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Home My WebLink AboutAgenda_Regular_4/9/2020AGENDA Regular Council Meeting Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Mayor Abby Brennan Council Member Laurie Brandon Council Member Kyle Stone Council Member Frank D'Ambra Council Member Bruce Prince Join Facebook Live: https://www.facebook.com/ViIIageofTeguesta/ Join Zoom Meeting: Immediately https://zoom.us/i/242109529?pwd=bnlNQlFJV2cvZml5REIsNXPJMm8OZz09 April9, Following 2020 Special Meeting ID: 242 109 529 Meeting Password: 012784 Join by Phone: +1 646 558 8656 US (New York) Meeting ID: 242 109 529 Page CALL TO ORDER AND ROLL CALL • • • • • APPROVAL OF . NEW BIJSINESS...,- 1. RESOLUTION 12-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 5 - 10 VILLAGE OF TEQUESTA, FLORIDA, ADOPTING POLICY AND IMPLEMENTING PROTOCOLS FOR THE USE OF COMMUNICATIONS MEDIA TECHNOLOGY TO FACILITATE ATTENDANCE BY ELECTED AND APPOINTED OFFICIALS AT PUBLIC MEETINGS AND TO ALSO FACILITATE PUBLIC PARTICIPATION AND ATTENDANCE AT SUCH MEETINGS; PROVIDING THAT THE USE OF SUCH PROTOCOLS IS LIMITED TO PERIODS OF DECLARED EMERGENCY WHEN PUBLIC HEALTH AND SAFETY GUIDANCE LIMITS THE SAFE ATTENDANCE AT SUCH MEETINGS IN PERSON AND WHEN SUNSHINE LAW REQUIREMENTS ARE LAWFULLY RELAXED TO PERMIT SAME Presenter: Keith Davis, Village Attorney Agenda Memo #20-128 - Pdf Page 1 of 96 Regular Council - Apr 09 2020 All items listed under the Consent Agenda are considered routine and will be enacted by one motion . There will be no separate discussion of these items unless a Village Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 2. MINUTES: March 2, 2020 Workshop and March 12, 2020 Regular Meeting 11 - 19 Presenter: Lori McWilliams, Village Clerk Workshop - Mar 02 2020 - Minutes - Pdf Regular Council - Mar 12 2020 - Minutes - Pdf 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village 20 - 50 Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Dover Engineering Water Treatment Plant Membrane Replacement Evaluation Study Agreement Memo-Utility/$19,799.53 (The Dover Engineering WTP Evaluation Study Agreement is on file in the Utilities Dept. Please contact Matt Hammond, 561-768-0421 to view the file); 2. Great West Trust Company Agreement Memo-Finance/$500.00 Annually (The Great West Trust Company Agreement is on file in the Finance Dept. Please contact Hugh Dunkley, 561- 768-0420 to view the file); 3. Lewis Longman Walker Engagement Agreement- Finance/Cost Varies; 4. National Vision Safety Eyewear Agreement Memo - Human Resources/$150.00 per 24 Mo's. (The National Vision Safety Eyewear Agreement is on file in the Human Resources Dept. Please contact Kathy Hannon, 561-768-0416 to view the file); 5. Superior Party Rental Contract- Administration/$253.84; 6. Vanguard ADA Systems Quote -Public Works/$2,424.19; 7. Palm Beach Gardens and Village of Tequesta Superion Access Agreement/$N/A; 8. iland Cloud Backup - Direct Billing Presenter: Jeremy Allen, Village Manager Agenda Memo #20-123 - Pdf 4. Approve Marine Law Enforcement Contract for the Manatee Protection Plan 51 - 52 Presenter: Gus Medina, Police Chief Agenda Memo #20-121 - Pdf 5. Approve Palm Beach County Allocation of Funds to our Reentry and FUSE 53 - 55 Programs Presenter: Gus Medina, Police Chief enda Memo #20-122 - Pdf 6. Approve Therma Seal Roofing First Addendum Contract Extension Through 56 - 82 January 11, 2021 Presenter: Doug Chambers, Director of Public Works Agenda Memo #20-120 - Pdf Page 2 of 96 Regular Council - Apr 09 2020 7. RESOLUTION NO. 11-20, A RESOLUTION OF THE VILLAGE COUNCIL OF 83 - 86 THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED ON MARCH 13, 2020, MARCH 20, 2020, MARCH 27, 2020 AND APRIL 3, 2020 FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Presenter: Jeremy Allen, Village Manager Agenda Memo #20-125 - Pdf 8. Approve Personnel Policy Update - Temporary Policy "Expanded FMLA & 87 - 90 Emergency Sick Leave Pay Pursuant to The Families First Coronavirus Response Act of 2020 Presenter: Merlene Reid, Director, HR & Risk Management Agenda Memo #20-131 - Pdf COMMUNICATIONS FROM CITIZENS Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. VILLAGE ATTORNEY VILLAGE MANAGER POLICE DEPARTMENT FIRE DEPARTMENT Page 3 of 96 Regular Council - Apr 09 2020 OLD BUSINESS 9. ORDINANCE 01-20, SECOND READING, AN ORDINANCE OF THE 91 - 96 VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. SECTION 78-561. SPECIAL EVENTS. BY AMENDING THIS SECTION TO PLACE RESPONSIBILITY FOR PROCESSING APPLICATIONS WITH THE BUILDING DEPARTMENT, TO REDUCE THE MANDATORY MINIMUM APPLICATION SUBMITTAL TIME FOR EVENTS THAT ARE INTENDED TO HAVE LESS THAN 200 ATTENDEES, AND TO GIVE THE VILLAGE MANAGER FINAL APPROVAL AUTHORITY IN THE APPROVAL PROCESS FOR SUCH APPLICATIONS Presenter: Jeremy Allen, Village Manager Agenda Memo #20-114 - Pdf ANY OTHER MATTERS ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring our records are accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors, vendors, other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those documents, however, some records may not be compliant. If there is a file that is not compliant that you wish to access, please contact the Village Clerk's Office and we will make an accommodation. DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village Council Meeting are requested to contact the Village Clerk's Office at 768-0440 at least three working days before this meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same from the Village Clerk. PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for public comments subject to the three -minute limitation. Village Council Meetings are public business meetings, and as such, the Village Council retains the right to limit discussion on any issue. SCHEDULE OF MEETINGS AND EVENTS 345 Tequesta Drive unless otherwise indicated Workshop - May 4, 2020 - 6:00 p.m. Regular Council Meeting - May 14, 2020 - 6:00 p.m. Page 4 of 96