Page 3 of 5 Page 193 of 308 Agenda Item #3. Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the provision of services contemplated herein are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records in possession of the Contractor, or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the Village, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 1199 FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-06859 OR AT lmcwilliams(ateguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 14. HEADINGS: The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting or enforcing this Agreement. 15. SEVERABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability or any other provision of this Agreement and this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision is not contained herein. 16. WAIVER: No waiver by the Village of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the same, or any other provision or the enforcement hereof. The Village's Page 4 of 5 Page 194 of 308 Agenda Item #3. consent to or approval of any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed to render unnecessary the obtaining of the Village's consent to or approval of any subsequent consent or approval of, whether or not similar to the act so consented or approved. 17. ENTIRE AGREEMENT: This five (5) page Agreement constitutes the entire agreement between the parties; no modification shall be made to this Agreement unless such modification is in writing, agreed to by both parties and attached hereto as an addendum to this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. WITNESSES: ATTEST: Lori McWilliams, Village Clerk SEAL %INc 4 1C � Q WATER RESOURCES MANAGEMENT ASSOCIATES, INC. A 13,1 !Michael R: (Corporate Seal) VILLAGE OF TEQUESTA .� EM., F,I, �. .•G�1P��ro Ap •;o= =cn 1997 :3_ ' .R b /fllllllWO f,"r AGi.-I IV, / 1.�t.1 (Seal) J Page 5 of 5 Page 195 of 308 Agenda Item #3. 10 W R M A STORMWATER OPERVILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL ATIONS MAINT IMPROVEMENT PROGRAM (CI & ENANCE (O&M) RANKING WATER RESOURCES I ENGINEERING MARCH 2O20 PROPOSED SCOPE OF SERVICES VILLAGE OF TEQUESTA CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING PART 1.0 BACKGROUND AND PROJECT DESCRIPTION The Village of Tequesta (VOT) seeks to prioritize a 3-year list of stormwater Capital Improvement and Operations & Maintenance projects. The VOT also is also contemplating the development of a dedicated Stormwater Masterplan (SWMP) that does not rely solely on stormwater utility funding, is based on Green Infrastructure Best Management Practices (BMP's) and can address water quality discharge issues and projected climate change impacts. BACKGROUND The Village of Tequesta, incorporated in 1957 as a planned community, is centered on the Tequesta Country Club. The Village, with an incorporated area of 2.2 square miles and a population of approximately 5,300 people, is composed of residential areas on the Village's western area, and a commercial zone along the US Highway 1 corridor. Most of the Village is located on the mainland, however parts are also located on Jupiter Island in Palm Beach County, Florida. The Village of Tequesta (VOT) is located on the East Coast of Florida and is the northernmost municipality in Palm Beach County. Tequesta borders the Atlantic Ocean to the East, the Loxahatchee River to the South, Jonathan Dickinson State Park (JDSP) to the North and the Tequesta County Club and the Northwest Fork of the Loxahatchee River to the West. The Villages' development began in the 1950's and by the 1980's was considered to be fully developed. (Figure 1) VILLAGE OF TEQUESTA EXISTING LAND USES y wm. n 0 015 03 i,f 05 Figure 1. Village of Tequesta Land Uses WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 196 of 308 Agenda Item #3. <1WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & 5TORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 The VOT is located at the mouth of the Loxahatchee River (North and Northwest Forks), just west of the Intracoastal Waterway, Loxahatchee River Estuary and the Jupiter Inlet. This means that the Village is significantly exposed to the impacts of coastal surges and Climate Change -related Sea Level Rise (SLR). • �X ,mac F.-...: { Figure 2. FEMA 2017 DFIRM for the Village of Tequesta Figure 2 shows the FEMA Digital Flood Insurance Rate Map (DFIRM) flood zones for the Village jurisdiction. The Village is located in FEMA Panels 12099CO178F and 12099C0179F, with effective date of 10/05/2017. VILLAGE OF TEQUESTA DRAINAGE SYSTEM The Village's current stormwater drainage system consists mostly of grassed swales for conveyance of runoff to catch basins and underground pipes discharging through 25 major outfalls to the North, NW Fork Loxahatchee River, and the Intracoastal Waterway. Figure 3 shows the system of swales, inlets, storm sewers, and outfall location points along the Loxahatchee River and Intracoastal Waterway. Figure 3. Drainage — Stormsewer System WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 197 of 308 Agenda Item #3. k1WRMA STO M T VILLAGE Of SCOPE SERVICES CAPITAL IMPROVEMENT T PROGRAM (CIP) & R WA ER OPERATIONS & MAINTENANCE (O&M) RANKING WATER RESOURCES I ENGINEERING MARCH 2O20 There is significant water quality consideration for stormsewer system discharge at the VOT. The Northwest Fork of the Loxahatchee River was classified in 1985 as a federal Wild and Scenic River The Florida Department of Environmental Protection (FDEP) has designated the Loxahatchee River watershed as follows: • Class I, Potable water supply C-18 Canal, upstream of S-46. • Class II, Shellfish Harvesting and Propagation, The Northwest Fork, The North Fork, Estuarine Waters and Aquatic Preserves • Class III, Recreation and the Propagation of Fish and Wildlife C-14 Canal Downstream from the Florida East Coast Railroad Bridge to the Jupiter Inlet A 9.5-mile stretch of the river from Indiantown Road west of Jupiter in northern Palm Beach County to the eastern extremes of Jonathan Dickinson State Park in southern Martin County, just north of the Village boundary are included in the designation (Figure 4). 1.i � � ���`DOT i ����L"��MUN k Rod. 95 MM XIIN �i���L/�.