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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_4/9/2020Agenda Item #2. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 2, 2020 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Council Member Arena, Council Member Brandon, and Council Member Stone. Absent were: Vice Mayor Kristi Johnson. COMMUNICATIONS FROM CITIZENS There were none at this time. AGENDA ITEMS 1. Discussion on Sidewalk Code Manager Jeremy Allen proposed an update to the current Village Code whereas new construction or major renovations would require a concrete sidewalk. Council discussed sidewalks going nowhere, paver driveways, technical provisions, driveway aprons, and unincorporated properties. Mr. Tom Bradford of 44 Chestnut Trail, commented that it made sense to have a requirement of sidewalks in front of residences as it would facilitate alternative forms of transportation. Council Member Stone suggested reviewing the sidewalks within the Capital Improvement Plan to discern where there could be a need or specific use within the Village. 2. Review Proposed Sign Code Ordinance Agenda Item #2. Draft Attorney Davis updated Council on the changes made to the language in the proposed sign Ordinance. Specifically, the document had been modified to remove all references of allowing temporary signs within the Village right of ways. Additionally, he included examples of municipal regulations regarding real estate signs and their uniform standards. Council Member Stone offered to work with area Realtors on a consistent standard for signage. Council discussed storefront lettering, paper and menus in windows, and signage left in windows after a business had moved. Attorney Davis recalled code currently stated that 25%-30% of a business window could be covered. Mayor Brennan asked Council for input on flags and flagpoles within the Village. Additionally, she asked if the Village should allow two flags upon one flagpole. Council discussed in depth and felt it best if the code remained the same with the only change being the addition of two flags being allowed per pole. Council discussed the temporary sign time limit for new businesses. Manager Allen stated there was an exception, which gave the Village Manager the discretion to authorize up to 45 days for a special event. The only time a sign could be allowed within the right of way would be due to road construction or Village business. Mr. Tom Bradford of 44 Chestnut Trail, passed around a handout showing a picture of a monument sign and urged Council to to require monument type signs, for aesthetic consistency, along the Tequesta Drive corridor. Council believed the request was reasonable and would like to re-examine the topic at a later date. 3. Discussion On Text Amendment to the Special Event Code Village Manager Allen asked Council to consider amending the current code so that a Special Event applicant could submit their application thru the Building Department instead of thru the Community Development Department. Additionally, any events under 200 people would require only 20 days' notice (not 45 days) for ease of process. Council Member Stone asked that the Village continue to reach out to sponsors of special events, to assist with any part of the application process. 4. Discussion on External Auditor Selection Committee Finance Director Hugh Dunkley asked Council for feedback on the selection of an External Auditor Selection Committee. Council Member Stone volunteered to serve on the Committee and the remaining Council Members agreed to have an individual selected, by the April 9, 2020 Regular Council Meeting. Agenda Item #2. Draft 5. Community Center Update Manager Allen informed Council of the new, updated renderings enclosed in the agenda packet. The configuration had been changed to maximize space, and several other small changes were still in the works. REG would be obtaining pricing from contractors in order to gather updated square footage pricing information. The size of the center could also increase slightly during the next planning phase. A shared parking agreement with Tequesta's First Baptist Church was forthcoming, as well as parking on the side of Dover Road. Solar was a consideration that could be addressed later as there was a sizable cost involved. Mayor Brennan believed a sidewalk was needed on Dover Road to connect to Constitution Park. Council Member Arena urged Council to move quicker on the project as constant repairs were consuming the current building. Additionally, he believed interest rates were going down and opined it to be ideal to secure a low rate. Manager Allen would bring back to Council estimates on square footage costs as soon as they were available. Council Member Stone asked that a readable version of the United States Constitution be placed within the Park to honor its name. The exterior of the proposed building would be comprised of hardy plank, would have impact glass windows and the square footage was under 15,000 square feet. However, some details could change during the next phase of planning. ADJOURNMENT MOTION: Council Member Stone made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #2. Draft A MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MARCH 12, 2020 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Brennan, Vice -Mayor Johnson, Council Member Arena, Council Member Brandon, and Council Member Stone. