HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 01_6/15/2020Agenda Item #1.
Special Council Meeting
STAFF MEMO �
Meeting: Special Council Meeting -Jun 15 2020
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
Authorize Agreement with Hinterland Group, Inc. for Emergency Stormwater Repair Services
now NEF-W M
Between May 22, 2020 and June 7, 2020 the Village received over 20 inches of rainfall. The
extremely high quantity and intensity of rainfall over this period overwhelmed several stormwater
systems throughout the Village. The tremendous amount of precipitation over a short period of time
saturated local soils and mobilized the sandy soils surrounding failing stormwater pipes creating voids
that resulted in the closure of roadways and sidewalks as well and depressions within Village right-of-
ways and on private property. The pipe failures were primarily found to be in galvanized corrugated
metal piping (CMP) installed during the 1970's.
Village staff reached out to three qualified local contractors and obtained two emergency quotes to
replace three segments of failed CMP that caused the closure of two roads and a sidewalk located at
Pinehill Trail West, Poplar Road Baytree Lane. Without replacing the the failed segments of 40+ year
old CMP the roadway is at risk of further failure placing residents at risk. The quotes received to
replace the piping and restore the roads, sidewalk and adjacent areas ranged from $71,984 to
$127,160 (including a 10% allowance for unforeseen conditions) with the lowest quote being provided
by Hinterland Group, Inc. Both contractors providing quotes confirmed availability to mobilize
immediately and complete the required work within four weeks.
Funding to complete these emergency repairs will be from the Stormwater Enterprise Fund balance.
Authorize agreement with Hinterland Group, Inc. for emergency stormwater repair services in the
amount of $71,984.
Proposed Agreement — Stormwater Pipe Replacement -Hinterland Group.ada
Project Locations.ada
Project Photos.ada
Page 3 of 32
Agenda Item #1.
VILLAGE OF TEQUESTA
AGREEMENT FOR STORMWATER PIPE REPLACEMENTS
THIS AGREEMENT FOR STORMWATER PIPE REPLACEMENTS is entered
into and effective this day of , by and between the VILLAGE OF
TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive,
Tequesta, Florida 33469-0273, organized and existing in accordance with the laws of the State of
Florida, hereinafter the "Village"; and HINTERLAND GROUP, INC., a Florida corporation with
offices located at 2051 West Blue Heron Boulevard, Riviera Beach, Florida, 33404, hereinafter
the "Contractor" and collectively with the Village, the "Parties".
WITNESSETH
The Village and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby the
Contractor shall provide emergency stormwater repair services for three (3) locations within the
Village pursuant to all applicable statutory, licensing and Village code requirements. The Parties
agree to enter into this Agreement pursuant to Estimate # 20-0163-01, which is hereby fully
incorporated into this Agreement and attached hereto as Exhibit "A".
2. COMPENSATION: In consideration for the above Scope of Services, pricing shall be
pursuant to the rates provided for each location in Estimate # 20-0163-01 within Exhibit "A". In
consideration for the above Scope of Services and pursuant to Exhibit "A", the Village shall pay
the Contractor a total amount not to exceed seventy-one thousand, nine hundred eighty-four dollars
($71,984.00).
3. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of four (4) weeks
commencing on the Effective Date, and shall renew for additional four -week terms until and unless
either party terminates this Agreement. This Agreement may be terminated by either party upon
seven (7) days written notice to the other party. Notice shall be considered sufficient when sent by
certified mail or hand delivered to the Parties during regular business hours at the following
addresses:
Page 1 of 6
Page 4 of 32
Agenda Item #1.
Village
Contractor
Village of Tequesta
Hinterland Group, Inc.
345 Tequesta Drive
2051 West Blue Heron Boulevard
Tequesta, FL 33469
Riviera Beach, FL 33404
Attn: Matthew Hammond
Attn: Daniel A. Duke, III
Utilities Director
President
4. INSURANCE: The Contractor shall provide proof of workman's compensation insurance
and liability insurance in such amounts as deemed sufficient by the Village and shall name the
Village as an "additional insured" on the liability portion of the insurance policy.
5. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and hold
harmless the Village, its agents, servants, and employees, from and against any claim, demand or
cause of action of whatsoever kind or nature, arising out of error, omission, negligent act, conduct,
or misconduct of the Contractor, its agents, servants, or employees in the performance of services
under this Agreement. Nothing contained in this provision shall be construed or interpreted as
consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver
provided in Section 768.28, Florida Statutes.
6. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133, Florida
Statutes, by entering into this Agreement or performing any work in furtherance hereof, the
Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform
hereunder, have not been placed on the convicted vendor list maintained by the State of Florida
Department of Management Services within thirty-six (36) months immediately preceding the date
hereof. This notice is required by Section 287.133(3)(a), Florida Statutes.
7. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an
independent contractor and not an employee of the Village. Both the Village and the Contractor
agree that this Agreement is not a contract for employment and that no relationship of employee —
employer or principal —agent is or shall be created hereby, nor shall hereafter exist by reason of the
performance of the services herein provided.
8. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County Charter, the
Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit
municipal contracts and other transactions, and make reports and recommendations to municipal
governing bodies based on such audits, reviews, or investigations. All parties doing business with
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Page 5 of 32
Agenda Item #1.
the Village shall fully cooperate with the inspector general in the exercise of the inspector general's
functions, authority, and power. The inspector general has the power to take sworn statements,
require the production of records, and to audit, monitor, investigate and inspect the activities of
the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent,
and eradicate fraud, waste, mismanagement, misconduct, and abuses.
9. SCRUTINIZED COMPANIES: For Contracts under $1 M, the Contractor certifies that it is
not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725,
Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may terminate this
Agreement at the Village's option if the Contractor is found to have submitted a false certification
as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the
Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida
Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1 M, the Contractor
certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies
that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor
further certifies that it is not engaged in a boycott of Israel, and that it does not have business
operations in Cuba or Syria, as similarly provided in Section 287.135, Florida Statutes. The
Village may terminate this Agreement at the Village's option if the Contractor is found to have
submitted a false certification as provided under Section 287.135(5), Florida Statutes or if the
Contractor has been placed on one of the aforementioned lists created pursuant to Section
215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at the
Village's option if the Contractor is engaged in a boycott of Israel or has been engaged in business
operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes.
10. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the
prevailing party shall be awarded attorney's fees, including fees on appeal.
11. FORCE MAJEURE: The Contractor shall not be considered in default by reason of any
failure in performance under this Agreement if such failure arises out of causes reasonably beyond
the control of the Contractor or its subcontractors and without their fault or negligence. Such
causes include, but are not limited to: acts of God; acts of war; natural or public health
emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather
conditions.
Page 3 of 6
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Agenda Item #1.
12. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed
In accordance with the laws of the State of Florida, and venue shall be in Palm Beach County
should any dispute arise with regard to this Agreement.
13. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached
hereto, and required insurance certificates constitute the entire Agreement between both Parties;
no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and
attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the
provision of services called for in this Agreement without prior written consent of the Village.
14. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the
Contractor must keep and maintain this Agreement and any other records associated therewith and
that are associated with the performance of the work described in the Proposal or Bid. Upon
request from the Village's custodian of public records, the Contractor must provide the Village
with copies of requested records, or allow such records to be inspected or copied, within a
reasonable time in accordance with access and cost requirements of Chapter 119, Florida
Statutes. A Contractor who fails to provide the public records to the Village, or fails to make them
available for inspection or copying, within a reasonable time may be subject to attorney's fees and
costs pursuant to Section 119.0701, Florida Statutes, and other penalties under Section 119.10,
Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records
associated with this Agreement or associated with the provision of services contemplated herein
are not disclosed except as authorized by law for the duration of the Agreement term, and following
completion of the Agreement if the Contractor does not transfer the records to the Village. Finally,
upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all
public records in possession of the Contractor, or keep and maintain public records required by the
Village. If the Contractor transfers all public records to the Village upon completion of the
Agreement, the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the Contractor keeps and
maintains public records upon completion of the Agreement, the Contractor shall meet all
applicable requirements for retaining public records. Records that are stored electronically must
be provided to the Village, upon request from the Village's custodian of public records, in a format
that is compatible with the Village's information technology systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
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Page 7 of 32
Agenda Item #1.
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK,
RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-06859 OR AT
lmcwilliams(&,tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA,
FLORIDA 33469.
15. HEADINGS: The headings contained in this Agreement are provided for convenience only
and shall not be considered in construing, interpreting or enforcing this Agreement.
16. SEVERABILITY: The invalidity or unenforceability of any provision of this Agreement shall
not affect the validity or enforceability or any other provision of this Agreement and this
Agreement shall be construed and enforced in all respects as if the invalid or unenforceable
provision is not contained herein.
17. WAIVER: No waiver by the Village of any provision of this Agreement shall be deemed to
be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the
same, or any other provision or the enforcement hereof. The Village's consent to or approval of
any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed
to render unnecessary the obtaining of the Village's consent to or approval of any subsequent
consent or approval of, whether or not similar to the act so consented or approved.
18. ENTIRE AGREEMENT: This six (6) page Agreement constitutes the entire agreement
between the parties; no modification shall be made to this Agreement unless such modification is
in writing, agreed to by both parties and attached hereto as an addendum to this Agreement.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 5 of 6
Page 8 of 32
Agenda Item #1.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year first above written.
WITNESSES: HINTERLAND GROUP, INC.
ATTEST:
Lori McWilliams, MMC
Village Clerk
By: Daniel A. Duke, President
(Corporate Seal)
VILLAGE OF TEQUESTA
By: Abigail Brennan, Mayor
(Seal)
Page 6 of 6
Page 9 of 32
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