��•''il If tie-� 1 ��:Q�ir ii�l�'t—_`f�x��, n l NU Oil — lei —�--- pllln Mtn': iff '. ::i: IIINII�'I�IIIUllllllplllllllll{I�� Figure 4. NW Fork Loxahatchee River Wild & Pristine Segment The Loxahatchee River District (LRD) created Project RiverKeeper in 1973 to focus on water quality monitoring within the Loxahatchee River watershed. Data obtained through this program helps water managers to evaluate and document the condition and ecological health of the river and to determine the location and extent of water quality issues that require attention. 3 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 198 of 308 Agenda Item #3. ()WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Since 2004, the LRD has been using automated instrumentation (aka datasondes) to provide near continuous water quality data from key locations throughout the Loxahatchee River. Figure 5 shows these monitoring locations. 59 •� � ` ' � 1 Z � • 58 RiverKeeper h 109 4P101 Water Quality Stations 102 • Jonathon Did inilim State. Park 103 106 57 t 104 658 63 •55 �1� 25 h 66 • 9 ` 105 107 > 060 • 51 I 68 72 40,1 • 20 1 • 10 S �- a "t 71 95 81 °� 130 ` 92 T I 1 I I � Loxahatchee River District 35'1 WildPine Fcological I_ahnnatory 0 2 4 6 8 10 Mlles Figure 5. LRD RiverKeeper Water Quality Monitoring Locations Site Map The FDEP and the South Florida Water Management District (SFWMD) each sponsored monitoring programs of the Loxahatchee River from the state and regional perspective. On the county and local level, the Palm Beach County Health Department and the Palm Beach County Department of Environmental Resources assess water quality in the Loxahatchee River via the Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES). The NPDES/MS4 permit allows a permittee to discharge stormwater from its stormwater collection and conveyance system into a receiving water owned by the state and/or federal government. The requirements detailed in the permit are intended to reduce stormwater pollutant discharges into those receiving water bodies. Palm Beach County MS4 permittees have taken a cooperative approach with local municipalities to permit compliance, jointly conducting several permit activities and collectively developing a number of tools used to carry out the permit programs. Each permit cycle, the lead permittee (Northern Palm Beach County Improvement District (NPBCID) enters into inter -local agreements with each of the remaining permittees to oversee the joint activities. As a co-permittee of the Palm Beach County NPDES /MS4 permit program, where the Northern Palm Beach County Improvement District is the Lead Permittee, the VOT relies on the ambient water quality data obtained by the LRD to assess the efficiency of Best Management Practices (BMP's) implemented throughout the Village jurisdiction. Figure 6 shows the VOT discharge locations and the designated MS4 basin areas. 4 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 199 of 308 Agenda Item #3. 4C)WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 VILLAGE OF TEQUESTA NPDES/MS4 PROGRAM ° Legend • Storm-DrWherge Pants —SNVUIeea .e110thYvaluev RECUR Low hatClee Rivu - Low hatchee River. NW Fork LCwhatClee Rlrer. NCIM Fork t C 1 e4 - 7S - 24 19 24 n � a<in x ` •.. r... ` Y 0 015 0.3 06 09 12_ ` •.•._.... ... ..r... r •.• _ 16 Satds�'ET'r: vERE G = Ymn L'$G$.In1YmaC ll:r_�r.c•.-P'.-_ _. :.DCD' -- E;r.. VeW.1:mV R.onol. Esn14— EsnThai— ',C27 :, _r_ :..ee. ' use Comr.unrt, Figure 6. NPDES/MS4 Program Stormsewer Discharge Basins and Locations As required by the MS4 Permit, the Village utilizes an FDEP approved lab using NPDES-approved procedures to perform quarterly sampling at these locations for five test parameters, including Chlorophyll -A, Dissolved Oxygen (DO), Total Phosphorus (TP), Total Nitrogen (TN), and Total Suspended Solids (TSS). Typically, the NPDES permit is reissued in five-year intervals. Effective dates for issuance of the MS4 cycle permits are as follows: • Cycle 1 - February 1, 1997 • Cycle 2 - November 18, 2002 • Cycle 3 - March 2, 2011 • Cycle 4 - September 8, 2016 The Village has just filed the Cycle 4 Year 3 NPDES/MS4 Annual Report to the NPBCID. (February 2020) 5 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 200 of 308 Agenda Item #3. ()WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 CURRENT STORMWATER CAPITAL IMPROVEMENT PROGRAM ELEMENTS A Comprehensive Plan for the VOT was revised in 2017 and includes provisions for stormwater utility design and operation including the formulation of a Stormwater Utility Capital Improvement Program. Over time, the Village has developed a stormwater atlas of drainage facilities for operations and maintenance activities. The VOT Comprehensive Plan indicates that the Village shall incorporate and annually update its five- year schedule of stormwater drainage capital improvement projects into its Capital Improvements Schedule. Capital Improvement needs are defined as: 1) public drainage improvements necessary to correct existing deficiencies in order to maximize the use of existing facilities while maintaining the adopted Level of Service; or 2) public drainage improvements necessary to meet projected future needs based upon the adopted Level of Service without encouraging urban sprawl, and/or; 3) improvements that will otherwise assist in the achievement of Comprehensive Plan goals, objectives and policies. The Village Stormwater utility shall maintain a 10-year Capital Improvements schedule for storm water facilities as a guideline for planning facilities over the long term. Table 1 includes a list of current CIP- related O&M projects to be implemented within 3 years. Tables 1 to 3 - Village of Tequesta Stormwater System Capital Improvement Renewal O&M Projects (Years 1 through 3) YEAR 1 Work Items Unit $ / Unit Total 14-inch CMP Lining 220 $120.00 $26,400.00 (between Poplar/Woodland) 15-inch CMP Lining 240 $70.00 $16,800.00 (between Teakwood/Woodland) 15-inch CMP Lining 250 $70.00 $17,500.00 (between Birch/Cinamon) 30-inch CMP Lining 250 $150.00 $17,500.00 (PHTW Ent. West to PHTE) Misc Pipe Joint Repairs 1 LS $75,000.00 (within gold course) Inlet Structure Addition 1 LS $50,000.00 (Pinetree/Tequesta Dr) Wapro Check Valves 30-inch Dewitt PI 1 LS $22,000.00 24-inch Waterway Rd 1 LS $10,000.00 48-inch Tequesta Dr Bridge 1 LS $35,000.00 Subtotal (Year 1) $270,200.00 