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon An invocation was offered by Pastor Paul Beresford; followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice -Mayor Johnson moved to approve agenda; Council Member Arena seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Proclamation Proclaiming March 20, 2020 - March 23, 2020 as Village of Tequesta Fire Fighters Local 2928 "Fill the Boot Days" This Proclamation has been postponed. 2. Presentation by Waste Management - Jeff Sabin, Public Sector Solutions Manager Mr. Sabin presented the CLEAN initiative to Council. He has proposed an amendment to their agreement for commercial properties to reduce their overage by having these businesses increase Waste Management services. Council Member Brandon inquired about commercial recycling. Mr. Sabin stated the business would need to contact the Sales department for recycling purposes. Agenda Item #2. Draft 3. Presentation to Outgoing Council Members (Arena and Johnson) Mayor Brennan honored the outgoing Council by saying a few words about each Council Member and gave them gifts from the Village staff and Council. CONSENT AGENDA Mayor Brennan requested to pull item 7 for discussion; MOTION: Council Member Stone made a motion moved approval of the consent agenda without Item 7; Council Member Arena seconded the motion; Carried unanimously 5-0. 4. MINUTES: February 3, 2020 Workshop, February 13, 2020 Regular and March 2, 2020 Workshop 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Country Club Sidewalk Project Phase 1 Kimley Horn Work Authorization, $24,300.00. 6. Approve Amendment No. 1 to Solid Waste and Recycling Collection and Franchise Agreement between the Village of Tequesta and Waste Management Inc. of Florida to Provide Procedures for Implementing a Program to Curb Overfilling, Spillage and Related Health Hazards from Overloaded Commercial Containers 8. RESOLUTION 09-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 201912020 CAPITAL IMPROVEMENT FUND #301 BUDGET BY $211,775.00 AND THE 201912020 STORM WATER UTILITY FUND #403 BUDGET BY $77,705.00 BY APPROPRIATING FUND BALANCE AS SPECIFIED IN THE ATTACHED "EXHIBIT A" TO FUND PHASE 1 OF THE COUNTRY CLUB DRIVE SIDEWALK REHABILITATION PROJECT 9. RESOLUTION 10-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 10. Approve Personnel Policy Revision - Safety and Accident Prevention (7.9) END OF CONSENT AGENDA 7. PSEP20-0005, McCarthy's Pub, Tuesday March 17 2020, Annual St. Patrick's Day Event, 250 Attendees Agenda Item #2. Draft Mayor Brennan explained to Council this was a Special event permit request. Since there COVID- 19 has prevented social gathering at this time. There was council discussion on safety with Brendan McCarty, the owner of McCarthy's. MOTION: Council Member Stone made a motion for this Special Event application for the Annual St. Patrick's Day event; Council Member Arena seconded the motion. Carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Ms. Patricia Watkins from 167 River Drive stated a thank you to outgoing Council Member Arena and Vice -Mayor Johnson for all their hard work. She gave a special recognition for Mr. Arena's twelve (12) years on Council. COMMUNICATIONS FROM COUNCIL Council Member Brandon praised the Public Safety departments handling the COVID-19. Council Member Stone discussed the little library opening event and noticed the older residents utilizing the Parks and Recreation. Mr. Stone expressed how pleased he was moving forward with the new Recreation Center. In addition, Council Member Stone urged residents to use caution during this time. Council Member Arena praised Village department heads and staff for all their work while he was on council. He also thanked his family for their support. Vice -Mayor Johnson thanked the residents for electing her and she learned a lot from her Council term. Ms. Johnson thanked Council and staff for their assistance. Mayor Brennan discussed the COVID-19 efforts being done by the Village. STANDING REPORTS Village Attorney Mr. Davis thanked Council Member Arena and Vice -Mayor Johnson for serving on Council. Village Manager 11. Monthly Manager's Report Village Manager, Jeremy Allen discussed the Village's efforts on the COVID-19 outbreak. Mr. Allen has been working on an emergency plan and policies with Public Safety. The Manager recognized outgoing Council for working