10% Contingency $27,020.00 Total (Year 1) $297,220.00 6 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 201 of 308 Agenda Item #3. ��)WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 YEAR 2 Work Items Unit $ / Unit Total Riverside Oaks Drainage Connection 1 LS $80,000.00 Wapro Check Valves 18-inch Gulfstream 1 LS $12,000.00 Exfrltration Trench Replacement (Harbor Rd N) 1 LS $95,000.00 Clean/Video System 1 LS $45,000.00 30-inch CMP Lining (Cedar Hill to Pond) 300 $150.00 $45,000.00 Subtotal (Year 2) 10% Contingency Total (Year 2) $277,000.00 $27,700.00 $304,700.00 YEAR 3 Work Items Unit $ / Unit Total Manatee Grates 1 LS $12,000.00 (5 locations) Inlet Structure Addition 1 LS $25,000.00 (Seabrook/Dover) 30-inch CMP Lining 300 $150.00 $45,000.00 (In GC next to Maintenance Area) 24-inch CMP Joint Repairs 1 LS $10,000.00 (Bayview Rd) 30-inch CMP Joint Repairs 1 LS $15,000.00 (Bayview Rd) 15/18-inch CMP Lining 400 $75.00 $30,000.00 (Between Beacon/Franklin) 30/34-inch CMP Lining 425 $175.00 $74,375.00 (PHTW, Hickory Hills to Chestnut) (Chestnut, PHTW to Cedar Hill) 19x30-inch Lining 600 $135.00 $81,000.00 (Tequesta Dr to Ridgewood in Seabrook) Subtotal (YEAR 3) $292,375.00 10% Contingency $29,235.50 Total (Year 3) $321,612.50 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 202 of 308 Agenda Item #3. (I.WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Figure 7 shows the CIP projects as a function of the storm sewer system. \2 VILLAGE OF TEQUESTA N CAPITAL IMPROVEMENT PROGRAM PROJECT ELEMENTS n YEARS 1 THRU 3 N Legend ' _, � Storm Gixt:arge Po-ns _ _—SdLmes hh e aWT Bouncanes 1 CIP#3 y- CIP t5 o 14= cIP Ip 8. CI 71) fo ' aq ` IP#7c as C #4 1 4N CIP# 21 In R Im' 18 CIP 1 YEAR 1 CIP 1 YEAR 2 CIP 1 YEAR 3 0 015 03 06 09 1.2 Miles EsfCnra-:crq Kenel, Esn K—F-1.I—c NCIC �CFM$IiatF:bF�*r+��s. ana nx GIS sv Cw...+�niq Figure 7. CIP Project Locations and Stormsewer System Figure 8 is a magnified view of the storm sewer system and the FEMA AE zones. Figure 8 indicates that there are 3 pockets in the Village very susceptible to inundation from the 100-year Base Flood storm event. In addition to the potential flooding from a significant FEMA 100-year storm event, the aging drainage infrastructure is failing at a faster rate, and development and climate change/environmental stressors such as Sea Level Rise and increasing storm event intensities pose a challenge to the system capacity to handle storm events of even a small magnitude. The Village has enacted a stormwater utility that can be used to partially finance the Village's current drainage CIP element of the comprehensive plan. A dedicated utility establishes a user fee based on the amount of impervious surface area of a typical residential unit or Equivalent Stormwater Unit (ESU). Current user fees vary in South Florida from $10 to $60 per ESU. 8 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 203 of 308 Agenda Item #3. ()WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Figure 8. Stormsewer System and 100-year flooding locations At this time, the Village lacks a dedicated Stormwater Masterplan (SWMP) that can assist with the implementation of a proactive O&M program and with prioritization of CIP projects. To address these new challenges, the Village wishes to embark in the development of a new SWMP per updated system infrastructure physical surveyed data, new GIS-based LiDAR topography, H&H modeling technology, and state -of -the- art planning approaches including Green Infrastructure -based Low Impact Development best management practices for stormwater management. Given the small VOT population for taxing user fee purposes, the stormwater utility cannot address all the costs that would be required for a SWMP implementation over a 20-25 year planning period. Other SWMP funding mechanisms need to be identified to fill this gap. WRMA is very experienced with SWMP planning and funding formulation. WRMA is currently in the process of completing the implementation of the Town of Lake Park SWMP with a small population and very similar SWMP funding issues. 9 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 204 of 308 Agenda Item #3. <1WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 WRMA APPROACH TO STORMWATER MASTER PLANNING & FUNDING A proposed SWMP is intended to provide the Village with a long-range stormwater management planning tool or "Road Map" that will allow for the rehabilitation of the existing drainage infrastructure over the next 20 to 25 years. The plan will entail the examination of the sewer condition data, mathematically analyze the performance of the stormsewer and drainage swale infrastructure, conceptualize alternatives and make recommendations for rehabilitation, and develop a phased -capital improvement plan for project implementation based on an analysis of current and projected funding sources (Annual utility revenues, bonding, grants, etc.). The development of a SWMP is very specific to the physical characteristics, and environmental and social regulations and financing factors of the watershed setting in which the drainage system infrastructure operates and is to be funded. WRMA has studied these drivers and their influence on the Village's development to prepare a SWMP proposal. Physical Characteristics The drainage system of the Village is influenced by the following factors: • An urban setting of older residential areas centered around the Tequesta Country Club, riverfront residential development, commercial and light industrial land uses along US Highway 1 and Dixie Road, and multi -story waterfront development east of US#1 along the Intracoastal Waterway and along Jupiter Island. Common to all these areas is the lack of open space for stormwater management facility siting; • Low/Flat to Mild topographic gradients for drainage; • The Village's drainage infrastructure is aged and in need of rehabilitation, repair or replacement to varying degrees. • A tide -control tailwater condition for discharge along the Loxahatchee River and Intracoastal Waterway; • The older existing drainage system is "grandfathered" and is not required to meet the current stormwater regulations. However, new developments and redevelopments in the Village are subject to the current stormwater regulations. Compliance is a challenge because the Village has scarce open land available to construct conventional detention facilities. Social Factors The VOT residents pay taxes and expect the provision of an adequate drainage system to operate at a designated level of service for urban, suburban and commercial areas. The significant number of coastal residents also expect the VOT to provide a stormwater management system that can address the impacts of climate change -based Sea Level Rise. Nuisance flooding is associated with coastal tidal flooding (Sunny Day Flooding) during extreme (King) tide occurrences in the fall and/or as induced by Sea Level Rise. A King tide is a non -scientific term used to explain exceptionally high spring tides called Perigean Spring tides. They occur during a new or full moon when the moon is in alignment with the sun and in its closest point in orbit to the Earth (perigee), 10 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 205 of 308 Agenda Item #3. (I.WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 resulting in the greatest gravitational pull. In low-lying areas, perigean spring tides can result in minor flooding. This flooding, which can lead to road closures, overwhelms storm drains and can compromise drainage infrastructure. This type of nuisance flooding is observed at low lying coastal areas with an average topographic elevation of 2 to 4 feet NAVD, such as in the VOT. All the VOT riverine, intracoastal, and ocean coastline are under the influence of high King tides and Sea Level Rise. Using the latest 2019 future prediction from the Southeast Florida Regional Climate Compact, NOAA and the US Army Corps of Engineers, the sea level will have risen by 36 inches in 2060. Figure 9 shows the projected level. 2o6o sea level -0.2 feet NAVD88 Mean High Water 190.5 feet NAVD88 -o.9 feet NAVD88 1992 mean sea level R a -1.5 feet NAVD88 Mean Low Wate Figure 9. Sea Level Rise Progression Through 2060 NOAA High 36 inches The SLR threat is also measured in terms of social human impact potential migration from perennially flooded coastal areas. Figure 10 shows the population of Palm Beach County that will be affected by SLR through 2100. This is a population that will be living below mean high water and would be likely to relocate to higher grounds. Given this scenario, to avoid coastal population migration, there is a need to install in -line valves and/or pump stations to address the higher tide levels and inland flooding. However, each instance must be carefully evaluated to avoid unwanted consequences. 11 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 206 of 308 Agenda Item #3. WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Population growth = Underestimation of problem 7,000,000 1 6,000,000 ■ c Scenario: 6 feet of sea /eve/ rise at 2100 a v 5.000,000 v population at -risk (living be/ow mean higher high water T 4,000,000 Monroe County: 138,836 (83.1 %) a Palm Beach County: 149,817 (5.0%) 3,000,000 Broward County: 1,543,944 (36.8%) o Miami -Dade County: 1,967,018 (35.9%) v O- 2.000,000 —Projected Populations ■ lu Current Populations 1,000,000 Figure 10. Population at Risk of Living Below Mean High Water Regulation and Environmental Factors The VOT Comprehensive Plan - Utilities Element, Stormwater Management Sub -element has specific requirements for Stormwater Discharge Regulations and Environmental Factors • The Village shall maintain levels of pollutants at all outfalls within its jurisdiction into the North and Northwest Forks of the Loxahatchee River as part of its Wet Weather Sampling regulations of the National Pollutant Discharge Elimination System Stormwater Permitting Program. • The Village shall maintain levels of pollutants at all dry weather sampling areas (areas within three 3 days of a rain as part of its as part of its Dry Weather Sampling regulations of the National Pollutant Discharge Elimination System Stormwater Permitting Program). • The Village shall consider evaluating the influences of sea level rise on the storm water system and consider adopting environmental, and technically feasible strategies to adapt to sea level impact and optimize benefits. • The Village shall consider supporting SFWMD efforts to maintain and expand the regional groundwater monitoring network to assess the movement of the saltwater front and ensure adequate data for modeling progression of sea level rise and saltwater intrusion. The VOT Comprehensive Plan under its Coastal Management Element addresses these factors: • The Village shall continue to review and analyze its internal drainage system to evaluate its effectiveness in reducing urban stormwater pollutants from entering the estuaries and groundwater within its jurisdiction. 12 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 207 of 308 Agenda Item #3. 4I.WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 • The Village shall continue to utilize its development review procedures to reduce non -point source pollutant loading to the Loxahatchee River and Indian River Lagoon Aquatic Preserve in accordance with its NPDES Permit, and review its current drainage system in terms of design criteria established by the South Florida Water Management District. • The Village shall consider investigating and adopt and implement appropriate and cost-effective strategies which increase community resiliency and protect property, infrastructure, and cultural and natural resources from the impacts of climate change, sea level rise, changes in rainfall patterns, and extreme weather events. • The Village shall utilize best practices and initiate mitigation strategies to reduce the risk of flooding in coastal areas that may result from high tide events, storm surge, flash floods, stormwater runoff, and shall consider the related impacts of sea level rise. [Section 163.3178, F.S (Chapter 2015-69, Section 1)] • Policy: 6.1.2 The Village shall collaborate with Palm Beach County to increase regional resilience by sharing technical expertise, participating in annual summits, assessing local vulnerabilities, advancing agreed -upon mitigation and adaptation strategies, and developing joint state and federal legislation policies and programs. • The Village shall consider coordinating with Palm Beach County, other local