with him. Agenda Item #2. Draft Council Member Arena and Mr. Allen briefly spoke on the progress of the Recreation Center. Council Member Stone and Mr. Allen discussed having the Council Meetings virtually to observe the social distancing during the COVID-19 outbreak. Police Department Chief Medina discussed the department's training and the progress of the North Communication contract. In addition, Police Chief stated the department reached out to the Harvey School for a safety evaluation. Council Member Stone recognized the Police Department for allowing him the ride -along opportunity. Fire Department Chief Trube discussed the department's training and activities. He addressed the COVID-19 outbreak by advising residents to be prepared. He directed residents to go to the Department of Health and Center for Disease Control and Prevention (CDC) websites for updates. His department has purchased additional protective equipment for their department as well as for Police. Utility Department Mayor stated the Manager wants Utility added to the Standing Reports. Utility Director, Matthew Hammond reported on the meter change out that started this week and staff has VOT badges to identify them. In addition, the residents involved would receive a card at their residence. The department has provided information on this project via website, Smoke Signals and on social media. Mr. Hammond addressed the Water Plant project has been completed under budget. He briefly discussed the updates that were done. Finally, he revealed that the Utility bill had an error in the bill message stating an incorrect date for the water rate discussion that happened last month. Council praised the Utility department for the transparency and customer service. REGULAR AGENDA OLD BUSINESS 12. ORDINANCE NO. 28-19: SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE Agenda Item #2. Draft ADOPTION OF A 10-YEAR WATER SUPPLY FACILITIES WORK PLAN PURSUANT TO SUB -SECTION 163.3177(6)(c), FLORIDA STATUTES; PROVIDING FOR THE ADOPTION OF AMENDMENTS TO ITS COMPREHENSIVE DEVELOPMENT PLAN IN ORDER TO IMPLEMENT THE WORK PLAN, PROVIDING FOR THE ADOPTION OF OBJECTIVES AND POLICIES WITHIN THE VARIOUS ELEMENTS OF THE COMPREHENSIVE PLAN AND PROVIDING FOR INTERGOVERNMENTAL COORDINATION OF THE REGIONAL WATER SUPPLY PLAN WITH ADJACENT LOCAL GOVERNMENTS; PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLANNING AGENCY; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the Ordinance title into the record. The Mayor explained this was the second reading, the first was on December 12th. Mayor Brennan opened the public hearing to Council for input. There was no council comments. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. MOTION: Vice -Mayor Johnson made a motion to approve Ordinance 28-19; Council Member Arena seconded the motion. Carried unanimously 5-0. NEW BUSINESS 13. ORDINANCE 01-20, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. SECTION 78-561. SPECIAL EVENTS. BY AMENDING THIS SECTION TO PLACE RESPONSIBILITY FOR PROCESSING APPLICATIONS WITH THE BUILDING DEPARTMENT, TO REDUCE THE MANDATORY MINIMUM APPLICATION SUBMITTAL TIME FOR EVENTS THAT ARE INTENDED TO HAVE LESS THAN 200 ATTENDEES, AND TO GIVE THE VILLAGE MANAGER FINAL APPROVAL AUTHORITY IN THE APPROVAL PROCESS FOR SUCH APPLICATIONS Attorney Davis read the Ordinance title into the record. Mayor explained the previous code required all events that served alcohol to receive Council approval. The update was events under 200 attendees would submit for Manager's approval Mayor opened public hearing to Council for comment. Council Member Arena commented that he previously recommended Tequesta Fest serve alcohol. No additional council comments. Mayor Brennan closed the hearing to Council and opened it to the public. There being no public comment, the hearing was closed. Agenda Item #2. Draft MOTION: Vice -Mayor Johnson made a motion to approve Ordinance 01-20 on first reading; Council Member Arena seconded the motion. Carried unanimously 5-0. 14. Approve Country Club Sidewalk Project Phase 1 Wynn and Sons Estimate in the Amount of $265,175.00 Doug Chambers, Public Works Director reviewed the sidewalk project to Council. Mayor and Mr. Chambers discussed certain details of this project such as final payment and inspection process. Council Member Stone inquired on the current residents that have pavers on sidewalk and driveways. Mr. Chambers stated these would stay as long as they comply with the regulation. MOTION: Vice -Mayor Johnson made a motion to approve; Council Member Arena seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member Arena recognized Council Member Stone's idea for the constitution to be posted at Constitution Park. There were none. ADJOURNMENT MOTION: Vice -Mayor Johnson made a motion to adjourn the meeting; Council Member Arena seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. �M