governments, federal, state and regional agencies and private sector to develop initiatives and goals to address sea level rise. • Policy: 6.1.4 The Village shall consider the feasibility of the use of Adaptation Action Areas as provided by Section 163.3177(6)(g)(10), Florida Statutes, to identify areas vulnerable to coastal storm surge and sea level rise impacts. • Policy: 6.1.5 The Village of Tequesta shall consider sea level adaptation and mitigation measures to the extent practical. • Policy: 6.1.6 The Village of Tequesta shall consider coordinating with Palm Beach County to integrate consideration of sea level impacts, and adaptation and mitigation strategies, into existing and future system -wide planning, operations, policies, and programs. • Policy: 6.1.7 The Village shall evaluate opportunities to protect coastal investments and infrastructure, as necessary and feasible, from the impacts of climate change. The Village's highly urbanized watershed area is conducive to the discharge of pollutant -laden sediments that affect the water quality of the receiving water bodies (North and NW Loxahatchee River, and Intracoastal Waterway). The Village currently participates as part of an NPDES permit consortium led by the Northern Palm Beach County Improvement District. Per a Water Quality Monitoring Plan, the Village is required to perform quarterly sampling at elected locations for parameters including Chlorophyll -A, Dissolved Oxygen (DO), Total Phosphorus (TP), Total Nitrogen (TN), and Total Suspended Solids (TSS). There is a need to enhance the Village's stormwater management program in order to 13 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 208 of 308 Agenda Item #3. )WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 better comply with the National Pollutant Discharge Elimination System (NPDES) / MS4 Permit monitoring regulation targets. Climate Change impacts in stormwater management is manifested as a function of increased precipitation intensities and extreme hydrological conditions (more severe droughts, and higher intensity flooding events). WRMA is very experienced with "vulnerability" assessments often used to assist elected officials and infrastructure managers/decision makers in considering and preparing for future climate impacts: vulnerability assessment, risk assessment, and adaptation assessment. Vulnerability assessment begins with the identification of existing stressors facing municipal and transportation systems and projects how climate change will impact and/or introduce new stressors in the future. The findings of the assessment can then be ranked to assess, prioritize, and address vulnerabilities; Risk assessment evaluates the likelihood and consequence of climate -related impacts on municipal transportation and civil infrastructure. Risk assessment tools are rooted in engineering applications that will quantify the product of the probabilities of exposure and; • Adaptation assessment identifies, plans, prioritizes, implements, and measures civil/transportation infrastructure management options available for effectively adapting to climate change impacts. This assessment addresses ways to reduce civil/transportation infrastructure vulnerability, increase resilience and/or highlight regions of retreat. Financing Factors The Stormwater Management Utility fee was developed without taking into account the expenditures of a long-term and comprehensive CIP and its funding mechanism. There is a need to identify additional sources of funding including grants from state and federal sources. The Village physical watershed area is ideally situated for the procurement of grants to fund the Stormwater Masterplan. The VOT is located in a peninsula that is bordered by water body sources that are environmentally sensitive. The Loxahatchee River and the intracoastal waterway are under the influence of excessive pollutant loadings from urbanization and from climate change in the form of increasing tides due to Sea Level Rise. These waterbodies are also affected by coastal flooding from excessive (100-Year) FEMA mapped storm events, and from inundation from coastal surges due to the occurrence of tropical depressions and hurricanes. WRMA has previously assisted the Town of Lake Park and other communities with over $15 million of grant acquisition for storm water CIP project implementation and master planning. These include: • FEMA Hazard Mitigation Grant Program (through the Martin County, and PB County LMS) (Sea Level Rise can now be incorporated in these grants as part of the Benefit/Cost ratio analysis). • Florida Coastal Office - Florida Resilient Coastlines Program (FRCP) Grants • National Fish & Wildlife Foundation Resilient Communities Grants • FDEP Coastal Partnership Initiative Grant Program 14 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 209 of 308 Agenda Item #3. <1WRMA WATER RESOURCES I ENGINEERING • SFWMD Cooperative Watershed Initiative Grants VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Federal Clean Water Act Section 319(h) Grants (also known as "319 Grants") and the State Water - quality Assistance Grants (also known as "SWAG"). The goal of these grants is to reduce nonpoint source pollution from land use activities. Total funding amounts available each year in these two grant programs depends on Federal and state appropriations but is usually around $8 - $9 million. NOAA and USEPA Grants for Climate Change and Water Quality APPROACH WRMA's approach will be to develop a VOT Stormwater Masterplan that is: Progressive — Based on Green Infrastructure for Climate Change Abatement The SWMP must adhere to new Green Infrastructure methodologies such as Low Impact Development (LID) based stormwater retrofit rather than the standard end -of -pipe treatment approach of providing pipe conveyance and detention/retention ponds. These include bioswales, bio-detention/bio-retention, pervious pavement, green roofs, raingardens, etc. The goal of GI/LID is to reduce the frequency with which the Village's stormwater system releases runoff into the downstream end of pipe conveyance system. It also means that the SWMP must adhere to innovative approaches to address climate change. This includes: • Performing Vulnerability, Risk and Adaptability assessment for use in Stormwater CIP planning and implementation; • Decentralizing stormwater infrastructure creates the opportunity to build resilience and redundancy into urban planning and design, helping communities better prepare for extreme weather events. Proactive — Asset Management -based Stormwater System Planning The goal of storm water master planning is to provide the Village with long-range stormwater management system planning which takes into account future conditions within entire drainage basins as opposed to incremental planning and construction based on short-term or localized conditions. The preferred methodology for long term proactive planning of stormsewer asset rehabilitation is the application of Asset Management principles. The intent of proactive asset management is to ensure the long -term sustainability of the stormwater utility by helping a utility manager make better decisions on when it is most appropriate to repair, replace, or rehabilitate particular assets and by developing a long-term funding strategy. Asset management is an approach to managing the assets of the system that can assist the utility with making better decisions on managing these aging assets. There are five core components of asset management. • Asset Inventory • Condition Assessment (Level of Service) • Criticality Assessment (Critical Assets) • Life Cycle Costing Analysis (Asset Life Remaining) • Long-term Funding Strategy 15 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 210 of 308 Agenda Item #3. 10WRMA WATER RESOURCES I ENGINEERING VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 Strategic asset management will provide a framework for the VOT to adopt a systematic planning approach for dealing with problems related to Operations & Maintenance (O&M). It involves establishing a set of specific management procedures to ensure improved O&M of existing assets and a planned maintenance investment strategy that reflects the lowest projected total expenditure over the effective life of the asset or assets commensurate with or as defined by the community's (business) Capital Improvement Plan. Asset Management (AM) also provides the tools and rationale for asset renewal (Repair, Rehabilitation, or Replacement) by a determination of Condition and Criticality (CC). In determining C & C, two questions are important. 1. How likely the asset is to fail? (Condition) 2. What is the consequence if the asset does fail? (Criticality) Asset Condition is one of the most important factors in determining an asset's likelihood of failure. As the asset's condition deteriorates, it will become much more likely to fail. It is important, therefore, to make the best attempt possible to give the assets a reasonable condition assessment. The condition assessment should also be updated over time so that criticality can likewise be updated. Assets given a poor or fair condition rating are more likely to fail than those given an excellent or good rating. When the asset condition is combined with other factors, the community can begin to make predictions regarding the likelihood of a given asset failing. Establishing the likelihood of asset failure entails determining the probability that an asset will fail the by consideration of these key factors: • Asset Age • Asset Condition • Operational History Condition of an asset is usually established by closed-circuit television (CCTV) inspection. This is an effective method for determining the structural condition and operational characteristics of a pipeline in a stormwater collection system. CCTV inspection is conducted by inserting a small inspection camera and transport unit to the line to be inspected and traversing the pipeline with the camera while recording the condition of the pipeline on a video tape or DVD. For larger outfall pipes, a walkthrough is conducted for visual inspections and divers are used for conduits under water. Criticality relates to the consequence of not addressing the condition of an asset as it ages and deteriorates. It has several important functions, such as allowing a community to manage its risk and in aiding in determining where to spend operation and maintenance dollars and capital expenditures. In terms of the consequence of failure, it is important to consider all the possible costs of failure. These include: • Cost of repair • Social cost associated with the loss of the asset • Repair/replacement costs related to collateral damage caused by the failure • Legal costs related to additional damage caused by the failure 16 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 211 of 308 Agenda Item #3. ()WRMA WATER RESOURCES I ENGINEERING • Environmental costs created by the failure VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 The consequence of failure can be high if any of these costs are significant or if there are several of these costs that will occur concurrently with a failure. The assets that have the greatest likelihood of failure and the greatest consequences associated with the failure will be the assets that are the most critical. Figure it is a criticality equation model that defines asset criticality risk per the probability and the consequence of failure. Figure 11. business Risk Matrix Although it is not the intention of this Village project to develop an Asset Management program, its core fundamental principles will be applied by WRMA in the preparation of the SWMP elements. Based on the preliminary data and research of the Village's physical, social, environmental, technical and financial drivers, WRMA has prepared a scope of services and price proposal for the preliminary ranking of the current (3) year Capital Improvement and O&M project list. The following Scope of Services is proposed. 17 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 212 of 308 Agenda Item #3. VILLAGE OF TEQUESTA SCOPE SERVICES WRMA CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING WATER RESOURCES I ENGINEERING MARCH 2O20 PART 2.0 SCOPE OF SERVICES TO BE PERFORMED BY WRMA TASK 1.0 CIP PROJECT LIST CONDITION AND CRITICALITY ASSESSMENT 1.1 Condition Assessment of the Existing Asset List WRMA will assess the condition of the asset list proposed for lining and for valve placement. The following Condition factors will be examined from available As -Built Records and Technical Reports: • Asset Age, Size, Type (Available surveys, reports, etc.) • Asset Condition (Available CCTV records) • Operational History (Available logs, plans etc.) • Asset Capacity (Current discharge capacity vs. theoretical capacity) (WRMA will perform some preliminary capacity calculations and/or H&H modeling to establish current stormsewer capacity) 1.2 Criticality Assessment of Existing Asset List WRMA will assess the Criticality of implementing or deferring implementation of the asset list proposed for lining and for valve placement. The following Criticality factors will be examined from available As Built Records and Technical Reports: • Cost of repair, Social cost associated with the loss of the asset • Repair/replacement costs related to collateral damage caused by the failure • Legal costs related to additional damage caused by the failure • Environmental costs created by the failure Task 2.0 CIP PROJECT LIST C &C BUSINESS RISK ASSESSMENT AND PRELIMINARY PRIORITIZATION 2.1 Development of a Condition & Criticality Model WRMA will develop a C&C model to rank assets per an established level of risk to be defined with input from Village managers. This shall be in the form of a Matrix to define the operational and social cost of deferral. Task 3.0 STORMWATER MASTER PLAN (SWMP) OUTLINE SCOPE OF WORK FOR GRANT ACQUISITION 3.1 Development of a Stormwater Master Plan Scope of Work Outline WRMA will develop a SWMP scope of work per the approach and criteria previously stated. An Engineer's Opinion of Probable Cost will also be developed to facilitate future planning efforts by the VOT and also to provide a funding figure for procurement of flooding, water quality and climate change/resiliency-based grants. The SWMP scope of work will be prepared to facilitate phase funding and maximize grant funding opportunities. 18 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 213 of 308 Agenda Item #3. 4I,WRMA WATER RESOURCES I ENGINEERING Task 4.0 IDENTIFICATION OF GRANT OPPORTUNITIES VILLAGE OF TEQUESTA SCOPE OF SERVICES CAPITAL IMPROVEMENT PROGRAM (CIP) & STORMWATER OPERATIONS & MAINTENANCE (O&M) RANKING MARCH 2O20 4.1 Identify Grant Funding Sources WRMA will identify grant opportunities and schedules and will prepare one (1) grant application towards the SWMP phase funding process. The SWMP is intended to provide the Village with long-range stormwater management system planning which takes into account future conditions within entire drainage basins as opposed to current incremental construction based on short-term localized reactive repair/rehabilitation conditions. END OF SCOPE OF SERVICES DELIVERABLES 1. Task 1 - CIP Project List Condition and Criticality Assessment 2. Task 2 - CIP Project List C &C Business Risk Assessment and Preliminary Prioritization 3. Task 3 - Stormwater Master Plan (SWMP) Outline Scope of Work for Grant Acquisition 4. Task 4 - Report Discussing Grant Funding Sources and Approach, One Completed Grant Application for procurement of funding for the Stormwater Masterplan SCHEDULE WRMA will complete these tasks within the following timeframe: 1. Task 1 CIP Project List Condition and Criticality Assessment 60 days from Notice to Proceed (NTP) 2. Task 2 CIP Project List C &C Business Risk Assessment and Preliminary Prioritization 90 days from Notice to Proceed (NTP) 3. Task 3 Stormwater Master Plan (SWMP) Outline Scope of Work for Grant Acquisition 120 days from Notice to Proceed (NTP) 4. Task 4 Identification of Grant Opportunities 150 days from Notice to Proceed (NTP) PRICE PROPOSAL Please see attached cost estimate for a breakdown of the direct labor hours and expenses related to the proposed Scope of Services. Total Fee: $ 24,880.00 (Not to Exceed - Time & Material) 19 WATER RESOURCES MANAGEMENT ASSOCIATES, INC. Page 214 of 308 Agenda Item #3. 0 z X z Q C 0 0 0 0 y N O pp O .0 0 0 N 0 m O H n V N w V v w O v en0 w N m O12 O O O m O 0 O . O O N V 0 O O a 0 Q o m 3J m COO m r o m s J of cG to w v EA ri fA V3 N V3 n w N 0 y O O O W N O O U'� O Q Q O O m N Q fA (A C O C O Q Q 0 m N Q L V � r » w 0 o m Q 0 0 Q ii a N C � o w w y w O _ w O � d C W 0 � Cl O z O p: QO y N 7 0 U O z z a > Ir 0 Q z 0 O LL Y s O z a 3 O LL m r a z 0— Q z ao o z O W y Zy w z o Q g U) U)- N Q m M° d FW-- a J N Y m y a a i a z- m a te F m W y 60 Q H ".szUz v f w w 7 0 0 (n U y y o :) _ U EO c,=m lc) E y y U Q U 0 a r~n z fa r r N H `o `0 0 Q U Uy Lu y Q y' H y Q a�i U@ r O r O c>,O O c3 ELLO w J U T Q d = a y 0 W y J O J U U V U O N O F m F o N o o o 0 7 0 N N C'I c7 V Q r (n r Page 215 of 308 Agenda Item #3. ® DATE I MMIDD1YY Y Y I ACORN CERTIFICATE OF LIABILITY INSURANCE I 3/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. r IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEA Larry Clark Taylor -Ashley Agency, Inc. PHONE FAX A/C No E,I (772) 287-2440 iAtc No1_(772) 287-24142 PO BOX 987 E-MAIL Stuart, FL 34995 ADDRESSlarry@taylorashleyagency.com INSURERIS) AFFORDING COVERAGE NAICV A047963 INSURER BEAZLEY INSURANCE COMPANY INSURED WATER RESOURCES MANAGEMENT ASSOC. , INC. INSURER B EVANSTON INSURANCE COMPANY 250 Tequesta Drive, Suite 302 Tequesta, FL 33469 F CnVFRAnFR CFRTIFICATF NtiMRFR RF\/IfRInN NIIMRFR THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR JADDL LTR ! TYPE OF INSURANCE • INSD SUBR.' %WD POLICY NUMBER POLICY EFF POLICY EXP MM/DDIYYYY, 'i. MM/DDIYYYY, LIMITS X COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE I it, I OCCUR PREMISES Ea Eorccc rrencet $ 100,000 B 3AAA366694 10/17/1910/17/20 X MED EXP Any one person) ! PERSONAL 3 ADV INJURY S 5,000 S Excluded i GENL - AGGREGATE LIMIT APPLIES PER I � GENERAL AGGREGATE ' S 2,000,000 POLICYE,JE0 F LOC i PRODUCTS - COMPIOP AGO s 2,000,000 OTHER I S AUTOMOBILE LIABILITY COMBINED SINGLELIMIT (Ea accident s 1,000,000 S --_. I` ALLOW OWNED SCHEDULED 3AAA366694 / 10/17/2D BODILY INJURY ;Per person) aO 17 19 $ AUTOS i AUTOS X i INJURY BODILY INJURY ;Per accident s $ X NON -OWNED HIRED AUTOS X AUTOS i PROPERTY A E (Per accident $ UMBRELLA LIARR I OCCUR I Prof. Liability �V2906E190101 I EACH OCCURRENCE is 1,000,000' ! S 2,000,000 A EXCESS LIAR X CLAIMS -MADE 10/17/19 10/17/20 AGGREGATE X DED RETENTIONS 5,000 1$ WORKERS COMPENSATION X STATUTE ER AND EMPLOYERS' LIABILITY YiN i $ ANYPROPRIETORIPARTNEPJEXECUTIVE 0FFiCER1MEMBER EXCLUDED ! E L EACH ACCIDENT 1 N(A I (Mandatory In NH) :, E L DISEASE - EA EMPLOYE S . If yes, describe under DESCRIPTION OF OPERATIONS below - I ! E L DISEASE - POLICY LIMIT ; --- $ I I i i ! '. DESCRIPTION OF OPERATIONS ! LOCATIONS / VEHICLES IACORD 101 Additional Remarks Schedule may be attached if more space Is required) The Village of Tequesta, its officers, agents and employees are named as an additional insured with respect to all work performed under this Agreement for Services Related to Development of a Stormwater Masterplan. CERTIFICATE HOLDER CANCELLATION Village of Tequesta SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 345 Tequesta Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS Tequesta, FL 33469-0273 1� THORIrDINTATIVE i 1988- 14 AR CORPO TION All rig reserved ACORD25(2014/01) The ACORD name and logo are registered marks of ACORD Page 216 of 308 O Agenda Item #3. WATERES-01 MMITCHELL ACORN" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 1213112019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Venture Insurance Partners, Inc 1003 W Indiantown Road Suite 215 Jupiter, FL 33458 CONTACT N (PC�I`N , E,); (561) 7464514 (Fv , No):(561) 746-6566 E4AAIL ADDREss: INSURERS AFFORDING COVERAGE NAIC # INSURERA:Trans ortation Insurance Co. INSURED INSURER B : INSURER C : Water Resources Management Associates Inc 250 Tequesta Drive Suite 302 INSURER D Tequesta, FL 33469 INSURER E : INSURER F : f ^11=MAI--00 f`CGTlclf`ATc ullunr-I2* REVISIf)N NUMBER: , vTHIS IS TO CERTIFY THAT THE POLICIES OFINSURANCELISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TypE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF MWDDfrrnn POLICY EXPLTR LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR j EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any oneperson) $ GEN'L PERSONAL & ADV INJURY $ AGGREGATE LIMIT APPLIES PER: POLICY EL4T LOC OTHER: GENERAL AGGREGATE $ PRODUCTS -COMP/OP AGG $ I $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOpSyy AUTOS ONLY NON -S ONL� COMBINED Eaccident)SINGLE LIMIT $ BODILY INJURY Per arson $ BODILY INJURY Per accident $ PR808E�RdTY DAMAGE $ UMBRELLA LIAB EXCESS LUU3 OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DIED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LUU31LnY ANY PROPRIETOR/PARTNER/EXECUTIVE Y /F—L,-]E.L. �ManCdEa ^, in NH) EXCLUDED? If yes, describe under DESCRIPTION OF OPERATIONS below N / A 6026466171 12/27/2019 12/27/2020 X STATUTE ERH EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE 1 000,000 $ E.L. DISEASE -POLICY LIMIT 1,000,000 $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Water Resources Management Associates Inc 9 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 250 Tequesta Drive Suite 302 Tequesta, FL 33469 AUTHORIZED REPRESENTATIVE ./��� r ram. ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 217 of 308 Agenda Item #3. Forth W-9 Request for Taxpayer Give Form to the (Rev. December2014) Identification Number and Certification requester. Do not send to the IRS. =9 of T„ y Internal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. WATER RESOURCES MANAGEMENT ASSOCIATES, INC, 2 Business name/disregarded entity name, if different from above N m C 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to certain not individuals; see ent❑ Partnership ❑ Tnist/estate Individual/sole proprietor or ❑ C Corporation Q S Corporation [Iinstructionsions on instructions on page 3): single -member LLC ❑ limited liability company. Enter the tax classification (C=C corporation, S--S corporation, P=partnership) ► Exempt payee code (it any) 5 p Note. For a single -member LLC that is disregarded, do not deck LLC; check the appropriate box in the line above for Exemption from FATCA reporting the tax classification of the single -member owner. code (if arty) ft U.S.) a�pp ❑ Other (see Instructions)► fu.ocax,fa maf.d wiftde !E T� 5 Address (number, street, and apt. or suite no.) ' Requester's name and address (optional) 250 TEQUESTA DRIVE, STE 302 m 6 City. state. and ZIP code TEQUESTA, FL 33469 1 l) 7 List account number(s) here (optiona Taxpayer Idertt'ff'icetion Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number ISSN). However, for a - M - resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other seI I entities, it is your employer identification number (ElN). If you do not have a number, e How to get a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for Employer Identification number guidelines on whose number to enter. I 6 5 - 0 1 8 1 5 1 1 1 3 9 F2 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am wafting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that 1 am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA oode(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Cer i icalion instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. " r 19n Signature of i j Here U.S person ► r 4, 7' W ( �%1.' Date ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developmerits. Information about developments affecting Form W-9 (such as legislation enacted after we release it) Is at www./mgDv/fw9. Purpose of Form An Individual or entity (Forth W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SS", Individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (FIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of Information returns include, but are not limited to, the following: • Form 1099-INT (Interest earned or paid) • Form 1099-D(V (dividends, Including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1096-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Forth W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. ff you do not return Form W-9 to the requester with a TIN, you might be subject to backup withhok V See What is backup withholding? on page 2. By signing the filled -out forth, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable sham of any partnership Income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (IF any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further Information. Cat. No. 10231X Forth W-9 (Rev. 12-2014) Page 218 of 308 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 219 of 308 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 220 of 308